BID RFI RESPONSES - 03 FEBRUARY 2025.pdf

FAYETTEVILLE VA MEDICAL CENTER, FAYETTEVILLE NC

ASBESTOS ABATEMENT CANTEEN AREAS + FLOORING REPLACEMENT – BLDG. #3: 03 FEBRUARY 2025

1. How would you like your proposal submitted?

- VA Response: On a completed and sign Standard Form 1442, found within (pg 2) the solicitation.

2. Is an inspection required before removal?

- VA Response: If this is referring to an ICRA Inspection – Yes. The ICRA inspection will be done with the following personnel on site at a minimum. VA PM & CORs, the selected General Contractor, VA ICRA Team)

If the question is reference inspection of the spaces before asbestos removal activities; if you want or need an inspection conduct one. Coordinate any access required with VA contracting and the VA COR.

Refer to the project specifications. The General Contractor is required to follow all applicable Federal, State, and local laws and regulations reference Asbestos Abatement.

3. May I provide my own pricing sheet and break down?

- VA Response: Yes but please complete SF 1442 and sign.

4. “A third-party air monitoring firm, retained by the VA, shall conduct continuous project monitoring during removal activities and perform the final visual inspection and clearance sampling.” Will this be a separate RFP?

- VA Response: General Contractor

5. There is not a statement of bid items provided, nor are there instructions for the bid package.

Besides the SF1442, reps and certs and the VAAR 852.219-75, what other documents need to be submitted?

- VA Response: The bidder shall submit the following information in succession as response to this Invitation for Bids: A completed and signed Standard Form 1442.clearly stating company name and city and acknowledgement of amendments, a completed copy of the Representations and Certifications (See FAR 52.204-8 Annual Representations and Certifications (MAY 2024)), Clearly meets set aside CVE /SDVOSB Cert. Must be registered with VetCert.

6. The bid documents indicate that the project shall be complete within 3 or 4 days. This is not enough time. Each phase will take approx. 4-5 days to perform the abatement. With 1 day to mobilize and 1 day to de-mobilize. We will need 2-3 days for floor prep. Which quantities cannot be determined until the abatement is completed. Need 72 hours to allow the flooring to acclimate. Need another 2-3 days for floor installation per phase. Then the specs say that no one can be on the floor for 72 hrs. Need a minimum of 3 weeks per phase. Total of 6 weeks at a minimum.

- VA Response: If you believe the timeframe is too short, please provide VA Contracting and VA COR a General Contractor’s proposed schedule for VA review and potential approval or disapproval.

7. Will all the product in the spaces be removed prior to mobilization?

- VA Response: All merchandise will be removed from the spaces.

8. Will all the shelving be completely removed prior to mobilization?

- VA Response: The shelving will be removed from the spaces.

9. Will access to the space be available during normal (8-5) daytime hours?

- VA Response: Canteen spaces will be available. However, occupied hallways and other service areas will be in full operations.

10. Base boards removal is required prior to tile removal. What is required for base board re-installation?

- VA Response: Please refer to the project specifications.

11. What safety training/credential are required for onsite personnel?

- VA Response: Please refer the project specifications.

12. Being that all rooms are stocked, what notification is required so that the VA can clear the areas prior to start of work?

- VA Response: Once awarded, the General Contractor will propose a schedule including these built-in timeline details. Please include timelines for Pre-construction Meeting/Notice to Proceed and Contractor mobilization, etc. The VA Contracting Office and VA COR will thoroughly review before determining acceptability and or subsequent approval and or disapproval.

13. What are the means of egress for asbestos containing materials? What route will personnel take to transport asbestos containing materials out of the facility?

- VA Response: Egress: Down the main corridor westward to the main bank of elevators. Take the largest elevator or available elevator down to the basement floor turn right down the breezeway and out between BLDG #3 and BLDG #21.

Again, follow ALL Federal, State and Local laws and regulations governing Asbestos Abatement. What are the Federal, State and Locals Laws & Regulations governing Asbestos Abatement and Removal? ACM must be disposed of according to ALL Federal, State, and local laws and regulations and removed from the VA Facility daily.

14. Who is responsible for state notification of asbestos removal?

- VA Response: The General Contractor

15. Will other areas be occupied during abatement? If so, can abatement work be done at night to minimize exposure?

- VA Response: Other services outside and adjacent to the Canteen spaces will be in operation during the workday.

16. VA RFI - It is the Contractor’s responsibility to determine proper equipment to execute the job according to all Rules, Regulations and Laws, Federal, State, and Local. Proper Venting of All affected spaces is required. For Example Purposes Only: High Capacity Self containing Whisperflow Portable HEPA Filtration System or equivalent.