36C24624Q0040 0001.docx

AMENDMENT 0001 TO RFQ 36C24624Q0040

5. PROJECT

NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numb ers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE

ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF

AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF

SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY

APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667 Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667 To all Offerors/Bidders

36C24624Q0040 12-27-2023

X X X 12:00pm 19 January 2024 Purpose of this Amendment is to provide answer to questions and make the following changes:

a) The closing date of this RFQ is hereby extended to 12:00 pm, 19 January 2024.

b) In Section B.3, paragraph 2.3 is changed to read : "....shall be located within a 35-mile driving distance from the

HCC1...."

c) See pages 2 through 4 for the answer to questions asked.

Q.1 Does the government plan to store any of the following in the contractor’s warehouse?

a) Computers or IT equipment? Yes

b) Records? No

c) HAZMAT materials? No

Q.2 Will the government require a backup power supply in case of loss of power? Yes

Q.3 If the government intends to pickup and deliver items:

a) Is the government vehicle dock height? 14 feet

b) Vehicle container height? 9 feet 2 inch

c) Box truck / loading van height? 14 feet

Q.4 In Section B. (Continuation of SF 1449 Blocks), Subsection B.3 (Performance Work Statement (PWS)), Paragraph 2, (Scope of Work), subparagraph 2.2. on page 7, it states, “…the contractor shall provide a full range of logistical support services and warehouse operations such as receiving, inventory management, staging for pick-up. The Contractor shall receive, oversee, process, store, and repackage property if needed (e.g. medical supplies and equipment). Contractor shall un-package, store, repackage, and prepare for pick-up as requested. ... Contractor shall prepare medical/surgical supplies for pick-up by VA Personal/COR. On call pick-ups will be scheduled at least twenty-four (24) hours in advance of the next business day.”

a) Will there be a requirement for the contractor to provide deliveries or pick-ups? Deliver to HCC1.

b) How many times each week will there be deliveries and requests for pick-ups? Three times a week

c) Is there a weekly/annual schedule of how often deliveries and pick-ups occur? Three times a week or as needed.

d) How many pallets does the average delivery have? 30

e) How many pallets does the average pick-up have? 30

Q.5 In Section B. (Continuation of SF 1449 Blocks), Subsection B.3 (Performance Work Statement (PWS)), Paragraph 2, (Scope of Work), subparagraph 2.7. on page 7, it states, “…At the beginning of the contract the Contractor shall be responsible for moving VA identified supplies at its current contractor’s location HHC 1, 736 N Battlefield Blvd, Chesapeake, VA 23320 to the Contractor’s warehouse space. Supplies/equipment shall be moved within five (5) days from award of contract.”

a) How many Pallets are expected to be in this first transshipment? 30

b) Would the Government consider a 30-day transition period from award notice? Yes, the Governments intent is to award as soon as possible but at least by 17 February 2024 to provide a 30-day start-up time.

c) Would the Government be amenable to allowing a 30-day window from contract award to move the supplies/equipment? Yes, five days is generally not enough time to set-up a warehouse (lease, man, provide equipment and services). Section 2.7 on page 8 states that the contractor has 5 days from award to move supplies to the contractor’s warehouse. SOW will be changed to ‘5 days from effective date of contract….’

Q.6 In Section B. (Continuation of SF 1449 Blocks), Subsection B.3 (Performance Work Statement (PWS)), Paragraph 2, (Scope of Work), Section 3 states that the base year starts 18 March 2024. Does the Government intend to announce the award on 13 March 2024? It is the Government’s intent to award soon as possible but at least early enough to provide a 30-day start-up time for the Contractor.

Q.7 Other than the initial transport to the contractor’s facility, will the government require the contractor to deliver items to the VA or pick up items from the VA? Chesapeake HCC1, 70 Knells Ridge Blvd, Chesapeake, VA 23320.

a) If so, how often? Three times a week.

Q.8 In Section E. (Solicitation Provisions), Subsection E.1 (Instructions to Offerors), Paragraph 2.0 (Quote Submission), Section E (Technical/Management Approach) on page 34, it states, “…The Technical Volume shall not exceed twenty-five (25) pages in length (minimum 12-point font and no less than ½ inch margins).” Later on, the next page in Paragraph 1.0 (Award Basis), Factor 1 (Technical/ Management Approach) in one of the subparagraphs it states “… Contractor shall submit a General Management Plan, Warehouse COVID-19 Safety Plan, and COVID-19 Warehouse Breakout Safety Response.”

a) Are the General Management Plan, Warehouse COVID-19 Safety Plan, and COVID-19 Warehouse Breakout Safety Response part of the Technical Response? Yes

b) Are they constricted to the 25-page limitation? No

Q.9 In Section E. (Solicitation Provisions), Subsection E.1 (Instructions to Offerors), Paragraph 1.0 (Award Basis), Factor 2 (Past Performance) –

a) Is there a certain number of contracts the Government is looking for? No, we want contracts you have that are of similar scope, size, complexity that are ongoing or have been completed within the last three years.

b) Is there a limitation of the number of pages for each Past Performance? No

c) Is there a limitation for the number of pages in the section? No

Q.10 Is the contractor required to provide insurance coverage of VA-owned material in contractors possession? If so, what is the required minimum value coverage required? Yes, three million dollars.

Q.11 What, if any, security monitoring requirements are there? (i.e., standard burglar alarm, cameras, etc.) Yes, security monitoring system is required i.e., smoke, standard burglar alarm and cameras.

Q.12 Is there a minimum overall square footage requirement, or just the ability to meet the maximum pallet storage count (50)? 5000 square foot of storage space with temperature control.

Q.13 Can VA confirm actual pickup location of initial material transshipment? Hampton VAMC, 100 Emancipation Dr, Bldg 27, Hampton, VA 23669

Q.14 Is there a requirement for contractor to provide workspace for VA personnel? If so,

a) What is the maximum number of VA personnel that will be onsite? Two

b) What support must the contractor provide to these VA personnel (i.e., office furniture, network access, etc.)? Office, furniture, and network access.

c) What work will the VA personnel be conducting onsite, and how will they interact with the contractor personnel? The VA employee will sign for equipment, supplies and barcode equipment.

Q.15 What requirements are there for separately caged off areas (i.e., for IT requirements, etc.) 500 square footage for security cage and room temperature control 75 degrees.