36C24624Q0526 0002.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) None Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667 Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667 To all Offerors/Bidders

36C24624Q0526

X

See CONTINUATION Page X The purpose of this Solicitation Amendment is to publish questions concerning the Automatic door service.

1. Questions with answers attached.

2. Ending date for proposals is extended to March 22, at 4pm. All proposals must be received by email on this date.

Please submit all proposals to david.hoover5@va.gov

Keeshia Newman Contracting Officer

A.1 PRICE/COST SCHEDULE

ITEM INFORMATION

Semi-Annual Maintenance of automatic doors based on 89 doors.

Contract Period: Base POP Begin:

POP End:

PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J053 - Maintenance, Repair, and Rebuilding of Equipment - Hardware and Abrasives

LOCAL STOCK NUMBER: 0001

Parts and Labor for Service calls on a monthly basis or as needed.

Contract Period: Base POP Begin:

POP End:

PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J053 - Maintenance, Repair, and Rebuilding of Equipment - Hardware and Abrasives

LOCAL STOCK NUMBER: 0002

Semi-Annual Maintenance of automatic doors based on 89 doors.

Contract Period: Option 1 POP Begin:

POP End:

PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J053 - Maintenance, Repair, and Rebuilding of Equipment - Hardware and Abrasives

Parts and Labor for Service calls on a monthly basis or as needed.

Contract Period: Option 1 POP Begin:

POP End:

PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J053 - Maintenance, Repair, and Rebuilding of Equipment - Hardware and Abrasives

Semi-Annual Maintenance of automatic doors based on 89 doors.

Contract Period: Option 2 POP Begin:

POP End:

PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J053 - Maintenance, Repair, and Rebuilding of Equipment - Hardware and Abrasives

Parts and Labor for Service calls on a monthly basis or as needed.

Contract Period: Option 2 POP Begin:

POP End:

PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J053 - Maintenance, Repair, and Rebuilding of Equipment - Hardware and Abrasives

Semi-Annual Maintenance of automatic doors based on 89 doors.

Contract Period: Option 3 POP Begin:

POP End:

PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J053 - Maintenance, Repair, and Rebuilding of Equipment - Hardware and Abrasives

Parts and Labor for Service calls on a monthly basis or as needed.

Contract Period: Option 3 POP Begin:

POP End:

PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J053 - Maintenance, Repair, and Rebuilding of Equipment - Hardware and Abrasives

Semi-Annual Maintenance of automatic doors based on 89 doors.

Contract Period: Option 4 POP Begin:

POP End:

PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J053 - Maintenance, Repair, and Rebuilding of Equipment - Hardware and Abrasives

Parts and Labor for Service calls on a monthly basis or as needed.

Contract Period: Option 4 POP Begin:

POP End:

PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT/SERVICE CODE: J053 - Maintenance, Repair, and Rebuilding of Equipment - Hardware and Abrasives

The following questions have been sent requesting clarification to the Automatic Door Maintenance and repair service request.

Is there a current list of inoperable doors or doors with current issues known to the facility?

CLC dock door

What is the expected response-time for non-emergency service calls? With our other contracts this is typically 24 hours with a response required acknowledging the service call within 4 hours, but contractor to be on site within 24 hours.

Expected response time is typically EOB day of call and expected to be on site within 24 hours. This was also listed in the PWS portion of the solicitation with a response time within 4 hours of an emergency call. If time permits under certain circumstances, by EOB day will suffice.

Will the awarded contractor be required to provide an updated door inventory list to the COR prior to commencement of work on this contract? This is a typical requirement.

Yes. The contractors proposed schedule for accomplishing the inspections and preventive maintenance services shall be provided to the COR for approval 15 days after contract start date. Any changes to the approved schedule shall be requested in writing and approved by the COR in advance.

Are there logs that indicate a historical average number of non-emergency service calls/emergency service calls in order to formulate an approximate baseline for bidding purposes only. If so what are the historical averages?

Based on the last 6 months, the average is 1-2 calls per month for door repairs.

In regard to the handicap door push buttons, are the maintenance of those be a part of this requirement? Will the yearly battery changeouts be a part of this requirement with the PM services?

Handicap door pushbuttons are the responsibility of the contractor.

Will the contractor be responsible for access control or fire alarm integration/systems? Typically, these components are expressly excluded from door maintenance contracts as these systems are typically maintained by another contractor. These systems require an entirely different skillset and tools to maintain as well as access to the VA computer system. Typical door contracts do not require access to the VA computer system or access control system. We are very certain you are not seeking this to be part of this contract, however, want to obtain written clarification.

Access control and Fire alarm integration systems are maintained by our own staff or under separate contracts.

Will the contractor be responsible for the entire automatic door assembly, starting at the electrical transformer, to include applicable push buttons, sensors, controller, motors, as well as normal wear items? This is how it is typically worded in other SOW for door maintenance contracts. This statement of work is vague compared to many we have bid on/won.

All components tied directly to door operation aside from security access and Fire alarm integration is the responsibility of the contractor.

If it is mutually agreed and determined that a door is beyond feasible repair, how will this situation be handled? How will new replacement doors be treated as far as this contract goes?

The contractor will submit a quote for the repairs needed.

CLIN lines have been redone to accommodate the work requested in relation to billing/invoicing per Semi-annual Inspection and per job worked, based on repairs needed monthly or as breakdowns occur.

If there are additional questions, please forward all questions to david.hoover5@va.gov This solicitation amendment is for a Automatic Door maintenance and service requirement, a base year and four option years at the Durham, NC, VAMC.