36C24624Q0434.docx

Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

POINT OF CONTACT*

Contract Specialist Ruth Morris ruth.morris@va.gov 757-315-2985 Alternate POC: Jerry L. Mann jerry.mann@va.gov

PLACE OF PERFORMANCE

Chesapeake CBOC

70 Knells Ridge Blvd

Chesapeake VA

ADDITIONAL INFORMATION

DESCRIPTION

Sources Sought Notice

DISCLAIMER:

THIS NOTICE IS FOR PLANNING PURPOSES ONLY. THE GOVERNMENT DOES NOT INTEND TO AWARD A CONTRACT ON THE BASIS OF THIS RFI OR REIMBURSE ANY COSTS ASSOCIATED WITH THE PREPARATION OF RESPONSES TO THIS RFI.

This RFI is issued solely for information and planning purposes and does not constitute a Solicitation, an Invitation for Bids, a Request for Proposal (RFP), a Request for Quotation (RFQ), or an indication the Government will contract for the items contained in this announcement. All information received in response to this RFI marked “Proprietary” will be handled accordingly. Responses to the RFI will not be returned. In accordance with FAR 15.201(e), responses to this RFI are not offers and cannot be accepted by the Government to form a binding contract.

This is a SOURCES SOUGHT for Hampton VA Medical Center located at 100 Emancipation Drive, Hampton VA 23667. Information collected during this Sources Sought may be used in a set aside. If a solicitation is issued, the Government will do so in accordance with Federal Acquisition Circular (FAC) 2024-02, effective 01/22/2024. The North American Industry Classification System (NAICS) number is 334510 (Electromedical and Electrotherapeutic Apparatus Manufacturing). The NAICS size is 1250 employees.

This is not a request for quotes. All interested parties shall respond no later than 2/20/2024 at 11:00AM EST. Submit responses to via email to Ruth Morris; ruth.morris@va.gov. Telephone responses will not be accepted.

FOB is Destination. Delivery Address: 70 Knells Ridge Blvd Chesapeake VA 23320

GENERAL:

All capable contractors are welcome to respond to this notice and provide a brief capability statement that covers the information in the statement of work. Your response must address capabilities specific to the services/items required in the statement of work and must include the following:

i. Names and types of current federal contracts and/or contract vehicles that can be utilized for the “scope” of the requirements.

To be considered an equal the supplies being offered shall have the salient characteristics of: ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES:

Items Needed

8526816/ITA- 8526816 Micromedical by Interacoustics Orion chair Orion Reclining Rotational Vestibular Chair and VE525 3rd Generation VNG System/VTQ Assessments & Diagnostics Pkg - Tests: gaze, random saccade, pursuit, OPK, Dix-Hallpike, positional, caloric, ocular counter roll, saccadometer SHA, step velocity, Visual VOR, VOR suppression, plus vHIT and active head rotation, advanced Dix-Hallpike, lateral head roll, dynamic visual acuity, gaze stabilization tests. SW: 3rd generation VE525 software. HW: small form factor PC; widescreen monitor, printer; binocular video goggles w/ USB cameras, pediatric monocular goggles w/ USB camera, wireless inertial measurement unit, RF remote control, room camera w/ mic.

Features: 3D virtual head model, real-time test analysis including torsional eye movements, customized test protocols, multiple pupil tracking algorithms, one-click eye centering, eye movement video recordings

Generation Tests: VOR of lateral, RALP, & LARP canals, SHIMP, spontaneous nystagmus. SW: 3rd generation VE525 software. HW: small form factor PC, widescreen monitor, lightweight monocular video goggles w/high speed USB camera, inertial measurement unit, built-in laser calibration lights. Features: 3D head model, test right or left eye, real-time test analysis, instantaneous gain measurement, saccade editor, eye movement video recordings, EyeSeeSix comprehensive report.

OtoAccess Database

Misc. - TV/Monitor Wall Mount ocular Motor stimulus with all mounts and cables, min 55'' or larger

Installation Fee

MM AirFx

MM AquaStim

EOG Option

Computer Accessories 8526286 research module license add on

Installation Fee On Site Training,1 day

Please submit responses via email in Microsoft Office format by 11:00 AM (Eastern Standard Time) 02/20/2024. Please include RFI# 36C24624Q0434 in subject title.

NOTE: Responses to this announcement will not be returned, nor will there be any ensuing discussions or debriefings of any responses. However, information obtained as a result of this announcement may be reflected in any subsequent solicitation. This announcement is Government market research purposes ONLY.

Chesapeake HCC1 Initial Outfitting, Transition & Activation Project Equipment Package #030 Audiology- Vestibular Chai

General Conditions and Statement of Work

Page 1 of Introduction The Chesapeake, Virginia HCC1 has a requirement to purchase a vestibular chair with an authorized vendor to supply and deliver the item(s) identified in Table 1 below. This requirement is in support of a brand name or equal requirement. See FAR Clause 52.211-6 – Brand Name or Equal (AUG 1999) for additional information. See attachments for salient characteristics. This requirement is in support of the activation of the Chesapeake HCC1. Item(s) are to be delivered to the location specified in section 2.4.1.

Table 1 – Package Items Summary

General Conditions Site Address The address of the Chesapeake VA HCC1 is listed below. Additional information on delivery is located in section 2.4.

Delivery Schedule Items shall be delivered no earlier than the estimated delivery start date and no later than the delivery end date listed in Table 2 below.

Table 2 – Anticipated Building Outfitting Schedule

Schedule and Order Management The above delivery schedule is based upon the current construction schedule, which is subject to change. The vendor shall not increase prices for a change in delivery date for up to 90 days due to construction delays.

The awardees actual delivery dates will be confirmed by VA upon award.

Post-award the vendor will coordinate delivery prior to beginning any work (see section 2.4). Once the dates have been confirmed, modifications to the schedule are subject to written approval by the VA POC and the vendor. Schedule changes that are beyond the dates specified in the contract will require approval by the Contracting Officer and a contract modification.

Delivery and Receiving Delivery and receipt of the proposed items is anticipated to be directed to the location identified below. Confirmation of delivery location will be provided by the VA POC post-award. Delivery must be coordinated with VA Logistics POC: Curtis Dawson_(Office); 757-315-3924 (Cell) 757-633-2741_ prior to any attempts at delivery. Any item that has not been coordinated will be turned away and any additional charges will be the responsibility of the sender/transportation company. Vendor responsible for conducting a site visit to verify logistics and loading dock access/egress.

☒ Chesapeake VA HCC1

☐ Chesapeake VA Off-Site Activation Warehouse

TBD

Delivery shall be freight on board (FOB) – Destination.

The vendor is required to define the need for a staging area to accommodate item delivery, if needed. Post-award, this information will be confirmed with the vendor.

The delivery of items identified in this document shall take place during normal business hours which are defined as: 0800 to 1630 (i.e.: 8:00am to 4:30pm Eastern Standard Time), Monday through Friday, and excluding Federal Holidays.

Delivery trucks will not be permitted to remain at the loading dock. Trucks shall be unloaded, moved from the dock, and then brought back to the dock if required to haul out any waste, tools, or excess materials.

Labeling of delivered items shall include the awarded contract number and VA purchase order number for identification and reference upon receipt of product.

2.4.7 Delivery and Installation includes:

Offloading the equipment from the truck, moving the equipment to the correct delivery location in the space, uncrating or unboxing the equipment and removing all trash, setting up the equipment according to the manufacturers specification and testing the equipment to verify that it is operational. Equipment installation paperwork & warranty information must be handed to the approved government contact onsite. See Sections 2.8, 2.9, & 2.10 below Use of Warehouse-Not applicable direct delivery to the new facility If the vendor requires the use of the Government’s activation contractor’s warehouse to meet the requirements of this contract the vendor must provide a certificate of insurance prior to the delivery and offloading of the item(s). This insurance certificate must be completed and presented to the activation contractor prior to delivery.

The vendor shall communicate through the VA POC any required coordination requirements.

Clean Up and Disposal There are no dumpsters available for vendor use.

The removal of waste and/or excess material shall be conducted through the loading dock area. Delivery trucks and/or other vendor vehicles will not be permitted to remain at the loading dock. Vehicles will need to be brought back to the dock if required to remove any waste, tools, or excess materials.

Deliverables The vendor shall provide CAD drawings (including shop drawings) and specifications for site prep for their product as required. AutoCad or Revit drawings are not a requirement of this SOW The vendor shall provide a completed VA Form 6550 with submittal documents for any and all item(s) that may connect to the VA network and medical devices that store sensitive patient information.

2.7.3 ☐ Network Required if Checked ☒ Manufacturer Certified Installation Required if Checked ☒ BMET Training Required if Checked ☒ End User Training Required if Checked Assembly and Installation [ ☒ is ☐ is not ] required.

The vendor is required to manage and coordinate installation at the RCVAHC with the VA POC.

Installation and assembly shall take place during normal business hours which are defined as: 0800 to 1630 (i.e.: 8:00am to 4:30pm Eastern Standard Time), Monday through Friday, and excluding Federal Holidays.

The vendor is required to define the need for a staging area to accommodate item assembly and installation, if needed. Post-award, this information will be confirmed with the vendor.

The vendor is required to provide tools, labor and materials to complete assembly and installation of the items detailed in this document.

The vendor shall protect all finished spaces and surfaces as required from delivery and installation damage. The vendor shall use covering and protection to the extent necessary to prevent damage to finished spaces. Any damage occurred during delivery and installation is the responsibility of the vendor. The vendor will be responsible for paying for and repairing any damage or noted deficiencies to finished spaces and surfaces that occur as a result of the vendor’s (or associated sub-contractors) installation.

During the entire duration of assembly and installation, the vendor will have a competent representative on-site as the vendor’s contact, and to serve as the interface between the vendor and RCVAHC. On-site representative can be the installer. All instructions provided from COR to the representative will be binding as if given to the vendor’s main contact. The COR may provide specific instructions, however, only the Contracting Officer may change the terms or conditions of the contract.

Training [ ☒ is ☐ is not ] required The vendor shall coordinate through the VA POC to provide a hands-on training session to staff selected by the VA. Training shall be completed within 45 days after final installation of equipment. The vendor will record the training and provide an electronic copy of the training to the VA POC for VA to use to train additional personal at a future date. In addition, the vendor shall provide additional training documents to the VA POC for training additional persons at a future date.

If checked in Section 2.7.3 the vendor is to provide training to the onsite and/or regional BioMed Representative working for the VA. All documents related to the installation, maintenance, and warranty information is to be turned over to the BioMed representative(s) once training is completed.

Standard Warranty The products shall be covered by vendor’s standard warranty terms and provisions. Vendors to provide their standard warranty information in their proposals. It should be noted however that the warranty coverage shall be no less than 1 YEAR per VA policy.

The warranty period set forth therein shall be for one year following the first patient day at the new .

The vendor shall extend such warranty directly to the customer as if such customer had purchased the Products directly from the vendor.

The vendor shall warrant the products against defects in material and workmanship under normal use and service, repair or replace at vendor’s cost any defective Product (or issue a credit or refund, as the case may be, based on the purchase price paid therefor); and The vendor shall pay (or refund the amount of) all freight and shipping charges for any defective Products returned under this paragraph.

Use of Premises If during the performance of this contract, work will be carried out on RCVAHC premises, the vendor shall perform all work in such a manner that will cause a minimum interference with RCVAHC operations and the operations of other contractors on the premises.

The vendor shall communicate through the VA POC any required coordination requirements with the General Construction contractor (GC) prior to and during delivery and installation activities.

The project may be an active construction site during delivery and installation. The vendor shall take all necessary precautions to protect the premises and all persons and property therein from damage or injury. The vendor shall assume responsibility for taking precautions for the vendor's (and associated subcontractors’) employees, agents, licensees, and permittees. The vendor shall abide by any safety requirements imposed by the GC (e.g. hard hats, safety vests).

2.11.4 The vendors shall abide by all rules and regulations set forth by the CDC & the RCVAOPC due to the Coronavirus (COVID-19) and have their own personal protective equipment (PPE) in use for the time they are on the GLA campus grounds.

Salient characteristics

Next Page

Date Prepared: July 13, 2023

Brand Name or Equal Nomenclature: Chair, Exam, Vestibular

Phone: 1-800-947-6334

Dimensions: D 81.00 in W 32.00 in H 42.00 in D 2057.4 mm W 812.8 mm H 1066.8 mm

6: Misc:

Salient Characteristics Rotary Chair with no booth enclosure. Rotary chair with reclining options, for caloric, dix hallpike. The chair can be reclined to varying positions, allowing the clinician to perform the entire VNG test battery from chair, to be used with VNG Visual Eyes 525 or similar system (not included).

Technical Specifications:

Standards: Applied Part Type: B according to IEC 60601-1” “Protection class: Class I accordint to IEC 60601-1 Operation Environment: Temperature:

Relative Humidity:

15 – 35°C 30 – 80% Transport & Storage Environment: Transport Temperature:

Storage Temperature:

Relative Humidity:

0 – 50°C 0 – 50°C 30 – 80%, Non-condensing Rotation Control: Software controlled Available rotary tests (on top of standard VisualEyes Tests):

Step Rotation (up to 200°/s) Sinusoidal Harmonic Acceleration (0.01 – 0.64 Hz) VOR Suppression (0.01-0.64 Hz) Interface: USB USB Cable Length: 9.8 Feed Power Cable Length: 8 Feet Maximum Chair Speed: 200°/s Maximum Chair Acceleration: 100°/s2 Maximum Patient Weight: 352lbs Reclined: 77.9 x 27 x 59.8 inches Weight: 170 kg Patient Fixation: Safety belt for body, Ankle belt, Head strap Headrest: Yes (Detachable for Dix Hallpike test) Footrest: Yes Emergency Stop: Yes Reclining range: 90° (upright) - 0° (flat) w/ 30° indication label for caloric irrigation

Power supply Options: 110VAC, 220VAC step down to 110VAC through included isolation Transformer

Department, Room, Quantity

AUDIOLOGY CLINIC

VEST/EMG-C1038(1)

Date Prepared: July 13, 2023

Brand Name or Equal Nomenclature: Videonsystagmography (VNG) System

Phone: 1-800-947-6334

Dimensions: D 15.00 in W 15.00 in H 15.00 in D 381 mm W 381 mm H 381 mm

1: Plumbing:

2: Electrical:

120 VOLT, CONVENTIONAL OUTLET

3: Medical Gas:

4: Misc Gas:

5: NonMed Gas:

7:Data:

8:Drops 1 9: Warranty:

10: Training: Yes 12: Wall Blocking:

Yes 1yr

Salient Characteristics

Videonystagmography System is a full range VNG system

Features:

-Touch-enabled user interface -Four button RF Remote to start and stop recording, turn on fixation light and center both eyes on computer screen -55” or larger TV screen to display large eye images (included with purchase) -Real time analysis of nystagmus measures patient's nystagmus response -Time line display -Color-coded nystagmus beats -Fixation light is automatically enabled -Patient Interview recording

VISUALEYES 525BT; VNG-EOG-VTQ ASMT & DIAG-SFF

· VNG goggle

· Top mounted cameras goggle w/start button - 6.5inL x 6.5inW x 3.5H

· Side mounted cameras goggle w/foam inserts - 12inL x 8.5inW x 5.2H

· VisualEyes™ software

· Remote control / foot switch

· Full HD room camera

· Cleaning cloth

· Introduction guides

· Certificates and reports: e.g. test result report, license certificate, certificate of conformity, and if applicable, safety test report.

*Continued next page*

VORTEQ Diagnostic

· Research Module

· EOG Accessory kit for VNG

· Orion Reclining

· Orion Comprehensive

· Orion Auto Traverse

· AquaStim

· AirFx

· Digital Lightbar

· Static SVV module

· External Sync

License overview:

Video Frenzel Spontaneous Nystagmus Gaze Dix Hallpike Positional Bithermal Caloric Optokinetic Smooth Pursuit Saccade Ocular Counter Roll Saccadometry

Minimum computer requirements Desktop PC: One PCI Express card available (FireWire® systems only). USB port required (expanded by USB hub).

Intel i5 processor 2.5 GHz or better, and not older than 5th generation. Minimum 4 cores (4 threads). Minimum 8 GB RAM or more.

Hard drive with min. 250 GB space.

Minimum display of 1366x768 (higher resolution recommended).

Touch monitor or laptop with touch screen is highly recommended though not require

Must include:

VORTEQTM Assessment bundle Dynamic Visual Acuity (DVA) BPPV bundle (Advanced Dix Hallpike and lateral head roll test) Gaze Stabilization Test (GST)

VORTEQTM Diagnostic bundle Active Head Rotation (AHR) vHIT with VNG goggle EyeSeeCam vHIT Research package EOG accessory kit for VNG"

Department, Room, Quantity

AUDIOLOGY CLINIC

VEST/EMG-C1038(1)

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