36C24624Q0537.docx

DEPARTMENT OF VETERANS AFFAIRS

Durham VA Health Care System 508 Fulton Street Durham, NC 27705

GENERAL INFORMATION

SET-ASIDE

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

POINT OF CONTACT*

Contract Specialist Keicha Passley Keicha.Passley@va.gov 757-726-6048

PLACE OF PERFORMANCE

508 Fulton St

Durham NC

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

DESCRIPTION

This is a sources sought announcement only. The purpose of this notice is to conduct market research and obtain information from qualified potential offerors. No formal solicitation document exists at this time. The Government is not obligated to, nor will it, pay for or reimburse any costs associated with responding to this sources sought synopsis request. This notice shall not be construed as commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued.

The Durham Veterans Affairs Medical Center (VAMC), 508 Fulton Street, Durham, NC 27705, is seeking potential sources capable of providing Field Label and Fire Door Frames Compliance

The NAICS code for this procurement is 561210 – Facilities Support Services, Size Standard $47.0 Million.

The Contractor to provide all material, shipping, handling, labor, supervision, coordination, travel, tools and equipment needed to complete the contract requirements. This contract shall be established for the Department of Veterans Affairs Medical Center in Durham, North Carolina to be provided for Field Label and Fire Doors Frames Compliance service for Buildings #1 and# 23 located at 508 Fulton St., Durham, North Carolina.

Responses to this sources sought notice should include the following: name and address of company, business size (large or small): Please identify your companies socioeconomic categories- 8(a), HUBZone, Services Disabled Veteran-Owned/Veteran-Owned Small Business, other small, small or large.

If you are an SDVOSB, VOSB or small business and plan on subcontracting, please provide a plan to show how your company will provide 50% of the work being performed.

Also, provide a brief description of qualifications and any other pertinent information which demonstrates the ability to meet the above requirement. Subject line must read: Durham VAMC Field Label and Fire Door Frames. All capability statements shall be submitted in writing no later than 9:30AM, March 11, 2024 to the attention of: Keicha Passley emailed to the address of Keicha.Passley@va.gov.

See attached Performance Work Statement

Please don’t reply if your company is not capable or interested.

Sources Sought Notice Sources Sought Notice

Sources Sought Notice

PERFORMANCE WORK STATEMENT

The Department of Veterans Affairs currently has the need to field label and inspect numerous fire rated doors and fire rated frames within Buildings 1 and 23 at the Durham Veterans Affairs Health Care System (VAHCS), 508 Fulton St, Durham, NC 27705 in accordance with the terms and conditions herein.

Period of Performance: The expected period of performance is 120 calendar days.

1. Statement of Work: The Contractor shall provide all transportation, materials, parts, tools, specialized equipment, labor, supervision, quality control, and technical expertise to field label and provide a current inspection for multiple fire rated doors and fire rated frames withing Buildings 1 and 23. This is a turn-key request with the Contractor providing all the parts and performing all the work.

A. Field Label 27 (each) Fire Rated Doors as shown in Attachment A.

B. Field Label 36 (each) Fire Rated Frames as shown in Attachment A.

C. Field Label 18 (pair) Fire Rated Fames and Fire Rated Doors as shown in Attachment A.

D. All Fire Rating Labels (AKA Door Tags) must be made of long-lasting materials such as engraved plating and shall not be only stickers.

E. All Field Labels must meet standards listed in NFPA 80 and 101.

F. All installed parts and materials shall be new.

G. All new doors and frames require inspection and certification before acceptance.

H. All work and testing shall be performed according to the attached specifications.

Hours of Operation: Services shall be performed both inside and outside of normal business hours which start at 0730am until 4:00pm Monday through Friday excluding Federal holidays, and any other day specifically declared by the President of the United States. Federal holidays are available at the Federal Holiday OPM Site. For working outside the hours as defined in this contract, the vendor shall give 3-day notice to the Contracting Officer Representative so that arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section. All work to be coordinated around an operational medical center as to minimize impact to patient care.

2. Coordination. The contractor will coordinate with the Contracting Officer’s Representative (COR) with input from the Facility Operations Specialists Supervisor and Construction Shop Supervisor.

a. The Contractor shall work with the COR.

b. Maintenance and Operations personnel shall be responsible for securing and formally locking out utilities as needed. Contractor shall install their lock out tag out (LOTO) on the multi lock devices and provide documentation to the COR.

c. The Federal Government shall not provide any tools, parts, materials, and equipment. This is a turn-key project with the vendor providing all necessary tools, parts, materials, and equipment.

3. GENERAL:

a. All contract field personnel engaged in work on this project shall be trained in accordance with current regulations and enrolled in a medical monitoring program. Training shall include 40-hour and annual update training in compliance with OSHA and EPA regulations.

b. The contractor shall provide a safety plan, that must be approved by VA safety office, for roof work prior to the performance of work.

c. The contractor’s employees shall not enter the work site without appropriate identification. They may also be subject to inspection of their personal effects when entering or leaving the project site.

d. The Contractor shall responsible for ensuring that all the employees and other personnel visiting the work site have and are using the appropriate Personal Protective Equipment (PPE) that addresses the hazards found at the site. The Contractor shall be responsible for the upkeep, issue, and training for the PPE used and maintaining all required documentation.

e. Execute work to interfere as little as possible with normal functioning of the hospital including operations of utility services, fire protection systems and any existing equipment, and with work being performed by others. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied jointly by patients or medical personnel, and Contractor’s personnel, except as permitted by COR where required by limited working space.

f. No utility service such as water, gas, steam sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of COR. Electrical work shall be accomplished with all affected circuits or equipment de energized. When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without the Medical Center Director’s prior knowledge and written approval.

g. The Durham VAHCS reserves the right to have work cease or shut down any work in progress and order the vendors employees off the premises in the event of a local or national emergency. The Durham VA HCS also reserves the right to have work cease when required by operational necessity or a safety situation. The COR shall immediately notify the CO upon any such action.

h. Site and Building Access: Maintain free and unobstructed access to facility emergency services and for fire, police, and other emergency response forces in accordance with NFPA 241.

i. Means of Egress: Do not block exiting for occupied buildings, including paths from exits to roads. Minimize disruptions and coordinate with COR.

j. Buildings shall be occupied during performance of work. Contractor shall take all measures and provide all material necessary for protecting existing equipment and property in affected areas against dust and debris, so that equipment and affected areas to be used in the Durham VAHCS operations shall not be hindered. Coordinate alteration work in areas occupied by Department of Veterans Affairs so that Durham VAHCS operations shall continue during the installation period.

k. The contractor shall maintain neat and orderly work areas and shall clean area of debris and rubbish daily and dispose of waste materials offsite per hospital policies. The contractor shall provide a dumpster if it is determined to be necessary and shall work with the COR in advance for a spot-on site to establish the dumpster.

l. All work shall be performed in full accordance with applicable local and Federal regulations. All materials and installation shall conform to the recommendations of National Fire Protection Association (NFPA), plumbing and mechanical codes. No departures from specification requirements shall be permitted without written approval. The Supplier shall use good safety practices while working. All hardware should be installed in such a manner to minimize damage and maximize patient and employee safety.

m. New work shall be installed and connected to existing work safely and professionally. Disturbed or damaged work shall be replaced or repaired to its prior conditions.

n. All items furnished shall be free from defects that would adversely affect the performance, maintainability and appearance of individual components and overall assembly.

o. Where the Government determines that the vendor has installed equipment not conveniently accessible for operation and maintenance, equipment shall be removed, and reinstalled or remedial action performed as directed at no additional cost to the Government.

p. Hot Work: Perform and safeguard hot work operations in accordance with NFPA 241 and NFPA 51B. Obtain daily permits from facility Safety Manager at least 24-hours in advance.

q. Welders must also be process qualified under the American Society of Mechanical Engineers (ASME) Section IX and shall provide proof of certification.

r. Contractor personnel and sub-contractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA personnel regarding information and information system security.

s. This is a federal facility as well as a medical center. As such, there is NO smoking on Federal property. Failure to follow these regulations can result in removal of the worker or Contractor from the facility and/or a US Magistrate’s ticket and fine.

t. Payment of stored materials will be accordance with the FAR. Stored materials will not be reimbursed until materials have been installed and approved by the Contracting Officer. All stored materials must be pre-approved by the Contracting Officer and Chief, Engineering Service. Storage of materials at the Durham VA Medical Center is not guaranteed. Offsite storage shall be accounted for in the Contractors Bids.

End of Statement of Work

FIRE DOOR LABEL INSPETION

REPORT MIKE DABBS, SETH JOHNSON

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