36C24625Q0383.docx

36C24625Q0383 Durham VAMC Fire Extinguisher Inspection and Repair Solicitation

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a.

CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF.

___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

558-25-1-6593-0017 36C24625Q0383 01-30-2025 Cleveland Wynne 757-728-3182 02-05-2025 10:00am

EST

Department of Veterans Affairs Network Contracting Office 6 Emancipation Drive Hampton VA 23667 X X 561790 $9 Million

NET 30

N/A X Department of Veterans Affairs Durham VAMC 508 Fulton St.

Durham NC 27705 Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

Department of Veterans Affairs Financial Services Center

PO BOX 149971

Austin TX 78714-9971 512-460-5049 512-460-5221 X See CONTINUATION Page Durham VAMC Fire Extinguisher Inspection and Repair POP: Date of Award - 01/31/2026 Plus 3 Option Years This require is a 100% set-aside for Service Disabled Veteran Owned Small Business. To be considered the company must be a verified SDVOSB in veterans.certify.sba.gov.

See CONTINUATION Page 558-3650162-6593-850300-2580 0100A0101 X X X Cleveland Wynne Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C246 Cleveland Wynne

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

SERVICED 5LB DRY CHEM

Contract Period: Base POP Begin: 02-01-2025 POP End: 01-31-2026 PRINCIPAL NAICS CODE: 561790 - Other Services to Buildings and Dwellings PRODUCT/SERVICE CODE: H112 - Quality Control - Fire Control Equipment

SERVICED 10LB DRY CHEM

POP Begin: 02-01-2025 POP End: 01-31-2026

A02S SHIP ASSY

POP Begin: 02-01-2025 POP End: 01-31-2026

SERVICED 5LB CO2

POP Begin: 02-01-2025 POP End: 01-31-2026

Fusible Link, 360 deg.F (SL Style) 25/package

POP Begin: 02-01-2025 POP End: 01-31-2026

Blow-Off Cap, 50/package

POP Begin: 02-01-2025 POP End: 01-31-2026

EXTINGUISHER INSPECTION ANNUAL

POP Begin: 02-01-2025 POP End: 01-31-2026

EXT INSPECTION MONTHLY

POP Begin: 02-01-2025 POP End: 01-31-2026

KITCHEN HOOD INSPECTION

POP Begin: 02-01-2025 POP End: 01-31-2026

SERVICED K CLASS

POP Begin: 02-01-2025 POP End: 01-31-2026

SERVICED 10LB CO2

POP Begin: 02-01-2025 POP End: 01-31-2026

SERVICED 20LB HALOTRON

POP Begin: 02-01-2025 POP End: 01-31-2026

SERVICED 11 LB. CLEAN AGENT Halon

POP Begin: 02-01-2025 POP End: 01-31-2026

Labor and Material

POP Begin: 02-01-2025 POP End: 01-31-2026

SERVICED 5LB DRY CHEM

Contract Period: Option 1 POP Begin: 02-01-2026 POP End: 01-31-2027

SERVICED 10LB DRY CHEM

POP Begin: 02-01-2026 POP End: 01-31-2027

A02S SHIP ASSY

POP Begin: 02-01-2026 POP End: 01-31-2027

SERVICED 5LB CO2

POP Begin: 02-01-2026 POP End: 01-31-2027

Fusible Link, 360 deg.F (SL Style) 25/package

POP Begin: 02-01-2026 POP End: 01-31-2027

Blow-Off Cap, 50/package

POP Begin: 02-01-2026 POP End: 01-31-2027

EXTINGUISHER INSPECTION ANNUAL

POP Begin: 02-01-2026 POP End: 01-31-2027

EXT INSPECTION MONTHLY

POP Begin: 02-01-2026 POP End: 01-31-2027

KITCHEN HOOD INSPECTION

POP Begin: 02-01-2026 POP End: 01-31-2027

SERVICED K CLASS

POP Begin: 02-01-2026 POP End: 01-31-2027

SERVICED 10LB CO2

POP Begin: 02-01-2026 POP End: 01-31-2027

SERVICED 20LB HALOTRON

POP Begin: 02-01-2026 POP End: 01-31-2027

SERVICED 11 LB. CLEAN AGENT Halon

POP Begin: 02-01-2026 POP End: 01-31-2027

Labor and Material

POP Begin: 02-01-2026 POP End: 01-31-2027

Labor and Material

POP Begin: 02-01-2026 POP End: 01-31-2027

SERVICED 5LB DRY CHEM

Contract Period: Option 2 POP Begin: 02-01-2027 POP End: 01-31-2028

SERVICED 10LB DRY CHEM

POP Begin: 02-01-2027 POP End: 01-31-2028

A02S SHIP ASSY

POP Begin: 02-01-2027 POP End: 01-31-2028

SERVICED 5LB CO2

POP Begin: 02-01-2027 POP End: 01-31-2028

Fusible Link, 360 deg.F (SL Style) 25/package

POP Begin: 02-01-2027 POP End: 01-31-2028

Blow-Off Cap, 50/package

POP Begin: 02-01-2027 POP End: 01-31-2028

EXTINGUISHER INSPECTION ANNUAL

POP Begin: 02-01-2027 POP End: 01-31-2028

EXT INSPECTION MONTHLY

POP Begin: 02-01-2027 POP End: 01-31-2028

KITCHEN HOOD INSPECTION

POP Begin: 02-01-2027 POP End: 01-31-2028

SERVICED K CLASS

POP Begin: 02-01-2027 POP End: 01-31-2028

SERVICED 10LB CO2

POP Begin: 02-01-2027 POP End: 01-31-2028

SERVICED 20LB HALOTRON

POP Begin: 02-01-2027 POP End: 01-31-2028

SERVICED 11 LB. CLEAN AGENT Halon

POP Begin: 02-01-2027 POP End: 01-31-2028

Labor and Material

POP Begin: 02-01-2027 POP End: 01-31-2028

SERVICED 5LB DRY CHEM

Contract Period: Option 3 POP Begin: 02-01-2028 POP End: 01-31-2029

SERVICED 10LB DRY CHEM

POP Begin: 02-01-2028 POP End: 01-31-2029

A02S SHIP ASSY

POP Begin: 02-01-2028 POP End: 01-31-2029

SERVICED 5LB CO2

POP Begin: 02-01-2028 POP End: 01-31-2029

Fusible Link, 360 deg.F (SL Style) 25/package

POP Begin: 02-01-2028 POP End: 01-31-2029

Blow-Off Cap, 50/package

POP Begin: 02-01-2028 POP End: 01-31-2029

EXTINGUISHER INSPECTION ANNUAL

POP Begin: 02-01-2028 POP End: 01-31-2029

EXT INSPECTION MONTHLY

POP Begin: 02-01-2028 POP End: 01-31-2029

KITCHEN HOOD INSPECTION

POP Begin: 02-01-2028 POP End: 01-31-2029

SERVICED K CLASS

POP Begin: 02-01-2028 POP End: 01-31-2029

SERVICED 10LB CO2

POP Begin: 02-01-2028 POP End: 01-31-2029

SERVICED 20LB HALOTRON

POP Begin: 02-01-2028 POP End: 01-31-2029

SERVICED 11 LB. CLEAN AGENT Halon

POP Begin: 02-01-2028 POP End: 01-31-2029

Labor and Material

POP Begin: 02-01-2028 POP End: 01-31-2029

Page 1 of Page 1 of B.3 Performance Work Statement (PWS)

Fire Extinguisher, Hood & Exhaust Fan Cleaning and Suppression Systems

1. Location of Work: All Work described in this Statement of Work PWS shall be performed at the VA Medical Center, 508 Fulton St, Durham NC 27705. Work is to be accomplished on location at this facility.

2. Description of Work: The work consists of furnishing all labor, personnel, supplies travel supervision, equipment, tools, materials, and related items necessary to perform monthly inspections and change/swap out fire extinguishers not meeting NAPA 10 Standard for Portable Fire Extinguishers, monthly, annual, six year maintenance and twelve year hydrostatic maintenance on 5lb., 10lb., 20lb. or 35lb. stored pressure chemical fire extinguishers in all buildings and fleet vehicles and non-contracted parking Garages. Work is to be completed on any/all classes and ratings of stored pressure fire extinguishers, excluding halogenated/halon agents, in accordance with (IAW) National Fire Protection Association (NFPA) Standard 10, Standard for Portable Fire Extinguishers, current Edition. The contractor shall perform to the standards in the contract as well as all local, state, and federal regulations.

In addition, the contractor shall provide semi-annual fire suppression services for seven (7) kitchen suppression system, provide quarterly cleaning & inspection of seven (7) kitchen hoods and exhaust hoods, and provide monthly cleaning of 3 kitchen hoods filters at the VA Medical Center, Durham, NC 27705. (IAW) National Fire Protection Association (NFPA) Standard 96, Standard for Ventilation Control and Fire Protection of Commercial Cooking Operations, current Edition. The contractor shall perform to the standards in the contract as well as all local, state, and federal regulations.

3. Inspections and Servicing Tasks:

3.1. General: Inspections and servicing tasks shall be performed, on campus, at location requested by facility occupant IAW the requirements of the NFPA 10, Standard for Portable Fire Extinguishers. If work cannot be accomplished on site, contractor will furnish replacement extinguishers that remain current with NFPA 10 standards until occupants’ units are returned to service. Contractor shall report to the COR before beginning the inspections. Initial inspections shall be a date agreed to of each federal fiscal year. Vendor will notify COR prior to any maintenance performed on fire extinguishers. COR will determine if maintenance is required, and approval will be given to Vendor to proceed.

3.2. Annual Maintenance: Inspections, tests, and maintenance to be performed on each system shall include but is not limited to table I.1(a), Mechanical Parts Maintenance Checklist, and applicable sections of chapter 7 found in NFPA 10, Standard for Portable Fire Extinguishers, current Edition.

3.3. Six Year Maintenance Procedures: Inspections, tests, and maintenance to be performed on each system shall include (a), Mechanical, Parts and Maintenance (b), Agent and Expelling Maintenance and applicable sections of chapter 7 found in NFPA 10, Standard for Portable Fire Extinguishers, current Edition. Contractor is responsible to change out fire extinguishers that are due for 6-year maintenance in all buildings. Vendor will notify COR prior to any maintenance is performed on fire extinguishers. COR will determine if maintenance is required, and approval will be given to Vendor to proceed.

3.4. Hydrostatic Testing/Maintenance Procedures: Hydrostatic Tests/Maintenance to be performed on each system shall include (a), Mechanical, Parts and Maintenance (b), Agent and Expelling Maintenance and applicable sections of chapter 7 found in NFPA 10, Standard for Portable Fire Extinguishers, Current Edition. Vendor will notify COR prior to any maintenance performed on fire extinguishers. COR will determine if maintenance is required, and approval will be given to Vendor to proceed. If it’s cheaper to purchase a new extinguisher rather than having a hydrostatic test/maintenance, the facility occupant will be so advised by the contractor to purchase a new unit of equal size/type. Contractor will be responsible to change out fire extinguishers that are due for 12-year Hydrostatic Testing in all buildings.

3.5. Semiannual Fire Suppression Services: Inspections, tests, and maintenance to be performed on each system shall include (a), Mechanical, Parts and Maintenance (b), Agent and Expelling Maintenance at least every six (6) months or after activation of the system according to the requirements in NFPA 96, Standard for Ventilation Control and Fire Protection of Commercial Cooking Operations, Current Edition. Contractor shall notify COR prior to any maintenance is performed on fire suppression system. COR will determine if maintenance is required, and approval will be given to vendor to proceed.

3.6. Quarterly Cleaning and Inspection of Kitchen Hoods/Filters/Exhaust Fans; Quarterly Cleaning and inspection to be performed on hood system shall include Hoods, grease removal devices, fans, ducts, and other appurtenances shall be cleaned to remove combustible contaminants prior to surfaces becoming heavily contaminated with grease or oily sludge and\or maintenance found in NFPA 96, Standard for Ventilation Control and Fire Protection of Commercial Cooking Operations, Current Edition. Contractor shall notify COR prior to any maintenance is performed on kitchen hoods & exhaust fans. COR will determine if maintenance is required, and approval will be given to Vendor to proceed.

3.7. Appearance: Contractor employees shall present a professional, conservative, and neat appearance. Contractor personnel shall report for duty in a professional manner, in appropriate attire befitting a health care setting, and having complied with socially acceptable standards of personal hygiene expected of health care workers.

3.8. Protective Clothing: All hospital infection control standards must be followed while on duty. These items shall remain the property of the Government and shall not be removed from the facility. After use, protective clothing shall be turned in or destroyed as directed by the Chief of Service.

3.9. Indemnification and Medical Liability Insurance: The Contractor shall provide and maintain adequate liability insurance coverage consistent with the risks associated with the performance of all services required by this SOW.

3.8. Continuity of Services/Replacement Staff: The Contractor Point of Contact shall ensure qualified personnel are available to provide coverage during scheduled absences of primary contract employees or when they will be unable to provide services.

3.9 Physical Security: The Contractor shall safeguard all government property, including controlled forms provided for contractor use. At the close of each work period, government equipment, facilities, and other valuable materials shall be secured. Contractors must always wear a picture identification badge with company information while performing inspections.

3.10 Entry Procedures to Controlled/Restricted Areas: The Contractor shall implement local facility procedures for entry to controlled/restricted areas where Contractor employees will work.

3.11 Other: The Contractor shall return all keys, issued uniforms, identification media, and vehicle decals upon completion/termination of the contract, as appropriate. Final payment will not be made to the Contractor without these items returned to the Government.

4. Inspection Report: Contractor will maintain records of all maintenance procedures on all fire extinguishers. The contractor shall provide documentation upon request from the Safety Service COR. The contractor will use, at a minimum, the extinguisher type, weight, & full serial number, building and room number for identification purposes. Monthly and annual inspections shall be recorded through use of bar code system, including bar code scanner(s) and computer software program for barcoding provided by the contractor. The software and historic date must be provided to the COR for record keeping purposes. Monthly Microsoft Excel reports shall be provided to the COR, or per request either electronically or hard copied. The inspection reports of all inspections (fire extinguisher, hood cleaning and suppression systems), reports, shall include but not limited to the following criteria: 1) Manufactures date (extinguishers), 2) Manufacturer, 3) Equipment size and type, 4) Equipment location, 5) Services due date, 6) Dates of last service, and 7) last inspection date and type of inspection.

5. Replacement of Extinguishers: DVAHCS is not required to purchase new extinguishers from the contractor awarded with this BPA.

6. Schedule: The contractor shall service fire extinguishers as scheduled by the facility occupant. This service shall be made available all weekdays, excluding nationally/Federal recognized holidays. Monthly inspections shall be completed by the 28th of each month.

7. The awarded contractor will maintain a current telephone number and address with DVAHCS.

B.4 SPECIAL CONTRACT REQUIREMENTS

A. WORK HOURS

The services covered by this contract shall be furnished by the contractor as defined herein. The contractor shall not be required, except in case of emergency, to furnish such services on Federal Holidays or during off duty hours as described below.

The following terms have the following meanings:

2.1. Normal working hours: Monday through Friday, 7:30 a.m. – 4:00 p.m., excluding federal holidays. The 11 holidays observed by the Federal Government are:

Christmas Day

Work outside these hours must be prescheduled and approved by the COR.

When one of the holidays falls on Sunday, the following Monday shall be observed as a Federal Holiday. When a holiday falls on a Saturday, the preceding Friday shall be observed as a Federal Holiday.

Smoking Policy Per VHA Directive 1085 Dated 3/15/19 All VA Health Care Facilities shall be smoke free. This directive applies to all patients, visitors, contractors, volunteers, and vendors.

B. BILLING AND PAYMENT

To allow time for review and acceptance of reports and all services, the Contractor shall invoice semi-annually, December for November services, and in July for May and June services.

Invoices shall include at a minimum:

· Date of invoice

· Contract Number

· Purchase Order Number

· Vendor Name

· Invoice Number

· CLIN & Date of service

C. CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (CPARS)

(a) FAR 42.1502 direct all Federal agencies to collect past performance information on contracts. The Department of Veterans Affairs has implemented use of the Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15

(b) The past performance evaluation process is a totally paperless process using CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available in the Past Performance Information Retrieval System (PPIRS) for Government use in evaluating past performance as part of a source selection action.

(c) Please furnish the Contracting Officer with the name, position title, phone number, and email address for each person designated to have access to your firm’s past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official. The report information must be protected as source selection sensitive information not releasable to the public.

(d) When your Contractor Representative(s) (Past Performance Points of Contact) are registered in CPARS, they will receive an automatically generated email with detailed login instructions. Further details, system requirements, and training information for CPARS are available at www.cpars.gov. The CPARS User Manual, registration for online training for Contractor Representatives may be found at this site.

(e) Within 60 days after the end of a performance period, the Contracting Officer will complete an interim or final past performance evaluation and the report will be accessible at www.cpars.gov Contractor Representatives may then provide comments in response to the evaluation, or return the evaluation without comment. Comments are limited to the space provided in Block 22. Your comments should focus on objective facts in the Assessing Official’s narrative and should provide your views on the causes and ramifications of the assessed performance. In addition to the ratings and supporting narratives, blocks 1-17 should be reviewed for accuracy, as these include key fields that will be used by the Government to identify your firm in future source selection evaluations. If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating, “No Comment” in Block 22, and then signing and dating Block 23 of the form. Without a statement in Block 22, you will be unable to sign and submit the evaluation back to the Government. If you do not sign and submit the CPAR within 30 days, it will automatically be returned to the Government and will be annotated: “The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this assessment.” Your response is due within 30 calendar days after receipt of the CPAR.

(f) The following guidelines apply concerning your use of the past performance evaluation:

(1) Protect the evaluation as “source selection information.” After review, transit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the Contracting Officer for instructions.

(2) Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

(3) Prohibit the use of or reference to evaluation data for advertising, promotional material, pre-award surveys, responsibility determination, production readiness reviews, or other similar purposes.

(g) If you wish to discuss a past performance evaluation, you should request a meeting in writing to the Contracting Officer no later than seven days following your receipt of the evaluation. The meeting will be held in person or via telephone or other means during your 30-day review period.

(h) A copy of the completed past performance evaluation will be available in CPARS for your viewing and for Government use supporting source selection actions after it has been completed.

D. QUALITY CONTROL

The Contractor shall develop a Quality Assurance Plan (QAP) which will provide the Contractor’s strategy for monitoring performance internally, providing performance information to the Government, and reporting in compliance with the PWS. Within the QAP, the Contractor shall propose and maintain an established reporting system to promptly notify VA of any problems, issues, risks, or concerns with workflow performance, programmatic improvement, security, and schedule adherence. Quality control is the exclusive responsibility of the Contractor.

The final plan shall be submitted to the CO and COR within 30 days of contract award.

E. QUALITY ASSURANCE SURVEILLANCE PLAN

The Government intends to utilize a Quality Assurance Surveillance Plan (QASP) to monitor the quality of the contractor’s performance. The oversight provided for in the order and in the QASP will help to ensure that service levels reach and maintain the required levels throughout the contract term. Further, the QASP provides the COR with a proactive way to avoid unacceptable or deficient performance and provides verifiable input for the required Past Performance Information Assessments. The QASP will be finalized immediately following award. The QASP is a living document and may be updated by the Government as necessary.

F. BACKGROUND INVESTIGATIONS

A full background check is not required for this position; however, all contract employees must bring photo identification and advance notice from the requiring service to obtain a VA Badge in order to work on a VA Facility.

Upon award, the CO shall provide the contractor with detailed instructions on fulfilling security requirements

G. CONTRACT ADMINISTRATION

Notwithstanding the Contractor's responsibility for total management during the performance of this contract, the administration of the contract will require maximum coordination between the Government and the Contractor.

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements of this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitments or issue changes that shall affect price, quantity, or quality of performance of this contract.

The COR shall be responsible for the overall technical administration of this contract as outlined in the COR Delegation of Authority.

IN THE EVENT THE CONTRACTOR EFFECTS ANY SUCH CHANGE AT THE DIRECTION OF

ANY PERSON OTHER THAN THE CONTRACTING OFFICER WITHOUT AUTHORITY, NO ADJUSTMENT SHALL BE MADE IN THE CONTRACT PRICE TO COVER AN INCREASE IN COSTS INCURRED AS A RESULT THEREOF

POINTS OF CONTACT

Contracting Officer’s (CO) Cleveland Wynne Department of Veterans Affairs Network Contracting Office (NCO) 6 100 Emancipation Drive, Building 27 Hampton, Virginia 23667

Contracting Officer’s Representative (COR)

TBD

Page 1 of Page 1 of

SECTION C - CONTRACT CLAUSES

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

(End of Clause)

C.2 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

The Contractor shall not make reference in its commercial advertising to Department of Veterans Affairs contracts in a manner that states or implies the Department of Veterans Affairs approves or endorses the Contractor’s products or services or considers the Contractor’s products or services superior to other products or services.

(End of Clause)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 2 Days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed four (4) years.

(End of Clause)

C.4 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 2 Days.

(End of Clause)

C.5 VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018)

(a) The Contractor shall conform to the standards established by: EPA regulations, Joint Commission Standards, and OSHA Standards as to 29CFR 1910.1157(e)(3) & 29CFR 1910.160.

(b) The Contractor shall submit proof of conformance to the standard. This proof may be a label or seal affixed to the equipment or supplies, warranting that the item(s) have been tested in accordance with the standards and meet the contract requirement. Proof may also be furnished by the organization listed above certifying that the item(s) furnished have been tested in accordance with and conform to the specified standards.

(c) Offerors may obtain the standards cited in this provision by submitting a request, including the solicitation number, title and number of the publication to: EPA regulations, Joint Commission Standards, and OSHA Standards

(d) The offeror shall contact the Contracting Officer if response is not received within two weeks of the request.

(End of Clause) C.6 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023) (DEVIATION)

(a) Definition. for the Department of Veterans Affairs, ‘‘Service-disabled Veteran-owned small business concern or SDVOSB’’:

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled Veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled Veterans or eligible surviving spouses (see VAAR 802.201, Surviving Spouse definition);

(ii) The management and daily business operations of which are controlled by one or more service-disabled Veterans (or eligible surviving spouses) or, in the case of a service-disabled Veteran with permanent and severe disability, the spouse or permanent caregiver of such Veteran;

(iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document;

(iv) The business has been certified for ownership and control pursuant to 38 U.S.C. 8127, 13 CFR 128, and is listed as certified in the SBA certification database at https://veterans.certify.sba.gov/; and

(v) The business agrees to comply with VAAR subpart 819.70 and Small Business Administration (SBA) regulations regarding small business size, government contracting, and the Veteran Small Business Certification Program at 13 CFR parts 121, 125, and 128.

(2) The term ‘‘Service-disabled Veteran’’ means a Veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(3) The term ‘‘small business concern’’ has the meaning given that term under section 3 of the Small Business Act (15 U.S.C. 632).

(4) The term ‘‘small business concern owned and controlled by Veterans with service-connected disabilities’’ has the meaning given the term ‘‘small business concern owned and controlled by service-disabled veterans’’ under section 3(q)(2) of the Small Business Act (15 U.S.C. 632(q)(2)).

(5) The term “SDVOSB participant” or certified SDVOSB means a small business that has been certified in the SBA Veteran Small Business Certification Program and listed in the SBA certification database (see 13 CFR 128.102).

(b) General. In order for a concern to submit an offer and be eligible for the award of an SDVOSB set-aside or sole source contract, the concern must qualify as a small business concern under the size standard corresponding to the NAICS code assigned to the contract and be listed as an SDVOSB participant in the SBA certification database as set forth in 13 CFR 128.

(1) Offers received from entities that are not certified SDVOSBs and listed in the SBA certification database at the time of offer shall not be considered.

(2) Any award resulting from this solicitation shall be made to a certified SDVOSB listed in the SBA certification database who is eligible at the time of submission of offer(s) and at the time of award.

(3) The requirements in this clause apply to any contract, order or subcontract where the firm receives a benefit or preference from its designation as an SDVOSB, including set-asides, sole source awards, and evaluation preferences.

(c) Representation. Pursuant to 38 U.S.C. 8127(e), only certified SDVOSBs listed in the SBA certification database are considered eligible to receive award of a resulting contract. By submitting an offer, the prospective contractor represents that it is an eligible and certified SDVOSB as defined in this clause, 13 CFR 121, 125, and 128, and VAAR subpart 819.70.

(d) Agreement/LOS certification. When awarded a contract action, including orders under multipleaward contracts, an SDVOSB agrees that in the performance of the contract, the SDVOSB shall comply with requirements in VAAR subpart 819.70 and SBA regulations on small business size, and government contracting programs at 13 CFR part 121 and part 125, including the non-manufacturer rule and limitations on subcontracting (LOS) requirements in 13 CFR 121.406(b) and 13 CFR 125.6. For the purpose of limitations on subcontracting, only certified SDVOSBs listed in the SBA certification database (including independent contractors) shall be considered eligible and/or ‘‘similarly situated’’ (i.e., a firm that has the same small business program status as the prime contractor). An otherwise eligible firm further agrees to comply with the required LOS certification requirements in this solicitation (see 852.219–75 or 852.219–76 as applicable). These requirements are summarized as follows:

(1) Services. In the case of a contract for services (except construction), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance to firms that are not certified SDVOSBs listed in the SBA certification database (excluding direct costs to the extent they are not the principal purpose of the acquisition and the SDVOSB/ VOSB does not provide the service, such as airline travel, cloud computing services, or mass media purchases). When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract.

(2) Supplies/products.

(i) In the case of a contract for supplies or products (other than from a non-manufacturer of such supplies), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not certified SDVOSBs listed in the SBA certification database. When a contract includes both supply and services, the 50 percent limitation shall apply only to the supply portion of the contract.

(ii) In the case of a contract for supplies from a non-manufacturer, the SDVOSB prime contractor will supply the product of a domestic small business manufacturer or processor, unless a waiver as described in 13 CFR 121.406(b)(5) has been granted. Refer to 13 CFR 125.6(a)(2)(ii) for guidance pertaining to multiple item procurements.

(3) General construction. In the case of a contract for general construction, the SDVOSB prime contractor will not pay more than 85% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not certified SDVOSBs listed in the SBA certification database.

(4) Special trade construction contractors. In the case of a contract for special trade contractors, no more than 75% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, may be paid to firms that are not certified SDVOSBs listed in the SBA certification database.

(5) Subcontracting. An SDVOSB subcontractor must meet the NAICS size standard assigned by the prime contractor and be certified and listed in the SBA certification database to count as similarly situated. Any work that a first tier SDVOSB subcontractor further subcontracts will count towards the percent of subcontract amount that cannot be exceeded. For supply or construction contracts, the cost of materials is excluded and not considered to be subcontracted. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the portion of the contract with the preponderance of the expenditure upon which the assigned NAICS is based. For information and more specific requirements, refer to 13 CFR 125.6.

(e) Required limitations on subcontracting compliance measurement period. An SDVOSB shall comply with the limitations on subcontracting as follows:

[] By the end of the base term of the contract or order, and then by the end of each subsequent option period; or [] By the end of the performance period for each order issued under the contract.

(f) Joint ventures. A joint venture may be considered eligible as an SDVOSB if the joint venture complies with the requirements in 13 CFR 128.402 and the managing joint venture partner makes the representations under paragraph (c) of this clause. A joint venture agrees that, in the performance of the contract, the applicable percentage specified in paragraph (d) of this clause will be performed by the aggregate of the joint venture participants.

(g) Precedence. The VA Veterans First Contracting Program, as defined in VAAR 802.101, subpart 819.70, and this clause, takes precedence over any inconsistencies between the requirements of the SBA Veteran Small Business Certification Program and the VA Veterans First Contracting Program.

(h) Misrepresentation. Pursuant to 38 U.S.C. 8127(g), any business concern, including all its principals, that is determined by VA to have willfully and intentionally misrepresented a company’s SDVOSB status is subject to debarment from contracting with the Department for a period of not less than five years (see VAAR 809.406–2 Causes for Debarment).

(End of Clause) C.7 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)

(a) Pursuant to 38 U.S.C. 8127(l)(2), the offeror certifies that—

(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows:

(i) [X] Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6.

(ii) [] General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(iii) [] Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.

(3) If VA determines that an SDVOSB/ VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following:

(i) Referral to the VA Suspension and Debarment Committee;

(ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and

(iii) Prosecution for violating 18 U.S.C. 1001.

(b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract. Contracting officers may, at their discretion, require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the contracting officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed.

(c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance with the limitations on subcontracting requirement. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate.

(d) Offeror completed certification/fill-in required. The formal certification must be completed, signed and returned with the offeror’s bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

Certification I hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror].

Printed Name of Signee: ___________ Printed Title of Signee: _____________ Signature: ____________ Date: ______________ Company Name and Address: _______________ (End of Clause)

C.8 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001;

(2) Designated agency office means the office designated by the purchase order, agreement, or contract to first receive and review invoices. This office can be contractually designated as the receiving entity. This office may be different from the office issuing the payment;

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests;

(4) Invoice payment has the meaning given in FAR 32.001; and

(5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following:

(1) VA’s Electronic Invoice Presentment and Payment System at the current website…