36C24624Q0525.docx

EMERGENCY POWER SYSTEM SCOPE OF WORK

GENERAL INFORMATION

SET-ASIDE

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

POINT OF CONTACT*

Contract Specialist Keicha Passley Keicha.Passley@va.gov 757-726-6048

PLACE OF PERFORMANCE

508 Fulton St

Durham NC

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

DESCRIPTION

This is a sources sought announcement only. The purpose of this notice is to conduct market research and obtain information from qualified potential offerors. No formal solicitation document exists at this time. The Government is not obligated to, nor will it, pay for or reimburse any costs associated with responding to this sources sought synopsis request. This notice shall not be construed as commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued.

The Durham Veterans Affairs Medical Center (VAMC), 508 Fulton Street, Durham, NC 27705, is seeking potential sources capable of providing Emergency Power System Maintenance.

The NAICS code for this procurement is 221122 – Electrical Power Distribution, Size Standard 1,100 Employees.

The Contractor to provide all material, shipping, handling, labor, supervision, coordination, travel, tools and equipment needed to complete the contract requirements. This contract shall be established for the Department of Veterans Affairs Medical Center in Durham, North Carolina to be provided for Emergency Power System Testing and Maintenance service for the entire facility located at 508 Fulton St., Durham, North Carolina..

Responses to this sources sought notice should include the following: name and address of company, business size (large or small): Please identify your companies socioeconomic categories- 8(a), HUBZone, Services Disabled Veteran-Owned/Veteran-Owned Small Business, other small, small or large.

If you are an SDVOSB, VOSB or small business and plan on subcontracting, please provide a plan to show how your company will provide 50% of the work being performed.

Also, provide a brief description of qualifications and any other pertinent information which demonstrates the ability to meet the above requirement. Subject line must read: Durham VAMC Emergency Power System Maintenance. All capability statements shall be submitted in writing no later than 8:00AM, March 8, 2024 to the attention of: Keicha Passley emailed to the address of Keicha.Passley@va.gov.

See attached Performance Work Statement

Please don’t reply if your company is not capable or interested.

Sources Sought Notice Sources Sought Notice

Sources Sought Notice

PERFORMANCE WORK STATEMENT (PWS)

1.0 Introduction:

The scope of this contract shall require the contractor to provide all material, shipping, handling, labor, supervision, coordination, travel, tools and equipment needed to complete the contract requirements. This contract shall be established for the Department of Veterans Affairs Medical Center in Durham, North Carolina to be provided for Emergency Power System Testing and Maintenance service for the entire facility located at 508 Fulton St., Durham, North Carolina.

2.0 Scope:

2.1 Semi-Annual Preventative Maintenance Inspection shall be performed in November and June of each year and are to be coordinated with Engineering Service Representative.

2.1.1 Semi-Annual Inspection – November: Inspect all generator sets, checking engine for proper operations and clean and inspect transfer switches. During inspection include all items on Check List headed Semi-annually, in accordance with all appropriate specifications and Joint Commission requirements.

2.1.2 Annual Load testing – January: Contractor shall perform a load test on diesel generators each year. The load test to be performed on Caterpillar diesel generators (#1, #2 and #3), located in building #18 and Kohler diesel generator (#6) located in building #9. Testing of Generators 1, 2 and 3 shall be performed using an auxiliary load bank and shall include a load large enough for all three diesels to be tested in accordance with EC.02.05.07EP6. Load of 50% of nameplate rating for 30 minutes, followed by 75% of nameplate rating for 60 minutes, for a total of 1 ½ continuous hours. This shall include all labor, equipment, and necessary supplies to perform a proper load test as stipulated by the Joint Commission specifications and NFPA standards. Contractor will record all test results on a test sheet. The test sheet will be signed, dated, and turned over to the VA Engineering Representative no later than 5 business days from the completion of the load test.

Note: Testing may be scheduled after hours or weekends.

2.1.3 Annual Inspection – June: Inspect all Generator sets checking engine for proper operations, clean and inspect transfer switches. During inspection, include all items on Check Lists (Generator and Transfer Switch) headed “Annual” in addition to “Semi-Annual”, in accordance with all appropriate specifications, NFPA standards and Joint Commission requirements.

2.1.4 36 Month Load Test (EC.02.05.07 EP9-10)- At least once every 36 months, hospitals with generator providing emergency power for the services listed in EC.02.05, EP’s 5 and 6. Generators 1, 2 and 3 shall be tested using an auxiliary load bank and shall include a load large enough for all three Caterpillar generators to be tested in parallel at 30% of capacity. Load test shall run for a minimum of four (4) hours uninterrupted. This shall include all labor, equipment, and necessary supplies to perform a proper load test as stipulated by the Joint Commission specifications and NFPA standards. Contractor shall record all test results on a test sheet. Test sheet shall be signed, dated, and turned over to the VA Engineering Representative no later than 10 business days from the completion of the load test. Date of last completion 12/11/2021.

Note: Testing may be scheduled for after hours or weekends

2.1.5 Monthly Generator load transfer test- First Wednesday of every month, 5:30am to 9:00am, Start generators 1, 2, 3, 5 and 6. Transfer load at all ATS from normal to generator power for a period of one hour and retransfer to normal power. Secure generators after cool-down.

3.0 Equipment Inventory:

Eng. Model# C15, Serial # FTE02064 Located in Bldg. 18

Eng. Model# C15, YR 2014, Serial # FTE02064 Located in Bldg. 18

Eng. Model# C15, YR 2014, Serial # FSE03278 Located in Bldg. 18

Located outside Bldg. 14, Labeled as Gen Set #5

Engine Model # 7M4054, Serial # WA-6000438-0714 Located West of Bldg. 9, Labeled as Gen Set #6

Eng. Model# C15, Serial # FTE02612 Located in MRI Loading Dock, Labeled as Gen Set #7

Eng. Model# C15, Serial # FTE02605 Located in MRI Loading Dock, Labeled as Gen Set #8

150A

4.0 Coordination

The contractor shall give four (4) calendar weeks’ notice prior to arriving on site to perform scheduled preventative maintenance and testing. Upon arrival at the station to perform periodic maintenance service or in answers to telephone request by authorized employee of the Department of Veterans Affairs. The contractor of his/her assigned representative shall check in with engineering service prior to making any repairs during normal working hours, 8:00am to 4:30pm, Monday through Friday. If an emergency call is issued within other than normal working hours, the contractor representative shall be required to check in with operations, located in the boiler Plant, building 7 on site and they shall contact the appropriate engineering service representative. After completion of such service or maintenance work during regular work hours, the contractor or his/her representative shall obtain the signature of the equipment operator or other authorized person acknowledging the receipt of service. The duly signed copies of service or repair ticket shall be delivered to the engineering service representative. Any work in addition to what is started in the contract must be made known to and approved by the engineering service representative prior to proceeding with repairs. At night, weekends and holidays, the contractor shall deliver service tickets to the VA Engineering representative.

4.1 Planned Outage Support: Contractor shall offer services on site for power outages once per quarter for a duration of no less than 4 hours per visit.

4.2 Emergency Power Systems Service: Contractor shall service all components of the of the emergency power system to include generators, ATS, switchgear, including but not limited to piping, hoses, fittings, and pumps necessary for proper operation of the generator system. Contractor shall be responsible for up to $5000 per occurrence after which the VA will assume responsibility of funding.

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