36C24624Q0208 0002.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) None Department of Veterans Affairs Network Contracting Office 6 508 Fulton St Durham

NC

27705 Department of Veterans Affairs Network Contracting Office 6 508 Fulton St Durham

NC

27705 To all Offerors/Bidders

36C24624Q0208 06-12-2024

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to:

Monday 17 June 2024 at 10:00AM EST.

X AMEND SOLICITATION 36c24624Q0208 AS FOLLOWS:

1. This amendment is issued to update the PWS (Performance Work Statement).

2. This amendment is issued to provide answers to all technical questions received.

B.3 PERFORMANCE WORK STATEMENT

1.1 SCOPE OF WORK:

The Salem VA Medical Center is seeking a contractor to perform the removal of miscellaneous trash, and recycled trash from the facility at 1970 Roanoke Blvd., Salem, Virginia 24153. The Contractor shall furnish all labor, material, equipment, transportation, lodging and supervision necessary to perform solid waste management services which includes removal of miscellaneous trash and recycled trash. Miscellaneous trash is to include all articles of trash, paper, wrappings, cartons, bottles, cans, floor sweepings, excess food and discarded trimmings, kitchen grease, construction debris other than that generated by Contractors, leaves, grass trimmings, glass and dead vegetation as may accumulate at this facility. Recycled trash is to include cardboard, all recyclable plastic, metals, and paper, in accordance with all terms, conditions, provisions, and the Schedule of Supplies/Services as described in this solicitation. Services shall be performed at Department of Veterans Affairs Medical Center (VAMC), 1970 Roanoke Boulevard, Salem, Virginia 24153.

1.2 PERIOD OF PERFORMANCE

The period of performance (POP) shall be for one (1) 3- month base period and four (4) option years that the government can exercise as follows:

Base Year: Date of Award – 30 September 2024

2.0 PERFORMANCE REQUIREMENTS

2.1 EQUIPMENT:

a) The vendor shall be required to furnish Front Loading Waste Collection Vehicles, comparable to a Heil Half/Pack Front Loader, a roll-off tractor capable of placing and removing 20 - 40 cubic yard roll-off dumpster made for the purpose of storing recycled trash. The front-loading waste collection vehicles shall be empty upon the start of each day’s pick up. Video and visual surveillance is available to verify condition of vehicles upon entrance onto the facility. The collection vehicles and dumpster shall be liquid tight and prevent trash from flying from the truck. Stake type trucks covered with canvas or other improvised units SHALL NOT be acceptable. The vendor shall be required to keep units clean and attractive in appearance. The vendor shall furnish two (2) 40-yard roll off waste containers for the collection of scrap metals and miscellaneous waste to be located in front of building 97. These will be dumped on an as needed basis (estimated 12 times per year). The vendor shall furnish one (1) thirty yard roll off near building 97 for the collection of organic waste i.e.: tree waste leaves, grass clippings to be dumped on an as needed basis (not to exceed 24 times per year). The vendor shall also provide a 30 (thirty) yard container with a doghouse in the inner court area of building 75 for the collection of mixed paper for recycling. This will be dumped on an as needed basis (approximately 3times per year ) .The vendor shall also provide a 20 (twenty) yard roll off contain to be located at the inner court area of building 75 for the collection of scrap metals and will be dumped on an as needed basis ( approximately 6 times per year) The vendor shall also provide a 30 yard open top roll off to be located in the inner court area of building 77 to be dumped on an as needed basis ( not to exceed 24 times per year ). There are three (3) VA owned compactors on site. Two for cardboard waste and one for plastics waste. One compactor is located at building 143 warehouse, and it is for cardboard only and will be dumped on an as needed basis. (Approximately 12 times per year) There are two (2) compactors located at the loading dock of building 4, one for cardboard only and one for plastics only. (approximately 12 times a year for the cardboard and 3 times a year for the plastics) These also will be dumped on an as needed. The vendor shall pick up miscellaneous trash from VAMC-owned 8 cubic yard dumpsters, and all vendor-owned Miscellaneous waste roll off dumpsters. The vendor shall remove all trash from the dumpsters without undue mutilation. The vendor shall be responsible for cleaning up any trash that is spilled from the dumpsters during pick up. The vendor shall empty and return the three (3) 2-yard containers of aluminum, brass, and copper as needed.

b) The locations and quantities of dumpsters are as follows:

(Compactor)

2.2 PICK UP SCHEDULE:

Pick up of miscellaneous trash shall occur weekly on Monday, Wednesday, and Friday. Pick up of recycled cardboard and plastics shall occur on an as needed basis as determined by the contracting officer’s representative (COR). All picks up will be done as described to include federal holidays with the exception of Christmas Day.

The vendor shall commence collection after 8:00 A.M. and prior to 4:00 P.M. The vendor shall ensure that lids are placed back on tops of containers after unloading at the pick-up points and return containers to their designated locations.

The vendor shall not co-mingle VAMC Salem generated ‘Miscellaneous Trash’ with other trash picked up from a different location.

2.3 DISPOSAL:

a) The vendor will be required to remove all miscellaneous trash and take it to a landfill. Landfill fees will be assessed and included in the monthly service fees. Manifests and total weights dumped at the landfill will be made available to the COR for tracking and record keeping purposes.

b) The vendor shall remove all recycled waste materials and transport it to a recycling facility to be sorted and sold to recycling companies. All rebates for recycling will be returned to the Salem VAMC. The Salem VA Medical Center has the right to inspect, without notice, the premises where the sorting takes place.

c) The contractor must utilize the State of Virginia Department of Environmental Quality approved solid waste and recycling facility for the disposal of all solid waste and recycled materials and submit an appropriate certificate validating compliance to this requirement. Contractor must provide monthly reports to validate accurate weights of miscellaneous trash and recycled materials.

d) The contractor will assume full responsibility for compliance with all Federal, State, City and County laws, regulations and rules governing removal and hauling of waste and recycled materials.

e) The contractor shall obtain all necessary licenses and/or permits required to perform this work.

f) The contractor shall take all precautions necessary to protect persons and property from injury or damage during the performance of this contract. The vendor will be responsible for all injury to themselves, their employees or others, as well as for any damage to personal or public property that occurs during the performance of this contract if caused by their employees’ fault or negligence.

2.4 FIXED RATES

This contract will be awarded as a firm fixed price award. The contractor shall provide rates that are firm for the duration of the contract including option years. Rates/pricing shall be provided for the entire duration of the contract broken down into a base year and four (4) option years. There will be no pass-through cost forwarded to VA Medical Center (no disposal increase, fuel increases, host site increases).

3.0 SPECIAL REQUIREMENTS

3.1 KEY PERSONNEL

Key personnel will be identified in the proposal and shall be considered key personnel essential for the successful completion of the work performed under the contract. The contractor agrees that such personnel shall not be removed, diverted, or replaced from the work without prior written approval of the Contracting Officer. The contractor shall submit written notice of proposed personnel changes to the Contracting Officer for approval at least thirty (30) business days in advance.

3.2 HOLIDAYS/NORMAL WORK HOURS

a) Normal Work hours: Monday through Friday, 8:00 a.m. - 4:00 p.m., including federal holidays with the exception of Christmas Day.

b) Federal Holidays:

Or any other day specifically declared by the President of the United States of America to be a Federal Holiday.

When one of the holidays falls on Sunday, the following Monday shall be observed as a Federal Holiday. When a holiday falls on a Saturday, the preceding Friday shall be observed as a Federal Holiday.

3.3 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

The Government intends to utilize a Quality Assurance Surveillance Plan (QASP) to monitor the quality of the contractor’s performance. The oversight provided for in the order and in the QASP will help to ensure that service levels reach and maintain the required levels throughout the contract term. Further, the QASP provides the COR with a proactive way to avoid unacceptable or deficient performance and provides verifiable input for the required Past Performance Information Assessments. The QASP will be finalized immediately following award and a copy provided to the Contractor after award. The QASP is a living document and may be updated by the Government as necessary.

3.4 BACKGROUND INVESTIGATION

A full background check is not required for this position; however, all contract employees must bring photo identification and advance notice from the requiring service to obtain a VA Badge in order to work on a VA Facility. Upon award, the CO shall provide the contractor with detailed instructions on fulfilling security requirements.

3.5 CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (CPARS)

a) FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The Department of Veterans Affairs has implemented use of the Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15

b) The past performance evaluation process is a totally paperless process using CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available in the Past Performance Information Retrieval System (PPIRS) for Government use in evaluating past performance as part of a source selection action.

c) Please furnish the Contracting Officer with the name, position title, phone number, and email address for each person designated to have access to your firm’s past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official. The report information must be protected as source selection sensitive information not releasable to the public.

d) When your Contractor Representative(s) (Past Performance Points of Contact) are registered in CPARS, they will receive an automatically generated email with detailed login instructions. Further details, system requirements, and training information for CPARS are available at www.cpars.gov. The CPARS User Manual, registration for online training for Contractor Representatives may be found at this site.

e) You have 14 calendar days following the Assessing Official signature date to submit comments before the evaluation is made available in the Past Performance Information Retrieval System (PPIRS). You have a total of 60 calendar days following the Assessing Official signature date to submit comments. Any comments that you submit will be posted to PPIRS. If you do not sign and return the evaluation within 60 calendar days the evaluation will be returned to the Assessing Official, you will no longer be able to provide comments and the evaluation will be annotated as follows: 'The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this evaluation.' Partially completed comments that were not signed and returned to the Government within 60 calendar days will be removed from the evaluation.

f) The following guidelines apply concerning your use of the past performance evaluation:

1. Protect the evaluation as “source selection information.” After review, transit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the Contracting Officer for instructions.

2. Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

3. Prohibit the use of or reference to evaluation data for advertising, promotional material, preaward surveys, responsibility determination, production readiness reviews, or other similar purposes.

g) If you wish to discuss a past performance evaluation, you should request a meeting in writing to the Contracting Officer no later than seven days following your receipt of the evaluation. The meeting will be held in person or via telephone or other means during your 60-day review period.

h) A copy of the completed past performance evaluation will be available in CPARS for your viewing and for Government use supporting source selection actions after it has been completed.

4.0 CONTRACT ADMINISTRATION

4.1 INVOICING

a) The contractor shall submit payment requests in electronic form via VA’s Electronic Invoice Presentment and Payment System. (See Web site at http://www.fsc.va.gov/einvoice.asp.)

Invoices shall be submitted monthly, every thirty (30) days in arrears. The following information must be included on all submitted invoices. Invoices submitted without the following information may be rejected for payment.

Date of Invoice Contract Number Purchase Order Number for Correction Period of Performance Contractor Name Invoice Number CLIN i.e., Contract Line Item and Amount being billed per line-item Date of Service All contractors shall be registered as a contractor with the OB10 e-Invoicing System at time of award.

4.2 ADMINISTRATION

a) Notwithstanding the Contractor's responsibility for total management during the performance of this contract, the administration of the contract will require maximum coordination between the Government and the Contractor.

b) The Contracting Officer (CO) is the only person authorized to approve changes or modify any of the requirements of this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitments or issue changes that shall affect price, quantity, or quality of performance of this contract.

c) The COR shall be responsible for the overall technical administration of this contract as outlined in the COR Delegation of Authority.

d) In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer without authority, no adjustment shall be made in the TECHNICAL QUESTIONS: Salem VA Solid Waste

Q1. The Bid Description states:

GFL Solid Waste & Landfill Fees Salem VA GFL is a National Solid Waste Hauler. Why are they listed in the description? Do you want bidders to take waste to their private transfer station? I do not see what they are talking about? I do not see GFL anywhere in the solicitation Q2. Is section 2.1 (b) in addition to section 2.1 (a) or is section 2.1 (a) supposed to match the table in action 2.1 (b)? Answered in UPDATED SOW In section 2.1 (a) It request the following Vendor owned Cans Bldg 97: Answered in UPDATED SOW 1-30 Scrap Metal 1-30 Misc 1-20 Organic However, in 2.1 (b) Table it shows the 30 YD Scrap Metal is VAMC Owned. Which is correct? Answered in correct SOW Q3. Section 2.1 (b) Table Shows Bldg 75 with a mixed paper 20 YD It is not listed above in Section 2.0. (a) Should we include a mixed paper can in pricing? YES Q4. Section 2.1 (b) Table shows Bldg 143 with 2- 30 YD VAMC owned containers. They are not listed above in Section 2.0 (a) (Currently there are 2 contractor owned 30 YD open tops there) Currently there are two contractor owned 40 yard dumpsters and there is supposed to be one 40 yard VAMC owned there also.

Q5. The 3-compactors are not listed in the table correct? We will add them into pricing. Answered in the correct SOW Q6. I would like to know if the roll off portion of this solicitation need to include disposal costs as well. That would be for the 20yd & 30yd open tops? YES and it will include the 20, 30, and 40 yard open tops Q7. Who is doing this service right now? A sub contractor Q8. What is the old contact?

Q9. We need more information how many tons? FY22- 625 tons solid, 185 recycled FY 23- 677 tons solid, 262 tons recycled Q10. When is this selection is coming out?

Q11. Is the Veteran Affairs requesting roll-off or container dumpster service? YES Q12. We would like to know if this is a brand-new contract OR if there is (was) an incumbent performing these services. If not brand new, could you please provide the current / previous contract number? Not a new service and I do not think we should supply any previous or current contract numbers Q13.There is only (1) 30yd Open top listed on detail list but (3) requested in written form. These are not the 30yd compactors either but open tops. Please advise. Answered in UPDATED SOW

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