36C24624Q0541_1.docx

Presolicitation Notice Presolicitation Notice

GENERAL INFORMATION

SET-ASIDE

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

POINT OF CONTACT*

Contracting Officer Warren A Pennil warren.pennil@va.gov 757-722-9961 ext 18635

PLACE OF PERFORMANCE

VA Medical Center

100 Emancipation Drive

Richmond VA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Sources Sought Notice Sources Sought Notice

DESCRIPTION

Sources Sought Notice

THIS IS A SOURCES SOUGHT NOTICE ONLY. This notice does NOT constitute a request for proposal, request for quote, or invitation for bid. No formal solicitation document exists at this time. Market Research is being conducted to Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Small Business (SB), Small Disadvantaged Business, 8(a), Woman Owned Small Business or HUBZone interests and Large Businesses.

The McGuire Veterans Affairs Medical Center (VAMC) is trying to determine whether to set aside an acquisition for a onsite specialized equipment service plan for A20 Osmometer manufactured by Advance Instrument in use at the Hunter Holmes McGuire VA Medical Center Richmond, VA 243249.

The scope of the acquisition includes but is not limited to:

Equipment is to include any components of the parent systems. The partnership agreement is to provide all parts, labor, and travel for preventative and corrective maintenance the VAMC, and any upgrades/updates, as well as following the most current published standards, specifications, and regulations.

· Contractor technician(s) shall perform scheduled PM’s. Contractor shall provide to Biomedical Engineering recommended PM procedures and checklists with worksheet originals indicating work to be performed and actual values obtained, if applicable. Scheduled maintenance shall include an itemized list of the procedures performed, including electrical safety.

· Contractor shall perform one (1) Quality Assurance Review, outside of scheduled preventative maintenance visits, per year to ensure that equipment performs in accordance with Equipment Performance Section 2. The reviews shall be performed jointly by contractor and Richmond VAMC Biomedical engineering technician(s) during the hours defined in the preventive maintenance schedule.

· Hardware/firmware/software updates shall be scheduled and performed during normal hours of coverage.

· Contractor shall provide an outline of the Quality Assurance Review and scheduled maintenance to the COR within 15 days after the contract is awarded.

Unscheduled Maintenance (Emergency Repair Service)

· Contractor and Biomedical Engineering shall maintain the equipment in accordance with Section 2 Equipment Performance. Contractor will provide, in addition to the Quality Assurance Review, unlimited telephone technical support and 100% off parts for service calls. These service calls may be used for any maintenance or repair service as determined by Biomedical Engineering.

· Response Time: Contractor 's FSE or Technical Support must respond by phone to Biomedical Engineering within two (2) hours after receipt of telephoned notification during normal duty 8am to 5pm Monday through Friday. If the problem cannot be corrected by Biomedical Engineering, the FSE will be on site within twenty-four (24) hours of notification. Changes to response time must be approved by the CO and COR in advance.

Parts – Items

· The contractor shall furnish parts. The contractor shall maintain quantity of parts including unique and/or high mortality replacement parts in such a manner as to be available for shipment within 24 consecutive hours of request. All parts supplied shall be compatible with existing equipment. The contract shall include all parts.

· Contract parts coverage is to include all system options, third party pass thru devices, such as, compact disk devices, remote workstations, etc. and will include all manufacturer supplied software including that used by third party devices.

· The contractor shall use OEM new or rebuilt parts. All parts shall perform identically to the original equipment specifications.

If your company can meet and can perform the needed services, please notify our office of your intent. In response, please include the following: (a) a positive statement of your intent to submit a bid as a prime contractor (capability statement); (b) evidence of experience in work similar in type and scope to include contract numbers, project titles, dollar amounts, points of contact and telephone numbers; (c) past performance references with points of contact and phone numbers. At least two (2) references are requested, but more are desirable. Responses to this notice should also identify whether or not the firm falls into any of the socioeconomic categories listed above.

Your response is required by: Wednesday 13 March 2024, 12:00 PM EST.

All capable vendors are encouraged to respond. The Government will not pay for any information solicited. All of the above must be submitted in sufficient detail via email to:

warren.pennil@va.gov

Presolicitation Notice

Page 1 of Presolicitation Notice

Page 1 of Presolicitation Notice