36C24624R0077 Solicitation.pdf

SOLICITATION

EXPAND AND REPLACE NURSE CALL SYSTEM

ASHEVILLE, NORTH CAROLINA

VA MEDICAL CENTER

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATIONSOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 77

36C24624R0077 X

05-29-2024 tbd 637-22-105

Shirley Gregory Department of Veterans Affairs Network Contracting Office 6 1100 Tunnel Road Asheville NC 28805

Shirley Gregory Department of Veterans Affairs Network Contracting Office 6 1100 Tunnel Road Asheville NC 28805

Shirley Gregory 828-299-5837

Project Title: Expand and Replace Nurse Call System Project No.: 637-22-105 NAICS: 238210 - Electrical Contractors and Other Wiring Installation Contractors Project Location: Asheville, NC VA Medical Center

Project Description:

Provide materials, labor, tools, supervision and equipment necessary to perform work as described in the construction Drawings and Specifications to be provided at Solicitation. Work includes, but not limited to: Prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials to expand and upgrade the Nurse Call System.

IAW VAAR 836.204(f)(2) the Magnitude of Construction is between $2,000,000 and $5,000,000

This is a 100% Set-Aside for Small Business

This contract will be awarded in accordance with FAR Part 15 - Contracting by Negotiation

In accordance with FAR 4.1102, all bidders are required to be registered and current in System for Award Management (SAM) at the time of offer. The official website of the U.S. Government is located at www.SAM.gov.

IAW FAR 19.505(b)(1)(iv) Small Business is required to perform a minimum of 25% of the construction work on the project with its own labor force. This does not include paperwork, submittals, and project management.

Pre-Bid Site Visit: Wednesday, June 5, 2024 @ 2:30PM EDT. Location for meeting will be OUTSIDE Employee Entrance.

Request for Information (RFI) questions are due Wednesday, June 12, 2024 @ 10:00AM EDT. All questions shall be emailed to Shirley.Gregory@va.gov - No telephone calls will be accepted. Questions received after the due date may be considered ineligible.

Please read Instructions to Offerors on pgs 8-11 and Evaluation Factors on pgs 12-17.

Proposal Due Date: Tuesday, July 2, 2024 @ 10:00AM EDT. Electronic submissions only.

FAR 25.602-2 - Buy American Statute applies to this requirement

15 465

X X 52.211-10

X 15 one 10:00 EDT

07-02-2024

X

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO 10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Offer $____________________________________

Department of Veterans Affairs Network Contracting Office 6 1100 Tunnel Road Asheville NC 28805

Department of Veterans Affairs Financial Services Center P.O. Box 149971 Austin TX 78714-9971 512-460-5049 512-460-5221

Provide materials, labor, tools, supervision and equipment necessary to perform work as described in the construction drawings and specifications to be provided at solicitation. Work includes, but not limited to: Prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials to expand and upgrade the Nurse Call System.

36C24624R0077

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION,

ALTERATION, OR REPAIR)– BACK

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

2.2 52.216-1 TYPE OF CONTRACT (APR 1984)

2.3 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE

OF THE WORK (MAY 2014)

2.4 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS (MAY 2014)

2.5 52.233-2 SERVICE OF PROTEST (SEP 2006)

2.6 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (NOV 2022)

2.7 VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND

VETERAN-OWNED SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009)

2.8 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

2.9 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION

(OCT 2018)

2.10 VAAR 852.239-75 INFORMATION AND COMMUNICATION TECHNOLOGY

ACCESSIBILITY NOTICE (FEB 2023)

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (FEB 2024) ...25

3.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

3.3 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS—

REPRESENTATION AND DISCLOSURES (DEC 2023)

3.4 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

3.5 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS—

CERTIFICATION (NOV 2021)

GENERAL CONDITIONS

4.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.2 52.225-9 BUY AMERICAN—CONSTRUCTION MATERIALS (OCT 2022)

4.3 SUPPLEMENTAL INSURANCE REQUIREMENTS

4.4 52.219-6 NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE (NOV 2020)

4.5 52.204-30 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS—

PROHIBITION (DEC 2023)

4.6 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984) ALTERNATE I (APR 1984)

4.7 52.219-14 LIMITATIONS ON SUBCONTRACTING (OCT 2022)

4.8 52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION

(FEB 2024)

4.9 52.223-21 FOAMS (JUN 2016)

4.10 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

4.11 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION

(APR 2019)

4.12 VAAR 852.236-79 CONTRACTOR PRODUCTION REPORT (APR 2019)

4.13 VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR 2019)

4.14 VAAR 852.242-70 GOVERNMENT CONSTRUCTION CONTRACT

ADMINISTRATION (OCT 2020)

4.15 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ..60

4.16 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT

(SEP 2019)

4.17 IT CONTRACT SECURITY

4.18 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

4.19 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

4.20 VAAR 852.204-70 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL (MAY 2020)

4.21 VAAR 852.215-70 SERVICE-DISABLED VETERAN-OWNED AND VETERAN-

OWNED SMALL BUSINESS EVALUATION FACTORS (JAN 2023) (DEVIATION)

4.22 VAAR 852.215-71 EVALUATION FACTOR COMMITMENTS (OCT 2019)

4.23 VAAR 852.228-70 BOND PREMIUM ADJUSTMENT (JAN 2008)

4.24 VAAR 852.232-71 PAYMENTS UNDER FIXED-PRICE CONSTRUCTION

CONTRACTS (INCLUDING NAS– CPM) (NOV 2018)

4.25 VAAR 852.246-71 REJECTED GOODS (OCT 2018)

4.26 VAAR 852.246-75 WARRANTY OF CONSTRUCTION—GUARANTEE PERIOD

SERVICES (OCT 2018)

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMB

ER

DESCRIPTION OF

SUPPLIES/SERVICE

S QUANTITY UNIT UNIT PRICE AMOUNT

0001 1.00 jb __________________ _______________

Provide materials, labor, tools, supervision and equipment necessary to perform work as described in the construction drawings and specifications to be provided at solicitation. Work includes, but not limited to: Prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials to expand and upgrade the Nurse Call System

Contract Period: Base POP Begin: Based on NTP POP End: Based on NTP

PRINCIPAL NAICS CODE: 238210 - Electrical Contractors and Other Wiring Installation Contractors

PRODUCT/SERVICE CODE: N063 - Installation of Equipment - Alarm, Signal, and Security Detection Systems

GRAND TOTAL _______________

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE

AND BONDS

(a) If the bid/offer exceeds $150,000, an offer guarantee is required in an amount not less than twenty (20) percent of the bid/offer price or $3M, whichever is less.

(b) Offerors are reminded that an acceptable Offer Guarantee MUST be received with the bid/offer before the proposal opening. Failure to furnish the required offer guarantee in the proper form and amount, by the time set for opening of bids/offers, will require rejection of the bid/offer in all cases except those listed in Federal Acquisition Regulation (FAR) 28.101-4, and may be cause for rejection even then. For guidance, Bidders/Offerors are referred to FAR provision 52.228-1, BID GUARANTEE (SEP 1996) in the solicitation, FAR Part 28.101 Bid Guarantees, and FAR Part 28.2 Sureties and Other Security for Bonds. Corporate sureties offered for bonds must appear on the list contained in the Department of Treasury Circular 570, “Companies Holding Certificates of Authority as Acceptable Sureties on Federal Bonds and Acceptable Reinsuring Companies, ” See http://www.fms.treas.gov/c570/c570.html

(c) If the contract will exceed $30,000 but will not exceed $150,000, the bidder/offeror to whom award is made will be required to furnish a Payment Bond, Standard Form 25A, or alternative payment protection.

(d) If the contract will exceed $150,000, the bidder/offeror to whom award is made shall be required to furnish a Payment Bond, Standard Form 25A, and a Performance Bond, Standard Form 25. Copies of the Standard Forms 25A and 25 may be obtained upon application to the Issuing Office.

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO

BIDDERS/OFFERORS

INSTRUCTIONS TO OFFERORS FOR BID PREPARATION

THIS SECTION IS FOR SOLICITATION PURPOSES ONLY. THIS SECTION WILL BE

PHYSICALLY REMOVED FROM ANY RESULTANT AWARD BUT WILL BE DEEMED

INCORPORATED BY REFERENCE.

SUBMISSION OF BIDS: The offeror shall submit the following in this order:

Technical, Past Performance and Price Factor packages

Documents package:

1. One (1) pdf copy of the Standard Form 1442 (pgs. 1&2 only), with Amendments acknowledged on pg. 2 Block 19 and signed and dated in Block 20 a, b & c (certified or wet signature only)

2. One (1) signed and stamped copy of Standard Form 24 Bid Bond

3. One (1) pdf copy of System Award Management (SAM) registration to include Unique Entity Identifier (UEI) from SAM.gov | Home

4. One (1) pdf copy of Veteran Small Business registration from Veteran

Small Business Certification (sba.gov)

5. One (1) copy of bid breakdown, including divisions

6. One (1) pdf signed copy of the VAAR 852.219-75 VA Notice of Limitations on Subcontracting (attached) – must be signed and submitted in its entirety or Offer will be rejected and deemed nonresponsive

7. All forms and/or certifications as directed in the Solicitation, including the Specifications.

Screen shots of any of the above pdf documents are not acceptable. If you have questions about the required forms, please email Shirley.Gregory@va.gov

Email Proposals to Shirley.Gregory@va.gov

EMAIL SUBJECT LINE SHALL INCLUDE:

PROPOSAL | 36C24624R0077 | REPLACE NURSE CALL SYSTEM | 637-22-105

Note: failure to comply with all the Solicitation requirements may deem proposal nonresponsive and it will be eliminated from award consideration.

A. DESCRIPTION OF WORK: See STATEMENT OF WORK

B. DISCLOSURE OF THE MAGNITUDE OF CONSTRUCTION VAAR 836.204(2): Between - $2,000,000 to $5,000,000

C. NAICS: The NAICS Code for this procurement is 238210 – Electrical Contractors and

Other Wiring Installation Contractors; Size Standard: $19 Million.

D. Small Business: In order to be considered, the firm must be shown on the Veteran Small Business Certification (sba.gov) website as verified at the time of submission of their offer.

No award can be made unless the vendor is registered.

E. Plans/Drawings/Specifications: Contractors are responsible for ensuring that any construction document package used for Proposals or construction is complete and up to date.

F. RESIDENT PROJECT ENGINEER: All references to "Resident Project Engineer" in the Solicitation shall be intended for the Contracting Officer’s Representative or “COR.”

G. GENDER: Wherever masculine gender is used in the Solicitation and contract documents; it shall be considered to include both masculine and feminine.

H. DEPARTMENT OF VETERANS AFFAIRS: All references to "Veteran's Administration" or "VA" in the Solicitation are intended for Department of Veterans Affairs.

I. METRIC PRODUCTS: Products manufactured to metric dimensions will be considered on an equal basis with those manufactured using inch-pound units, providing they fall within the tolerances specified using conversion tables and contained in the latest revision of Federal Standard No. 376, and all other requirements of this document are met. If a product is manufactured to metric dimensions and those dimensions exceed the tolerances specified in inch-pound units, a request should be made to the Contracting Officer, in writing, to determine if the product is acceptable. The Contracting Officer, in concert with the Contracting Officer’s Representative (COR), will accept or reject the product.

J. CONTRACTOR RESPONSIBILITY: Contractor shall be required to complete all contract work and schedule a final inspection within the specified contract performance period.

Should the Contractor fail to complete the contract work (including scheduling of the final inspection), and it is determined by the Government to be a Contractor-caused delay, the Contractor shall be in default status. If the Government determines it to be in the best interest of the Government to allow the Contractor to continue to perform contract work, the Contractor shall provide equitable consideration to the Government for additional time granted for completion of contract work. Such agreement shall not be deemed a waiver of the Government’s right to terminate this contract in the event the Contractor fails to complete the contract work (including scheduling of the final inspection) on or before the completion date.

K. TRAINING: Effective July 1, 2005, all employees of the general contractor and subcontractors shall have the 10-hour OSHA certified construction safety course and/or other relevant competency training, as determined by the COR with input from the ICRA (Infection Control Risk Assessment) team. The General Contractor’s competent person shall have completed the 30-hour OSHA certified construction safety course.

Documentation of training shall be submitted to the Contracting Officer for review and approval prior to any work being performed. No ID badge will be issued to an employee who does not provide this documentation. There shall be no exceptions to this requirement.

L. TB TESTING: It is the responsibility of the contractor to provide TB training annually and a PPD test annually for any employee(s) providing services at the Asheville VAMC. The Government reserves the right to review the contractor’s records.

M. PRE-PROPOSAL SITE VISIT: A pre-proposal site visit has been scheduled for Wednesday, June 5, 2024, at 2:30PM EDT, at the Asheville VA Medical Center. Meeting place is outside the Employee Entrance in the back of the hospital (see attached map). This pre-bid conference will be the only opportunity for potential offerors to visit the site.

NOTE: CUT-OFF DATE FOR QUESTIONS REGARDING THIS SOLICITATION IS

WEDNESDAY, JUNE 12, 2024, BY 10:00AM EDT AND MUST BE SUBMITTED VIA E-

MAIL TO Shirley.Gregory@va.gov. NO TELEPHONE QUESTIONS WILL BE

ACCEPTED. QUESTIONS SUBMITTED AFTER THE CUT-OFF DATE AND TIME MAY

BE CONSIDERED INELIGIBLE.

PLEASE READ THE SPECIFICATIONS. SUPERFLUOUS QUESTIONS MAY NOT BE

ADDRESSED.

*** ALL ELECTRONIC PROPOSALS SHALL BE SUBMITTED ON OR BEFORE

TUESDAY JULY 2, 2024, AT 10:00AM EDT TO BE ACCEPTED***

KEYS: All keys provided the Contractor for use during the project shall be returned to the Contracting Officer's Representative (COR) at completion of the work or upon request. No keys shall be reproduced by the Contractor. There shall be a charge of $25.00 for each key that is lost or not returned to the COR. Payment shall be made to the Asheville VA Medical Center, Asheville, NC upon receipt of a Bill of Collection.

N. PREPARATION OF BIDS/OFFERS/PROPOSALS: Neither the VAMC nor the VISN 6 NCO will pay for any costs incurred in preparation and submission of bids or Proposals.

O. PRIVACY AND CONFIDENTIALITY: Contractors to the Department of Veteran Affairs may be unintentionally exposed to sensitive information. Information may be overheard, seen on documents or electronic devices, or observed that could potentially violate the privacy and confidentiality of our veterans, employees, volunteers, and their families. Regulations such as, but not limited to the Health Insurance Portability and Accountability Act of 1996 (HIPAA), Freedom of Information Act (FOIA) and Privacy Act of 1974 have been enacted to protect sensitive information from being improperly disclosed. Information should not be divulged or released to anyone unless specifically authorized by this contract or its’ attached documents in accordance with the contracted services. Failure to comply with applicable statutes and regulation can result in the termination of this contract and civil and criminal penalties, including fines and imprisonment. All suspected or actual breeches of privacy and confidentiality should be reported immediately to the Contracting Officer, Contracting Officer’s Representative (COR) or the Facility Privacy Officer. The C&A requirements do not apply, and a Security Accreditation Package is not required. If the contractor opts to use a computer or computer system for processing contract documents, the requirements of FIPS 140-2 for encryption of contract documents must be met.

P. VETS 100: Title 38, USC Section 4212(d) and Public Law 105-339, requires that federal contractors report, at least annually, the number and category of veterans who are within their workforce. Submission of the VETS 100 reporting information can be done electronically at: VETS 4212. Award cannot be made unless the awardee has filed their VETS 100 report; therefore, all bidders/offerors are encouraged to file every year.

Q. SYSTEM FOR AWARD MANAGEMENT (SAM): Federal Acquisition Regulations require that federal contractors register in the System for Award Management (SAM) database at http://www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Bidders are encouraged to ensure that they are registered in SAM prior to submitting their bid.

U. LIMITATION ON SUBCONTRACTION (Ref. Contract Clause FAR 52.219-14 (c) (4):

Construction by general trade contractors. The concern will perform at least 25 percent of the cost of the contract, not including the cost of materials, with its own employees.

V. FEDERAL HOLIDAYS: The following Federal Legal Holidays are observed by Asheville VA Medical Center:

New Year’s Day – 1 January Martin Luther King’s Birthday – Third Monday in January Presidents Day – Third Monday in February Memorial Day – Last Monday in May Juneteenth/Freedom Day – 19 June Independence Day – 4 July Labor Day – First Monday in September Columbus Day – Second Monday in October Veterans Day – 11 November Thanksgiving Day – Fourth Thursday in November Christmas Day – 25 December Any other Federal Holiday granted by the President of the United States

WAGE DETERMINATION:

Wages for all contractors and subcontractors must comply with Davis Bacon Wage Determinations. The current determination is General Decision NC20240016 dated 4/19/2024.

Be advised the determination that is current at the time of the Contract award is the determination that will apply for the project. Current determinations are always available at:

http://www.dol.gov/

EVALUATION FACTORS FOR AWARD

(a) GENERAL INSTRUCTIONS:

1. All Proposal preparation cost will be the sole responsibility of the Offeror. The Government will not reimburse any firm for their Proposal preparation cost.

2. Cost Proposals and technical Proposals of each offeror will be evaluated independently. Offerors shall separately bind each. All copies shall therefore be labeled with the Offerors name, business address, and VA Solicitation Number.

3. To assure timely and equitable evaluation of Proposals, Offerors must follow the instructions contained herein. Offerors are required to meet all Solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the Solicitation terms and conditions and provide complete accompanying rationale.

The offer shall consist of three (3) separate parts:

Part I – TECHNICAL CAPABILITY FACTOR Part II – PAST PERFORMANCE FACTOR Part III – PRICE FACTOR

The Government will award a contract resulting from this Solicitation to the responsible Offeror whose Proposal, if conforming to the Solicitation, will be most advantageous to the Government, price and other factors considered. See below for a detailed description of all Evaluation Factors and Subfactors. The following factors shall be used to evaluate offers:

a. VOLUME I – TECHNICAL FACTOR

b. VOLUME II – PAST PERFORMANCE FACTOR

c. VOLUME III – PRICE FACTOR

BASIS FOR CONTRACT AWARD: This is a competitive Tradeoff source selection in which all evaluation factors other than price, when combined, are significantly more important than price. The factors other than price include both the Technical Factor and the Past Performance Factor. Award may be made on other than the lowest priced offer(s) where higher priced offers received better Technical and/or Past Performance ratings than the lower priced offer(s). The Source Selection Authority shall make an integrated assessment best value award decision, where the perceived benefits of the selected higher priced proposal, and the rationale for tradeoffs, shall be documented in the contract file in accordance with FAR 15.406.

Regarding the below process, the terms strength, weakness, and deficiency are defined as follows:

i. The term strength means an aspect of an offeror's proposal that has merit or exceeds specified performance or capability requirements in a way that will be advantageous to the Government during contract performance.

ii. The term weakness means a flaw in the proposal that increases the risk of unsuccessful contract performance. See FAR 15.001.

iii. The term deficiency means a material failure of a proposal to meet a Government requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level. See FAR 15.001.

Offeror accedes to all Solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a Solicitation requirement may result in an offer being determined nonresponsive (see below). The evaluation process shall proceed as follows:

Evaluation of Proposals

Proposals will be evaluated by the Contracting Officer to ensure Vendor completed all requested instructions within the Solicitation prior to being sent to Source Selection. Clarifications may be conducted to identify/confirm missing documentation and a determination will be made regarding whether the offeror should/can be allowed to submit any missing/deficient documentation without adverse effect to other offerors or the timeliness of award. Qualified Vendor will be provided to the Technical Evaluation Board (TEB) for the next evaluation stage.

VOLUME I – TECHNICAL CAPABILITY FACTOR:

First, the technical capability of all offers will be evaluated on an Outstanding, Good, Satisfactory, Marginal, or Unsatisfactory basis. Construction Schedule, and Experience sub-factors will be weighted equally, because risk of unsuccessful performance is expected to be minimal, risk is not separately evaluated, but instead is included as part of the technical capability and will be evaluated for acceptability only.

Sub-Factor 1 – Construction Schedule. CRITERIA and SUBMISSION REQUIREMENTS: Offeror must provide a proposed construction schedule not to exceed 465 calendar days. Prepare and submit a practicable construction schedule laying out all necessary performance elements needed to complete this project identified in the Solicitation in the proposed period of performance. Please take note of the following key details. Demolition activities noted in the drawings and new work activities will need to be carefully coordinated with the Facility Management Service and Nursing Service to ensure continuous operation and minimal impacts. Outages will need to be coordinated with sufficient advance notice per the Specifications so that the facility can mitigate impacts to the greatest extent possible. Temporary utilities may be required to mitigate impacts as called out in the Specifications.

MINIMUM STANDARD OF ACCEPTABILITY: The schedule must be submitted in the Microsoft Project format. Offerors should only include the work elements necessary to complete the required work.

It is the Offeror’s responsibility to identify all necessary project/work elements, to include the phased construction approach detailed in the drawings, and the proposal adequately identifies acceptable critical elements. The proposal shall effectively demonstrate a detailed timeline that fully addresses elements of work outlined in the Specifications and Design. The approach shall address the start and completion of each event, including but not limited to, the purchasing and installation of long lead time items, hiring of contract personnel, and work start dates, linking all associated critical path elements.

Construction Schedule Rating Method

Adjectival Rating Description

Outstanding Proposal meets requirements and indicates an exceptional approach and understanding of the requirements. Strengths far outweigh any weaknesses. Risk of unsuccessful performance is very low.

Good Proposal meets requirements and indicates a thorough approach and understanding of the requirements. Proposal contains strengths which outweigh any weaknesses. Risk of unsuccessful performance is low.

Satisfactory Proposal meets requirements and indicates an adequate approach and understanding of the requirements. Strengths and weaknesses are offsetting or will have little or no impact on contract performance. Risk of unsuccessful performance is no worse than moderate.

Marginal Proposal does not clearly meet requirements and has not demonstrated an adequate approach and understanding of the requirements. The proposal has one or more weaknesses which are not offset by strengths. Risk of unsuccessful performance is high.

Unsatisfactory Proposal does not meet requirements and contains one or more deficiencies.

Proposal is not awardable.

Sub-Factor 2 – Experience. CRITERIA and SUBMISSION REQUIREMENTS: Offerors must provide a minimum of three (3) and a maximum of five (5) examples of their choice of completed projects or in progress projects of similar contracts in size and scope (hospital Nurse Call System installation; maximum threshold value of $5,000,000).

MINIMUM STANDARD OF ACCEPTABILITY: The minimum standard of acceptability is met when the Offeror provides a minimum of three (3) and a maximum of five (5) examples of their choice of completed projects or in progress projects of similar contracts in size and scope (hospital Nurse Call System installation; maximum threshold value of $5,000,000). In describing the construction experience, provide the following information:

a. Project title, location and brief description including the building use (Medical Facility, etc) and contracting method (design build, design bid construct, CM at risk, Turnkey, etc).

b. Project owner and name and telephone number of owner’s contact person.

c. Indicate your firm’s role as a Prime Contractor or Subcontractor, etc.

d. Project Prime Contractor and Major Subcontractors and name and telephone number of contact person(s).

e. CPARS for 3-5 projects similar in cost and scope

Project Statistics including start and completion dates (original vs. actual) for design and construction;

cost (with brief explanation of what is included in the cost); square footage; and any awards (prizes) received.

Experience Rating Method

Adjectival Rating Description

Outstanding Proposal meets requirements and indicates an exceptional approach and understanding of the requirements. Strengths far outweigh any weaknesses. Risk of unsuccessful performance is very low.

Good Proposal meets requirements and indicates a thorough approach and understanding of the requirements. Proposal contains strengths which outweigh any weaknesses. Risk of unsuccessful performance is low.

Satisfactory Proposal meets requirements and indicates an adequate approach and understanding of the requirements. Strengths and weaknesses are offsetting or will have little or no impact on contract performance. Risk of unsuccessful performance is no worse than moderate.

Marginal Proposal does not clearly meet requirements and has not demonstrated an adequate approach and understanding of the requirements. The proposal has one or more weaknesses which are not offset by strengths. Risk of unsuccessful performance is high.

Unsatisfactory Proposal does not meet requirements and contains one or more deficiencies.

Proposal is not awardable.

VOLUME II – PAST PERFORMACE FACTOR:

Government will evaluate the offeror’s demonstrated past performance of recent and relevant projects, to determine the offeror’s ability to perform the contract successfully and help determine responsibility. An overall Past Performance Confidence Assessment Rating will be assigned, but each past performance reference will first be evaluated for “recency” and “relevancy”. Therefore, the following ratings tables will be used. “Recent” past performance is defined as projects completed within the last ten years, with the actual completion date being not earlier than January 31, 2014. Past Performance examples will be assigned a relevancy rating based on the below rating definitions, in comparison with the scope of work detailed in the Specifications and Drawings

Past Performance Relevancy Rating Method

Adjectival Rating Description

Very Relevant Present/past performance effort involved essential the same scope and magnitude of effort and complexities this Solicitation requires.

Relevant Present/past performance effort involved similar same scope and magnitude of effort and complexities this Solicitation requires.

Somewhat Relevant Present/past performance effort involved some of the same scope and magnitude of effort and complexities this Solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this Solicitation requires.

Performance Confidence Assessment Rating Method

Table – Performance Confidence Assessment

Ratings

Adjectival Rating Description

Substantial Confidence Based on the offeror’s recent/relevant performance record, and performance records generally, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence Based on the offeror’s recent/relevant performance record, and performance records generally, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Limited Confidence Based on the offeror’s recent/relevant performance record, and performance records generally, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence Based on the offeror’s recent/relevant performance record, and performance records generally, the Government has no expectation that the offeror will be able to successfully perform the required effort.

Neutral Confidence No recent/relevant performance record is available, or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

CRITERIA and SUBMISSION REQUIREMENTS: Project owners may be contacted to verify information provided, where necessary, and to obtain documentation regarding successful or unsuccessful performance, and to obtain information regarding the following performance areas. Where Contractor Performance Assessment Reports (CPARs) are available, that information will take precedent as documentation of successful or unsuccessful performance. The offeror’s past performance records, generally, will also be reviewed for the purpose of identifying any existing derogatory records impacting the evaluation team’s confidence in the offeror to perform the work.

VOLUME III – PRICE PROPOSAL FACTOR:

A. Finally, offers that are deemed technically acceptable shall be ranked according to price, including all aspects of the proposal. The Offeror’s price proposal will be submitted in a separate volume. No price information is to be included in the technical sections of the proposal. Price will not receive a technical rating.

B. The Government will evaluate offers for award purposes by reviewing the total price of the proposal items to include all work, supplies, etc. to meet the Solicitation. Each Offeror’s price proposal will be evaluated for completeness and reasonableness. Each Offeror’s price proposal shall include the completed BASE BID ITEM I only.

C. An Offeror’s proposal may be rejected if the Contracting Officer determines the lack of completeness or reasonable price information contained in any portion of an Offerors price proposal.

D. The Government intends to award a contract without discussions with respective Offerors.

Therefore, the Offeror’s initial offer should contain that Offeror’s best terms from a price and technical standpoint. The Government, however, reserves the right to conduct discussions if deemed in its best interest. Prior to discussions, a competitive range may be established and the Offerors within the competitive range will be part of the discussions. The Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

E. Offers that are not technically acceptable cannot be selected, regardless of price.

2.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY

REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

(End of Provision)

FAR

Number

Title Date

52.204-7 SYSTEM FOR AWARD MANAGEMENT OCT 2018

52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE

REPORTING

AUG 2020

52.204-22 ALTERNATIVE LINE ITEM PROPOSAL JAN 2017

52.214-34 SUBMISSION OF OFFERS IN THE ENGLISH LANGUAGE APR 1991

52.214-35 SUBMISSION OF OFFERS IN U.S. CURRENCY APR 1991

52.215-1 INSTRUCTIONS TO OFFERORS—COMPETITIVE

ACQUISITION

NOV 2021

52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION

TO ENSURE EQUAL EMPLOYMENT OPPORTUNITY FOR

CONSTRUCTION

FEB 1999

52.228-1 BID GUARANTEE SEP 1996

52.228-17 INDIVIDUAL SURETY—PLEDGE OF ASSETS (BID

GUARANTEE)

FEB 2021

52.236-27 SITE VISIT (CONSTRUCTION) ALTERNATE I (FEB 1995) FEB 1995

52.236-28 PREPARATION OF PROPOSALS—CONSTRUCTION OCT 1997

2.2 52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Firm-Fixed-Price contract resulting from this solicitation.

(End of Provision)

2.3 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—

SECONDARY SITE OF THE WORK (MAY 2014)

(a)(1) The offeror shall notify the Government if the offeror intends to perform work at any secondary site of the work, as defined in paragraph (a)(1)(ii) of the FAR clause at 52.222-6, Construction Wage Rate Requirements, of this solicitation.

(2) If the offeror is unsure if a planned work site satisfies the criteria for a secondary site of the work, the offeror shall request a determination from the Contracting Officer.

(b)(1) If the wage determination provided by the Government for work at the primary site of the work is not applicable to the secondary site of the work, the offeror shall request a wage determination from the Contracting Officer.

(2) The due date for receipt of offers will not be extended as a result of an offeror's request for a wage determination for a secondary site of the work.

(End of Provision)

2.4 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—

CONSTRUCTION MATERIALS (MAY 2014)

(a) Definitions. "Commercially available off-the-shelf (COTS) item," "construction material," "domestic construction material," and "foreign construction material," as used in this provision, are defined in the clause of this solicitation entitled "Buy American—Construction Materials" (Federal Acquisition Regulation (FAR) clause 52.225-9).

(b) Requests for determinations of inapplicability. An offeror requesting a determination regarding the inapplicability of the Buy American statute should submit the request to the Contracting Officer in time to allow a determination before submission of offers. The offeror shall include the information and applicable supporting data required by paragraphs (c) and (d) of the clause at FAR 52.225-9 in the request. If an offeror has not requested a determination regarding the inapplicability of the Buy American statute before submitting its offer, or has not received a response to a previous request, the offeror shall include the information and supporting data in the offer.

(c) Evaluation of offers.

(1) The Government will evaluate an offer requesting exception to the requirements of the Buy American statute, based on claimed unreasonable cost of domestic construction material, by adding to the offered price the appropriate percentage of the cost of such foreign construction material, as specified in paragraph (b)(3)(i) of the clause at FAR 52.225-9.

(2) If evaluation results in a tie between an offeror that requested the substitution of foreign construction material based on unreasonable cost and an offeror that did not request an exception, the Contracting Officer will award to the offeror that did not request an exception based on unreasonable cost.

(d) Alternate offers.

(1) When an offer includes foreign solicitation in paragraph (b)(2) of the clause at FAR 52.225-9, the offeror also may submit an alternate offer based on use of equivalent domestic construction material.

(2) If an alternate offer is submitted, the offeror shall submit a separate Standard Form 1442 for the alternate offer, and a separate price comparison table prepared in accordance with paragraphs (c) and (d) of the clause at FAR 52.225-9 for the offer that is based on the use of any foreign construction material for which the Government has not yet determined an exception applies.

(3) If the Government determines that a particular exception requested in accordance with paragraph (c) of the clause at FAR 52.225-9 does not apply, the Government will evaluate only those offers based on use of the equivalent domestic construction material, and the offeror shall be required to furnish such domestic construction material. An offer based on use of the foreign construction material for which an exception was requested—

(i) Will be rejected as nonresponsive if this acquisition is conducted by sealed bidding; or

(ii) May be accepted if revised during negotiations.

(End of Provision)

2.5 52.233-2 SERVICE OF PROTEST (SEP 2006)

Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from:

Patrick Stultz Hand-Carried Address:

Department of Veterans Affairs

Contracting Office Network Contracting Office 6 1100 Tunnel Road Asheville NC 28805 Mailing Address:

Department of Veterans Affairs

Contracting Office Network Contracting Office 6 1100 Tunnel Road Asheville NC 28805

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

(End of Provision)

2.6 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON

SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND

CONSTRUCTION (NOV 2022)

(a) Pursuant to 38 U.S.C. 8127(k)(2), the offeror certifies that—

(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows:

(i) [] Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219–73 or VOSBs as set forth in 852.219–74. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6.

(ii) [] General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219–73or VOSBs as set forth in 852.219–74. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(iii) [] Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219–73 or VOSBs as set forth in 852.219–74. Any work that a similarly situated subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.

(3) If VA determines that an SDVOSB/ VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following:

(i) Referral to the VA Suspension and Debarment Committee;

(ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and

(iii) Prosecution for violating section 1001 of title 18.

(b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract. Contracting officers may, at their discretion, require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the contracting officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed.

(c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance with the limitations on subcontracting requirement. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate.

(d) Offeror completed certification/fill-in required. The formal certification must be completed, signed and returned with the offeror’s bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

Certification

I hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror].

Printed Name of Signee: ___________

Printed Title of Signee: _____________

Signature: ____________

Date: ______________

Company Name and Address: _______________

(End of Clause)

2.7 VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED

AND VETERAN-OWNED SMALL BUSINESSES IN OBTAINING BONDS (DEC

2009) Prime contractors are encouraged to assist service-disabled veteran-owned and veteran-owned small business potential subcontractors in obtaining bonding, when required. Mentor firms are encouraged to assist protégé firms under VA's Mentor-Protégé Program in obtaining acceptable bid, payment, and performance bonds, when required, as a prime contractor under a solicitation or contract and in obtaining any required bonds under subcontracts.

(End of Clause)

2.8 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

(a) As an alternative to filing a protest with the Contracting Officer, an interested party may file a protest by mail or…