36C24625Q0068.docx

36C24625Q0068 Elevator Maintenance for Salisbury VA Medical Center

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C24625Q0068 10-11-2024 Byron Brown 757-315-2598 11-04-2024

4PM

EDT

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton

VA

23667 X X 561210 $47 Million N/A X Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton

VA

23667 Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton

VA

23667

Department of Veterans Affairs Financial Services Center

PO BOX 149971

Austin

TX

78714-9971 512-460-5049 512-460-5221 X See CONTINUATION Page This solicitation is for Elevator Maintenance Services for Salisbury VA Medical Center.

This is an SDVOSB Set-aside, 852.219-75 must be signed and returned in order to be eligible for award.

See CONTINUATION Page X X Byron Brown Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C246 Byron Brown

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 PERFORMANCE WORK STATEMENT (PWS)

The Department of Veterans Affairs currently has the need for a Contractor to maintain and repair the elevators at the W. G. Hefner Medical Center, 1601 Brenner Ave. Salisbury, NC 28144 (Salisbury VAMC). Contractor shall provide full elevator maintenance and repair service.

A. TECHNICAL REQUIREMENTS:

1. SCOPE:

1.1. Contractor shall provide all labor, tools, materials, equipment & supervision necessary to provide maintenance for the 30 elevators at the W. G. Bill Hefner VA Medical Center, Salisbury, NC 28144. This will include daily inspections, preventive maintenance, repairs and emergency callback services for all elevators listed. Pursuant to the American National Standards Institute / American Society of Mechanical Engineers (ANSI/ASME) A17.1 section 1000, ASME A17.2 and ASME 17.3, inspection;

Contractors shall provide proof of Qualification of Elevator Inspectors certification. Contractor shall provide maintenance in a manner, which ensures the safe and continuous operation of all equipment listed in accordance with commercial practices or manufacturer’s specifications (ANSI/ASME A17). This is a full-service contract and the maintenance of all equipment pertinent to safe and proper operations shall be maintained. Failure of any of the components shall be the responsibility of the Contractor. Exceptions are noted. Reimbursement for materials, supplies and equipment shall be verified by invoice.

2. MAINTENANCE/INSPECTIONS SERVICES:

2.1. Contractor shall provide daily (Monday thru Friday) inspections to all elevators starting at 7:00 a.m. EST and ending at 12:00 p.m. (noon) EST. Inspections shall be performed prior to 8:00 a.m. for elevators in Building 2 (P3, P4 and S5), Building 21 (P18 and S19), Building 3 (P6, P7 and S8). All other elevators must be inspected by 12:00 p.m. (see section 10, elevator equipment list for all elevators).

2.2. Elevators in Building 2 (P3 and P4), Building 3 (P6 and P7), and Building 21 (P18) have a high volume of traffic flow, and to take them out of service during normal working hours would not be appropriate to achieve the mission of the Salisbury VAMC. Any planned servicing of these primary elevators will have to be completed outside of normal business hours of 7:00 a.m. EST- 4:30 p.m. EST. Contractor shall provide twelve (12) hours per month of overtime service for maintenance on elevators P3, P4, P6, P7, and P18. Maintenance on elevators not identified as high volume of traffic flow can occur during normal business hours of 7:00 a.m. EST- 4:30 p.m. EST.

2.3. Contractor shall provide preventive maintenance quarterly on elevators to ensure reliable and continuous safe operations of all equipment in accordance with commercial practices or manufacturer’s specifications. The inspections should be performed by a qualified technician.

2.4. The Contractor shall furnish and install all parts, including hydraulic fluid, as necessary to keep equipment working in accordance with commercial practices or manufacturer’s specifications.

2.5. Maintenance and inspections are to be performed during normal business hours as specified.

2.6. Contractor shall develop and maintain a log in a designated Veteran Affairs (VA) location. Log shall be annotated at the end of each inspection. The log shall identify each elevator, date and time of inspection, maintenance performed (if any), repairs needed, name of inspector, and overall condition of the elevator. If repairs require work outside the scope of routine maintenance, the Contractor shall notify the Contracting Officer Representative (COR) for appropriate decision and action. Contractor shall not perform chargeable work until authorized by the Contracting Officer (CO).

2.7. Contractor shall submit (electronically) all preventative maintenance reports to the COR at the beginning of each month.

2.8. Service required because of improper use, accident or negligence for which the Contractor is not directly or indirectly responsible is not considered within the scope of this contract. Maintenance service, to include parts, for correcting faults or damage caused by improper use, accident or negligence shall not be performed until authorized by the CO. Contractor shall not perform chargeable work until authorized by the CO.

3. EMERGENCY SERVICE CALLS:

3.1. Contractor shall provide unlimited twenty-four (24) hours a day, seven (7) days per week call back service. Each service call will include two (2) hours of non-billable service time to diagnose problem. Contractor shall check in and out with AOD personnel located in Bldg. 2 1st floor, Emergency Department, if emergency is after normal business hours.

3.2. Contractor shall provide on-site response within one (1) hour of notification from the COR or designated VA official that there has been a shutdown of an elevator or any emergency with a passenger on board. Contractor shall check in and out with the Administrator on Duty (AOD) in B-2, 1st floor, Emergency Department if emergency is after normal business hours. Contractor shall report to work location, survey repair, provide projected downtime, estimated time to repair, and cost of any repairs not covered in the Schedule of Supplies/Services/Prices/Costs. All work shall be performed in accordance with normal commercial practices using parts specified by the elevator manufacturer or items of equal or better quality.

3.3. Non-Trapped Personnel: The Contractor shall respond to a request for non-trapped personnel emergency service within two (2) hours after receiving notification from the COR or designated representative(s). The Contractor shall notify the Government immediately upon arrival at the Medical Center. If the service call cannot be resolved within two (2) hours, the Contractor shall immediately secure the elevator and notify the COR of the problem and the time and date corrective action shall be completed.

3.4. Trapped Personnel: The Contractor shall respond to a request for emergency service involving trapped personnel within one (1) hour after receiving notification from the COR or designated.

3.5. All repair cost shall be submitted in writing and shall be approved in writing by the COR or designated appointee prior to commencement of the work. Any additional work performed by the Contractor without the prior written approval of the CO will be performed by the Contractor at no additional cost to the government. The COR may provide written authorization outside of normal business hours.

3.6. A Contract Line Item is incorporated for thirty thousand dollars ($30,000) in the base year and in each option year for emergent repairs and parts of the station elevator system. This line item will be utilized throughout the year to invoice for services rendered on emergent repairs. The Contractor cannot exceed this amount unless authorized in writing by the CO. The COR shall monitor the funding under this line item and notify the CO if the line item is encroaching the not to exceed (NTE) limit.

4. SPECIAL REQUIREMENTS:

4.1. The Contractor shall post a service log for each elevator in the respective equipment room. Update logs as service, preventative maintenance, and emergency repairs are performed.

4.2. The Contractor shall perform all routine service, maintenance and repair during normal business hours.

4.3. Parts installed on the elevators shall be new and genuine parts supplied by, or certified by the Contractor as equivalent to, the original equipment manufacturer, or its successor prior to the installation. The Contractor shall maintain a stock of applicable replacement parts to reduce to a minimum the interruption of elevator service. When replacing existing parts or installing new parts, the Contractor shall install energy efficient parts to the maximum extent possible.

4.4. Materials: The Contractor shall furnish all lubricants, hydraulic fluid, cleaning supplies, parts and tools necessary. All materials shall be recommended by the manufacturer of the equipment.

4.5. Lubrication: The Contractor shall maintain proper lubrication of rollers, bearings and guide rails, and other components requiring lubrication. The Contractor shall furnish all special lubricants and cleaning supplies as required by the elevator manufacturer to service and repair elevators. The Contractor shall also repair or replace guides and rails when wear of these items is found beyond specification limits.

4.6. Corrosion Treatment and Control: The Contractor shall inspect elevator components for the presence of corrosion. Corroded areas shall be appropriately treated to reduce or inhibit corrosion development or be replaced if they are beyond specification limits.

4.7. Contractor shall accompany the government during semi-annual elevator inspections conducted by another government-contracted inspector. The VA will notify the Contractor approximately forty-eight (48) hours in advance of inspection date. A copy of inspection report will be provided to Contractor. Contractor shall have thirty (30) days from receipt of report to correct deficiencies.

4.8. Contractor needs experience servicing all elevator brands, makes and models at our location.

5. COORDINATION:

5.1. The Contractor shall provide the COR with a phone list for emergency contact twenty

(24) hours a day, seven (7) days a week.

5.2. The Contractor shall submit a detailed work plan to the COR within ten (10) business days of award. The plan shall contain a schedule detailing when preventative maintenance, routine and periodic service are to be performed. Should the Contractor elect to change his work plan during the contract, a revised work plan shall be submitted to the COR for written approval prior to any schedule changes.

5.3. The COR shall be immediately notified whenever an elevator, and associated component(s) cannot be returned to service prior to the end of each inspection. In the absence of the COR, the Electrical Shop Supervisor, or Engineering Service Chief will be notified.

5.4. Elevators that are not in operation will have an "Out of Service" sign placed at each call button on each floor. The Contractor shall be responsible for the installation of signs and barricades as related to equipment as deemed necessary by the COR. All scheduled work that requires an elevator to be taken out of service shall be prior coordinated with the COR.

6. REPORT OF SERVICES/DOCUMENTATION:

6.1. Contractor needs the following Certification/License/Documentation:

· North Carolina State License for Elevator Maintenance

· American National Standards Institute / American Society of Mechanical Engineers (ANSI/ASME) Certification

6.2. Each technician needs to have the following Certification/License/Documentation:

· National Elevator Industry Education Program (NEIEP)

· Minimum of 5 years of Experience

6.3. Contractor to have proof that all staff have records of tuberculosis (TB) screening and Hepatitis B vaccination prior to performing any work in the facility. If no documentation is provided, the Contractor shall bear all costs to acquire these.

6.4. The Contractor shall provide the COR the following reports:

6.4.1. Service Call Report: The Contractor shall report to the COR and provide a written report detailing services performed and obtain acceptance signature upon completion of any maintenance and/or service.

6.4.2. Service File: The Contractor shall maintain a complete orderly and chronological file including drawings, complete parts list, and copies of all reports as required by these specifications. This file shall be made available for inspection upon request and a copy of this complete file shall be furnished to the government during the last month of the contract period.

6.4.3. Service Report for Preventative Maintenance: The Contractor shall prepare and submit a written report on or before the 3rd workday of each quarter detailing all services performed for each elevator during the previous month.

6.4.4. Service Report for Repair Services: This report shall include all costs associated with accomplishing the repair to include parts, supplies and labor hours and labor rates. At minimum, the report shall contain the following information: service technician name, date, time, equipment unit number, problem reported and discovered, action taken, beginning and completion time. This written report shall be submitted to the COR for review and approval prior to invoice submittal. No invoice shall be certified for payment until the COR has provided written acceptance to the Contractor and the CO.

B. OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION (OSHA) REQUIREMENTS:

7. OSHA:

7.1. The Contractor shall comply with the Federal Guidelines. A minimum of 10 hours training is required.

• Workers – 10 hours of certified OSHA Training

8. EQUIPMENT LIST:

Elevators

*high volume traffic elevator

*P-Passenger *S-Service

NOTE: This list of elevators may be amended from time to time as elevators are added or removed from service as required by the Medical Center; The Contracting Officer will notify Contractor of any changes. In the case of any addition(s); the Contracting Officer will notify the Contractor. The Contractor will provide the Contracting Officer with a written proposal indicating the make of the location(s), beginning date(s) of service, frequency of service, and the cost of maintain the elevator. In the case of a deletion from service, the Contractor will be notified when service stop and location(s) of the elevator(s). The Contractor will immediately acknowledge the responding to the Contracting Officer. Upon receipt of communication for additions deletions paperwork verifying changes to the Contract will be processed. All notifications regarding this contract shall be submitted in writing to the office in Block 9 of the SF

B.3 SPECIAL CONTRACT REQUIREMENTS

1.0 KEY PERSONNEL

Key personnel will be identified in the technical quote and shall be considered key personnel essential for the successful completion of the work performed under the contract. The contractor agrees that such personnel shall not be removed, diverted or replaced from the work without prior written approval of the Contracting Officer. The contractor shall submit written notice of proposed personnel changes to the Contracting Officer for approval at least thirty (30) business days in advance.

Offers will be considered only from offerors who are regularly established in the business called for and who, in the judgment of the Contracting Officer (CO), are financially responsible and able to show evidence of their responsibility, ability, experience, equipment, facilities, and personnel directly employed or supervised by them to render prompt and satisfactory service in the volume required for all items under this contract. By signing this offer, the offeror is certifying that he/she shall meet all requirements of Federal, State, or local laws, codes, and/or regulations regarding the performance of this contract, and shall, upon request of the Government, be able to show evidence of his/her reliability, ability, and experience by furnishing:

(1) A list of personnel who will perform under the contract showing the length and type of experience of such personnel.

(2) The names and addresses of other concerns and/or Government Agencies for which prior comparable services were rendered by the Offeror.

The Offerors ability to meet the foregoing experience requirements and the adequacy of the information submitted will be considered by the Contracting Officer in determining responsibility of the offeror. The VA will inspect and investigate the establishment, facilities, business reputation, and other qualifications of any offeror and reserves the right to reject any offer, irrespective of price, that shall be administratively determined by the Contracting Officer to be lacking in any of the essentials judged necessary to assure acceptable standards of performance.

2.0 WORK HOURS

a. The services covered by this contract shall be furnished by the contractor as defined herein. The contractor shall not be required, except in case of emergency, to furnish such services on a Federal Holiday or during off duty hours as described below.

b. Federal Holidays: The 10 holidays observed by the Federal Government are:

New Year’s Day Martin Luther King’s Birthday President’s Day Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Christmas

Any other day specifically declared by the President of the United States to be a federal holiday.

When one of the holidays falls on Sunday, the following Monday shall be observed as a Federal Holiday. When a holiday falls on a Saturday, the preceding Friday shall be observed as a Federal Holiday.

Off Duty hours: Hours other than those described in 2.1.

3.0 CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (CPARS)

(a) FAR 42.1502 direct all Federal agencies to collect past performance information on contracts. The Department of Veterans Affairs has implemented use of the Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15.

(b) The past performance evaluation process is a totally paperless process using CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available in the Past Performance Information Retrieval System (PPIRS) for Government use in evaluating past performance as part of a source selection action.

(c) Please furnish the Contracting Officer with the name, position title, phone number, and email address for each person designated to have access to your firm’s past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official. The report information must be protected as source selection sensitive information not releasable to the public.

(d) When your Contractor Representative(s) (Past Performance Points of Contact) are registered in CPARS, they will receive an automatically-generated email with detailed login instructions. Further details, system requirements, and training information for CPARS are available at www.cpars.gov. The CPARS User Manual, registration for online training for Contractor Representatives may be found at this site.

(e) Within 60 days after the end of a performance period, the Contracting Officer will complete an interim or final past performance evaluation and the report will be accessible at www.cpars.gov Contractor Representatives may then provide comments in response to the evaluation, or return the evaluation without comment. Comments are limited to the space provided in Block 22. Your comments should focus on objective facts in the Assessing Official’s narrative and should provide your views on the causes and ramifications of the assessed performance. In addition to the ratings and supporting narratives, blocks 1-17 should be reviewed for accuracy, as these include key fields that will be used by the Government to identify your firm in future source selection evaluations. If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating, “No Comment” in Block 22, and then signing and dating Block 23 of the form. Without a statement in Block 22, you will be unable to sign and submit the evaluation back to the Government. If you do not sign and submit the CPAR within 30 days, it will automatically be returned to the Government and will be annotated: “The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this assessment.” Your response is due within 30 calendar days after receipt of the CPAR.

(f) The following guidelines apply concerning your use of the past performance evaluation:

(1) Protect the evaluation as “source selection information.” After review, transit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the Contracting Officer for instructions.

(2) Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

(3) Prohibit the use of or reference to evaluation data for advertising, promotional material, pre-award surveys, responsibility determination, production readiness reviews, or other similar purposes.

(g) If you wish to discuss a past performance evaluation, you should request a meeting in writing to the Contracting Officer no later than seven days following your receipt of the evaluation. The meeting will be held in person or via telephone or other means during your 30day review period.

(h) A copy of the completed past performance evaluation will be available in CPARS for your viewing and for Government use supporting source selection actions after it has been completed.

4.0 CONTRACT ADMINISTRATION

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements of this contract. The Contractor shall communicate with the Contracting Officer and or Contraction Officer Representative on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitments or issue changes that shall affect price, quantity or quality of performance of this contract. All contract administration functions will be retained by the Department of Veterans Affairs.

5.0 BILLING:

Invoice requirements and supporting documentation: Supporting documentation and invoice must be submitted monthly in arrears.

Subsequent changes or corrections shall be submitted by separate invoice.

In addition to information required for submission of a “proper” invoice in accordance with FAR 52.212-4 (g), all invoices must include:

· Name and Address of Contractor

· Invoice Date

· Invoice Date

· Contract Number and Purchase/Task Order Number

· Dates of Service

· CLIN Numbers with quantity

· Total price All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

The contractor shall submit payment requests in electronic form via VA’s Electronic Invoice Presentment & Payment System. See Web site at http://www.fsc.va.gov/einvoice.asp

B.4 PRICE/COST SCHEDULE

ITEM INFORMATION

Contractor shall provide all labor, tools, materials, equipment & supervision necessary to provide maintenance for the 28 elevators at the W. G. Bill Hefner VA Medical Center, Salisbury, NC 28144.

Contract Period: Base POP Begin: 12-01-2024 POP End: 11-30-2025 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

EMERGENCY SERVICE IN ACCORDANCE WITH PWS SECTION 7.0 NOT TO EXCEED (NTE) $25,000

Contract Period: Base POP Begin: 12-01-2024 POP End: 11-30-2025

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Contractor shall provide all labor, tools, materials, equipment & supervision necessary to provide maintenance for the 28 elevators at the W. G. Bill Hefner VA Medical Center, Salisbury, NC 28144.

Contract Period: Option 1 POP Begin: 12-01-2025 POP End: 11-30-2026

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

EMERGENCY SERVICE IN ACCORDANCE WITH PWS SECTION 7.0 NOT TO EXCEED (NTE) $25,000

Contract Period: Option 1 POP Begin: 12-01-2025 POP End: 11-30-2026

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Contractor shall provide all labor, tools, materials, equipment & supervision necessary to provide maintenance for the 28 elevators at the W. G. Bill Hefner VA Medical Center, Salisbury, NC 28144.

Contract Period: Option 2 POP Begin: 12-01-2026 POP End: 11-30-2027

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

EMERGENCY SERVICE IN ACCORDANCE WITH PWS SECTION 7.0 NOT TO EXCEED (NTE) $25,000

Contract Period: Option 2 POP Begin: 12-01-2026 POP End: 11-30-2027

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Contractor shall provide all labor, tools, materials, equipment & supervision necessary to provide maintenance for the 28 elevators at the W. G. Bill Hefner VA Medical Center, Salisbury, NC 28144.

Contract Period: Option 3 POP Begin: 12-01-2027 POP End: 11-30-2028

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

EMERGENCY SERVICE IN ACCORDANCE WITH PWS SECTION 7.0 NOT TO EXCEED (NTE) $25,000

Contract Period: Option 3 POP Begin: 12-01-2027 POP End: 11-30-2028

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Contractor shall provide all labor, tools, materials, equipment & supervision necessary to provide maintenance for the 28 elevators at the W. G. Bill Hefner VA Medical Center, Salisbury, NC 28144.

Contract Period: Option 4 POP Begin: 12-01-2028 POP End: 11-30-2029

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

EMERGENCY SERVICE IN ACCORDANCE WITH PWS SECTION 7.0 NOT TO EXCEED (NTE) $25,000

Contract Period: Option 4 POP Begin: 12-01-2028 POP End: 11-30-2029

PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

Page 1 of Page 1 of

SECTION C - CONTRACT CLAUSES

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

(End of Clause)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of Clause)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

C.4 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

(End of Clause)

C.5 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

The Contractor shall not make reference in its commercial advertising to Department of Veterans Affairs contracts in a manner that states or implies the Department of Veterans Affairs approves or endorses the Contractor’s products or services or considers the Contractor’s products or services superior to other products or services.

(End of Clause) C.6 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023) (DEVIATION)

(a) Definition. for the Department of Veterans Affairs, ‘‘Service-disabled Veteran-owned small business concern or SDVOSB’’:

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled Veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled Veterans or eligible surviving spouses (see VAAR 802.201, Surviving Spouse definition);

(ii) The management and daily business operations of which are controlled by one or more service-disabled Veterans (or eligible surviving spouses) or, in the case of a service-disabled Veteran with permanent and severe disability, the spouse or permanent caregiver of such Veteran;

(iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document;

(iv) The business has been certified for ownership and control pursuant to 38 U.S.C. 8127, 13 CFR 128, and is listed as certified in the SBA certification database at https://veterans.certify.sba.gov/; and

(v) The business agrees to comply with VAAR subpart 819.70 and Small Business Administration (SBA) regulations regarding small business size, government contracting, and the Veteran Small Business Certification Program at 13 CFR parts 121, 125, and 128.

(2) The term ‘‘Service-disabled Veteran’’ means a Veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(3) The term ‘‘small business concern’’ has the meaning given that term under section 3 of the Small Business Act (15 U.S.C. 632).

(4) The term ‘‘small business concern owned and controlled by Veterans with service-connected disabilities’’ has the meaning given the term ‘‘small business concern owned and controlled by service-disabled veterans’’ under section 3(q)(2) of the Small Business Act (15 U.S.C. 632(q)(2)).

(5) The term “SDVOSB participant” or certified SDVOSB means a small business that has been certified in the SBA Veteran Small Business Certification Program and listed in the SBA certification database (see 13 CFR 128.102).

(b) General. In order for a concern to submit an offer and be eligible for the award of an SDVOSB set-aside or sole source contract, the concern must qualify as a small business concern under the size standard corresponding to the NAICS code assigned to the contract and be listed as an SDVOSB participant in the SBA certification database as set forth in 13 CFR 128.

(1) Offers received from entities that are not certified SDVOSBs and listed in the SBA certification database at the time of offer shall not be considered.

(2) Any award resulting from this solicitation shall be made to a certified SDVOSB listed in the SBA certification database who is eligible at the time of submission of offer(s) and at the time of award.

(3) The requirements in this clause apply to any contract, order or subcontract where the firm receives a benefit or preference from its designation as an SDVOSB, including set-asides, sole source awards, and evaluation preferences.

(c) Representation. Pursuant to 38 U.S.C. 8127(e), only certified SDVOSBs listed in the SBA certification database are considered eligible to receive award of a resulting contract. By submitting an offer, the prospective contractor represents that it is an eligible and certified SDVOSB as defined in this clause, 13 CFR 121, 125, and 128, and VAAR subpart 819.70.

(d) Agreement/LOS certification. When awarded a contract action, including orders under multipleaward contracts, an SDVOSB agrees that in the performance of the contract, the SDVOSB shall comply with requirements in VAAR subpart 819.70 and SBA regulations on small business size, and government contracting programs at 13 CFR part 121 and part 125, including the non-manufacturer rule and limitations on subcontracting (LOS) requirements in 13 CFR 121.406(b) and 13 CFR 125.6. For the purpose of limitations on subcontracting, only certified SDVOSBs listed in the SBA certification database (including independent contractors) shall be considered eligible and/or ‘‘similarly situated’’ (i.e., a firm that has the same small business program status as the prime contractor). An otherwise eligible firm further agrees to comply with the required LOS certification requirements in this solicitation (see 852.219–75 or 852.219–76 as applicable). These requirements are summarized as follows:

(1) Services. In the case of a contract for services (except construction), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance to firms that are not certified SDVOSBs listed in the SBA certification database (excluding direct costs to the extent they are not the principal purpose of the acquisition and the SDVOSB/ VOSB does not provide the service, such as airline travel, cloud computing services, or mass media purchases). When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract.

(2) Supplies/products.

(i) In the case of a contract for supplies or products (other than from a non-manufacturer of such supplies), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not certified SDVOSBs listed in the SBA certification database. When a contract includes both supply and services, the 50 percent limitation shall apply only to the supply portion of the contract.

(ii) In the case of a contract for supplies from a non-manufacturer, the SDVOSB prime contractor will supply the product of a domestic small business manufacturer or processor, unless a waiver as described in 13 CFR 121.406(b)(5) has been granted. Refer to 13 CFR 125.6(a)(2)(ii) for guidance pertaining to multiple item procurements.

(3) General construction. In the case of a contract for general construction, the SDVOSB prime contractor will not pay more than 85% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not certified SDVOSBs listed in the SBA certification database.

(4) Special trade construction contractors. In the case of a contract for special trade contractors, no more than 75% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, may be paid to firms that are not certified SDVOSBs listed in the SBA certification database.

(5) Subcontracting. An SDVOSB subcontractor must meet the NAICS size standard assigned by the prime contractor and be certified and listed in the SBA certification database to count as similarly situated. Any work that a first tier SDVOSB subcontractor further subcontracts will count towards the percent of subcontract amount that cannot be exceeded. For supply or construction contracts, the cost of materials is excluded and not considered to be subcontracted. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the portion of the contract with the preponderance of the expenditure upon which the assigned NAICS is based. For information and more specific requirements, refer to 13 CFR 125.6.

(e) Required limitations on subcontracting compliance measurement period. An SDVOSB shall comply with the limitations on subcontracting as follows:

[] By the end of the base term of the contract or order, and then by the end of each subsequent option period; or [] By the end of the performance period for each order issued under the contract.

(f) Joint ventures. A joint venture may be considered eligible as an SDVOSB if the joint venture complies with the requirements in 13 CFR 128.402 and the managing joint venture partner makes the representations under paragraph (c) of this clause. A joint venture agrees that, in the performance of the contract, the applicable percentage specified in paragraph (d) of this clause will be performed by the aggregate of the joint venture participants.

(g) Precedence. The VA Veterans First Contracting Program, as defined in VAAR 802.101, subpart 819.70, and this clause, takes precedence over any inconsistencies between the requirements of the SBA Veteran Small Business Certification Program and the VA Veterans First Contracting Program.

(h) Misrepresentation. Pursuant to 38 U.S.C. 8127(g), any business concern, including all its principals, that is determined by VA to have willfully and intentionally misrepresented a company’s SDVOSB status is subject to debarment from contracting with the Department for a period of not less than five years (see VAAR 809.406–2 Causes for Debarment).

(End of Clause) C.7 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)

(a) Pursuant to 38 U.S.C. 8127(l)(2), the offeror certifies that—

(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows:

(i) [X] Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6.

(ii) [] General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(iii) [] Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.

(3) If VA determines that an SDVOSB/ VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following:

(i) Referral to the VA Suspension and Debarment Committee;

(ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and

(iii) Prosecution for violating 18 U.S.C. 1001.

(b) The offeror represents and understands that by submission of its offer and award of a contract…