36C24624Q1161_1.docx

36C24624Q1161

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C24624Q1161 08-14-2024 Crystal Perry 919-286-0411 ext. 178060 08-21-2024 15:00

EDT

Department of Veterans Affairs Network Contracting Office 6 508 Fulton St Durham

NC

27705 X X 238220 $19 Million N/A X See Delivery Address

Department of Veterans Affairs Network Contracting Office 6 508 Fulton St Durham

NC

27705

Financial Services Center P.O. Box 149971 Austin

TX

78714-9971 512-460-5049 512-460-5221 See CONTINUATION Page The Fayetteville VA Medical Center is seeking a contractor to perform Annual and Semi-Annual Inspection, Safety Device Testing and Calibration, Boiler Plant Burners, Controls, Instruments, and Data Management/Inspection of Boilers, Feedwater Deaerators.

All quoters in order to be considered for award must be registered in https://veterans.certify.sba.gov as an SDVOSB.

852.219-75 Must be completed to be ELIGIBLE for award.

Signature of Offeror (Block 30a) SF1449 must be signed to be considered.

See CONTINUATION Page X X Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C246

Network Contracting Office 6 508 Fulton St

Durham NC 27705

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.3 PERFORMANCE WORK STATEMENT (PWS)

Introduction:

The contractor who meets the necessary qualifications must comply with BEI standards and in accordance to attachment A (VHA Boiler and Associated Plant Safety Device Testing Manual Eighth Edition/ Appendix B.) and provide all necessary management, supervision, personnel, services, materials, supplies, facilities, transportation, and general and specialized equipment necessary to test and document for semi-annual, and annual inspections for the following facility that will be covered in this Statement of Work (SOW):

(Fayetteville VA Medical Center) FVAMC – 2300 Ramsey Street, Fayetteville, N.C 28301

· SCOPE

A. A qualified testing contractor is an individual/company that has performed testing in compliance with the attachment (A)-VHA Boiler and Associated Plant Safety Device Testing Manual in at least three other VA medical facilities.

B. Any conflict with the SOW or other reference codes, the latest edition of BEI will govern.

C. A qualified Professional Inspectors as defined below shall perform internal and external inspections on high pressure (over 15 psig) steam boilers and internal inspections on feedwater deaerators and other pressure vessels.

D. Non-destructive testing of feedwater deaerator pressure vessels shall be performed by certified non-destructive testing technicians as defined below under the guidance of the Qualified Professional Inspector.

E. The qualified contractor shall furnish all necessary labor, equipment, tools materials, parts, etc., for complete annual internal inspection, semi-annual tuning, testing, calibrating, adjustments of boiler burners, boiler equipment and boiler plant as specified below in accordance with the terms and conditions and schedule of this SOW. The contractor must complete inspection, tuning, testing, calibrating, and adjustments or burners and boiler and boiler plant controls as specified below:

· Inspection and calibration cannot be scheduled during hours of heavy steam load periods. Only one boiler at a time can be out of service for the inspection, testing and calibration procedures.

· Semiannually instrumentation, monitoring and data management systems shall be coordinated and completed when the COR or his/her designee is available on-site to monitor work progress.

· The contractor shall provide inspection, testing and calibration services for boiler plant safety devices in accordance with requirements contained herein for the following list of equipment.

All 3 boilers are certified by Johnston Boiler Company

2. Technician Qualifications:

A. Technicians shall have completed at least a one-year trade school and have five years successful experience in this field. The experience shall be largely with institutional and industrial boiler plants similar in design to the FVAMC plant. The FVAMC facility manager/engineer may define and accept equivalent qualifications.

B. Technicians shall demonstrate familiarity with and ready access to the current versions of BEI, and the VHA Boiler and Associated Plant Safety Device Testing Manual 8th edition as shown in the attachment (A), or the LATEST VERSION/EDITION of the following references:

EBI:

Initial Special Inspection

ASME

: American Society of Mechanical Engineers

ASME CSD

: Controls and Safety Devices

NFPA

: National Fire Protection Association

VHA

: Veterans Health Administration

ANSI/NB

: American National Standards Institute/ Nominal Bore

ASME

: American Society of Mechanical Engineers

ASNT

: American Society for Non-Destructive Testing.

· NFPA 85, Boiler and Combustion Systems Hazards Code.

· VHA Boiler Plant Safety Device Testing Manual

· ASME Boiler and Pressure Vessel Code Section I - Power Boilers

· Section IV - Heating Boilers

· Section VI - Care and Operation of Heating Boilers

· Section VII - Care of Power Boilers

· ASME B31.1, Power Piping Code

· ASME CSD-1, Controls and Safety Devices for Automatically Fired Boilers

· ANSI/NB-23, National Board Inspection Code

· NFPA 85, Boiler and Combustion Systems Hazards Code

· VHA Boiler Plant Safety Device Testing Manual

· Abbreviation Key and Legend

C. Technicians shall be equipped with portable electronic flue gas analyzers and other test instruments necessary for the required tests and calibrations, all calibrated within one month of the site visits. At facilities with programmable digital controls, the technicians must be capable of programming the controls and have the appropriate hardware and software for this.

· A qualified Professional Inspector is defined as one (1) or a combination of:

1) A boiler inspector who has a valid commission from the National Board of Boiler and Pressure Vessel Inspectors (NB).

2) A boiler inspector who has qualified by passing a written examination under the laws, rules and regulations of a jurisdiction of a state.

3) A boiler inspector who is regularly employed as a boiler inspector by a jurisdiction which has adopted and administers one or more sections of the American Society of Mechanical Engineers (ASME) Boiler and Pressure Vessel Code as a legal requirement and has a representative serving as a member of the ASME Conference Committee.

4) A boiler inspector who is regularly employed by an insurance company which has been licensed or registered by the appropriate authority of a State of the United States to write boiler or pressure vessel insurance.

D. Qualifications for Non-Destructive-Testing Technicians:

1) The technicians shall be certified as being qualified Level II technicians in the non-destructive testing methods to be utilized.

2) The certification shall be in accordance with the requirements of the American Society for Non-Destructive Testing (ASNT).

3. Inspection, Testing and Calibration Requirements:

A. The contractor is obligated to abide by the maintenance/repair manual recommendations provided by the Boiler manufacturer, as specified in this Statement of Work.

B. Technicians shall provide all tools and labor necessary to perform inspection, tuning, testing, calibrating, and adjustments of burners and boiler and boiler plant controls as specified below. This shall be done every six months during the months of April 1st - September 30th. Boiler Annual Internal inspections shall be performed in the month of Sept. 30th.

C. All instrumentation, monitoring and data management systems shall be calibrated every six months.

D. Provide at least two weeks’ notice to the Contracting Officer’s Representative (COR) prior to performing the work. Work cannot be scheduled during heavy steam load periods.

1) Only one boiler at a time can be out of service for the inspection, testing and calibration procedures.

2) Work must be conducted when the designate COR is available on site to monitor the work.

3) To maintain steam service, typically only one boiler at a time will be scheduled for internal inspections per inspection visit. Thus, multiple visits per FVAMC facility will be necessary every year to inspect all the boilers internally.

E. Contractor will supply water and fire side gasket sets to the FVAMC personnel annually in time to allow for opening the boilers for cleaning and inspection. FVAMC will have the boilers that are to be serviced prepared for the technicians upon their scheduled arrival. This includes having the boilers clean of soot and loose scale; fully warmed and at normal steam pressure; steam exhaust silencer system operable; all boiler, burner and fuel train pressure gages and thermometers calibrated; fuel meters in accurate operation (pressure/temperature correction factors provided, if applicable); boiler steam flow, stack temperature and flue gas oxygen instruments operating.

F. The inspections, testing and calibrations shall comply with:

1) The recommendations and requirements of VHA Boiler Plant Safety Devices Testing Manual.

2) The written recommendations of the equipment manufacturers.

3) The requirements and recommendations of NFPA 85 Boiler and Combustion Systems Hazards Code including applicable appendices.

4) Burner performance requirements in this document.

G. A summary of the work is as follows:

1) Semi-annual testing and calibration as shown below:

a) Review boiler plant log sheets and alarm and trouble reports.

b) Review records that show combustion performance (flue gas oxygen and carbon monoxide).

c) Perform overall visual inspection of systems. Verify that systems comply with referenced codes and FVAMC requirements stated in this contract.

d) Test and record the operation and set points of all burner/boiler safety interlock devices. Refer to list below. Verify that the set points and operating points are within approximately 20% of normal operating parameters. Make adjustments as necessary and record the new settings. The operation of a device must result in burner shutdown and/or proper alarm operation.

e) Operate burner(s) on each fuel from low fire to high fire and back to low fire in at least 6 increments and record combustion performance (flue gas oxygen, carbon monoxide, NOx where applicable), fuel train pressures, atomizing train pressures, burner pressures, stack temperatures, boiler steam output.

f) Compare the combustion performance data with FVAMC requirements (see below) and previous readings. If necessary, make adjustments to the fuel flow and combustion air controllers, control valves and dampers to obtain the required performance. Record the new performance data.

Verify accuracy of instrumentation listed below. Verify that all devices are properly selected for the application in terms of type, size, set point range, performance, code approval.

g) Calibrate all instruments that are not within manufacturer’s specifications for accuracy.

h) Immediately inform COR of any recommended repairs or modifications.

2) All of interlocks and safety devices to be inspected and tested on each boiler/burner/equipment, are contained in the VHA Boiler Plant Safety Devices Testing Manual, along with testing procedures.

3) Required burner performance (Natural Gas and Fuel Oil):

a) Turndown (ratio of maximum and minimum firing rates): 10/1 8/1 5/1 4/1 (Refer to original burner specification).

b) Achieve, but do not exceed, boiler maximum steam flow output rating. Measure fuel input at minimum and maximum firing rates.

c) Maximum carbon monoxide: 200 parts per million (ppm)

d) Maximum NOx: Refer to original burner specification.

e) Flue gas oxygen: 2.5 – 4.2% (Up to 5.2% at loads below 40% of maximum steam output; no upper limit at minimum firing rate; oxygen can be one percentage point higher on oil firing on single point positioning systems).

f) No visible smoke, except on heavy oil fuel maximum opacity is 20%. Comply with local emissions regulations.

g) Flames shall be stable with no pulsations, shall be retained near burner, no blow off or flashbacks, no constant flame impingement on refractory or waterfalls.

h) List of instrumentation and controls to be inspected and calibrated:

1) Steam flow transmitters (all).

2) Steam flow recorders/computer readout.

3) Flue gas oxygen sampling, analyzing and recorder/computer readout.

4) Boiler and economizer stack temperature transmitters and recorder/computer readout.

5) Master steam pressure and combustion controllers.

6) Boiler outlet draft controllers.

7) Boiler water level controllers.

8) Feedwater deaerator and condensate storage tank water level controllers including overflow.

9) All pressure and temperature sensors and transmitters.

10) All signal processing and readout devices.

H. Annual Inspection Requirements:

1) Annual internal and external inspections are required for each boiler, annual cleaning and interior inspection is required for each deaerator, inspections to be occur during Apr 1st - Sept 30th "Load demand will determine N+1 if required outside this yearly period." Internal inspections and wet magnetic particle weld testing of the feedwater deaerator pressure vessel are required.

2) At least two weeks’ notice to FVAMC is required prior to an inspection. Also, the inspection must be scheduled for periods when FVAMC determines that the boilers that will be inspected internally will not be needed for steam supply and when the Contracting Officer’s Representative (COR)or his/her designate is available on site to monitor the inspections. To maintain steam service, typically only one boiler at a time will be scheduled for internal inspections per inspection visit. Thus, multiple visits per FVAMC facility will be necessary every year to inspect all the boilers internally.

3) Feedwater deaerator pressure vessel inspections must be scheduled during periods of low steam demand.

4) Coordinate the inspection schedule with the COR so that FVAMC can prepare the boilers and feedwater deaerator for the inspections in advance and have personnel available to monitor the inspections.

5) Contractor will supply water and fire side gasket sets to the FVAMC personnel annually in time to allow for opening the boilers for cleaning and inspection. Boilers scheduled for internal inspection will be prepared for the inspection by FVAMC prior to the scheduled arrival of the inspector. This includes cooling the boilers to near ambient temperature and having all manways, handholes and furnace access doors open; the boilers cleaned of loose materials waterside and fireside; electrical “lockout, tag-out” in place; connecting piping isolated; proper illumination provided; compliance with “confined space” access requirements including having safety personnel present is the responsibility of the contractor, the FVAMC does not have confined space rescue equipment or trained personnel available. Similar advance preparations will be made to the feedwater deaerator when it is scheduled for internal inspection.

6) The boiler and feedwater deaerator inspections shall comply with the guidelines in the current issue of the NBIC, Part RB, Inservice Inspection of Pressure-Retaining Items, and ASME Boiler and Pressure Vessel Code, Section VI or VII as applicable. In addition to those guidelines, the inspections shall comply with all Federal, State and local laws, and FVAMC regulations/requirements.

7) The inspector must completely enter the internal spaces of the boiler or feedwater deaerator and visually inspect all internal surfaces that can be accessed.

8) Methods for testing safety devices shall comply with VHA Boiler Plant Safety Device Testing Manual.

9) Summary of the minimum inspection requirements for boilers:

a) Review the boiler history including operating conditions, date of last inspection, current inspection certificate, ASME stamping on boiler, National Board registration number, history of repairs and modifications. Review boiler logs, water test reports, and reports on tests performed on the burner controls and interlocks.

b) Assess the external parts of the boilers and boiler accessories and piping and valves for safety, accessibility, proper maintenance and operation, cleanliness, and compliance with codes.

c) Inspect for evidence of leakage of combustion gases or fluids, externally and internally, including all gaskets.

d) Inspect foundations for signs of stress such as cracking or movement.

e) Inspect boilers externally and internally for defects including bulges, blisters, cracks, wasted or eroded material, warping, general corrosion, grooving and pitting, damaged insulation.

f) Inspect all accessible internal surfaces for waterside and fireside deposits, including scaling, sediment, debris, carbon deposits.

g) Examine all stays and stayed plates.

h) Inspect gas side baffles.

i) Inspect internal drum surfaces and steam separating internals.

j) Inspect soot blowers and verify proper alignment.

k) Inspect tubes, tube ends and tube alignment. Check for sagging tubes.

l) Verify that all nozzles of internal piping such as feedwater admission and bottom blowoff collection are clear with no obstructions.

m) Inspect seating surfaces of manways and handholes.

n) Check that boiler structure is plumb and level with no excessive deformations.

o) Check for missing items such as bolts and nuts.

p) Examine all valve and pipe connections to the pressure vessel.

q) Inspect refractory including burner throat, expansion joint, bull ring, furnace seals, furnace walls and floor.

r) Verify proper alignment of burner assembly.

s) Inspect furnace for evidence of flame impingement.

t) Test operation of water level gage glass.

u) Perform mechanical and electrical inspection of disassembled low water cutouts (disassembly by VA). After reinstallation, test operation to the extent possible. Test low water cutouts on hot boilers by lowering water level gradually.

v) Verify that steam pressure gage is properly calibrated.

w) Test operation of high steam pressure cutouts on hot boilers by raising steam pressure.

x) Inspect safety valve installations and verify that the valves have proper capacity and set pressure and valves, drains and vents are properly installed. Verify that valve locking seals are not broken. On boilers that are hot, perform an operation test under pressure to confirm operation at proper set pressures. Operate boiler with burner at high fire to verify adequate steam flow capacity of the safety valves (“accumulation test”).

y) Inspect piping connected to the boilers for evidence of leakage, provision for expansion, provision of adequate support, proper alignment, evidence of detrimental conditions.

z) Inspect piping to the water column, low water cutoffs and alarms, gage glass. Verify that interior of piping is clear of obstructions.

aa) Inspect valves on boiler feedwater, blowdown, drain and steam systems. bb) Provide recommendations for non-destructive testing when the inspections indicate that this is necessary to assure continued safety and reliability under current operating conditions.

· Summary of the minimum inspection requirements for feedwater deaerators:

1) Review the feedwater deaerator history including operating conditions, date of last inspection, current inspection certificate, ASME stamping, National Board registration number, materials of construction, extent of post weld heat treatment, history of repairs and modifications.

2) Assess the external parts of the feedwater deaerator and accessories and piping for safety, accessibility, cleanliness. proper operation, and compliance with codes.

3) Inspect for evidence of leakage.

4) Note feedwater deaerator pressure gage and thermometer readings and verify gage and thermometer accuracy. Inspect safety valve installation and verify that the valves have proper set pressure and capacity and are properly installed. Perform an operation test under pressure to confirm operation at proper

5) set pressures. Verify that the deaerator can safety withstand the test pressure prior to testing the valve(s) in-situ.

6) Verify that non-condensable gas vent line is open and proper orifice is provided to permit venting of gases.

7) Inspect support structures for proper integrity and allowance for thermal expansion.

8) Internal inspections (annual cleaning and inspection and wet magnetic particle intervals unless otherwise recommended because of welding repairs):

i. Visually inspect all visible pressure vessel surfaces for corrosion, material thinning, deposits, and weld cracking.

ii. Inspect spray nozzles and trays.

iii. Certified American Society for Non-Destructive Testing (ASNT) Level II technicians shall perform non-destructive tests using the wet fluorescent magnetic particle (WFMT), ultrasonic testing (UT), and any other necessary non-destructive tests.

1. Completely examine all accessible welds utilizing the WFMT test method. Properly prepare the surfaces before testing.

2. Determine pressure vessel material thickness by UT. Thickness measurement locations shall be selected by dividing the storage tank heads into quadrants and taking measurements at each quadrant on two imaginary rings in each head (eight measurements total). Measurement locations on the shell shall be on each of the quadrants, on four to six locations along the length of the shell (16 to 24 measurements total). The technician may recommend fewer or more tests to the owner, providing justification.

3. Typically, the pressure vessel section containing the deaerator trays and sprays is not accessible for nondestructive testing. The experience is that this section, which is mainly exposed to steam, is less vulnerable to weld failures and material thinning than the storage section which contains condensate and make-up water.

iv. Calculate maximum allowable working pressure rating of vessel based on thickness measurements. Calculate depletion rate of material thickness.

Report Requirements:

A. (Semi-annuals) Provide complete written report of the inspection fully describing all tests performed, all findings, and recommendations. The report shall have two sections the first section will be in a table form that with four columns:

a. The first column labeled “FUNCTION” did the device pass or fail.

b. The second column labeled “Device” list the device number and description in accordance with the VHA Boiler Plant Safety Devices Testing Manual.

c. The third labeled “Deficiencies-Recommendations”

d. The fourth column labeled “corrective actions” list any corrective actions taken during the inspection.

The VA recommended switch type is a conductivity probe type switch. Install the VA recommended switch and set to alarm at 2/3 of the tank height. There are valves that can isolate this alarm. These valves must be made lockable only in the operating position.

B. (Semi-annuals) Furnish report within one week of each facility inspection in “Microsoft Word” format by email to the COR. Provide hard copies of data sheets and flue gas analyzer “strip” printouts to the COR within one week of visit.

C. (Semi-annuals) All safety-related deficiencies shall be immediately reported to the COR, Boiler Plant Supervisor as soon as discovered.

D. (Annuals) Provide complete written report fully describing all inspections and tests performed, findings, and recommendations. The condition of all items inspected shall be stated whether acceptable or deficient. All deficiencies shall be fully described along with recommendations for methods of correction. Utilize National Board Forms NB-6 and NB-7, or other similar forms acceptable to owner.

E. (Annuals) Provide sketches and photographs as necessary and as requested by owner to show areas identified as not acceptable for continued service or requiring repair.

F. (Annuals) Include test data and calculations. Show locations and extent of all non-destructive testing by sketches.

G. (Annuals) Furnish report within one week of each facility inspection in “Microsoft Word” format by email to the COR.

H. (Annuals) All safety-related deficiencies shall be immediately reported to the COR as soon as discovered.

I. (Annuals) Provide recommendations on need for re-inspections after correction of deficiencies. Cost of re-inspections shall be extra cost negotiated with VA Contracting Officer.

J. (All inspections) Vendor will provide a quote with parts and labor required to correct any deficiencies found that were not corrected by alignment or adjustment on the spot were found deficient.

Performance working hours:

· Government normal duty hours are from 0800-1630, Monday through Friday, excluding Federal Holidays observed by the Veterans Administration are listed below and revised to include any other day specifically declared by the President of the United States to be a national holiday.

· If a holiday falls on Sunday, the following Monday will be observed as the National Holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday by the U.S. Government agencies. Also included would be any day specifically declared by the President of the United States of America as a National Holiday.

· Inspection, testing, and calibration services are to be performed semi-annually during the following months:

a. Apr.1st – semiannual maintenance.

b. Sept. 30th – semiannual and annual inspections and maintenance.

Reporting Requirements:

· The Contractor is responsible for providing Service and Preventive Maintenance reports to the COR within five (5) working days for proposals of defective/issues not covered under the SOW.

· Contractor must submit hard copies within five (5) workdays to the Contracting Officers Representative (COR) a listing of the type of inspection performed, findings, recommendations for corrective action and signed documentation, using the B.E.I. approved boiler inspection reports.

· Contractor must provide hard copies of data sheets and flue gas analyzer "strip" prints to the COR with 5 workdays days after inspection.

· Contractor must provide hard copies of internal and Magnetic Particle inspection reports within ten

(10) days after completion of work. The reports may be duplicate copies and include but not limited to all tests performed, all findings, and recommendations for corrective action.

· Contractor must submit electronic copies of all reports by email within ten (10) workdays to the COR. The report(s) shall have at a minimum two sections.

Charges:

· There will be no additional charge to the Government for time spent at the site during or after normal working hours awaiting arrival of additional technicians and/or delivery of parts.

· Required inspections shall include repairs of deficiencies up to $1500 per inspection event as part of the annual contractor's base proposal.

· Provide a separate contract line item to be used for deficiencies per year not covered under above up to $10,000.00 per contract year.

Reporting required services beyond the contract scope:

Contractor must immediately notify the COR verbally and has no later than 24 consecutive hours after discovery to notify the COR in writing, of the existence or the development of any defects in equipment. This includes but is not limited to the boiler equipment which the Contractor considers he/she is not responsible for under the terms of the contract. The contractor may furnish the CO and COR a written estimate of the cost to make necessary repairs. Contractor may not consider this as an obligation for repairs under the contract Statement of Work.

Special Contract requirements:

Inspection, Testing and Calibration Boiler Plant Burners, Controls, Instruments and Data Management:

List of interlocks and safety devices to be inspected and tested on each boiler/burner (this list is not to be deemed all inclusive, reference VHA Directive 1810):

· Contractor must submit hard copies within five (5) workdays to the Contracting Officers Representative (COR) a listing of the type of inspection performed, findings, recommendations for corrective action and signed documentation, using the B.E.I. approved boiler inspection reports.

· Contractor must provide hard copies of data sheets and flue gas analyzer "strip" prints to the COR with 5 workdays days after inspection.

· Contractor must provide hard copies of internal and Magnetic Particle inspection reports within ten

(10) days after completion of work. The reports may be duplicate copies and include but not limited to all tests performed, all findings, and recommendations for corrective action.

· Contractor must submit electronic copies of all reports by email within ten (10) workdays to the COR. The report(s) shall have at a minimum two sections.

Compliance:

Contractor is 100% responsible for compliance with all Veterans Administration (VA), local, state, and federal environmental/occupational safety laws, rules and regulations. The contractor must follow life safety codes and take necessary actions to avoid conditions that may be hazardous to health and safety of hospital personnel and patients. The contractor is responsible for meeting all applicable OSHA and VA guidelines for safe working processes to include all upgrades/updates. All work for the duration of the contract must be performed by certified technicians qualified to work on boiler equipment, including but not limited to inspection, tuning, testing, calibrating, adjustments of boiler burners, boiler equipment and boiler plant.

Contractor employee identification:

Contractor employees must be clearly identified as contractors (not VA employees) when performing services under this contract. This includes visual (appearance), verbal (phone), and electronic (email). The contractor must provide all employees with a contractor identification (ID) badge at the contractor's expense prior to performing work under this contract. Contractor employees are required to display this badge at all times when performing services under this contract. Employees released from service by the contractor must have their badge collected by the contractor. All badges must contain an expiration date and photograph of the employee.

· Contractor employees must also be required to wear VA issued badges and must display these badges at all times while in the performance of this contract and/or as instructed by the COR.

Contractor employee conduct:

The contractor is completely responsible for all actions and conduct of their employees.

· Contractor employees must be well-groomed and neat in appearance.

· Contract employees must be professional in attire and must not wear any offensive clothing.

· Contractor employees must conduct themselves in a socially acceptable manner appropriate for an office work environment. Loudness, vulgarity, rudeness, or other similar offensive conduct by a contractor employee may be grounds for denying the employee further access to VA premises.

· Contractor employees must not consume alcohol or illegal drugs during working hours or at any other time the employees are performing work under this contract.

· After each test, equipment should be returned to normal operating condition and the boiler should be fired to confirm its operability.

· “Jumping” means disabling the switch electrically.

· Any electric “jumper” application requires that all power to the device being “jumped” be shut off and only personnel that are trained and qualified to the correct level by NFPA 70E perform such tests.

· Pressure gages used in a test must be calibrated within prior 6 months.

· The set point is the value at which the safety device indicator is set. The trip point is the actual value at which the safety device activates. Some language used in the test procedures assumes that the set point equals the trip point.

· SAMPLE DOCUMENT SUBMISSION

Make and Model:

P.S: The VA recommended switch type is a conductivity probe type switch. Install the VA recommended switch and set alarm at 2/3 of the tank height. There are valves that can isolate this alarm. These valves must be made lockable only in the operating position.

Boiler Plant Equipment Inspection and Testing Frequency

Frequency

LPSB

Frequency

HWB

Frequency

EHWB

Frequency

ESB

Frequency

NOTE: Items (1) through (14) in the table below must be accomplished by a documented qualified contractor. Such a determination must be carefully made for each item and each individual.

Boiler Plant and Equipment Safety and Operational Documentation Duties

Frequency

LPSB

Frequency

HWB

Frequency

EHWB

Frequency

ESB

Frequency

NOTE: Logs must be taken by hand even if automatic logs or Supervisory Control and Data Acquisition system is in place.

Boiler Plant and Equipment Safety and Operational Duties

Frequency

LPSB

Frequency

HWB

Frequency

EHWB

Frequency

ESB

Frequency

Reference:

Appendix B.

ADDITIONAL SAFETY DEVICE TEST PROCEDURES FOR HOT WATER BOILERS

Appendix B.1 INTRODUCTION

Appendix B presents step by step test procedures for safety devices that are specific to hot water boilers. The appendix provides forms for obtaining and recording all necessary data for each safety device being tested. This Appendix is a supplement to Appendix A to be used in testing a hot water boiler.

The assumptions for the test procedures given in this Appendix are first listed. This information is then followed by one sheet for each device being tested to be used by the testing agency personnel as a check list and data form. These procedures must be made site specific to be in compliance with VA requirements. It is very important that all data required in these procedures are taken each time a test is made. Forms that contain pre-filled data lead to mistakes. Also, it is important not to use a “check list form” because a reviewer cannot verify that the test has been done correctly due to absence of data.

Appendix B.2. ASSUMPTIONS FOR TEST PROCEDURE

The test procedures in Appendix B makes certain assumptions that are listed below.

PLEASE NOTE THAT THESE ITEMS ARE NOT ALWAYS REPEATED IN EACH TEST PROCEDURE BUT APPLY TO ALL TESTS.

· After each test, equipment should be returned to normal operating condition and the boiler should be fired to confirm its operability.

· “Jumping” means disabling the switch electrically.

· Any electric “jumper” application requires that all power to the device being “jumped” be shut off and only personnel that are trained and qualified to the correct level by NFPA 70E perform such tests.

· Pressure gages used in a test must be calibrated within prior 6 months.

· The set point is the value at which the safety device indicator is set. The trip point is the actual value at which the safety device activates. Some language used in the test procedures assumes that the set point equals the trip point.

Checklist for Low Water Cutout Hot Water (LWCOHW)

LWCOHW

* If factory setup has a water column containing a low water cutoff device and/or has points to install a sight glass, a sight glass must be installed. If factory setup is testable and utilized, then the LWCOHW device must shut the boiler down and lock out through the BMS at a water level visible in the sight glass and above the manufacturer designated minimum water level. One external probe water level cutout is required (LWCOHW) if there is no sight glass and method to test the factory unit provided by the manufacturer by draining the boiler water to verify activation. The external LWCOHW setup is shown below. The LWCOHW setup must be mounted in an accessible location in the hot water return line above the boiler and downstream (boiler side) of any isolation valve. It must contain a conductivity probe, a visible water level indicator, lockable only open isolation valves, a lock closed drain, and lock closed vent as shown below. This external setup will be independent of any factory installed low water device and must utilize a conductivity probe setup that upon activation must disconnect power to the boiler and require manual reset of relay to reenergize and operate boiler. The probe set point should activate and shutdown power to boiler with water level visible in the sight glass provided the bottom of the sight glass is higher than the min water level for the boiler.

· If using factory unit refer to manufacturer provided procedure for proper test method. (Simply using factory test circuit button is inadequate).

· If using external unit, locate external LWCOHW water column in HW return piping.

Checklist for Low Water Cutouts (LWCOHW) (Continued)

· Remove locks and close external water column isolation valves to isolate water column.

· Slowly open column vent valve to allow column to be drained. (HOT WATER, USE APPOPRIATE PPE !!!!)

· With boiler online, slowly open column drain valve and slowly drain water column until LWCOHW activates. Close drain.

· Upon activation record the water level in the sight glass at which the probe activates.

· Verify the boiler shuts off and has no power by verifying control panel is dead. (Use multimeter if no power light indication)

· Slowly and slightly open bottom isolation valve to fill water column until water flows out of vent. Once water flows from vent, close vent, and open top isolation valve.

· Replace locks on isolation valves. Reset LWCOHW relay and return to normal operation.

Correct installation?

Did the LWCOHW work correctly? Record Level.

Did the LWCOHW shut down and lockout boiler if using factory setup or shutoff power to boiler and require manual reset if using external setup?

Was water level visible in sight glass and more than 1 inch above bottom of sight glass at activation point?

Did the device fail or pass the 3 Question Criteria (section 1.3.1)? Pass Fail If boiler is to be operated with failed safety device, a properly approved ISM is required. Describe safety device failure/remedy in Appendix H.

Checklist for Liquid Relief Valves (LRVHW)

Liquid Relief Valve, LRVHW

Pressure Gage

*One liquid relief valve stamped with an ASME certification must be installed on the boiler. The LRVHW must be plumbed to drain to sewer while meeting local codes for sewer drain conditions. The drain line must be hard piped with a diameter equal to or greater than the outlet diameter of the LRVHW. A view port or other means to determine when the LRVHW opens must be available as well as a test port for connecting a hydrostatic test pump.

*The activation point of the LRVHW must be above normal boiler operating pressure and below the maximum allowable working pressure of boiler.