36C24624R0086.docx

Statement of Work

Project No. 659-24-901 Project Title: Repair Masonry/Structural Issues Campus Wide

A/E SCOPE OF SERVICES

GENERAL INFORMATION

1601 Brenner Ave

Salisbury North Carolina

CONTACT INFORMATION

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Network Contracting Office 6 1601 Brenner Ave Salisbury NC 28144

POINT OF CONTACT*

Contracting Officer Sean Cosby sean.cosby@va.gov 910-488-2120

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

Presolicitation Notice Presolicitation Notice

DESCRIPTION

Presolicitation Notice

DESCRIPTION

THIS IS NOT A REQUEST FOR PROPOSAL. THIS IS A REQUEST FOR SF 330'S ARCHITECT- ENGINEER QUALIFICATION PACKAGES ONLY.

This request for A-E firm qualifications packages is 100% set-aside for Service Disabled Veteran Owned Small Businesses, certified in the SBA.

PUBLIC ANNOUNCEMENT FOR PROCUREMENT OF ARCHITECT-ENGINEERING (A-E) SERVICES: This is a request for Standard Form 330, Architect-Engineer Qualifications only. A-E Services are being procured in accordance with the Selection of Architects and Engineers Statute (Public Law 92-582), formerly known as the Brooks Act, and implemented in Federal Acquisition Regulation (FAR) subpart 36.6. All submissions will be evaluated in accordance with the below selection criteria. The Government will not pay, nor reimburse, any costs associated with responding to this request. The Government is under no obligation to award a contract as a result of this announcement. Firms will be selected based on demonstrated competence and qualifications for the required work. Any resulting award for the proposed A-E services will be procured under a negotiated Firm-Fixed Price contract.

GENERAL INFORMATION:

The Department of Veteran’s Affairs, W.G.Hefner Veteran’s Administration Medical Center (Salisbury VAMC), is seeking and intends to award a firm fixed-price contract for Architect-Engineering (A/E) Services for the Repair Masonry-Structural Issues, Project #659-24-901.

The A-E Services listed herein is being procured in accordance with the Federal Acquisition Regulation (FAR) 36.6 and VAAR 836.6. Potential contractors must be registered in SAM (www.sam.gov) at time of submission of their qualifications in order to be considered for an award. As a prospective offeror for this Service Disabled Veteran Owned-Small Business set-aside, you are verifying your company meets the status requirements of a Small Business.

The Salisbury VA Medical Center is a working facility and phasing plans for minimizing downtime, and provisions for continuation of service during outages is critical to this project.

Point of Contact: Sean Cosby, Contracting Officer Email: sean.cosby@va.gov

PROJECT INFORMATION:

Project No. 659-24-901 Project Title: A/E Repair Masonry-Structural Issues Salisbury VA Medical Center 1601 Brenner Ave Salisbury, NC 28144 The NAICS Code for this procurement is 541330, Engineering Services, and the applicable Small Business Size Standard is $25.5 million annual revenue. The PSC Code is C1DA Architect and Engineering – Construction: Hospitals and infirmaries.

The projected award date for the anticipated A-E contract is on or before Jan 10, 2025.

The NAICS code for the related anticipated Construction project is projected to be 236220, Commercial and Institutional Building Construction, magnitude of construction is predicted to be between $2,000,000 and $5,000,000. The anticipated award date of the construction phase of the project is (TBD) to be determined.

An Architect & Engineer (A-E) contract will be negotiated for the development of complete construction documents which include working drawings, specifications, reports, and construction period services. The A-E will be given written information; participate in project planning meetings, pre-proposal meeting, and pre-construction meeting as required; communicate with VA personnel via telephone or e-mail; and is expected to coordinate so that the final documents include all requirements in accordance with industry standard practices, VA standards, VA design manuals, and review comments.

Design shall comply with VA guidelines and specifications. Design manuals and specifications can be found at http://www.cfm.va.gov/TIL/. Design shall also meet all applicable codes and standards. Proposed work is located at the Salisbury VA Medical Center.

ESTIMATED START AND COMPLETION DATES:

Anticipated Design completion (120 Days from Notice to Proceed): 120 calendar days; includes VA design reviews.

Procurement timeframe: 120 days from the time Engineering submits package to contracting. Designer shall answer pre-bid RFIs and provide updated construction documents to capture any changes made through the procurement process.

Construction period services: 365 calendar days from construction award date Total contract period: 665 calendar days

The A/E shall prepare a submission schedule based on their understanding of the design, allocated time for each applicable phase, and their staffing workload. The schedule is negotiable so that the timeframes are mutually agreeable to the A/E and VA.

A-E SELECTION PROCESS:

(1) Professional qualifications necessary for satisfactory performance of required services showing recent experience of the project team with comparable hospital projects within the past five (5) years in which the construction has been completed. Each resume shall include a minimum of two (2) specific completed small/medium projects through construction (> $750k construction budget). The A/E shall:

· Provide a narrative that illustrates that the A/E firm’s staff representing the project or signing/stamping drawings in each discipline pertinent to this project possess a minimum of five (5) years of experience on Hospital projects and are required to be licensed, registered, or certified by a US state, the District of Columbia, or a US territory.

· Provide professional license jurisdiction of issue, license numbers, and/or proof of licensure. What will be the role of interns if used during design? Evidence of the A/E experience with complete design solutions and construction for removing and replacing building roofing with a construction magnitude of at least $750k.

The evidence of A/E experience shall include expertise in identifying and documenting hazardous materials such as asbestos throughout the project area during the design phase. The specific job titles and engineering disciplines required for this contract are below.

(2) Past performance, under FAR 36.602, is described as contracts with Government agencies and private industry for recent ― any contract performance occurring within five (5) years of this Special Notice date or beginning no less than one (1) year in a hospital setting ― and relevant projects―any projects that are similar in scope and complexity to the type of project anticipated under the resultant contract ―in terms of cost control, quality of work, and compliance with performance schedules. The A/E shall:

· Provide Recent and Relevant Contractor Performance Assessment Reporting System (CPARS) data. CPARS may be accessed.

· Include Past Performance with ratings satisfactory and above noting in CPARS in the last five years while working on hospital projects.

· Provide the following information for each identified recent and relevant and past performance contract:

· Contract Number and/or Task Order Number,

· Obligation Number/Purchase Order (PO) Number,

· Project Title,

· Prime Firm Name and Subconsultant Names (if any),

· Start Date and Completion Date,

· Construction Dollar Amount.

The firm shall provide a table of at least three (3) comparable projects, comparing their estimated cost with the bid/award amount during construction. In addition, the Firm shall include their projected project duration versus the actual.

(3) Capacity to accomplish the work in the required time for both the prime and subconsultants.

This factor evaluates the Firm’s ability, given its current projected workload (percentage) and the availability of its key personnel, to accomplish the possible myriad of design projects in the required time. The general workload and staffing capacity of the design office will be evaluated.

· List current projects with a design fee of greater than $20,000 being designed in the Firm’s office.

· Indicate the Firm’s present workload in key disciplines, including all VA contracts awarded in the last 12 months and the project team’s availability (including sub-consultants) for the specified contract performance period.

· Describe experience in successfully delivering projects per performance schedule, providing timely construction support, and completing multiple projects with similar delivery dates.

(4) Construction Period Services Experience Describe Construction Period Services Experience for projects similar in scope and complexity, which may include, but is not limited to, the following aspects:

· Professional field inspections and project progress meetings,

· Review of construction submittals and participation in answering RFIs,

· Support with construction contract changes to include drafting statements of work and preparing Independent Government Cost Estimates (IGCEs),

· Support with construction project’s closeout items (e.g., as-built drawings).

(5) Record of significant claims against the Firm because of improper or incomplete architectural and engineering services.

· Elaborate on any instances where the A/E firm failed to deliver project documents (e.g., final drawings & specifications, permits, and testing reports) and/or technical services during construction. The failure might not have been entirely the A/E’s responsibility.

(6) Locality and/or Ability to be on Location

· Please provide the name and address of the A-E Firm’s nearest branch office to the Salisbury VAHCS in North Carolina. The prospective firm must be available for potential short notice site visits to address the needs of the facility, especially during CPS (Construction Period Services). In lieu of local offices, firm must commit to being readily available in the event of unforeseen circumstances.

Selection Criteria

1. Professional Qualifications necessary for satisfactory performance of required services showing recent experience of the project team with comparable hospital projects within the past five years in which the construction has been completed. Each resume shall include a minimum of two (2) specific completed projects through construction.

2. Past Performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules in a hospital setting.

3. Capacity to accomplish the work in the required time for both the prime and subconsultants

4. (CPS) Construction Period Services Experience

5. Record any significant claims against the firm because of improper or incomplete architectural and engineering services.

6. Locality/Ability to be on Location responsiveness to questions and/or design issues on site is required to ensure project timelines are maintained.

VENDOR QUESTIONS:

All questions shall be submitted to the Contracting Officer sean.cosby@va.gov no later than 10:00 AM EST on August 9, 2024.

SF330s SUBMISSION CRITERIA/REQUIREMENTS:

Interested firms having the capabilities to perform this work must submit:

ONE (1) ELECTRONIC SF 330, including Parts I and II, and attachments (if any) electronically to sean.cosby@va.gov no later than 10:00 AM EST on Monday, August 26, 2024.

Interested firms are responsible for ensuring electronic delivery of submission by the time and the date specified. It is highly recommended interested firms confirm electronic submissions have been received by the Contracting Officer.

Size limits of e-mails are restricted to 10MB. If more than one email is sent, please number emails in Subjects as “1 of n”. (Example: SF330 Submission, #36C24624R0086 – Repair Masonry Structural Issues, Project #659-24-901 (1 of n, 2 of n, etc.).

All SF330 submissions shall be clearly indicated in subject line, displaying the procurement number and project title (abbreviated or shortened is okay).

Interested firms are responsible for ensuring delivery of submission.

ALL SF 330 SUBMISSIONS MUST INCLUDE THE FOLLOWING INFORMATION, EITHER ON THE SF 330 OR BY ACCOMPANYING DOCUMENT:

1) Cage Code

2) UEID Number

3) Tax ID Number

4) The E-mail address and Phone number of the Primary Point of Contact

5) SF 330 MUST INDICATE THE PERCENTAGE of the contract performance cost that will be expended by the prime firm’s employees and in which discipline(s) and subcontracted percentage of contract performance cost to be expended (and in what disciplines). Any subcontracted or otherwise business entity must be identified by name, office location and size/type of business (i.e. SDVOSB, VOSB, large, etc.).

6) A SIGNED copy of the completed VAAR Clause 852.219-75 VA Notice of Limitations on Subcontracting – Certificate of Compliance for Services and Construction. (NOTE: The Government will not consider submissions from firms that do not provide the signed certification, and all such responses will be deemed ineligible for evaluation and award.)

The firm and or A-E on staff representing the project must follow State of North Carolina guidelines under State law for all licensing requirements to sign and seal drawings.

Each respondent must be able to demonstrate the ability to comply with the Limitations on Subcontracting, in accordance with FAR Clause 52.219-14.

Electronic submittals received after the date and time specified will not be considered. Late proposal rules per FAR 15.208 will be followed for late submittals. Firms not providing the required information may not be considered. All information must be included in the SF330 submission package.

It is the offeror’s responsibility to check the Contract Opportunities website at: www.SAM.gov for any revisions to this announcement prior to submission of SF330s.

A.1 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)

(a) Pursuant to 38 U.S.C. 8127(l)(2), the offeror certifies that—

(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows:

(i) [] Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6.

(ii) [] General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(iii) [] Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.

(3) If VA determines that an SDVOSB/ VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following:

(i) Referral to the VA Suspension and Debarment Committee;

(ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and

(iii) Prosecution for violating 18 U.S.C. 1001.

(b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract. Contracting officers may, at their discretion, require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the contracting officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed.

(c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance with the limitations on subcontracting requirement. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate.

(d) Offeror completed certification/fill-in required. The formal certification must be completed, signed and returned with the offeror’s bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

Certification I hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror].

Printed Name of Signee: ___________ Printed Title of Signee: _____________ Signature: ____________ Date: ______________ Company Name and Address: _______________ Presolicitation Notice Presolicitation Notice (End of Clause)

Page 1 of

Presolicitation Notice

Services

Provide Professional Architect/Engineer (A/E) and healthcare planning services to include but not limited to:

· Site investigation – architectural and structural. Prior request for notice to inspect must be coordinated and scheduled for times and dates.

· Contract drawings and specifications for construction.

· Cost Estimates that include attention to phasing and ICRA as well as all other items associated with design.

· Construction period services - review of submissions, provide recommendations and estimates regarding contractor change proposals, 20 visit site per VA's request and add to drawings as-built conditions from contractor's record drawings; A/E will respond within a twenty-four (24) hour period when requested.

· Provide File Transfer system for use throughout duration of project. Site must be in place within 30 days of contract award. Site must remain open until final construction contract is complete. This site is intended for AE, VA, and contractor use. Site must be compatible to transfer large files of types of AutoCAD (LATEST), all Microsoft Office (latest) programs (Word, Excel, Project), and pdf files. Site must meet VA OIT rules when transferring the files which will provide encryption during the transfer.

Note: Due to requirements of certain construction submittals (i.e. finishes, profiles, shop drawings, etc.), these must be delivered to COR. Any hand delivered submittals must also have a backup copy of the cover sheet on A/E FT Site. A/E FT site must be secure (password protected), user friendly for uploading and downloading of files, and organized for easy file retrieval by the VA COR, Contracting Officer (CO), and contractors. Site must be organized with folders indicating each level of submission as outlined in this scope of work and corresponding required files. Must also submit hard copies to the VA for Design Review Drawings, Specifications, and Construction Documents.

· Comply with VA Design Guides, FGI Guidelines, ISO codes, and applicable codes as outlined in the VA Design Guides (most recent versions of all the codes)

· Infection Control Risk Assessment: The AE shall work with the VA Infection Prevention and Control staff to determine required infection risk assessment levels and shall incorporate VA IPC recommendations into project ICRA drawings.

· Project scheduling and phasing. Phasing drawings shall also have provisions for safety and fire protection measures to be taken during construction. These measures are to be fully developed through coordination with VA Safety Department.

Project Scope

General:

This project will consist of the repair of all masonry deficiencies to include all exterior brickwork, retaining walls, along with foundation footing evaluation and recommended mitigation. Develop and update previous designed drawings, previous working drawings, update signed and sealed bid documents, and both working and bid specifications to provide a thorough work plan for construction. The area of work is ever building on the Salisbury campus. The project will include the review of previous design drawings and any redesign of the structure required to update the project files for construction.

Specifics:

The project is to repair and rectify any engineering deficiencies on the campus of Salisbury VAMC. This project will review site conditions and provide corrective actions engineered solutions. Prior as-built drawings will be provided for update and review. Incorporate proper specifications and drawings for one complete project submission. Update any and all applicable codes, layouts, and design.

All design will be done according to VA specifications, Design guides, Infection Control guidelines and all applicable codes. The design will be structured so as to require minimum interruption of space function during construction. All work shall meet NFPA / Life Safety Code and comply with all applicable building codes. This will include all Architectural and Structural engineering associated with this project.

· Provide VA Form 10-6298 AE Fee Proposal for this solicitation.

· Facility design must meet VA TIL requirements first and foremost, followed by requirements laid out in the most recent edition of the FGI guidelines and NFPA.

· Attend design review meetings and make all necessary site visits during design to gather information necessary from the existing sites, building plans, utility plans, etc. to provide a complete assessment of the proposed work. A thorough as-built shall be conducted of the existing site conditions to complete a full detailed set of documents.

· Assess the intent and scope of this project and work with the Medical Center staff to develop a final design and cost estimate to best suit the needs and constraints of the government, while incorporating VAMC Salisbury Engineering/Facilities Management Service, Safety and Contracting Officer comments into the final design package.

· Field verification of existing space and existing utilities servicing the affected space that would be impacted by work.

· Structural Evaluation and design modifications to the existing Bldg. envelopes, retainage walls, and structural footing systems servicing all campus buildings. Engineers shall perform full site survey of all buildings to document existing conditions and their locations.

· Architectural evaluation and design modifications for all bldg. associated with the work as required to accommodate changes necessary for the scope of work. Expected: correcting openings that have been improperly closed in, correcting water run-off area around bldgs., possibly creating access to foundation footings for corrective action based on the Structural Engineer’s findings.

· Also required by architect: provisions for detailed phasing drawings and ICRA planning for each phase. Anticipate separate phases high campus impact. Note that ICRA planning will be require if work impacts the internal space of a building to preform corrective action. That plan could include, but not limited to; topping off existing walls where walls around each phase do not go to deck, temporary dust containment, and air purification with a negative pressure. The architect shall identify those spaces where ICRA is required on the construction drawings, as well as document that the contractor is responsible for 1 hour rated full height walls around each construction phase.

· Project completion of construction documents, including final design, contract drawings, specifications, and cost estimate is to be 120 calendar days from contract award.

· Project must remain within the approved project scope, time frame, and construction budget of $2,000,000 to $5,000,000 or the project will be canceled and require re-submittal and competition process. Planning must include in the project a total of 20% of deductive bid alternate that will need to be identified and incorporated as part of the bidding documents.

· Recommend bid alternatives as necessary to meet the budget limitations if the project becomes over budget. Note: the AE shall be fully responsible for providing a complete and functional design to the VA within noted budget limitations. Bid alternates will be required to the amount of 20% of the project budget, but bid alternates are not to be used to bring the overall scope within budget. The base bid shall be in budget and bid deduct alternates shall be supplied to the VA to reduce the budget by 20% from the base bid (max budget) price.

· Construction will be addressed in phases to allow operations to continue during construction to the extent possible. Phasing will be incorporated as part of the schematic design options presented during the SD submission, due to the high probable cost of the phasing and its impact upon final system design option selections. Phasing must work within budget and allow the VA to continue operations at minimal interference.

· Attend pre-bid job walk and provide all engineering responses to questions asked by potential bidders and issue an addendum, if necessary.

· Provide expeditious engineering responses to all design/conflict questions encountered during the construction term.

· Provide construction period services to review all shop drawings and submittals prior to sending to the VA for final approval.

· Provide construction period site visits to review progress of construction activities and milestones during construction.

· Provide final Record Drawings (pdf and AutoCAD) which will be developed based on construction period site visits, RFI’s, submittal responses, and As-Built drawings from the contractor within 30 calendar days after completion of construction.

All designs shall be accomplished in accordance with VA guidelines and specifications, which are available on the Internet at http://www.cfm.va.gov/TIL/

Referenced Drawings

All designs shall verify and coordinate the referenced drawings in aspects facility as-builts. Drawings are noted below:

· Campus map drawing

· All bldg. structural drawings (upon award)

Site Investigation

EXPECTATION: A/E will make site visits as necessary to survey existing conditions.

Make site visits as required to determine existing as-built conditions affecting this project. Note: Information including drawings and other documentation provided to the A/E is used as reference only. The AE is expected to perform their own site survey to field verify accuracy of existing drawings and to locate any additional utilities / obstructions in a given area to provide quality new project drawings. All additional references and specifications are available in VHA’s Technical Information Library at address http://www.cfm.va.gov/TIL/. Electronic AutoCAD background drawings will be provided by the VA upon request. A/E shall field verify every aspect that relates to the project. The A/E shall field verify all dimensions and utility impedance of contract work. AE shall take precautions during field surveys to comply with all ICRA requirements. Coordinate site visits with the COR as determined after award. Drawings produced by the AE shall account for obstructions in the path of new work, relocation of existing utilities as required to accommodate new work, relocation of existing utilities if the architecture team deems it necessary to relocate an existing chase or shaft, and architectural accommodates as required for new / existing work (ie – access panels for new and existing work shall be covered under specification noted “as needed”. If work is required above a hard / drywall ceiling, architectural drawings shall reflect the need to remove and replace the existing ceiling unless the ceiling in question is a walkable plaster ceiling and include requirements for associated ICRA.).

The A/E shall arrange for and oversee the performance of topographic surveys, test borings, test pits, soil tests, subsurface exploration and other such investigations as he/she determines are required for the proper design of the project.

Design Review Schedule

EXPECTATION: Submit review package so they are received on the noted day.

SUBMISSIONS:

Submit review packages so they are received on the noted day (work days after NTP) or earlier:

Note: The issue of the Notice to Proceed (NTP) may be combined with the first Project Design Team (PDT) Meeting. A/E will be required to attend and take minutes of each PDT meeting. Minutes will be submitted electronically via e-mail to the COR and Contracting Officer within three calendar days of each meeting.

The following parameters shall be used for performing the analysis:

· 20 year life-cycle period for system comparisons

· Use Public domain programs such as TRACE, E-CUBE, Carrier E20-II, etc.

· 7% Discount Factor

· Neither include taxes, nor insurance while computing cost.

Renewable Energy Resources: N/A

Design Requirements / Submissions

EXPECTATIONS: Submit complete review package in accordance with the following requirements and guidelines outlined in https://www.cfm.va.gov/til/aeDesSubReq.asp Volume C Document

Please pay specific attention to the schematic, design and construction submission requirements.

Deliver all design packages electronically and hardcopies to the Project Manager on the established dates to allow the VA Project Development Teams to meet as scheduled. A transmittal letter is required to go to the Contracting Officer on the same day as delivery.

Include all information as follows and as outlined in the attachments for each submission. Information required for each submittal is outlined in Program Guide PG-18-15 Volume C. The manual is at the following address: https://www.cfm.va.gov/til/aeDesSubReq.asp

Design Development 15%: See Attachment - A, 15% Submission Requirements

· Requirements for the 15% Design Development Documents Submission.

· Provide spreadsheet of design team questions and answers up to this submission.

· Provide spreadsheet of site visits completed and areas investigated.

· Define the design elements based on the selected option and submit all information required by the PG-18-15 (Design Development).

· Provide drawing list and started dwgs packet (basic bldg. layout).

· Provide spec book TOC.

Design Development 65%: See Attachment - A, 65% Submission Requirements

· Requirements for the 65% Design Development Documents Submission.

· Address all comments from the Schematic 15% Submission review.

· Provide spreadsheet of VA review comments and their completion status.

· Define the design elements based on the selected option and submit all information required by the PG-18-15 (Design Development).

· Identify Working Drawings scope within the construction budget.

· Identify all design calculations.

· Develop plans and marked up specifications to meet all applicable federal and state codes/requirements, including but not limited to OSHA, DER, EPA, NEC, NFPA 101 Life Safety Code.

· Identify all design calculations.

· Identify all existing utilities and utilities moves for impedance of contract work.

· Identify all potential bid deduct alternatives.

· Identify phasing requirements for construction and their implications to the VA. Construction of project to be performed in a manner that makes phasing to be a minimal impact to the VA.

· Provide a preliminary cost estimate of proposed construction.

Construction Documents 95%: See Attachment - B, 95% Submission Requirements

· Requirements for the 95% Design Development Documents Submission.

· Address all comments from the 65% review.

· Provide spreadsheet of VA review comments and their completion status.

· Provide spreadsheet response to VA Fire review comments and their completion status.

· Provide Design finishes, required submittals.

· Consolidate all necessary submittals by specification section on an Excel spreadsheet. Checklist to be utilized to track/monitor submittal process.

· Revise and update cost estimate.

· Preparation of project scope for CBD/ negotiated advertisement and account for any bid deduct alternatives developed in the 65% design submission

· Finalize all design calculations.

· Finalize all potential bid deduct alternatives.

· Finalize all phasing requirements for construction.

· Address all comments from the VISN Safety & Fire Protection Review

· Finalize an Activation List determined during design

Construction Documents 100%: See Attachment - C, 100% Submission Requirements

· Requirements for the 100% Design Development Documents Submission.

· Address all comments from the 95% review.

· Provide spreadsheet of VA review comments and their completion status.

· Provide spreadsheet response to VA Fire review comments and their completion status.

· Finalize cost estimate.

Final Construction Documents Submission (CD): See Attachment D

· Provide spreadsheet of VA review comments and their completion status.

· Provide spreadsheet response to VA Fire review comments and their completion status.

· Submit a complete document of all contract requirements for approval signatures.

· Continue to update and submit until approved.

As-Built Drawings: See Attachment E

· Submit a complete document of all as-built drawings for VA review and approval. Continue to update and submit until approved.

· Update the record drawings for both campuses, associated floors to include all renovations for this project. Final submitted record drawings should be incorporated into most current floor plan submitted by VA at close of documents.

Construction Period Services

Expectations: Respond to submittals requests in fifteen (15) work days.

Provide services:

* Assist the VA to determine whether the contractor or subcontractor meets qualification requirements, support by written recommendations of any problems or litigation encountered in past based on first-hand knowledge.

* The AE shall call into bi-weekly construction meetings with the VA.

* Review all submissions and provide recommendations to the VA within fifteen (10) workdays or (5) calendar days upon request.

* Review and provide replies to contractor generated RFIs when required by the project manager within (5) work days.

* Review and provide recommendations to contractor generated RFPs and cost estimates within ten (10) work days.

* Make ten (10) site visits at a minimum on requests of the VA and prepare written reports to include agreed upon changed in design as determined necessary during the construction. Visits made based on errors and omissions in design will be at no cost to the VA.

* Participate in partial/final acceptance inspections as scheduled and generate punch list items for completion. The punch list shall reference the contract documents for specific deficiencies (i.e. specification section, drawing detail, etc.)

* Prepare as-built drawings on original set with A/E’s stamp, based on record drawings that the contractor kept during construction and with correspondence performed during construction. Transpose contractor’s as-builts to AutoCAD 2013 file type and provide a set of updated as-builts and specifications on CD and on A/E FTP site within 30 days to the COR. These should be posted on A/E FTP site for VA retrieval.

Attachment A

Design Development 15% Submission Requirements

Deliver the following (labeled with 65% submission) and include this attachment as a checklist with your submission: (In addition, all submissions to be uploaded to the AE FTP site on the same day.)

· 1 copy of a narrative report forwarding the design developed 15% submission addressing items listed in the design requirements and any additional A/E recommendations. The report should include identifying potential bid deduct alternatives, recommended construction phasing based upon discussions with the program manager.

· 1 set of all drawings required by project produced on Auto CAD(LATEST). Provide 1 half size set of working drawings. Show basic bldg. layout to be in project. All drawings shall be 1/8” scale.

· 1 copy of custom unedited VA Master Specifications of sections to be used for this project.

· 1 copy of drawings in AutoCAD (LATEST) and in PDF and specifications in Microsoft Word 2010 on AE FTP Site

· Provide 1 CD of entire submittal package with delivery of hard copy design layouts and documents.

Attachment B

Design Development 65% Submission Requirements

Deliver the following (labeled with 65% submission) and include this attachment as a checklist with your submission: (In addition, all submissions to be uploaded to the AE FTP site on the same day.)

· 2 copies of a narrative report forwarding the design developed 15% submission addressing items listed in the design requirements and any additional A/E recommendations. The report should include identifying potential bid deduct alternatives, recommended construction phasing based upon discussions with the program manager and any design calculations or analysis.

· 2 sets of all drawings updating all previous comments required by project produced on Auto CAD(LATEST). Provide 1 full size set and 1 half size set of working drawings. All drawings shall be 1/8” scale.

· 2 copies of updated itemized cost estimate by spec section or trade (labor, material, and equipment) and also by VA criteria, NRM, Minor, BSER and BSEA.

· 2 copies of custom edited VA Master Specifications of sections to be used for this project and a master submittal list identifying all the submittals required to be submitted by the contractor for review.

· 1 copy of drawings in AutoCAD (LATEST) and in PDF and specifications in Microsoft Word 2010 on A/E FTP Site

· Provide 1 CDs of entire submittal package with delivery of hard copy design layouts and documents.

Attachment C

Design Development 95% Submission Requirements

Deliver the following (labeled with 95% submission) and include this attachment as a checklist with your submission:

· 2 copies of a narrative report forwarding the design develop 65% submission addressing items listed in the design requirements and any additional A/E recommendations. The report should include identifying potential bid deduct alternatives, recommended construction phasing based upon discussions with the program manager and any design calculations or analysis.

· 2 sets of all drawings updating all previous comments required by project produced on Auto CAD (LATEST) software. Provide 1 full size sets and 1 half size set of working drawings.

· 2 copies of updated itemized cost estimate by spec section or trade (labor, material and equipment) and also by VA criteria, NRM, Minor, BSER and BSEA.

· 2 copies of custom edited VA Master Specifications of sections to be used for this project and a master submittal list identifying all the submittals required to be submitted by the contractor for review.

· 1 copy of drawings in AutoCAD (LATEST) and in PDF and specifications in Microsoft Word 2010 on AE FTP Site. All CAD drawings are to be bound files with the engineering / architect stamps removed.

Attachment D

Design Development 100% Submission Requirements

Deliver the following (labeled with 100% submission) and include this attachment as a checklist with your submission:

· 1 copy of a narrative report forwarding the design develop 95% submission addressing items listed in the design requirements and any additional A/E recommendations made available via AE FTP site. The report should include identifying potential bid deduct alternatives, recommended construction phasing based upon discussions with the program manager and any design calculations or analysis.

· 1 set of all drawings updating all previous comments required by project produced on Auto CAD (LATEST) software made available via AE FTP site.

· 1 copy of updated itemized cost estimate by spec section or trade (labor, material and equipment) and also by VA criteria, NRM, Minor, BSER and BSEA made available via AE FTP site.

· 1 copy of custom edited VA Master Specifications of sections to be used for this project and a master submittal list identifying all the submittals required to be submitted by the contractor for review made available via AE FTP site.

· 1 additional copy each of the custom edited VA Master Specifications and 100% drawings as specified above is to be made available via AE FTP site.

· 1 copy of drawings in AutoCAD (LATEST), PDF format, and specifications in Microsoft Word 2010 on (CD) and made available on AE FTP Site. All CAD drawings are to be bound files with the engineering / architect stamps removed.

Attachment E

Contract Document Submission Requirements

Expectation: Submit complete bid document for final review prior to solicitation. Continue to submit until all changes are incorporated by the A/E for final signature prior to solicitation. Upon approval duplicate copies as required.

Deliver the following (labeled with Contract Documents Submission) and include this attachment as a checklist with your submission:

· 1 sets of all drawings updating all previous comments required by project, produced on Auto CAD(LATEST) software – for final VA review. If approved final sets to be submitted with signed off cover sheet.

· 1 copy of the Cover Sheet (AutoCAD) for final VA signatures. VA will return the signed Cover Sheet (CS) to AE. AE will scan CS post to AE FTP Site

· Upon signature approval, provide and deliver to COR (1) full size sets of final Contract Documents (complete with VA signed Cover Sheet). Provide and deliver to COR (1) ½ size sets of final drawings.

· 1 copies of final project specification (one bound) prepared in Microsoft Word 2010 software. Include a master submittal list in the specifications.

· Provide 1 CDs of entire submittal package with delivery of hard copy design layouts and documents.

· Posted to AE FTP

· All drawings in AutoCAD (LATEST) and in PDF file. All CAD drawings are to be bound files with the engineering / architect stamps removed.

· All specifications in Microsoft Word

· Submittal Spreadsheet via Excel spreadsheet – identifying all the submittals required to be submitted by the Contractor for review. The list shall be organized by division and specification.

· Final copy of itemized cost estimate by spec section or trade (labor, material and equipment) and also by VA criteria, NRM, Minor, BSER and BSEA.

Attachment F

As-Builts Requirements

· 1 set complete set in Auto Cad(latest), uploaded to A/E’s FTP site. Set to include all final marks from contractor site set and Architect. All CAD drawings are to be bound files with the engineering / architect stamps removed.

· 2 copies of complete set (1 full size, 1 half size) prepared in Auto Cad(latest).

Standards/Codes/Requirements/Regulations

Meet all applicable and current federal and state codes/requirements, i.e.:

Design using the following VA publications http://www.cfm.va.gov/TIL

PG-18-1

Master Construction Specifications

PG-18-3

Design and Construction Procedures

PG-18-4

Standard Details and CAD Standards

H-18-8

Seismic Design Handbook

PG-18-10

Design Manuals (by discipline)

PG-18-12

Design Guides (graphical, by function)

PG-18-15

Minimum Requirements for A/E Submissions

PG-18-17

Environmental Compliance Manual

H-7545

VA Cultural Resource Management

VA Handbook 0730/1 Security and Law Enforcement

VHA DIRECTIVE 2011-036

Design using the following VA publications are available on the internet address http://www.cfm.va.gov/TIL

(End of Scope)

Updated 01/06/2020 34