36C24624R0066.docx

SUBJECT*

590-24-500 Renovate 2nd Floor 113A and Med Specialty in Bldg 110 (VA-24-00017596)

GENERAL INFORMATION

100 Emancipation Drive

Hampton VA

CONTACT INFORMATION

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Network Contracting Office 6 201 Hay Street, Suite 305 Fayetteville NC 28301

POINT OF CONTACT*

Moses Deng Contract Specialist moses.deng2@va.gov (9100 475-6807

ADDITIONAL INFORMATION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This request for Architect Engineer (A/E) firm qualifications packages is a 100% set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB) concerns under VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023) (DEVIATION).

THIS IS NOT A REQUEST FOR PROPOSAL. THIS IS A REQUEST FOR SF 330'S ARCHITECT/ENGINEER QUALIFICATION PACKAGES ONLY.

ALL INFORMATION NEEDED TO SUBMIT SF 330 DOCUMENTS IS CONTAINED HEREIN. NO SOLICITATION PACKAGE, TECHNICAL INFORMATION, OR BIDDER/PLAN HOLDER LIST WILL BE ISSUED.

THERE WILL BE NO SITE VISITS ARRANGED DURING THIS PHASE OF THE REQUIREMENT.

PUBLIC ANNOUNCEMENT FOR PROCUREMENT OF ARCHITECT-ENGINEERING (A/E) SERVICES: This is a request for Standard Form 330, Architect-Engineer Qualifications only. A-E Services are being procured in accordance with the Selection of Architects and Engineers Statute (Public Law 92-582), formerly known as the Brooks Act, and implemented in Federal Acquisition Regulation (FAR) subpart 36.6. All submissions will be evaluated in accordance with the below selection criteria. Please submit SF 330 packages to the point of contact(s) listed below. The Government will not pay, nor reimburse, any costs associated with responding to this request. The Government is under no obligation to award a contract as a result of this announcement. Firms will be selected based on demonstrated competence and qualifications for the required work. Any resulting award for the proposed A/E services will be procured under a negotiated Firm-Fixed Price contract in accordance with (IAW) FAR Part 15.

GENERAL INFORMATION:

Design shall comply with VA guidelines and specifications. Design manuals and specifications can be found at http://www.cfm.va.gov/TIL/. Proposed work is located at Central VA Health Care System (CVVHS), Richmond, Virginia, 23667.

The Estimated Construction Magnitude in accordance with Federal Acquisition Regulation (FAR) 36.204 (e) is between $500,000 and $1,000,000.

The A/E Services listed herein is being procured in accordance with the Federal Acquisition Regulation (FAR) 36.6 and VAAR 836.6. All offerors are advised that in accordance with VAAR 836.606-71 the total cost of the architect or engineer services to produce and deliver designs, plans, drawings, and specification must not exceed the application of the six percent (6%) architect-engineering fee limitation of the estimated cost of the construction.

Potential contractors must provide credentials that confirm registration of Architects or Engineers registered to practice in this particular professional field involved in Virginia, must be registered in SAM (www.sam.gov) and Veteran Small Business Certification (VetCert): http://veterans.cerify.sba.gov at time of submission of their qualifications in order to be considered for an award.

As a prospective offeror for this Service-Disabled Veteran-Owned Small Business (SDVOSB) set aside, you are verifying your company meets the status requirements of a SDVOSB concern as established by VAAR 852.219-73. NOTE - Offerors are referred to 852.219-73 (d)(1) Services. In the case of a contract for services (except construction), it will not pay more than 50% of the amount paid by the government to it to firms that are not VetCert-listed SDVOSBs. In order to assure compliance with this clause, all firms submitting a SF330 for this Special Notice are required to indicate what percentage of the cost of contract performance will be expended by the concerns employees and in which discipline(s) and percentage of cost of contract performance to be expended (and in what disciplines) by any other subcontracted or otherwise used small or large business entity(s). Any subcontracted or otherwise business entity(s) used must be identified by name, office location and size/type of business (i.e., SDVOSB, VOSB, 8(a), large, etc.). All submissions will be evaluated in accordance with the evaluation selection criteria as specified herein.

The Hampton VA Medical Center is a working facility and phasing plans for minimizing downtime, and provisions for continuation of service during outages is critical to this project.

Past Performance Questionnaire and SF 330 are due Monday May 20, 2024, by 2:00 PM Eastern Daylight Time (EDT). Complete package page limit is 45 pages. Page limitation does not include past performance data (i.e., CPARS, PPQs). Points of Contact: Moses Deng, Contract Specialist at moses.deng2@va.gov will be the primary contact. Please cc: Contracting Officer: Robert Ragos – at robert.ragos@va.gov on all time sensitive submissions.

PROJECT INFORMATION:

Project No: 590-24-500 Project Title: Architect - Engineer Design Renovate 2nd Floor 113A and Medical Specialty in Bldg. 110 Hampton VA Medical Center 100 Emancipation Drive Hampton, Virginia 23667 The NAICS Code for this procurement is 541330, Engineering Services and the applicable Small Business Size Standard is $25.5 million annual revenue.

The anticipated period of performance for completion of Architectural Design service to include final report with recommendations and renovation processes is 490 Calendar Days after the Notice to Proceed (NTP). Procurement time frame is 180 Calendar Days after completion of design completion. Construction Period Services (CPS) for the project is 400 Calendar Days after Notice to Proceed. Therefore, the ultimate completion time frame for this project is: 1,290 Calendar Days.

An Architect & Engineer (A/E) contract will be negotiated. The A/E shall provide a cost estimate of future repairs. Cost estimates detailing quantities of materials, labor, profit, overhead, insurance, taxes, etc. in the format found at https://www.cfm.va.gov/til/aeDesSubReq.asp for Minor and NRM Projects.

Presolicitation Notice Presolicitation Notice

Presolicitation Notice

Hampton VA Medical Center Architect Engineer (A/E)

SCOPE OF WORK

Renovate Bldg. 113 2nd Floor and Bldg. 110 Medical Sub-specialties Clinic.

Project # 590-24-500 -- Services -- Provide professional Architect/Engineer services to include:

Site investigation Mechanical, Electrical, Plumbing, and Structural Fire Protection Environmental survey (lead, asbestos, mold identification, etc.)

Construction drawings and specifications Third party construction estimates Construction period services Construction Inspections Conduct Infection Control Risk Assessment (ICRA) in conjunction with VA Safety/Infection Control staff -- Project Scope --

SCOPE:

The A/E shall provide design services for construction project 590-24-500 Renovate Bldg. 113 2nd Floor and Bldg. 110 Medical Sub-specialties Clinic. The intent of the project is to convert 6,550 S.F. of vacant space on the second floor of Building 113A into the sub-specialty care clinic. The clinic is currently located on the ground floor of Building 110. This project will also convert the existing sub-specialty care clinic (3000 S.F.) for outpatient surgery use.

Design shall comply with VA guidelines and specifications. Design manuals and specifications can be found at http://www.cfm.va.gov/TIL/. Proposed work is located at Hampton VA Medical Center, Hampton, Virginia, 23667.

Design for a construction magnitude of between $500,000 and $1,000,000. Completed design shall result in a cost that is within the budget limitations. To ensure this, the A/E shall set up one (1) or more bid deduct alternatives totaling 10% of the construction cost. If the base bid cost exceeds budget and deduct alternates do not bring the project within the construction budget, the A/E shall re-design or take necessary steps to reduce the cost so that budget limitations are not exceeded.

The Architect/Engineer shall make a thorough investigation of the existing site to include identification of equipment currently in use and the supporting utility infrastructure. The A/E shall also evaluate the floor loading capacity of the vacant space to accommodate existing equipment. Existing conditions shall be determined by verifying information from field investigations and any documentation that may be available. A survey shall be conducted to obtain sufficient information to permit designers to develop a detailed cost estimate and schematics. The entire Veterans Affairs drawing files will be made available and accessible along with reproduction materials, but the A/E shall provide the manpower to reproduce prints. AutoCAD drawings may also be available for use. The information provided is the best available, but the Government does not guarantee its accuracy or completeness. The A/E investigation of field conditions shall be performed in a competent, professional manner in accordance with Architectural Design Manual PG 18-10. Site utility locations will be verified by the A/E (VA staff will not mark utilities but will assist with locating if workload permits).

Architectural design including facility floor and roof plans, sections, elevations, details, schedules, selection of building systems and materials, discipline coordination and fire safety systems and controls.

Fire safety systems design to extend and or reconfigure existing systems. Provide complete systems including fire suppression, isolation, alarm, and sensing. The A/E shall have project documents approved by a licensed professional Fire Protection Engineer. Fire safety review will include a review of impact on life safety of adjacent spaces and coordination with all drawings including MEP drawings. The A/E shall incorporate in their design any comments from VA’s third-party Fire Protection Review board.

Hazardous materials investigations. All areas affected by construction will receive a thorough investigation for hazardous materials. A certified industrial hygienist will be retained by the designer to complete all site investigations and testing. The VA will make available existing records. If destructive testing is required, access holes will be provided by the VA as directed by the IH. The designer shall provide removal/containment documents and cost estimate. Provide air monitoring services during construction.

Electrical design documents which include electrical, data and telephone closets, electrical power distribution systems, auxiliary power systems, lighting, switching, fire and safety, public address, security and signal systems. Existing systems will be evaluated and reused, extended, or modified where feasible. The project will be designed utilizing emergency power panels per VA standards. The corridor will be designed to utilize combined infra-red/motion occupancy sensors, day lighting control for spaces with windows or skylights, and VA Required Foot-candle lighting levels shall be maintained within the lighting densities listed in the most current ASHRAE 90.1.

Incorporate in the preliminary drawings the pre-construction risk assessment/evaluation as the sample shown below.

Provide bound specifications and 100% construction drawings with all xref’s bound. Construction documents will be required to be furnished in hard copy, electronic .dwg files (AutoCAD 2022 or most current at the time of final design submission) and electronic .pdf files. All AutoCAD drawings (including subcontractors) shall be in an organized drawing file system using its “Project Browser/Navigator”.

The A/E shall include in their design any environmental permits (i.e., VPDES) and ensure proper erosion control measures are also included in the contract documents for construction. The A/E shall assist the construction contractor in obtaining any permits that may be required.

Cost estimates detailing quantities of materials, labor, profit, overhead, insurance, taxes, etc. in the format found at https://www.cfm.va.gov/til/ae/CostEstimatingManual.pdf.

Life safety and infection control are to be considered during all phases of design. Final construction documents will detail measures to be taken by the contractor to assure life safety and infection control. A preconstruction risk assessment will be completed and included in project submissions.

Plans for phasing construction to minimize impact on the medical center will be incorporated into the construction documents. Plan construction to include impacts on the medical center such as relocating patient and staff equipment, providing temporary barriers, providing temporary utilities, temporary means of entrance and egress (i.e., ramps, steps, automatic door operators, push plates, sensors, etc.), minimizing impact on vehicle traffic, patient flow, etc.

All design submissions will be submitted in accordance with the Program Guide PG-18-15, Volume C, for Minor and NRM projects. These submission requirements may be found at the following web site https://www.cfm.va.gov/til/aeDesSubReq.asp. Other applicable program guides can be found at https://www.cfm.va.gov/til/dGuide.asp.

Provide construction administration to include shop drawings review, site inspections, and RFI response.

-- Site Investigations -- EXPECTATION: A/E shall make site visits as necessary to survey existing conditions.

Make site visits as required to determine existing as-built conditions affecting this project. Note: Information including drawings and other documentation provided to the A/E is used as reference only. All additional references and specifications are available in VHA’s Technical Information Library at address http://www.cfm.va.gov/TIL/. A/E shall field verify every aspect that relates to the project. Coordinate visits with the Project Manager/Contracting Officer Representative (COR) as assigned after award. The A/E shall arrange for and oversee the performance of such investigations. If available AutoCAD architectural/civil background drawings will be provided by the VA upon request. The A/E shall field verify all dimensions, layouts, etc. A/E shall field verify every aspect that relates to the project.

-- Design Review Schedule – EXPECTATION: Submit review package so they are received on the noted day.

Notes: NTP will be issued at contract award. A/E will be required to attend and take minutes from each PDT meeting. Minutes will be submitted electronically to the Project Manager/COR and Contracting Officer within three calendar days of each meeting.

-- Design Requirements/Submissions –

EXPECTATIONS:

Submit complete review package in accordance with the following requirements and guidelines outlined in https://www.cfm.va.gov/til/aeDesSubReq.asp. Please pay specific attention to the schematic, design, and construction submission requirements. As appropriate depending upon the complexity of the design, the A/E may elect to delete individual submissions where not required (i.e., Do not address A. Site Development, Landscaping for interior renovation projects) DELIVER ONE (1) DISC AND HARD COPIES PER SUBMISSION; DRAWINGS SHALL BE ARCH E1 (30 in x 42 in – landscape, 1 ea.) AND ARCH C (18 in x 24 in – landscape, 2 ea.):

Schematic Submission 15%:

Provide narratives/analysis.

Provide required layout plans, floor plans and drawings.

Calculations Develop phasing plans.

Preliminary cost estimate Complete applicable SS1 and SS2 checklists Design Development (DD1) 25%:

Address all comments from the Schematic Submission review.

Identify all design calculations.

Identify all existing utilities and utility requirements.

Complete applicable DD Checklist requirements Updated cost estimate Design Development (DD2) 50%:

Address all comments from the previous Submission review.

Complete remaining DD Checklist requirements Updated cost estimate Design Development (CD) 95%:

Address all comments from the previous Submission review.

Design all finishes.

Finalize required submittals.

Complete applicable CD Checklist Updated cost estimate Contract Documents (Bid documents):

Submit a complete document package of all contract requirements. The Cover Page shall be submitted for approval signatures. If necessary, update and submit until approved by the VA.

Consolidate all necessary submittals by specification section on an Excel spreadsheet. Checklist to be utilized to track/monitor submittal process.

-- Construction Period Services –

PROVIDE:

Assist the VA to determine whether the contractor or subcontractor meets qualification requirements, supported by written recommendations of any problems or litigation encountered in past based on firsthand knowledge.

Review all submittals and provide recommendations to the VA within 14 calendar days upon request.

Review and provide replies to contractor generated RFIs when required by the Project Manager/COR within seven (7) calendar days.

Review contractor's cost estimates and provide recommendations to the VA.

Make site visits on requests of the VA and prepare written reports to include agreed upon changes in design as determined necessary during the construction. Visits made based on errors and omissions in design will be at no cost to the VA.

Participate in partial/final acceptance inspections as scheduled and generate punch list items for completion. The punch list shall reference the contract documents for specific deficiencies (i.e., specification section, drawing detail, etc.)

Prepare as-built drawings on original set with A/E’s stamp, based on record drawings that the contractor kept during construction. Transpose contractor’s as-builts to AutoCAD (.dwg) and provide a set of updated as-builts on CD within 30 days to the Project Engineer. Final drawing submittal will include hard copies as described for other submissions as well as a CD clearly labeled with the project name, number and submittal date containing:

Folder labeled “bid documents.”

All specifications bound in one (1) word document (make sure spec sections are separated by page breaks and that new sections start on right hand page) All drawing sheets in one .pdf file.

Folder labeled “DWG’s” with subfolders containing engineering disciplines (Architectural, MEP, Structural, Civil, etc.) which includes the .arj file (for every discipline) to launch and organize the drawing file system and make all drawings the current project inside of AutoCAD.

Folder labeled “PDF sheets” containing separate .pdf documents for each discipline.

Folder labeled “cost estimate” containing a copy of the final construction cost estimate documents.

Folder labeled “calculations” containing final calculation documents.

Folder labeled “specifications” with a word document for each spec section.

Folder labeled “misc” for IH reports, materials testing, VPDES permit, soils tests, sustainability checklist, etc.

Upon construction completion, red line drawings will be furnished to the A/E to prepare as built drawings. Final as built drawings will be furnished as master building drawings in a project manager format prescribed by the VA.

The A/E shall review and approve all specified equipment and installation submittals and shop drawings. The A/E shall attend the pre-construction conference to review and confirm project scope. During construction, the A/E shall allow one (1) pre-construction conference, three (3) intermediate inspections and one (1) final inspection as directed and scheduled by the COR.

-- Period of Performance –

Design completion: 490 calendar days; VA design reviews Procurement timeframe: Six (6) months from the time Engineering submits package to contracting. Designer shall answer pre-bid RFIs and provide updated construction documents to capture any changes made through the procurement process.

Construction period services: 400 calendar days from construction award date Total contract period: 1,290 calendar days

See attached document: Attachment A - EVALUATION CRITERIA.

See attached document: Attachment B - EVALUATION PROCESS.

See attached document: Attachment C - PAST PERFORMANCE QUESTIONNAIRE.

See attached document: Attachment D - SF330.

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