36C24624R0033 PRE SOL.docx

Special Notice Special Notice

GENERAL INFORMATION

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Network Contracting Office 6 1201 Broad Rock Blvd Richmond VA 23249

POINT OF CONTACT*

NCO6 Contracting Officer Madeline Lucena-Pulst madeline.lucena-pulst@va.gov 804-675-5841

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

DESCRIPTION

DESCRIPTION: This is a Special Notice for the establishment of an Architect-Engineering (A-E) contract with services to be performed at the Hunter Holmes McGuire VA Medical Center at 1201 Broad Rock Blvd., Richmond, VA 23249. This requirement is being executed under a 100% Set-Aside to Service-Disabled Veteran Owned Small Business (SDVOSB) firms. THIS ANNOUNCEMENT IS NOT A REQUEST FOR PROPOSAL; NO SOLICITATION PACKAGE WILL BE ISSUED UNTIL AFTER AN EVALUATION HAS BEEN MADE ON THE PROVIDED SF-330s. The SF-330 can be downloaded through the GSA Forms Library at: http://www.gsa.gov/portal/forms/type/TOP, scroll down to locate and click on the SF-330 hyperlink entitled, “Architect-Engineer Qualifications.” Interested firms should submit their current SF-330, Parts I and II, to Madeline.lucena-pulst@va.gov. The SF-330s are due no later than 2:00 PM, EST, February 6, 2024.

SCOPE OF WORK: This project requires the services of an architectural engineering firm (AE) having special knowledge of hospital design. The AE must have experience with Architectural, Mechanical, Electrical, and Structural Engineering with regards to modernizing boiler plants.

Intent The A/E shall provide design services for minor construction project 652-24-110. The scope of this project involves the Architectural and Engineering (A/E) design services for the replacement of three existing 650 hp 40-year-old steam boilers along with the controls and the control room in Building 501. The goal is to enhance energy efficiency, improve system reliability and modernize the control infrastructure for the entire utility plant located in Building 501. The design shall include an investigation to determine what repairs and modernizations are needed in the existing space. The extent and type of renovation necessary will be determined by the findings of the investigation and existing design.

Requirements (See Attached Statement of Work for Full Details) The AE selected is expected to:

Part I – Preparation of Existing Conditions and Schematic Design – Investigative Services: Preparation of existing conditions plan and conceptual design (15%) which includes site investigation for architectural, structural, electrical, plumbing, steam, mechanical, and environmental hazards such as suspect ACM and other hazardous materials, but not limited to survey and sampling. Work will consist of A/E personnel assessing the existing boilers, controls, and control room. This assessment shall also include the controls currently monitored by the control room, but not part of the steam boiler system (e.g., chiller controls, building automation system controls, etc.). Preparation of the 15% also includes consideration of interior design, equipment/furnishings, conveying equipment, fire protection, electronics/security, telecommunications, and healthcare technology systems and devices. Perform project site investigation in accordance with the ‘C. Site Investigations and Schematic Design’ section of the Scope of Work.

· Physically survey as well as review record drawings of the existing building. Inform CO/COR of supplemental information gathering that may be required.

· Perform Photographic Documentation during Investigative Services; files are to be maintained for future reference of existing conditions for construction documents and unforeseen unit costing basis.

· The Contractor shall prepare digital photo documentation of construction work, including sites, buildings, and field activities. Digital photos shall be consolidated and into a project report detailing the results of their site investigation submitted in PDF format to the Contracting Officer and COR, and to a resolution sufficient and appropriate for the type of work photographed. The Contractor shall provide an index for each set of photographs submitted identifying the contractor, location of photo, facility, project number, date, and a brief description. The Contractor shall coordinate photography of any kind through the COR.

Schematic Design Submission Requirements (SD–15%)

The AE shall deliver the following (labeled with Schematic Design) and include this attachment as a checklist with your submission:

· 3 copies evaluation narrative addressing items listed in the design requirements and any additional AE recommendations for each of the three proposed layouts.

· 3 half size sets of architectural floor layouts for each of the three proposed layouts being considered based on space required and VA space criteria. Make a recommendation on the most efficient and effective floor layout and the reasons for the preference. Show equipment to be used in each room/area.

· 1 copy of the preliminary cost estimate for each option being considered.

· 1 CD containing

· All drawings in AutoCAD and pdf format

· Narrative report in pdf format

· Electronic copy of preliminary cost estimate

· PG-18-15, Volume C checklists, completed and signed

· Design review checklists, completed and signed.

Part II – Preparation of Contract Drawings and Specifications – Design Development – Submit a complete review package in accordance with the following requirements and guidelines outlined in http://www.cfm.va.gov/contract/aeDesSubReq.asp. Please pay specific attention to the schematic, design and construction submission requirements. Preparation and submission for VA review interim design development document packages DD1, and DD2. Design development packages shall be submitted in accordance with the terms of the ‘Schedule For Design Development and Construction Documents’ section of the Scope of Work. Packages shall contain a complete set of documents as specified in the ‘Design Development Submission Requirements’ sections of the scope of work. The A/E shall develop a design necessary to meet the requirements listed in the ‘D. Design Development’ of the ‘Project Scope’ section. Design services shall include the following disciplines: civil, structural, architectural, industrial hygienist, Project Manager, equipment/ furnishings, Registered Communications Distribution Designer (RCCD), mechanical, plumbing, fire protection, and electrical. As appropriate depending upon the complexity of the design, the A/E may request approval from COR to delete individual submissions where not required (i.e., Do not address A. Site Development, Landscaping for interior renovation projects).

Design Development Submission Requirements (DD1-35%)

The AE shall deliver the following (labeled with 35% submission) and include this attachment as a checklist with your submission:

· 3 copies of a narrative report forwarding the design developed 15% submission addressing items listed in the design requirements and any additional AE recommendations. The report should include identifying potential bid deduct alternatives, recommended construction phasing based upon discussions with COR, and any design calculations or analysis.

· 3 half size and 1 full size set of all drawings (blueline copies) required by project, produced on Auto CAD software.

· 2 copies of updated cost estimate prepared in accordance with Cost Estimating Requirements.

· 2 copies of custom edited VA Master Specification to be used for this project and a master submittal list identifying all the submittals required to be submitted by the contractor for review. The list shall be organized by division and specification and include submittals, certifications, shop drawings, tests, samples and inspections required per drawing and specification section.

· 2 copies of completed Pre-TAB of existing impacted HVAC systems.

· 2 copies of completed environmental sampling reports.

· 1 CD or Digital Download containing

· All drawings in AutoCAD and pdf format

· All specifications in Microsoft Word and pdf format

· Narrative report in pdf format

· Electronic copy of cost estimate

· PG-18-15, Volume C checklists, completed and signed

· Design review checklists, completed and signed.

· Checklist of all submittals, certifications, tests, and inspections in an Excel spreadsheet format.

· All design related calculations.

· Completed Pre-TAB of existing impacted HVAC systems.

· Completed environmental sampling reports.

Design Development Submission Requirements (DD2–65%)

The AE shall deliver the following (labeled with 65% submission) and include this attachment as a checklist with your submission:

· 3 copies of a narrative report forwarding the design developed 35% submission addressing items listed in the design requirements and any additional AE recommendations. The report should include identifying potential bid deduct alternatives, recommended construction phasing based upon discussions with COR, and any design calculations or analysis.

· 3 half size and 1 full size set of all drawings (blueline copies) required by project, produced on Auto CAD software.

· 2 copies of updated cost estimate prepared in accordance with Cost Estimating Requirements.

· 2 copies of custom edited VA Master Specification to be used for this project and a master submittal list identifying all the submittals required to be submitted by the contractor for review. The list shall be organized by division and specification and include submittals, certifications, shop drawings, tests, samples and inspections required per drawing and specification section.

· 1 copy of each color board showing the interior design scheme (fabrics, finishes, furniture layout and plans) for each area, east west and center, include an inventory of materials/manufactures recommended for use for approval and prepared for order by the VA Interior Designer. This information should also be submitted on a spreadsheet for use during submittals (color, manufacturer, item number, etc.). The color, name and all applicable identifying numbers shall be placed on the board and be easily read without removing the physical samples.

· 1 CD or Digital Download containing

· All drawings in AutoCAD and pdf format

· All specifications in Microsoft Word and pdf format

· Narrative report in pdf format

· Electronic copy of cost estimate

· PG-18-15, Volume C checklists, completed and signed

· Design review checklists, completed and signed.

· Checklist of all submittals, certifications, tests, and inspections in an Excel spreadsheet format.

· All design related calculations.

Part III – Preparation of Drawings and Specifications - Construction Documents - Preparation of construction bid documents, CD1(95%), CD2(100%) and BD (Final Bid Documents) at the completion of the design development process in accordance with the ‘Schedule For Design Development and Construction Documents’ section. Final construction document packages shall contain a complete set of documents as specified in the ‘Construction Document Submission Requirement’ sections of this scope of work. The AE shall finalize the design that meets the requirements in the ‘E. Construction Documents’ section of this scope of work and the construction budget. Design shall include the following engineering services: civil, structural, architectural, industrial hygienist, Project Manager, equipment/ furnishings, Registered Communications Distribution Designer (RCCD), mechanical, plumbing, fire protection, electrical.

Construction Document Submission Requirements (CD1–95%)

The AE shall deliver the following (labeled with 95% submission) and include this attachment as a checklist with your submission:

· 3 copies of a narrative report forwarding the design developed 65% submission addressing items listed in the design requirements and any additional AE recommendations. The report should include identifying potential bid deduct alternatives, recommended construction phasing based upon discussions with COR, and any design calculations or analysis.

· 3 half size and 1 full size set of all drawings (blueline copies) required by project, produced on Auto CAD 2016 software.

· 2 copies of updated cost estimate prepared in accordance with Cost Estimating Requirements. (https://www.cfm.va.gov/cost/index.asp)

· 2 copies of custom edited VA Master Specification to be used for this project and a master submittal list identifying all the submittals required to be submitted by the contractor for review. The list shall be organized by division and specification and include submittals, certifications, shop drawings, tests, samples and inspections required per drawing and specification section.

· 1 copy of each color board showing the interior design scheme (fabrics, finishes, furniture layout and plans) for each area, east west and center, include an inventory of materials/manufactures recommended for use for approval and prepared for order by the VA Interior Designer. This information should also be submitted on a spreadsheet for use during submittals (color, manufacturer, item number, etc.). The color, name and all applicable identifying numbers shall be placed on the board and be easily read without removing the physical samples.

· 1 framed project renderings (20 in. x 28 in., landscape) to inform the public of the project intent to include drawing, color rendering and fact sheets.

· 1 copy of construction plan showing temporary conditions for construction, per phase, to ensure general conditions, life safety and infection control requirements are designed, identified and specified.

· 1 CD or Digital Download containing

· All drawings in AutoCAD and pdf format

· All specifications in Microsoft Word and pdf format

· Renderings in full size pdf format

· Narrative report in pdf format

· Electronic copy of cost estimate

· PG-18-15, Volume C checklists, completed and signed

· Design review checklists, completed and signed.

· Checklist of all submittals, certifications, tests, and inspections in an Excel spreadsheet format.

· All design related calculations.

Construction Document Submission Requirement (CD2–100%)

The AE shall submit complete bid documents for final review prior to solicitation. Deliver the following packaged (labeled with 100% submission) and include this attachment as a checklist with your submission:

· 3 copies of a narrative report forwarding the design developed 95% submission addressing items listed in the design requirements and any additional AE recommendations. The report should include identifying potential bid deduct alternatives, recommended construction phasing based upon discussions with COR, and any design calculations or analysis.

· 3 half size and 1 full size set of all drawings (blueline copies) required by project, produced on Auto CAD 2016 software.

· 2 copies of updated cost estimate prepared in accordance with Cost Estimating Requirements.

· 2 copies of custom edited VA Master Specification to be used for this project and a master submittal list identifying all the submittals required to be submitted by the contractor for review. The list shall be organized by division and specification and include submittals, certifications, shop drawings, tests, samples and inspections required per drawing and specification section.

· 1 CD or Digital Download containing

· All drawings in AutoCAD and pdf format

· All specifications in Microsoft Word and pdf format

· Narrative report in pdf format

· Electronic copy of cost estimate

· PG-18-15, Volume C checklists, completed and signed

· Design review checklists, completed and signed.

· Checklist of all submittals, certifications, tests, and inspections in an Excel spreadsheet format.

Contract Documents Submission Requirement (Bid documents):

The final design documents shall be sealed and signed by the design professional responsible/liable for the design represented in the respective document. The seal and signature shall conform to laws and requirements for the application of seals and signatures for professionals in the state or region in which the person taking liability for the work is registered. Any errors found on the sealed set are subject to revision and resubmission by the AE at no cost to the Government.

· 1 full size set of sealed contract drawings (complete with VA signed coversheet).

· 1 copy (bound) of project specifications produced on Microsoft Word software.

· 1 CD or Digital Download containing

· All drawings in AutoCAD and pdf format (pdf drawing shall be digitally sealed)

· All specifications in Microsoft Word and pdf format

· Narrative report in pdf format

· Electronic copy of cost estimate

· PG-18-15, Volume C checklists, completed and signed

· Design review checklists, completed and signed.

· Checklist of all submittals, certifications, tests, and inspections in an Excel spreadsheet format.

Part IV - Construction Period Services: Review and provide concise recommendations on all submittals, shop drawings, product data, samples, RFI’s (Questions & Clarification Requests), change order proposals, etc. in accordance with ‘G. Construction Period Services’ section of this statement of work. Services shall include third party asbestos monitoring, if needed, that will be performed during construction by a VA Certified Asbestos Air Sampler. Services shall include providing record drawings based on finalized contractor red-line as-builts.

· Assist the VA to determine whether the contractor or subcontractors meet qualification requirements, supported by written recommendations of any problems or litigation encountered in the past based on firsthand knowledge.

· Review all submittals and provide recommendations to the VA within fourteen (14) calendar days.

· Review and provide replies to contractor generated RFIs when required by the Project Manager/COR within seven (7) calendar days.

· Review contractor's cost estimates and provide recommendations to the VA.

· Attend preconstruction conference (teleconference i.e. MS Teams)

· Make site visits on requests of the VA and prepare written reports to include agreed upon changes in design as determined necessary during the construction. Visits made based on errors and omissions in design will be at no cost to the VA.

· Perform commissioning of HVAC systems inhouse and Construction Laboratory Testing Services.

· Participate in partial/final acceptance inspections as scheduled and generate punch list items for completion. The punch list shall reference the contract documents for specific deficiencies (i.e. specification section, drawing detail, etc.)

· Prepare as-built drawings on original set with A/E’s stamp, based on record drawings that the contractor kept during construction. Transpose contractor’s as-builts to AutoCAD (.dwg) and provide a set of updated as-builts on CD within 30 days to the Project Engineer. Final drawing submittal will include hard copies as described for other submissions as well as a CD clearly labeled with the project name, number and submittal date containing:

1. Folder labeled “bid documents”

a. All specifications bound in one (1) word document (make sure spec sections are separated by page breaks and that new sections start on right hand page)

b. All drawing sheets in one .pdf file.

2. Folder labeled “DWGs” with subfolders containing engineering disciplines (Architectural, MEP, Structural, Civil, etc.) which includes the .arj file (for every discipline) to launch and organize the drawing file system and make all drawings the current project inside of AutoCAD.

3. Folder labeled “PDF sheets” containing separate .pdf documents for each discipline.

4. Folder labeled “cost estimate” containing a copy of the final construction cost estimate documents.

5. Folder labeled “calculations” containing final calculation documents.

6. Folder labeled “specifications” with a word document for each spec section.

7. Folder labeled “misc” for IH reports, materials testing, VPDES permit, soils tests, sustainability checklist, etc.

8. Upon construction completion, red line drawings will be furnished to the A/E to prepare as built drawings. Final as built drawings will be furnished as master building drawings in a project manager format prescribed by the VA.

· The A/E shall review and approve all specified equipment and installation submittals and shop drawings. During construction, the A/E shall allow for a minimum of forty (40) site visits as directed and scheduled by the COR. The A/E shall also attend the final inspection and provide the COR with an itemized punch list.

Part V – Construction Period Site Visits: Visit the site at the request of the VA in accordance with section ‘H. Site Visits’ in the scope of work. The total number of site visits during the construction period is estimated to be a minimum of 40 for this project, which may be finalized after selection of the AE and during negotiation of the proposal. Each site visit shall be documented through a field report denoting the purpose and results of the site visit.

· Attend preconstruction conferences (teleconference i.e. MS Teams)

· Make site visits on requests of the VA and prepare written reports to include agreed upon changes in design as determined necessary during the construction. Visits made based on errors and omissions in design will be at no cost to the VA.

· Participate in partial/final acceptance inspections as scheduled and generate punch list items for completion. The punch list shall reference the contract documents for specific deficiencies (i.e. specification section, drawing detail, etc.)

OFFERORS WILL BE EVALUATED IN THE FOLLOWING MANNER:

This acquisition will be in accordance with FAR Part 36.602-1 and VA Acquisition Manual (VAAM) Part M836.602-1. The Department of Veterans Affairs shall evaluate each potential contractor in terms of the following as “M” firm meets the synopsized selection criterion and "NM" means that the firm did not meet the synopsized selection criterion.:

Selection Criteria

1. Professional qualifications necessary for satisfactory performance of required services showing recent experience of the project team with comparable hospital projects within the past five years in which the construction has been completed. Each resume shall include a minimum of two (2) specific completed projects through construction.

2. Specialized experience and technical competence in the type of work required, specifically boiler plant replacement project requirements. Provide a maximum of 5 substantially completed projects (completed through at least 85% of construction) of comparable scope and size to this project.

3. Capacity to accomplish the work in the required time for both the prime and subconsultants, given their current projected workload.

4. Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules in a hospital setting.

5. Construction Period Services – Illustrate experience in providing CPS to include professional field inspections during the construction period, review of construction submittals, support in answering requests for information during the construction period, and support of construction contract changes to include drafting statements of work, and cost estimates

6. Record of significant claims against the firm because of improper or incomplete architectural and engineering services.

7. The architect/engineer shall provide documentation of the extent to which potential offerors identify and commit to the use of service-disabled Veteran-owned small businesses, Veteran-owned small businesses, and other types of small businesses as subcontractors.

8. Location in the general geographical area of the project and knowledge of the locality of the project; provided, that application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the project.

PLEASE NOTE: The AE Evaluation Board must be provided with complete and accurate information for ALL eight (8) evaluation factors above in order to rank as qualified and eligible firms. Therefore, the AE firm must expand upon, as it deems necessary, on any evaluation factor not well demonstrated or addressed with Part 1A to Part IG and Part II of the SF330. The AE firm shall use Part IH and/or use additional sheets to supplement/address all evaluation factors to clearly demonstrate its qualifications.

SELECTION CRITERIA: Evaluation and selection of firms will be based on submissions and direct responses to the following criteria which are numbered in descending order of importance:

1. Professional Qualifications

a. Provide brief (single page) resumes of proposed team members who will specifically serve as the Project Managers and Designers of Record. The Designers of Record shall perform and direct the design within their respective discipline and shall sign and seal the drawings.

b. Team member Designer of Record positions required in this project are as follows: Architect, Registered Communications Distribution Designer (RCCD), Estimator, Civil Engineer, Electrical Engineer, Fire Protection Engineer, Industrial Hygienist, Mechanical Engineer, Plumbing, Project Manager, Structural Engineer and Commissioning Agent

c. All Designers of Record must be professionally registered in their discipline.

d. Each resume shall include a minimum of two (2) but no more than five (5) completed projects that best illustrate the individual team members relevant experience to this contract scope.

e. Each resume shall demonstrate each team member years of professional experience and years with the current firm. Team members are required to have at least 5 years professional experience and at least 5 years with their current firm.

Evaluator Consideration: Do the qualifications indicate that the project team has recent direct experience on Hospital projects designing similar improvements to those proposed at Richmond VAMC? Is the architect/engineer providing a team where each member has more than 5 years of experience? Do the disciplines/designers of record reflect understanding of design/construction requirements in the Commonwealth of Virginia and those of Veterans Affairs? What will be the role of interns if used during design?

2. Specialized Experience This factor evaluates the specialized experience and technical competence that the firm has with projects comparable to this requirement.

a. Provide proof of specialized experience and technical competence in the type of work required, specifically boiler plant replacement project requirements. The A/E must provide evidence of understanding the project; and any unique architectural/engineering aspects associated with the proposed project and how to address them.

b. Provide a maximum of 5 substantially completed projects (completed through at least 85% of construction) of comparable scope and size to this project. The information provided for each project shall include at a minimum, project number, project title, detailed description of project scope, project owner contact information, project cost, period of performance and list of aspects that are similar to this project.

c. The A/E firm shall provide a table of the comparable projects listed above comparing their IGE with the bid/award amount during construction.

d. The A/E firm shall provide a table indicating participation of the proposed team members with the comparable projects listed above.

Submission requirements: Example projects shall note project’s square footage. All projects provided in the SF-330 must be completed by the office/branch/regional office/individual team member proposed to manage and/or perform work under this contract. To enable verification, firms should include the DUNS number along with each firm name in the SF-330 Part 1, Section F Item 25 “Firms from Section C Involved in this Project,” block (1). Include a contract number or project identification number in block 21. Include an e-mail address and phone number for the point of contact in block 23(c). Include in the project description, the contract period of performance, award contract value, current contract value, and summary of the work performed that demonstrates relevance to specialized experience as outlined above. If the contractor served as a subcontractor on a project, indicate the value of the work they provided towards the performance of the overall project. If a project was performed by a joint venture, and not all joint venture partners are on the team proposed for this contract, the offeror/team should specifically address the work performed by the joint venture partner offering/teaming on this contract. Likewise, if the offeror/team member worked as a subcontractor on a project, the description should clearly describe the work performed by the offeror/team member and the roles and responsibilities of each on the project, rather than the work performed on the project as a whole. If the project description does not clearly delineate the work performed by the entity/entities offering/teaming on this contract, the project could be eliminated from consideration. Additionally, Firms are required to return and submit the Attachment B titled Criterion 2 Format, which will clearly demonstrate specific experiences and qualifications of personnel proposed for assignment to the project and their record of working together as a team. Specifically list similar scoped projects covering the previous 10 years and clearly show participation. (See SF330 Part I Section G, but not excluding other information provided on the SF330 and supporting documentation.)

NOTE: If the Offeror is a joint venture, information should be submitted as a joint venture; however, if there is no information for the joint venture, information should be submitted for either joint venture partner, not to exceed a total of five (5) projects for this criterion. Projects shall be submitted on the SF330. For submittal purposes, a task order on an IDIQ contract is considered a project, as is a stand-alone contract award. Do not list an IDIQ contract as an example of a substantially completed project. Instead, list relevant completed task orders or stand-alone contract awards that fit within the definition above. Examples of project work submitted that do not conform to this requirement will not be evaluated.

Failure to provide requested data, accessible points of contact, or valid phone numbers could result in a firm being rated lower.

All information for Criterion 2 should be submitted in Part 1, Section F of the SF-330. The Government WILL NOT consider information submitted in addition to Part 2, Section F in evaluating Criterion 2.

3. Capacity To Accomplish the Work in The Required Time This factor evaluates the ability of the firm and the firm’s subcontractors, given their current projected workload (percentage) and the availability of their key personnel, to accomplish the possible myriad of design projects in the required time. The general workload and staffing capacity of the design office will be evaluated.

a. List current projects with a design fee of greater than $20,000 being designed in the firms’ office.

b. Indicate the firms’ present workload and the availability of the project team (including sub-consultants) for the specified contract performance period.

c. Describe experience in successfully delivering projects per performance schedule, providing timely construction support, and successfully completing multiple projects with similar delivery dates.

d. Volume of VA contract awards in the last 12 months.

4. Past Performance The contractor shall provide complete past performance documentation for all projects with Government agencies and private industry provided in Criteria 2 Specialized Experience. These past performance documents shall reflect/speak to the contractors cost control, quality of work, and compliance with performance schedules in a hospital setting.

The contractor shall submit performance references for the projects listed in Criteria 2. Any of the following can be used as references:

a. The most recent Contractor Performance Assessment Report System (CPARS) performance report. CPARS shall be submitted with the completed SF330 package.

b. Past Performance Questionnaire (PPQ) evaluations. Submit completed PPQ’s with the SF330.

i. Ensure that correct phone numbers and email addresses are provided for each contract customer/reference.

ii. If a PPQ is submitted but an official CPARS evaluation is found for that project, the official evaluation takes precedence.

iii. If the A/E is unable to submit a completed PPQ from a reference for a project before the response date of this notice, the A/E shall complete and submit the first page of the PPQ including the contract and point of contact information.

iv. PPQ’s may be submitted directly to the Government’s Contracting point of contact by the response date listed on the form. Carefully review Attachment C for details.

v. PPQs prepared for other solicitations or submitted directly by the firm competing for the requirement will not be accepted.

Past performance will be evaluated on its Relevance and Recency.

· Relevance is defined as: performance of work on projects that are similar in scope to the type of project anticipated under the resultant contract.

· Recency is defined as: performance occurring within 5 years of the date of this notice, except that ongoing projects must have begun no less than one (1) year prior to the issuance of this notice.

Submission requirements: Offerors shall not incorporate by reference into their response PPQs or CPARS previously submitted in response to other A/E services procurements. However, this does not preclude the Government from utilizing previously submitted PPQ information and CPARS data in the past performance evaluation.

5. Construction Period Services The firm shall illustrate their experience in providing construction period services to include professional field inspections during the construction period, review of construction submittals, support in answering requests for information during the construction period, and support of construction contract changes to include drafting statements of work, and cost estimates shall be included as an evaluation criterion when construction period services is included in the statement of work for A-E services.

Submission Requirements: Provide up to three (3) completed projects in the past ten (10) years that best illustrate the construction period services performed by the team. Include a contract number or project identification, include name, telephone number, and email of the completed project stakeholder.

6. Record of Significant Claims Record of significant claims against the firm because of improper or incomplete architectural and engineering services.

7. Small Business Commitment

a. The firm shall illustrate (i.e., list, percentages, charts) the extent to which they commit to the use of service-disabled Veteran-owned small businesses, Veteran-owned small businesses, and other types of small businesses as subcontractors.

b. The contractor shall have the following statement of SDVOSB compliance included in their submittal:

“I [signatory authority] ___________________, [company] __________________, certify that the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance to firms that are not certified SDVOSBs by the Small Business Association’s Veteran Small Business Certification (VetCert) in compliance of VA Acquisition Regulation (VAAR) 852.219-75.”

8. *Geographic Location Location of the firm, as measured by the driving distance (miles) between the Offeror’s principal business location and the Central Virginia VA Health Care System; 1201 Broad Rock Boulevard, Richmond, VA 23249. Determination of the mileage will be based on Google Maps (https://www.google.com/maps/dir/). The firm must indicate the address of branch office for this criterion, if applicable. Otherwise, the firms primary address in SAM will be used for the mileage determination.

*The location selection criterion is used as a tiebreaker, if necessary, in ranking the most highly qualified firms following the completion of the SF 330 evaluations. The secondary selection criterion will not be applied when determining a firm’s SF 330 submission rating.

SELECTION PROCESS: The agency has convened an evaluation board for the evaluation of responses to this notice. Responses will be evaluated in accordance with the Selection of Architects and Engineers Statute (Public Law 92-582), formerly known as the Brooks Act, and implemented in Federal Acquisition Regulation (FAR) 36.6. Specifically, SF 330 submissions will be evaluated to identify the most highly qualified firms, using the selection criteria identified below. The processes at FAR 36.602-5 and FAR 36.606 will then be followed.

SELECTION INTERVIEW: Discussions will be held with at least three (3) of the most highly qualified firms. Selected firms will be notified by telephone or email of selection and provided further instructions. Interviews shall be scheduled with firms slated as the most highly qualified. Firms slated for interviews will be asked a series of established questions. Elaborate presentations are not desired.

GENERAL INFORMATION:

All design and work will conform to the current edition of the VA Master Specifications and VA Design Standards as published at the following site: www.cfm.va.gov; ASME, OSHA, IBC 2009, NFPA and NEC building codes and standards. Coordinate all work through the COR of Facilities Management Service. Contractor is responsible for all cleanups and refuse disposal throughout the construction period. The A-E firm will prepare drawings and specifications in enough detail such that qualified outside General Contracting companies can prepare accurate and timely proposals for the desired construction work. Microsoft Project scheduling and management software will be used by both the A-E and Contractors to allow for regular tracking of schedules and work by the VA Medical Center. Schedules with MS Project will be regularly sent to the COR upon project initiation and whenever significant changes occur in the schedule. The estimated magnitude of construction is between $20,000,000 and $50,000,000.00. The A-E will provide an initial estimate of cost to perform the work described in the SOW and will design only those items that can be provided within the cost limitation. The Estimated Cost of Construction (ECC) shall only be provided to the Contractor in which a formal proposal is sought for the purposes of providing a proposal. The Medical Center must remain operational throughout the construction period and a detailed sequence of work will be provided by the A-E to minimize impact of the construction. The A-E will provide documents at each submission as indicated in the statement of work. The NAICS code for this procurement will be 541330, Engineering Services. The current small business size standard for 541330 is $22.5 Million.

DESIGN COSTS: All offerors are advised that in accordance with VAAR 836.606-71 the total cost of the architect or engineer services contracted for the production and delivery of designs, plans, and specifications shall not exceed six percent (6%) of the estimated cost of the construction project plus any fees for related services and activities. Additionally, FAR 52.236-22 Design Within Funding Limitations, will be applicable to this procurement action. Design limitation costs will be provided to the most highly rated A-E firm(s) selected in accordance with the outlined process.

LIMITATIONS ON SUBCONTRACTING: In accordance with VAAR 852.219-73, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside and 13 CFR 125.6, a service-disabled veteran-owned small business concern (SDVOSB) agrees that, in the performance of the contract, it will not pay more than 50% of the amount paid by the government to firms that are not similarly situated. Firms that are “similarly situated” are those that are also SBA-registered SDVOSBs.

Important Notice: Apparent successful offerors must apply for and receive verification from the Small Business Administration (SBA) in accordance with 38 CFR Part 74 and VAAR 819.70 by submission of documentation of Veteran status, ownership and control enough to establish appropriate status, offerors must be both VISIBLE and VERIFIED by the Small Business Administration (SBA) at the time of submission of offers and at the time of award. Failure to be both VERIFIED by SBA and VISIBLE on VetCert at the time of submission of offers and at the time of award. will result in the offeror’s proposal being deemed non-compliant. All offerors are urged to contact the SBA and submit the required documents to obtain SBA verification of their SDVOSB status if they have not already done so.

Important addendum to 852.219-73 VA NOTICE OF SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET ASIDE: VA’s Vendor Information Pages (VIP) database is no longer active. Small Business Administration will now verify SDVOSB Status. Offerors must be listed on SBA’s Veteran Small Business Certification (VetCert) database at https://veterans.certify.sba.gov/.

Requirement for Electronic Submission Interested firms having the capabilities to perform this work must submit: ONE (1) ELECTRONIC SF 330, including Parts I and II, and attachments (if any) electronically to madeline.lucena-pulst@va.gov no later than 2:00 p.m. Eastern Standard Time on Tuesday, February 6, 2024.

Interested firms are responsible for ensuring electronic delivery of submission by the time and the date specified. It is highly recommended interested firms confirm electronic submissions have been received by the Contracting Officer.

Electronic submittals received after the date and time specified will not be considered. Late proposal rules per FAR 15.208 will be followed for late submittals. Firms not providing the required information may not be considered. All information must be included in the SF330 submission package.

It is the offeror’s responsibility to check the Contract Opportunities website at: SAM.gov for any revisions to this announcement prior to submission of SF330s.

E-mail Submission Procedures: Size limits of e-mails are restricted to 10MB. The SF330, in its entirety, shall not exceed one email of 5MB. If more than one email is sent, please number emails in Subjects as “1 of n”. (Example: SF330 Submission, #36C24624R0033 – Modernize Boiler Plant, Project #652-24-110 1 of 5, etc.)

All SF330 submissions shall be clearly indicated in subject line of the email, displaying the procurement number and project title (abbreviated or shortened is okay).

Security Issues, Late Bids, Unreadable Offers

1. Late submission of offers is outlined at FAR Parts 52.212-1(f), 52.214-7, and 52.215-1(c)(3). Attention is warranted to the portion of the provision that relates to the timing of submission.

1. Please see FAR 15.207(c) for a description of the steps the Government shall take with regard to unreadable offers.

1. To avoid rejection of an offer, vendors must make every effort to ensure their electronic submission is virus-free. Submissions or portions thereof submitted and which the automatic system detects the presence of a virus or which are otherwise unreadable will be treated as “unreadable” pursuant to FAR Parts 14.406 and FAR 15.207(c ).

1. The virus scanning software used by our e-mail systems cannot always distinguish a macro from a virus. Therefore, sending a macro embedded in an e-mail message or an e-mail attachment may cause the e-mail offer to be quarantined. You may send both the spreadsheet and the spreadsheet saved in PDF format to ensure that your proposal is readable.

1. Password protecting your submission is not permitted. The Contracting Officer will file the offer electronically which will allow access only by designated individuals.

All SF 330 submissions must include the following information either on the SF 330 or by accompanying document:

· Cage Code| Unique Entity ID | Tax ID Number

· The E-mail address and Phone number of the Primary Point of Contact

· Proof of the firms’ registration in SAM (https://sam.gov/SAM/pages/public/index.jsf)

· A copy of the firms’ SBA Veteran Small Business Registry (https://veterans.certify.sba.gov)

· SF 330 MUST INDICATE THE PERCENTAGE of the contract performance cost that will be expended by the prime firm’s employees and in which discipline(s) and subcontracted percentage of contract performance cost to be expended (and in what disciplines). Any subcontracted or otherwise business entity must be identified by name, office location and size/type of business (i.e. SDVOSB, VOSB, 8(a), large, etc.). This is in order to assure compliance with FAR Clause 52.219-14(b)(1) Limitations on Subcontracting. Failure to provide this information may deem the Firm as nonresponsive and preclude SF 330 submittal from being included further in the evaluation process.

· Credentials that confirm registration of Architects or Engineers registered to practice in this particular professional field involved in Virginia. The firm and or AE on staff representing the project must follow State of Virginia guidelines under State law for all licensing requirements to sign and seal drawings.

CONTRACT OPPORTUNITIES 36C24624R0033 PRE SOL

SPECIAL NOTICE ATTACHMENTS

See attached document: Attachment A 652-24-110 AE Statement of Work_Final.

See attached document: Attachment C Past Performance Questionnaire.

See attached document: Attachment B Criterion 2 Format.

*= Required Field