36C24624Q1229.docx

36C24624Q1229

FAYETTEVILLE VAMC 36C24624Q1229

BOILER AND CHILLER PLANT CHEMICAL WATER TREATMENT

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATI

ON ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a.

CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF.

___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(B

LOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CO

NTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

565-24-4-5123-0068 36C24624Q1229 08-09-2024 B. Dawn Darden, Beverly.darden@va.gov 757-617-9417 08-16-2024

1:00PM

EDT

36C246 B. Dawn Darden, Beverly.darden@va.gov Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667 X 221310 $41 Million

NET 30

N/A X Department of Veterans Affairs Fayetteville VA Medical Center 2300 Ramsey St.

Fayetteville NC 28301 36C246 B. Dawn Darden, Beverly.darden@va.gov Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

Department of Veterans Affairs Financial Services Center

PO BOX 149971

Austin TX 78714-9971 512-460-5049 512-460-5221 X See CONTINUATION Page Boiler/Chiller Plant Chemical Water Treatment Supply/Services at the Fayetteville VA Medical Center in Fayetteville, NC.

Base Period: September 23, 2024 - September 22, 2025 Option Year 1: September 23, 2025 - September 22, 2026 Option Year 2: September 23, 2026 - September 22, 2027 Option Year 3: September 23, 2027 - September 22, 2028 Option Year 4: September 23, 2028 - September 22, 2029 See Instructions to Offerors and Evaluation Criteria under Section E.

THIS REQUIREMENT IS AN UNRESTRICTED ACQUISITION.

A Site Visit will be held on Tuesday, August 13, 2024. See details in Section E, Instructions to Offerors and Evaluation Criteria.

$0.00 See CONTINUATION Page X Keeshia Newman Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C246 B. Dawn Darden, Beverly.darden@va.gov Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

PROVIDE CHEMICAL WATER TREATMENT SERVICE AND SUPPLIES of Boiler/Chiller Plants located at the Fayetteville VA Medical Center, on the following systems, in accordance with the PWS:

Three (3) Boilers / National Board Three (3) Chillers / Daikin Four (4) Cooling Towers / BAC Service and supplies include all supplies and technical advisory services for proper chemical treatment of the boiler plant water and steam and chiller plant chilled water and condenser loops.

Provide a delivery and control system for the boiler and chiller plants that will only require routine maintenance for VAMC plant personnel.

Contract Period: Base POP Begin: 09-23-2024 POP End: 09-22-2025 PRINCIPAL NAICS CODE: 325998 - All Other Miscellaneous Chemical Product and Preparation Manufacturing PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

PROVIDE CHEMICAL WATER TREATMENT SERVICE AND SUPPLIES of Boiler/Chiller Plants located at the Fayetteville VA Medical Center, on the following systems, in accordance with the PWS:

Three (3) Chillers / Daikin Four (4) Cooling Towers / BAC Service and supplies include all supplies and technical advisory services for proper chemical treatment of the boiler plant water and steam and chiller plant chilled water and condenser loops.

Provide a delivery and control system for the boiler and chiller plants that will only require routine maintenance for VAMC plant personnel.

Contract Period: Option 1 POP Begin: 09-23-2025 POP End: 09-22-2026 PRINCIPAL NAICS CODE: 325998 - All Other Miscellaneous Chemical Product and Preparation Manufacturing PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

PROVIDE CHEMICAL WATER TREATMENT SERVICE AND SUPPLIES of Boiler/Chiller Plants located at the Fayetteville VA Medical Center, on the following systems, in accordance with the PWS:

Three (3) Chillers / Daikin Four (4) Cooling Towers / BAC Service and supplies include all supplies and technical advisory services for proper chemical treatment of the boiler plant water and steam and chiller plant chilled water and condenser loops.

Provide a delivery and control system for the boiler and chiller plants that will only require routine maintenance for VAMC plant personnel.

Contract Period: Option 2 POP Begin: 09-23-2026 POP End: 09-22-2027 PRINCIPAL NAICS CODE: 325998 - All Other Miscellaneous Chemical Product and Preparation Manufacturing PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

PROVIDE CHEMICAL WATER TREATMENT SERVICE AND SUPPLIES of Boiler/Chiller Plants located at the Fayetteville VA Medical Center, on the following systems, in accordance with the PWS:

Three (3) Chillers / Daikin Four (4) Cooling Towers / BAC Service and supplies include all supplies and technical advisory services for proper chemical treatment of the boiler plant water and steam and chiller plant chilled water and condenser loops.

Provide a delivery and control system for the boiler and chiller plants that will only require routine maintenance for VAMC plant personnel.

Contract Period: Option 3 POP Begin: 09-23-2027 POP End: 09-22-2028 PRINCIPAL NAICS CODE: 325998 - All Other Miscellaneous Chemical Product and Preparation Manufacturing PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

PROVIDE CHEMICAL WATER TREATMENT SERVICE AND SUPPLIES of Boiler/Chiller Plants located at the Fayetteville VA Medical Center, on the following systems, in accordance with the PWS:

Three (3) Chillers / Daikin Four (4) Cooling Towers / BAC Service and supplies include all supplies and technical advisory services for proper chemical treatment of the boiler plant water and steam and chiller plant chilled water and condenser loops.

Provide a delivery and control system for the boiler and chiller plants that will only require routine maintenance for VAMC plant personnel.

Contract Period: Option 4 POP Begin: 09-23-2028 POP End: 09-22-2029 PRINCIPAL NAICS CODE: 325998 - All Other Miscellaneous Chemical Product and Preparation Manufacturing PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

B.3 PERFORMANCE WORK STATEMENT (PWS)

PERFORMANCE WORK STATEMENT (PWS)

Boiler/Chiller Plants Chemical Water Treatment Supplies and Services

INTRODUCTION:

A. The chemical water treatment contractor who meets the necessary qualifications must comply with BEI standards and in accordance to attachment A (VHA Boiler and Associated Plant Safety Device Testing Manual Eighth Edition/ Appendix B) and attachment B (Cooling Tower Engineering Standard ) shall provide all management, supervision, personnel, materials, supplies, facilities, transportation, general and specialized equipment necessary, services for proper chemical treatment of boiler plant water and steam/chiller plant water to achieve specified results.

B. In addition, the contractor shall verify (monthly) the proper operation of nonchemical water treatment systems which that includes feedwater deaerator, water softener, and continuous blowdown.

PLACE OF PERFORMANCE: Fayetteville VA Medical Center, 2300 Ramsey St., Fayetteville, NC 28301 PERIOD OF PERFORMANCE: Base Year: September 23, 2024 – September 22, 2025

Option Year 3: September 23, 2027 – September 22, 2027 Option Year 4: September 23, 2028 – September 22, 2029

WATER TREATMENT OBJECTIVES:

Contractor will provide a complete water treatment program that will protect critical equipment and piping from deterioration due to corrosion and fouling of waterside surfaces while allowing the equipment to operate at optimum efficiency. The water treatment supplier shall furnish effective products, quality service and good communications, all designed to meet the performance expectation outlined in this specification. Detailed Objectives are as follows:

1. Provide a program that is industry accepted corrosion and deposit control.

2. Provide continuous training of VA boiler plant operator personnel needed to maintain all systems that contractor is contracted to maintain.

3. Provide professional and qualified individuals to train, monitor, and oversee all aspects of the contracted services.

4. Provide programs that maintain equipment per manufacturer’s recommended chemical treatment specifications where applicable.

5. Implement safety programs required for safe handling, operation, and testing of all systems contractor is contracted to maintain all within local and federal environmental health and safety requirements.

6. Provide delivery of required products in a timely manner to maintain systems.

7. Provide a program that minimizes downtime of systems and provides maximum operating efficiencies for contracted equipment.

8. Provide system recommendations to improve system efficiencies and operation on an ongoing basis.

9. Provide an accurate and clear line of communications using standardized reporting.

10. Provide, design, and install industry accepted chemical station setup for all chemicals being used in the system, per site.

11. All equipment includes Controllers, double wall tanks, metering pump devices, stainless steel (316) grade piping/tubing 3/8in to 1/2in, PVC piping, sample coolers, gate valves, check valves, any necessary unit to complete work.

12. All equipment will be VA own property after contract base year ends. All plumbing, electric work, forklift, and scissor lifts to be done/ needed are the responsibility of the contractor. If VA staff (plumbers and electricians) and equipment (forklift and scissor lifts) are available contractor may use at own risk.

13. After award date of this contract, Awardee will have a kickoff meeting scheduled within 24 hours. Meeting will be in person with VA personal within the week. Kickout will take place at FVAMC. A tour of each plant will take place during this visit, also a list of equipment and supplies will be conducted and agreed on for the replacement of items onsite.

14. Contractor must provide COR confirmation of orders made with lead-times within 7 days after kickoff meeting. Once orders/equipment are onsite contractor will have 14 days to install water treatment stations.

15. Places of Performance and Point of Contacts:

· (Fayetteville VA Medical Center) FVAMC – 2300 Ramsey Street, Fayetteville, N.C 28301

· POC

Mr. Cline, William timmy.farmer@va.gov william.cline@va.gov 910-488-2120 x7044 910-922-7044

A. CHEMICAL WATER TREATMENT CONTRACTOR QUALIFICATIONS:

1. The contractor shall have been in business at least 5 years providing chemical treatment of boiler/chiller plant and steam and chilled water distribution systems similar in design and annual steam production rates to that of the VA facility. Provide a list of at least five customers similar to VA who have utilized the services for boiler/chiller chemical treatment for at least three years.

2. One water treatment specialist who has a bachelor’s degree in chemical engineering or the physical sciences from an accredited college or university shall be assigned to this contract.

3. The water treatment specialist must have at least five years successful experience with boiler and chilled water treatment programs and shall furnish references from at least three customers who utilize boiler and chilled water treatment programs.

4. The water treatment specialist/subcontractor assigned to sites must be centrally located in the North Carolina to enable reasonable response times to request for site visits.

5. The contractor must operate (or continuously maintain a contract with) a state certified laboratory to perform complete scientific analyses of water chemistry, deposits, metallic materials affected by corrosion and provide recommendations for correction of problems related to the chemical and mechanical water treatment program.

B. CHEMICALS AND TESTING SUPPLIES:

1. Provide all chemicals (Cooling tower inhibitor with two biocide, boiler Polymer, DA Oxygen Scavenger, Condensate return treatment, Chilled water closed loop Sodium Silicate), test kits, test reagents, and instructional materials as necessary to comply with all contract requirements. Deliver to the boiler plant supervisor or his/her designate.

2. Chemical test Equipment to the greatest extent possible, chemical test results will be electronic or digital in nature. The test results shall not rely on an operator’s interpretation of color or lack of their ability to accurately distinguish colors.

3. Chelant-based chemicals are not permitted.

4. All chemicals utilized must conform to FDA guidelines: CFR 21, 173.310, BOILER WATER ADDITIVES PERMITTED IN PLANTS WHERE STEAM CONTACTS FOOD. In addition, the chemicals shall conform to all local, state, and federal government regulations on water pollution and have appropriate EPA registration. The VAMC utilizes boiler steam for food preparation and for humidification.

5. All chemicals shall be in a liquid state when shipped from the manufacture. The manufacture must be ISO certified with proper quality controls in place to ensure there is no variances in the chemical mixtures straight and or concentration from one run to the next run of the same chemical. Copies of the quality control test sheets will be supplied with each delivery.

6. NO blending of several treatment chemicals into one mixture. Each Chemical treatment must remain separate from the others and feed into the system as an individual chemical. The Blending of Amines are acceptable (Neutralizing and Filming amines).

7. There will be no mixing of chemicals by the operators or in the boiler plant.

8. Furnish on site chemical storage containers with secondary containment. Provide bulk delivery service which delivers the chemicals directly into the on-site storage containers with no assistance necessary from VA employees other than to provide access.

9. Provide chemical metering pumps as required, plus one spare:

a. Boiler 1 one pump for each chemical being added to the boiler.

b. Boiler 2 one pump for each chemical being added to the boiler.

c. Boiler 3 one pump for each chemical being added to the boiler.

d. Steam line treatment One pump for each injection point. Steam line treatment may require remote injection points on a large campus.

e. All boilers will have an extra injection point for laying up a boiler wet. Boiler treatments must go to the individual boilers, it is impossible to control the chemistry of two boilers with one common chemical injection point. (Please see equipment list for total of Boilers/Chillers per site).

10. All existing chemicals, which are suitable for the contract program, will be utilized prior to the use of any new chemicals.

11. Submit SDS sheets for all chemicals utilized during the performance of services under this contract. The SDS sheets will accompany delivery of the chemicals.

12. All chemical containers shall be labeled with complete information on contents and shall be returnable. Containers with missing labels shall be removed from the site. All containers remain the property of the contractor and must be immediately removed from; the site when they are no longer needed at the site.

All 3 boilers are certified by Johnston Boiler Company

Building # 11

Main Chillers

Building # 35

Cooling Towers

C. PERFORMANCE REQUIREMENTS:

1. Total hardness in feedwater shall be less than one part per million (ppm). Advise VA personnel on proper softener monitoring and operation.

2. Dissolved oxygen in the feedwater shall be 7 parts per billion (ppb) maximum with oxygen scavenger treatment temporarily suspended. If it exceeds 12 ppb, provide recommendation to boiler plant supervisor that deaerator must be inspected and repaired.

3. Prevent embrittlement of boiler pressure vessels.

4. Condition the boiler sludge to obtain effective bottom blowoff.

5. Boiler residual of sodium sulfite, 30-60 ppm.

6. Boiler phosphate residual, 20-40 ppm.

7. Total dissolved solids (TDS) in boilers as high as possible, but not to exceed 3000 ppm.

8. Total alkalinity in boilers 800 ppm maximum (1/5 x solids TDS).

9. Maximum suspended solids in boilers 350 ppm, maximum silica 250 ppm.

10. Boiler polymer dispersant residual as recommended by supplier.

11. There shall be no “pitting” corrosion.

12. There shall be no scale and deposit formation in the boilers.

13. Moisture content of the steam shall not exceed one percent. Perform condensate conductivity tests at a steam trap near the boiler steam outlet (at a point with no amines) to evaluate the moisture content of the steam. If necessary, utilize an antifoam agent to limit solids carryover in the steam from the boilers and to control boiler priming, foaming, and misting.

14. Control boiler water chemistry to minimize blowdown and thus improve efficiency.

15. Provide steam amine treatment to provide condensate pH of 8.0 – 8.5 at each condensate receiver throughout the facility and in the condensate storage tank in the boiler plant. Feed the amines into the boilers instead of the steam header in order to achieve even dispersal throughout the distribution system. Advise and provide remote Amine tanks, pumps, injectors, and controller at outlying buildings, if required.

16. Control corrosion rates. Steel corrosion rates shall be less than 2.0 mils per year. Copper corrosion rates shall be less than 0.2 mils per year.

17. Establish layer of magnetic iron oxide (black or dark gray in color) on all steel surfaces as a corrosion barrier.

18. If dry layup of a boiler is desired by the contractor, contractor shall provide equipment necessary to place the boiler in dry layup.

19. Chiller plant testing will include the following at a minimum:

20. Contractor must ensure, and demonstrate in the required reports, that all water quality parameters are in compliance with specified parameters at least 90% of the time.

VAMC Typical Make-Up Water Analysis:

D. ON-SITE SERVICES:

1. Provide a complete analysis and report with recommendations of all aspects of the boiler (steam/condensate) and chiller (chilled/condense water) system for the entire campus [and/or each building being serviced] by steam or chilled water, to include:

Influent water quality soft water [where applicable]

a. Condensate return quality and percentage of the return. Report any metals in the return such as iron, copper, etc.

b. Boiler Feed Water

c. Boiler Water

d. Steam line treatment

e. Internal inspection of the boilers, DA tank and internals, and the condensate tank. Document the condition of each piece of equipment with photos when units are open for annual inspection.

f. Chiller water (chilled and condense).

2. Provide complete written program with instructions, supplemented by oral instructions and demonstrations, to boiler plant personnel for their performance of routine water tests and for feeding the chemicals into the systems. The instructions shall cover all aspects of safe chemical handling and safe and accurate testing, and proper chemical feed quantities and methods to suit the plant operating parameters and water treatment performance requirements.

3. Provide two-hour training sessions at the site within one month of the start of the contract. A session shall be within one week of installation of equipment to explain and demonstrate new installs. Provide (1) two-hour training session every six months after the new contract has been in force for six months.

4. Yearly refresher training or when new chemicals or test procedures are added, or changes are made to the treatment program.

5. As a minimum, perform the following tests monthly, provide complete written reports with all test results and recommendations, and review reports with plant supervisor:

a. Condensate return systems to the boiler plant: pH, hardness, dissolved iron and copper, total dissolved solids (conductivity), amine. Test the condensate for pH at representative samples of condensate receivers throughout the facility quarterly. Vary the sample sites every year. Also, advise and provide remote Amine towers, pumps, and injectors at outlying building if required.

b. Make-up water including soft water, pH, alkalinity, hardness, total dissolved solids, suspended solids, and silica.

c. Boiler feedwater: Dissolved oxygen, pH, alkalinity, hardness, total dissolved solids, suspended solids, and silica. Feedwater dissolved oxygen shall be tested twice per year with oxygen scavenger chemical treatment temporarily suspended so that feedwater deaerator performance can be evaluated.

d. Boiler water: Total dissolved solids, suspended solids, sulfite, phosphate, and alkalinity.

e. Continuous blowdown systems: Check calibration and settings monthly.

f. Chemical feed systems: Advise plant supervisor on adjustments to maintain proper chemical dosage and feed rates and blowdown rates.

g. Monitor and trend each chemical usage to establish a base line. Notify the supervisor of any increase in chemical usage that cannot be explained.

h. Reorder chemicals when needed and notify the supervisor.

i. Each month, the contractor shall provide a report that indicates the percentage of time that the above parameters are actually within control range for condensate, make-up, feedwater, and boiler water. In addition, provided six-month trending analysis based on the data collected over the last 6 months.

j. Chilled/ condense water treatment testing included to industry accepted standard or best practice.

6. Visit the plant weekly during the first three months of a new contract. After three months, visit the plant every two weeks, perform tests listed above and review daily logs of tests performed by boiler plant operator personnel. Discuss the test results with the plant supervisor. Provide recommendations on treatment methods and consult on boiler steam/condensate and chilled/ condense water distribution systems problems as requested. Send water samples to the laboratory as necessary to resolve problems and questions. Make additional visits at the request of the plant supervisor to handle problems. During visits fill tank as needed. Boiler plant operators will not fill tank in between visits.

7. Conduct waterside inspection of boilers, feedwater deaerator, condensate storage tank, chillers, and cooling towers at least once per year. Through the Contracting Officer’s Representative (COR), coordinate the boiler and feedwater deaerator inspection to coincide with the inspection by the Qualified Professional Inspector (boiler/chiller inspector). VA personnel will prepare equipment for inspection.

8. Provide recommendations on wet and dry boiler lay-up procedures, including monitoring, of boilers not in service.

9. Provide recommendations on proper operation of continuous boiler blowdown systems and boiler bottom blowoff procedures.

10. Any deficiencies or problems noted with VA test results or with the water treatment specialist’s test results are to be reported verbally and in writing immediately to the plant supervisor. If problems are found, corrective actions must be recommended immediately, chemicals as necessary provided, and tests performed as necessary to confirm that desired results are achieved.

E. VA BOILER PLANT OPERATOR STAFF RESPONSIBILITIES:

1. The plant personnel will perform routine testing for chemical residuals, conductivity, hardness, alkalinity, pH, chloride, silica, iron and copper, and other tests daily.

2. Make minor adjustments to the chemical feed pump rates to maintain proper chemical levels, as directed by contractor.

3. Preform bottom blows as required on the boilers.

4. Make adjustments to the surface blow.

5. Notify the plant supervisor of any abnormal conditions and the supervisor shall decide if the water treatment specialist needs to be called in.

F. ADMINISTRATIVE REQUIREMENTS:

· Situations requiring more frequent analysis and/or special testing other than the specified requirements may arise. Do not perform any extra cost work without written authorization from the COR. A separate purchase order will be issued to cover the costs associated with these extra tests upon request and justification from the contractor.

· Provide information on the normal time delivery time for chemicals. Provide method for emergency chemical deliveries.

· A laboratory certified by the State shall perform laboratory work.

· A written report of each analysis and inspection shall be submitted immediately upon completion of each analysis and/or inspection to include a summary report of treatment recommendations based on the analysis report. Each report will be submitted in duplicate to the boiler plant supervisor and to the COR.

· Provide emergency response, including a site visit if requested, within 4 hours of request, 24 hours a day, 365 days per year. Maintain a telephone number, and email for 24-hour access.

· Respond to routine communications within 48 hours with a visit as necessary.

· Failure to achieve required performance goals will be justification for termination of contract.

G. SUBMITTALS REQUIRED FOR ALL PRODUCTS AND SERVICES:

1. Three hard copies of all information.

2. Complete specification of all products: name, ingredients, control range, test procedures, physical state (liquid, powder, etc.), container size, method of delivery, compatibility with present materials being used, catalog data, boiler plant supervisor and Contracting Officer’s Representative (COR) to discuss the existing conditions and the proposed plan for chemical treatment and monitoring of results.

H. TRANSITION

The contractor shall provide a transition plan for the treatment program for each site, that is anticipated to initiate services. The transition plan shall take into consideration the use of products currently onsite, the transition to new control, testing and monitoring equipment while maintaining the performance objectives. A timeline is required for each Location.

I. CHEMICAL FEED AND MONITORING EQUIPMENT

1. Chemical feed controller shall be web enabled, with a designated portal for customer to view system performance from any internet enabled device. Controller shall be capable of sending alarms via email or SMS to both customer and service rep for out-of-range conditions.

2. At a minimum, chemical feed controller shall monitor the following parameters: Fluorescent inhibitor monitoring in real-time, Flow, Temperature, conductivity, pH, ORP and Real-time corrosion monitoring.

3. Solid chemical controllers are allowed if controlled by fluorescent traced inhibitor. Non traced solid systems do not accurately and consistently dose systems on a flow induction basis; Trace control required.

4. Contractor and boiler plant operator staff must agree on controllers and monitoring equipment before ordering.

J. CHEMICAL STORAGE TANKS/FEEDERS:

1. Chemical storage tanks should be hands free delivery. Customer should not have to touch chemical on site.

2. Contractor shall provide double walled containment capable of containing 110% of the tank volume.

3. Chemical tank should have clear site gauge that allows for on-site personnel to read chemical tank levels easily and accurately.

4. Chemical feed tanks shall provide flooded suction to prevent priming issues. Electronic tank level monitoring is a plus.

5. Solid bromine feeders must be of appropriate design to avoid exothermic reactions, and purpose built for Bromine. Feeder must be mounted to the floor prior to operation for safety. Feeders must have a drain line for maintenance, and a solenoid valve for slug feeding operation.

6. Contractor and boiler plant operator staff must agree on tanks before ordering.

7. Maintenance of the tanks will be the responsibility of the Contractor unless damage to the equipment is due to negligence by the VA. Leaks due to faulty tank fittings or failed pump fittings/tubing shall be cleaned and repaired by the Contractor unless due to the negligence of the VA.

K. CHEMICAL FEED PUMPS:

1. Chemical pumps shall be positive displacement and pressure rated for the application. Degassing heads are required where loss of prime is possible. Biocide pumps shall be sized to deliver slug doses in a thirty (30) minute interval. Pressure rating to be 125% of maximum dynamic head pressure. Chemical pump heads shall include valving to allow for priming with discharge tubing back to the chemical container. Contractor and boiler plant operator staff must agree on the pumps before ordering.

L. EQUIPMENT:

1. It is the contractor’s responsibility to ensure that all materials of construction for equipment, feed lines, tanks and injection points are fully compatible with the chemical products employed and the pressures encountered. Any chemical feed tubing that runs overhead or near sensitive equipment such as electrical switchgear shall be double wall to avoid contact of chemical with equipment or personnel in close proximity. All equipment must be agreed by the contractor and boiler plant operator staff.

2. The contractor shall inspect and calibrate as necessary all equipment at each site during service visits and note in the service report that all equipment’s is in good working order or indicate which equipment is not good working order.

M. GLYCOL MONITORING

· Supplier shall provide semi-annual glycol testing reports to ensure glycol levels meet site requirements for operations. Provide 3 Inhibited propylene glycol (95%) Dyed green, Food Grade, 55 – gal drum, per contract year.

N. MICROBIOLOGICAL MONITORING

· Supplier shall provide the customer with data to confirm that biocide feed program is meeting performance objectives. The supplier shall provide the following Micro bio data each year of the contract:

a. Differential micro bio analysis – (2) per year for open loops. (1) Per year for closed loops. Lab reports must show Aerobic, Anaerobic, and Sulfate reducing, and denitrifying bacteria CFU counts. Pigmented Bacteria, Mucoid Bacteria, and Total Coliforms, E. Coli Pseudomonas counts are also preferred.

b. Legionella Analysis – Supplier must provide an annual legionella test during the summer months, to prove Legionella counts are <100 CFU/ml. Lab must be a CDC certified lab to ensure accuracy in case of litigation.

c. Bacteria Dip slides – Bio-San dip slides or similar to be used. Taken (1) per month for the condenser loop.

O. EQUIPMENT INSPECTION

Inspection of treated systems shall be performed by the Supplier on a routine basis as followings:

· Cooling towers that have open basins shall be inspected once per month during operation.

· Representative condenser heads shall be inspected annually.

· Representative condensers with enhanced tubes shall be inspected with the aid of a borescope and documented by photographs.

· All inspections shall be documented in writing and sent to facility as annual chiller inspection document.

· Additional inspections are to be performed at the request of the Customer.

· It is understood that equipment can only be inspected as made available by the Customer.

· Borescope to be provided by the chiller maintenance company.

P. OUT OF CONFORMANCE CONDITIONS

· The supplier shall write a corrective action document for any parameter or lab analysis that is not in range.

· The documentation shall include the probable cause, adverse effect on the system and recommended course of action.

Q. REQUIRED TECHNICAL SUBMITTALS FOLLOWING ACCEPTANCE OF CONTRACT

1. Chemical treatment for closed-loop systems, including installation and operating instructions. At start-up.

2. Chemical treatment for open condenser systems, including installation and operating instructions. At start-up.

3. Safety Data Sheets for all chemical products.

4. Maintenance and operating instructions for all chemical feed and monitoring equipment provided by the contractor.

5. Chemical Treatment Operator’s Manual with log sheets, instructions and troubleshooting guidelines for each site. One week before start-up.

6. Insurance documents.

R. PROGRAM ADMINISTRATION MANAL

· The Supplier shall provide a manual outlining the control parameters, test instructions, product data sheets, emergency protocols for chemical spills/injuries, system descriptions, feed equipment manuals, a procedure for disinfecting the tower when work is to be performed in the tower, and Safety Data Sheets along with log sheets to enter the data must be provided and maintained up to date by the supplier.

· Supplier will be responsible for training the plant personnel in properly running tests and keeping records.

· Manual shall be provided no later than one week in advance of program initiation.

NOTE: The current, and newly installed, chemical feed lines to the boilers are already stainless steel, so running a further new line of stainless steel would be pointless. Furthermore, it has been requested that an automatic chemical injection system be installed. Due to the aforementioned lack of space, the government has determined that its best option is to inject ALL chemicals into the DA feed tank, which will require modification of the current DA tank, or installation on the proposed new DA tank later in FY 25. In either of these scenarios, the emphasis will be on the installation of the new system into the DA feed tank, and not to the boilers. The government also wishes to retain the current chemical feed system to the boilers so that it will have the ability to individually treat a boiler or set it up for long term storage, which it cannot do currently.

END OF PERFORMANCE WORK STATEMENT

B.4 SPECIAL CONTRACT REQUIREMENTS

1.0 NO SMOKING:

Per VHA Directive 1085 Dated 3/15/19 All VA Health Care Facilities shall be smoke free. This directive applies to all patients, visitors, contractors, volunteers, and vendors.

2.0 PERFORMANCE WORKING HOURS:

The services covered by this contract shall be furnished by the contractor as defined herein. The contractor shall not be required, except in case of emergency, to furnish such services on Federal Holidays or during off duty hours as described below.

Normal working hours are Monday through Friday, 8:00am – 4:30pm, excluding Federal holidays which are as follows:

New Year’s Day Birthday of Martin Luther King, Jr.

Washington’s Birthday Memorial Day Juneteenth National Independence Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

Any other day specifically declared by the President of the United States to be a federal holiday.

When one of the holidays falls on Sunday, the following Monday shall be observed as a Federal Holiday. When a holiday falls on a Saturday, the preceding Friday shall be observed as a Federal Holiday.

3.0 BADGING REQUIREMENTS FOR FAYETTEVILLE VAMC:

All contract workers are required to obtain and wear a Personal Identification Verification (PIV) Badge. The badge must always be visible while worker is on the VA Medical Center campus.

1. This document applies to all new and renewal of badges. Badging is required prior to new Contractors beginning newly awarded Maintenance Contracts.

1. Badges are renewed just prior to their expiration. It is the duty of the Contract Supervisor to ensure badges are renewed prior to expiration. Updated OSHA, TB testing, and flu shot (if during flu season) will be required for renewals.

1. Two (2) forms of Identification are required:

0. Valid State ID.

0. Work Visa

0. INS Social Security card with “Valid for Work Purposes Only”.

0. Non- U.S. Passport with INS paperwork validating their right to work in the US.

0. Naturalized Card: Must be carried by the worker always while on property.

4.0 KEY PERSONNEL:

Key personnel will be identified in the contractor’s proposal and shall be considered key personnel essential for the successful completion of the work performed under the contract. In addition to the key personnel, provide names of all personnel who will perform the work, including the length and type of training and experience, and equipment maintained/inspected/tested (including manufacturer). The contractor agrees that such personnel shall not be removed, diverted or replaced from the work without prior written approval of the Contracting Officer. The contractor shall submit written notice of proposed personnel changes to the Contracting Officer for approval at least thirty (30) business days in advance.

5.0 BILLING AND PAYMENT:

The contractor shall submit invoices electronically in accordance with VAAR Clause 852.232-72, Electronic Submission of Payment Requests, via VA’s Electronic Invoice Presentment and Payment System. (See Web site https://authentication.tungsten-network.com/login ). Invoices submitted without the following information may be rejected for payment. Invoices shall include at a minimum:

Date of Service

All contractors shall be registered as a vendor to submit invoices in accordance with the Department of Veterans affairs e-Invoicing System at time of award.

6.0 CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (CPARS)

(a) FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The Department of Veterans Affairs has implemented use of the Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15.

(b) The past performance evaluation process is a totally paperless process using CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available in the Past Performance Information Retrieval System (PPIRS) for Government use in evaluating past performance as part of a source selection action.

(c) Please furnish the Contracting Officer with the name, position title, phone number, and email address for each person designated to have access to your firm’s past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official. The report information must be protected as source selection sensitive information not releasable to the public.

(d) When your Contractor Representative(s) (Past Performance Points of Contact) are registered in CPARS, they will receive an automatically-generated email with detailed login instructions. Further details, system requirements, and training information for CPARS are available at www.cpars.gov. The CPARS User Manual, registration for online training for Contractor Representatives may be found at this site.

(e) You have 14 calendar days following the Assessing Official signature date to submit comments before the evaluation is made available in the Past Performance Information Retrieval System (PPIRS). You have a total of 60 calendar days following the Assessing Official signature date to submit comments. Any comments that you submit will be posted to PPIRS. If you do not sign and return the evaluation within 60 calendar days the evaluation will be returned to the Assessing Official, you will no longer be able to provide comments and the evaluation will be annotated as follows: 'The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this evaluation.' Partially completed comments that were not signed and returned to the Government within 60 calendar days will be removed from the evaluation.

(f) The following guidelines apply concerning your use of the past performance evaluation:

(1) Protect the evaluation as “source selection information.” After review, transit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the Contracting Officer for instructions.

(2) Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

(3) Prohibit the use of or reference to evaluation data for advertising, promotional material, preaward surveys, responsibility determination, production readiness reviews, or other similar purposes.

(g) If you wish to discuss a past performance evaluation, you should request a meeting in writing to the Contracting Officer no later than seven days following your receipt of the evaluation. The meeting will be held in person or via telephone or other means during your 60-day review period.

(h) A copy of the completed past performance evaluation will be available in CPARS for your viewing and for Government use supporting source selection actions after it has been completed.

7.0. CONTRACT ADMINISTRATION:

Notwithstanding the Contractor's responsibility for total management during the performance of this contract, the administration of the contract will require maximum coordination between the Government and the Contractor.

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements of this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitments or issue changes that shall affect price, quantity or quality of performance of this contract.

The designated focal point at the Medical Center (TBD) shall be responsible for the overall technical administration of this contract.

In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer without authority, no adjustment shall be made in the contract price to cover an increase in costs incurred as a result thereof.

Points of Contact Branch Chief Stephanie Thompson (Contracting Officer) Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton, VA 23667

B. Dawn Darden (Contract Specialist) Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton, VA 23667 757-617-9417 Beverly.darden@va.gov

Fayetteville Veterans Affairs Medical Center (VAMC)

Designated representative (TBD) Page 1 of Page 1 of

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action…