36C24624Q0990.docx

SUBJECT*

ENDOSCOPY CARTS

GENERAL INFORMATION

SET-ASIDE

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

POINT OF CONTACT*

CONTRACTING SPECIALIST

DONALD V. HARRIS

donald.harris@va.gov

PLACE OF PERFORMANCE

FREDERICKSBURG HCC

10432 PATRIOT HIGHWAY

FREDERICKSBURG VA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Sources Sought Notice Sources Sought Notice

DESCRIPTION

Sources Sought Notice

THIS NOTICE IS FOR PLANNING PURPOSES ONLY. THE GOVERNMENT DOES NOT INTEND TO AWARD A CONTRACT ON THE BASIS OF THIS SOURCES SOUGHT OR REIMBURSE ANY COSTS ASSOCIATED WITH THE PREPARATION OF RESPONSES TO THIS NOTICE.

This Sources Sought notice is issued solely for information and planning purposes and does not constitute the Government will contract for the items contained in this announcement.

PURPOSE:

The purpose of this notice is to conduct market research to find qualified vendors and to assist Network Contracting Office (NCO) 6 in determining if a future contract effort can be competitively awarded. The applicable North American Industrial Classification System (NAICS) code assigned to this effort is 339113 with the Small Business Size Standard of 800 employees. If the Government determines there are qualified vendors with this requirement, a solicitation will be published and posted on the Contracting Opportunities website https://sam.gov/content/home . The Government will use this information solely to determine the appropriate acquisition strategy for this procurement.

INTRODUCTION:

The Richmond VA Medical Center/Healthcare System (RVAHCS) has a new requirement for Endoscopy Carts. This requirement is needed for Fredericksburg HCC.

REQUIREMENTS:

NOTE: The VHA Network Contracting Office 6 (NCO 6) is conducting a market survey to find qualified vendors who can deliver the following item(s) to the Fredericksburg HCC, 10432 Patriot Highway, Fredericksburg, VA 22408:

Salient Characteristics: Brand Name or Equal

DESCRIPTION OF INFORMATION REQUESTED: HCC-113 ENDOSCOPY CARTS

Description

Salient Characteristics:

0001 – Mobile Workstation Height (scope pole in highest position): Between 81” and 85” Workstation Only: No more than 56” Workstation, to top of tray: No more than 46” Workstation, with 26” LCD monitor in highest position: No more than 82” Depth: 24” – 26” Width: 24” – 28” (Narrow Width) Weight Unloaded, including fitted separation transformer: 180 lbs. – 190 lbs. Load capacity Top Tray: 40 lbs. – 45 lbs. Intermediate Shelves: 65 lbs. – 70 lbs. Base Panel: 75 lbs. – 80 lbs. Castors: (4) twin wheels

(2) x antistatic (conductive) brakes

(2) x non-antistatic (non-conductive) brakes Separation Transformer:

Input voltage: 110-120 V Frequency: 60 Hz Power Input (max): 1650 VA Inrush Current: 25A Maximum Load: 1550VA Maximum load current: 16A Circuit breakers (dual circuit, single actuator) breakers (dual circuit, single actuator): 2 x 16A 0002 - Flexible Sigmoidoscopes Salient Characteristics: 1. Requires up to 140-degree field of view with 3 to 100 mm depth of field. 2. 12.8 mm OD Distal End & 13.2 mm OD Insertion Tube. 3. Angulation range up to Left 160 degrees, right 160 degrees, down 180 degrees & Up 180 degrees. 4. Working length up to 730 mm with a total length up to 1040 mm. 5. Inner diameter up to 3.7 mm. Minimal visible distance up to 5 mm from distal end.

0003 – Duodenoscopes

1. Requires up to 100 degrees field of view, 5 to 6 mm depth of field. 2. 13.7 mm OD distal end & 11.3 mm OD Insertion Tube. 3. Bending section up to Left 900 degrees, right 110 degrees, down 90 degrees & Up 120 degrees. 4. Working length up to 1240 mm with a total length up to 1550 mm. 5. Instrument channel inner diameter up to 4.2 mm with a visible distance up to 10 mm 0004 - Gastroscopes

1. Requires up to 140 degrees field of view with 2-100 mm depth of view. 2. Distal end OD up to 10.0 mm. 3. Insertion tube OD up to 10.9 mm with a working length up to 1030 mm. 4. Channel ID up to 3.7 mm and minimal visible distance up to 3.0 mm from the distal end. 5. Bending section up to 100 degrees left, 100 degrees right, 90 degrees down and 210 degrees up. 6. Total length up to 1350 mm.

Delivery Schedule Items shall be delivered no earlier than the estimated delivery start date and no later than the delivery end date listed in Table 2 below.

Table 2 – Anticipated Building Outfitting Schedule

On-Site Delivery:

· The vendor is required to define the need for a staging area to accommodate item delivery, if needed. Post-award, this information will be confirmed with the vendor.

· The delivery of items identified in this document shall take place during normal business hours which are defined as: 0800 to 1630 (i.e.: 8:00am to 4:30pm Central Time), Monday through Friday, and excluding Federal Holidays.

· Delivery trucks will not be permitted to remain at the loading dock. Trucks shall be unloaded by the vendor, moved from the dock, and then brought back to the dock if required to haul out any waste, tools, or excess materials.

· Labeling of delivered items shall include the awarded contract number and VA purchase order number for identification and reference upon receipt of product.

Clean Up and Disposal There are no dumpsters available for vendor use. The removal of waste and/or excess material shall be conducted through the loading dock area. Delivery trucks and/or other vendor vehicles will not be permitted to remain at the loading dock. Vehicles will need to be brought back to the dock if required to remove any waste, tools, or excess materials.

Deliverables The vendor shall provide CAD drawings (including shop drawings) and specifications for site prep for their product as required. AutoCad or Revit drawings are not a requirement of this SOW. The vendor shall provide a completed VA Form 6550 (newly updated as of 10/01/2023) with submittal documents for any and all item(s) that may connect to the VA network and medical devices that store sensitive patient information. The C&A requirements do not apply, and a Security Accreditation Package is not required.

The vendor shall coordinate training dates with the on-site Project Manager. Post-award, these dates will be confirmed with the vendor to meet the clinical schedule. Proposed training date will occur after installation of equipment.

Current timeframe of training is November 2024.

The vendor shall provide documentation and/or certification to each staff member that has successfully completed the training.

Security and Confidentiality VA Network Connection: ☐ is ☒ is not required If checked above, this equipment does connect to a VA network. Therefore, in accordance with Appendix A, Handbook 6500.6 Checklist, block 6, the C&A requirements do apply to this requirement, and a Security Accreditation Package is required.

This equipment does hold or store patient information. Therefore, in accordance with Appendix A, Handbook 6500.6 Checklist block 7, Appendix B and C provisions apply. Appendix B: The contractor, their personnel, and their subcontractors shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in this contract.

Appendix C: VA will own this equipment. If vendor needs access during delivery, assembly, install or repair, the contractor shall be escorted by a VA employee to ensure there is no exposure to VA sensitive information. If the contractor is required to be on site for more than two consecutive days, VHA Privacy Training, TMS Course.

Standard Warranty

· The products shall be covered by vendor’s standard warranty terms and provisions. Vendors to provide their standard warranty information in their quotes. It should be noted however that the warranty coverage shall be no less than 1 YEAR.

· The vendor shall extend such warranty directly to the customer as if such customer had purchased the Products directly from the vendor;

Use of Premises

· If during the performance of this contract, work will be carried out at the Fredericksburg HCC premises, the vendor shall perform all work in such a manner that will cause a minimum interference with facility operations and the operations of other contractors on the premises.

· The vendor shall communicate through the IOT&A POC and VA POC any required coordination requirements with the General Construction contractor prior to and during delivery and installation activities.

· The project may be an active construction site during delivery and installation. The vendor shall take all necessary precautions to protect the premises and all persons and property therein from damage or injury. The vendor shall assume responsibility for taking precautions for the vendor's (and associated subcontractors’) employees, agents, licensees, and permittees. The vendor shall abide by any safety requirements imposed by the GC (e.g. hard hats, safety vests).

· The vendors shall abide by all rules and regulations set forth by the Richmond VAMC, Fredericksburg HCC and/or state and federal governments due to the Coronavirus (COVID-19) and have their own personal protective equipment (PPE) in use for the time they are on the campus grounds, if required.

Vendors with a GSA schedule shall provide the contract number of that schedule and the expiration date as well as product NAICS codes. All items should be clearly identified if they are scheduled items or open market items.

HOW TO RESPOND:

All responses shall be submitted no later than 09:00 am EST Monday 08 July 2024. All interested parties should respond, in writing via email to donald.harris@va.gov and jamie.sullivan4@va.gov. No telephone inquiries will be accepted. Respondents to this notice shall provide the following information:

· Sufficient detail to demonstrate ability to meet all equipment needs in the list of items and delivery

· Authorized distributor letter if applicable

Interested firms are reminded that in accordance with FAR 4.1201(a) Prospective contractors shall complete electronic annual representations and certifications at the System for Award Management (SAM) as a part of required registration in conjunction with FAR 4.1102(a) that states, Prospective contractors shall be registered in the (SAM) database prior to award of a contract or agreement. Therefore, due to time constraints, vendors must be registered in System for Award Management (SAM) under the above NAICS code at http://www.sam.gov to be considered for an award.

Please submit responses via email in by 9:00AM (Eastern Standard Time) 07/08/2024. Please include SS# 36C24624Q0990 in subject title.

NOTE: Information obtained as a result of this announcement may be reflected in any subsequent solicitation. This announcement is for government market research purposes ONLY.

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