36C24624Q0363 0001.docx

AMENDMENT 0001 / RFQ 36C24624Q0363

PARKING VALET FOR ASHEVILLE VAMC

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A.

AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIA

TION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRA

CT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTI

ON OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and th is amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF

AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF

SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) such as changes in paying office, appropriation date, et c.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO

AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667 Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667 To all Offerors/Bidders

36C24624Q0363 02-05-2024

X X X 12:00 pm est, 20 February 2024 Purpose of this Amendment is to extend the closing date of this RFQ and provide answers to questions asked.

a) The closing date of this RFQ is hereby extended to 12:00 pm est, 20 February 2024.

b) See page 2 and 3 for questions and answers.

Q.1 Can the government provide information as to why Valet service for the Asheville VA Medical Center (VAMC) is released so soon after the recent award 11 SEP 2023 to In and Out Valet?

A.1 No

Q.2 What will the Government accept as the smallest font size for charts, tables and figures?

A.2 font 11

Q.3 Are the 250 vehicles parked per day an approximate number or can the Government provide accurate number/range?

A.3 Up to 250

Q.4 Will the Government provide a map of the campus and/or parking lots?

A.4 Map attached to this email – Lots 2 – 5C are all Veteran Parking. Lot 1 is Valet.

Q.5 If an incumbent exists, and considering quotes are due February 16, 2024 with a start date of April 2024, what is the Government’s award timeline to allow transition of incumbent employees?

A.5 The Government anticipates an award 1 March 2024 which will provide at least 30 days to transition.

Q.6 Does the Government require the Offeror provide an all-inclusive price for supplies/equipment (valet booth, lock boxes, safety cones, walkie-talkies, etc.), signage, uniforms, and staffing?

A.6 yes, price should be all inclusive.

Q.7 Will the government please explain the liability aspect of the contractor turning over unclaimed keys to the Administrative Officer on Duty at 5:30 pm?

1. Once the contractor provides the keys to the AOD, will a full vehicle inspection be conducted for damage?

1. Who will be responsible for damages while in the AOD possession?

A.7 Valet is responsible until they turn the keys over to the AOD.

Q.8 The PWS states the contractor will provide seasonal uniforms minimally consisting of Polo type shirt, dress pants or shorts and inclement weather jacket. Should this be included in the overall pricing?

1. Or will the government provide a separate line item?

A.8 Pricing should be all inclusive.

Q.9 PWS states, “Contractor shall have a minimum of 5 years’ experience in the Valet industry. The contractor shall furnish names, addresses and telephone numbers of three companies for whom similar services have been furnished (preferably other Government Agencies of the type defined herein) with their submittal.”

1. Will the Government accept the current Valet performance being conducted for the VA? Or accept less than 5 years?

A.9 Para E.2 states three years

Q.10 Should the cost for Drug Screening and Background Check be included in overall pricing?

A.10 Yes, pricing should be all inclusive

Q.11 Should the cost for Safe Driver Training be included in overall pricing?

A.11 Yes, pricing should be all inclusive

Q.12 How many Valet Attendants are currently Full Time and how many are Part Time?

A.12 Staffing should be appropriate to meet the 10 minute window.

Q.13 Will you provide a map indicating the exact locations of the valet podium and designated valet parking lot?

A.13 See maps attached

Q.14 How many parking spaces are dedicated for valet use?

A.14 81 spaces

Q.15 How long are the traffic lanes?

A.15 See Attachment (VA Map Valet). This picture is before the awning was put in, but the section circled in yellow is the front of the hospital.

Q.16 What other vehicles operate in and around the valet area?

A.16 Lane 1 is the Valet lane (only used by Valet) Lane 2 -: Used by VRQ drop off and pick up, handicapped drop off and pick up, VTS/HAS drop off and pick up, Community partners (Out and About, Contract Nursing Home drop off and pick up, Mountain Mobility drop off and pick up, Community Veteran Transportation drop off and pick up, Privately owned vehicles dropping off and picking up + other different users. Also used by Valet to bring retrieved vehicles from Valet lot.

Lane 3 - shuttle bus parking lot services, City bus (every 30 mins and they wait at the stop for 5 mins)