36C24624Q0003_1.docx

36C24624Q0003

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

xx 36C24624Q0003 12-20-2023 Vicki Warner 804-675-5000 x7044 01-12-2024 15:00

EST

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton

VA

23667 X X 238290 $22 Million N/A X VA Medical Center Fayetteville NC 2300 Ramsey Street Fayetteville

NC

28301 Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton

VA

23667

Department of Veterans Affairs Financial Services Center

PO BOX 149971

Austin

TX

78714-9971 512-460-5049 512-460-5221 X See CONTINUATION Page Elevator maintenance and service for VAMC in Fayetteville, NC Refer to Performance Work Statement and Instructions to Quoters.

Period of Performance Base Year: 2/1/24 - 1/31/25 Option Year 1: 2/1/25 - 1/31/26 Option Year 2: 2/1/26 - 1/31/27 Option Year 3: 2/1/27 - 1/31/28 Option Year 4: 2/1/28 - 1/31/29 Submission will NOT be considered complete without signed VAAR Clause 852.219-75 VA NOTICE OF LIMITATIONS ON

SUBCONTRACTING--CERTIFICATE OF COMPLIANCE FOR SERVICES AND

CONSTRUCTION (JAN 2023)

A mandatory site-visit will be held on Wednesday, December 27, 2023, at 10:00AM Eastern Time.

See CONTINUATION Page X X Daniel Spaulding Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C246

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

Perform scheduled preventive maintenance and unscheduled emergency repair to keep the equipment properly adjusted and in safe operating condition according to equipment manufacturers recommendations and current ASME/ANSIA requirements.

2.1.1 Equipment to be maintained (*Denotes Elevator common name):

1. One- Nidec MCE, Hydraulic Elevator, Bldg. # 3 (Freight Elevator)

2. Two- US Elevators, Hydraulic Passenger, Bldg. #1, D-Wing (*P5 & P6)

3. One- US Elevator, Hydraulic Surgical Cart Lift-SPD, D-Wing (*SPD Dumbwaiter)

4. Three- Dover/Smart Rise, Traction Passenger, Bldg. #1, C-Wing (*Main #1, #2, #3) Elevator (*Main #3) Is considered a “Critical Elevator” Any out of service Condition with this elevator is considered an “Emergency Callback"

5. Two- Southern Elevator/Smart Rise, Passenger, Bldg. #1, A-Wing (*P1 & P2)

6. One- Phoenix, Modular, Bldg. #50

7. VCI, Hydraulic Elevator, Bldg. #57

PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT SERVICE CODE: J059 - Maint/Repair/Rebuild of Equipment Contract Period: Base POP Begin: 02-01-2024 POP End: 01-31-2025

Emergency Repairs within the scope of the Performance Work Statement and subject to approval prior to performance of work. CLIN total value not to exceed $10,000.00.

PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT SERVICE CODE: J059 - Maint/Repair/Rebuild of Equipment Contract Period: Base POP Begin: 02-01-2024 POP End: 01-31-2025

Perform scheduled preventive maintenance and unscheduled emergency repair to keep the equipment properly adjusted and in safe operating condition according to equipment manufacturers recommendations and current ASME/ANSIA requirements.

1. One- Nidec MCE, Hydraulic Elevator, Bldg. # 3 (Freight Elevator)

2. Two- US Elevators, Hydraulic Passenger, Bldg. #1, D-Wing (*P5 & P6)

3. One- US Elevator, Hydraulic Surgical Cart Lift-SPD, D-Wing (*SPD Dumbwaiter)

4. Three- Dover/Smart Rise, Traction Passenger, Bldg. #1, C-Wing (*Main #1, #2, #3) Elevator (*Main #3) Is considered a “Critical Elevator” Any out of service Condition with this elevator is considered an “Emergency Callback"

5. Two- Southern Elevator/Smart Rise, Passenger, Bldg. #1, A-Wing (*P1 & P2)

6. One- Phoenix, Modular, Bldg. #50

7. VCI, Hydraulic Elevator, Bldg. #57

PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT SERVICE CODE: J059 - Maint/Repair/Rebuild of Equipment Contract Period: Option 1 POP Begin: 02-01-2025 POP End: 01-31-2026

Emergency Repairs within the scope of the Performance Work Statement and subject to approval prior to performance of work. CLIN total value not to exceed $10,000.00.

PRODUCT SERVICE CODE: J059 - Maint/Repair/Rebuild of Equipment Contract Period: Option 1 POP Begin: 02-01-2025 POP End: 01-31-2026

Perform scheduled preventive maintenance and unscheduled emergency repair to keep the equipment properly adjusted and in safe operating condition according to equipment manufacturers recommendations and current ASME/ANSIA requirements.

1. One- Nidec MCE, Hydraulic Elevator, Bldg. # 3 (Freight Elevator)

2. Two- US Elevators, Hydraulic Passenger, Bldg. #1, D-Wing (*P5 & P6)

3. One- US Elevator, Hydraulic Surgical Cart Lift-SPD, D-Wing (*SPD Dumbwaiter)

4. Three- Dover/Smart Rise, Traction Passenger, Bldg. #1, C-Wing (*Main #1, #2, #3) Elevator (*Main #3) Is considered a “Critical Elevator” Any out of service Condition with this elevator is considered an “Emergency Callback"

5. Two- Southern Elevator/Smart Rise, Passenger, Bldg. #1, A-Wing (*P1 & P2)

6. One- Phoenix, Modular, Bldg. #50

7. VCI, Hydraulic Elevator, Bldg. #57

PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT SERVICE CODE: J059 - Maint/Repair/Rebuild of Equipment Contract Period: Option 2 POP Begin: 02-01-2026 POP End: 01-31-2027

Emergency Repairs within the scope of the Performance Work Statement and subject to approval prior to performance of work. CLIN total value not to exceed $10,000.00.

PRODUCT SERVICE CODE: J059 - Maint/Repair/Rebuild of Equipment Contract Period: Option 2 POP Begin: 02-01-2026 POP End: 01-31-2027

Perform scheduled preventive maintenance and unscheduled emergency repair to keep the equipment properly adjusted and in safe operating condition according to equipment manufacturers recommendations and current ASME/ANSIA requirements.

1. One- Nidec MCE, Hydraulic Elevator, Bldg. # 3 (Freight Elevator)

2. Two- US Elevators, Hydraulic Passenger, Bldg. #1, D-Wing (*P5 & P6)

3. One- US Elevator, Hydraulic Surgical Cart Lift-SPD, D-Wing (*SPD Dumbwaiter)

4. Three- Dover/Smart Rise, Traction Passenger, Bldg. #1, C-Wing (*Main #1, #2, #3) Elevator (*Main #3) Is considered a “Critical Elevator” Any out of service Condition with this elevator is considered an “Emergency Callback"

5. Two- Southern Elevator/Smart Rise, Passenger, Bldg. #1, A-Wing (*P1 & P2)

6. One- Phoenix, Modular, Bldg. #50

7. VCI, Hydraulic Elevator, Bldg. #57

PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT SERVICE CODE: J059 - Maint/Repair/Rebuild of Equipment Contract Period: Option 3 POP Begin: 02-01-2027 POP End: 01-31-2028

Emergency Repairs within the scope of the Performance Work Statement and subject to approval prior to performance of work. CLIN total value not to exceed $10,000.00.

PRODUCT SERVICE CODE: J059 - Maint/Repair/Rebuild of Equipment Contract Period: Option 3 POP Begin: 02-01-2027 POP End: 01-31-2028

Perform scheduled preventive maintenance and unscheduled emergency repair to keep the equipment properly adjusted and in safe operating condition according to equipment manufacturers recommendations and current ASME/ANSIA requirements.

1. One- Nidec MCE, Hydraulic Elevator, Bldg. # 3 (Freight Elevator)

2. Two- US Elevators, Hydraulic Passenger, Bldg. #1, D-Wing (*P5 & P6)

3. One- US Elevator, Hydraulic Surgical Cart Lift-SPD, D-Wing (*SPD Dumbwaiter)

4. Three- Dover/Smart Rise, Traction Passenger, Bldg. #1, C-Wing (*Main #1, #2, #3) Elevator (*Main #3) Is considered a “Critical Elevator” Any out of service Condition with this elevator is considered an “Emergency Callback"

5. Two- Southern Elevator/Smart Rise, Passenger, Bldg. #1, A-Wing (*P1 & P2)

6. One- Phoenix, Modular, Bldg. #50

7. VCI, Hydraulic Elevator, Bldg. #57

PRINCIPAL NAICS CODE: 238290 - Other Building Equipment Contractors PRODUCT SERVICE CODE: J059 - Maint/Repair/Rebuild of Equipment Contract Period: Option 4 POP Begin: 02-01-2028 POP End: 01-31-2029

Emergency Repairs within the scope of the Performance Work Statement and subject to approval prior to performance of work. CLIN total value not to exceed $10,000.00.

PRODUCT SERVICE CODE: J059 - Maint/Repair/Rebuild of Equipment Contract Period: Option 4 POP Begin: 02-01-2028 POP End: 01-31-2029

B.3 PERFORMANCE WORK STATEMENT/STATEMENT OF WORK

Performance Work Statement for Elevators VA Medical Center Fayetteville NC.

1.0 SCOPE OF WORK: Vendor shall provide all labor, tools, materials, parts, equipment and supervision necessary to fully maintain, keep functional and perform regular scheduled preventive maintenance on the below referenced equipment (in 2.1.1) at the VA Medical Center, 2300 Ramsey Street, Fayetteville, NC. This will include one monthly Inspections, assistance during Semi-Annual safety inspections, completion of 5-year load test, preventive maintenance, repairs and maintenance in a manner that ensures safe and continuous operation of all listed equipment in accordance with commercial practices and manufactures specifications and recommendations (ANSI/ASME A17) and unlimited 24-hour Emergency Callback Service at no additional charge to the government.

1.1 PERIOD OF PERFORMANCE:

The period of performance will include a base year with four option years (OY):

Feb 1 2024 to Jan 31 2025 OY1: Feb 1 2025 to Jan 31 2026 OY2: Feb 1 2026 to Jan 31 2027 OY3: Feb 1 2027 to Jan 31 2028 OY4: Feb 1 2028 to Jan 31 2029

2.0 PERFORMANCE REQUIREMENTS: The Contractor Is required to perform scheduled preventive maintenance and unscheduled emergency repair to keep the equipment properly adjusted and in safe operating condition by:

2.1 All maintenance tasks shall be performed according to equipment manufacturers recommendations.

2.1.1 Equipment to be maintained (*Denotes Elevator common name):

1. One- Nidec MCE, Hydraulic Elevator, Bldg. # 3 (Freight Elevator)

2. Two- US Elevators, Hydraulic Passenger, Bldg. #1, D-Wing (*P5 & P6)

3. One- US Elevator, Hydraulic Surgical Cart Lift-SPD, D-Wing (*SPD Dumbwaiter)

4. Three- Dover/Smart Rise, Traction Passenger, Bldg. #1, C-Wing (*Main #1, #2, #3) Elevator (*Main #3) Is considered a “Critical Elevator” Any out of service Condition with this elevator is considered an “Emergency Callback"

5. Two- Southern Elevator/Smart Rise, Passenger, Bldg. #1, A-Wing (*P1 & P2)

6. One- Phoenix, Modular, Bldg. #50

7. VCI, Hydraulic Elevator, Bldg. #57

2.2 This Performance Work Statement provides for complete maintenance coverage including examinations, cleaning, painting, lubrication, adjusting, parts replacement, repairs and testing on all parts of the elevator equipment Including, but not limited to the following:

A. Machines, including worms, gears, thrust bearings, drive sheaves, drive sheave shaft bearings, brake pulleys and all other components and parts of the machine and brake;

B. Hoist and governor ropes, including tension equalization;

C. Hoist motors, including motor windings, solid state power conversion drives, motor generators, rotating elements, including commutators, brushes, brush holders and bearings and all other related components and parts;

D. Motor windings shall be treated as needed with proper Insulating compound, which has been approved by the motor manufacturer;

E. Controllers, encoders, transducers, selectors and dispatching equipment, including all relays, solid-state components, resistors, capacitors, transformers, contacts, leads, timing devices, computer devices, steel tape (or cable) and mechanical and electrical driving equipment including Variable Frequency Drives and all other related components and parts;

F. Pump units, including motors belts, sheaves or pulleys, valves, seals, mufflers, heating elements, tank, tank oil, exposed pipes, shut-off valves and all other components of the pump unit;

G. Plungers, packing, and hydraulic system oil and all above ground piping and connections;

H. Governors, governor sheave and shaft assemblies, bearings, contacts, governor jaws, car and counterweight safety mechanism, car and counterweight sheave assemblies, deflectors, 2:1 or secondary sheaves including bearings, car and counterweight buffers, car and counterweight guide rails (excluding replacement), top and bottom limit switches, governor tension sheave assembly, compensating sheave assembly, counterweight guide shoes, rollers and liners, inductors, cams and tapes and all other related components and parts;

I. Hoistway door interlocks, hoistway door hangers and rollers, bottom door gibs, door closing devices and all other related components and parts;

J. Door operators, including door drive chains, sheaves, belts, car door hangers, rollers and upthrusts, car door contacts, door protective devices, bottom door guides and all other related components and parts;

K. Refinishing of scrape marks on car or hoistway doors if caused by improper adjustment of the doors or associated equipment;

L. Load-weighing equipment, car frames, platforms, elevator car roller guides and all other components and parts;

M. Alarm bells, emergency stop switches, emergency car lights and batteries and all other related components and parts;

N. Car fans or exhaust blower, car and corridor signals and fixtures including lights, pushbuttons, contact assemblies, key switches, dials, voice annunciation systems, read-out Indicators and audible signaling devices;

O. Car, hoistway and machine room wiring including traveling cables;

P. All operating features and functions, including firefighters service, emergency power operation and Independent Service, Including the operating switches for those features and functions.

2.2.1 PERFORMANCE CRITERIA:

The following performance criteria shall apply:

A. Flight Time is the elapsed time in seconds from brake open to brake close on a one (1) floor run of approximately 12'0" and/or elevator starting after the Interlock circuit is made and elevator stops at the next landing.

B. Cycle Time is the elapsed time in seconds from car doors starting to close until the doors are three quarters open at the next landing on a one (1) floor run of approximately 12'0".

C. Door Open Time is the elapsed time in seconds from the time the car doors start to open after arriving at a landing until they are fully open.

D. Door Close Time Is the elapsed time in seconds from the time the car doors start to close after a call is initiated until they are fully closed with the interlock engaged. This must not exceed requirements as set forth in ASME/ANSIA17.1, Rule 112.3 Safety Code for Elevators and Escalators, latest edition. Closing Time will vary slightly depending upon door opening width and weight of the doors.

E. Door closing force must not exceed the requirement of 30 pounds as set forth in ASME/ANSI A17.1 Safety Code for Elevators and Escalators, latest edition. This is tested by stalling the dosing car door in high speed and applying a spring pressure gauge against the leading edge of the door and reading the amount of pressure the door exerts to continue closing.

2.3 MAINTENANCE SCHEDULING:

2.3.1 All preventive maintenance performed by the Contractor shall be scheduled by elevator prior to commencement of the contract and subject to final approval of the Owner/Agent. Minimum preventive maintenance frequency visits shall be monthly.

2.3.2 The preventive maintenance schedule, as prepared by the Contractor, shall show building name, elevator serial numbers, examination frequency, and examination hours and be keyed to a preventive maintenance schedule prepared for the specific equipment covered by this SPECIFICATION.

2.3.3 Maintenance schedules shall be permanently located in the equipment rooms for each elevator. The schedules shall be accessible to the Owner/Agent for monitoring. Schedules shall be maintained by indicating the work performed, signature of the mechanic performing the work and dated the day the work was performed.

2.3.4 Removal of elevators from service shall be coordinated with and approved by the Owner/Agent. To the extent possible all preventive maintenance that requires removal of elevator from service shall be scheduled during off peak hours of building operation. No elevator shad be taken out of service during the normal business day without prior notification to the Owner/Agent except under emergency conditions. Contractor shall not remove from service more than one elevator at a time in any bank of elevators (except in emergencies). Emergency circumstances are understood to be those which pose imminent possibility of equipment damage or passenger Injury as judged by the Contractor’s employees. Elevators taken out of service shall be identified by placing signage at every floor indicating elevator is out of service. Signs shall be removed after service Is restored.

2.3.5 The Contractor shall examine the equipment at regular intervals sufficient to preserve the life of the equipment.

2.3.6 When, as a result of a Contractor examination, corrective action is determined to be the responsibility of the Contractor, the Contractor shall proceed Immediately to provide replacements, repairs, and corrections.

2.3.7 When such work is determined not to be the Contractor's responsibility, a written report signed by the Contractor, shall be delivered to the Owner/Agent. If the Owner/Agent disagrees with the Contractor's determination, Owner/Agent and Contractor shall use their best efforts to resolve the disagreement in a manner mutually agreeable to the parties.

2.3.8 Items of an emergency nature shall be communicated by the Contractor to the Owner/Agent immediately and followed up in written form.

2.4 PREVENTATIVE MAINTENANCE TASK PERFORMANCE:

2.4.1 The Contractor shall lubricate all moving parts of the equipment. Lubricants shall be applied at intervals recommended by the equipment manufacturer or as dictated through use of the equipment. All lubricants shall be suitable for the purpose intended and shall meet or exceed the minimum requirements specified by the manufacturer of the equipment to which the lubricant is applied. All lubricants shall be stored in approved containers.

2.4.2 The Contractor shall drain and flush machine gear cases, door operators (where applicable) and bearing oil reservoirs annually and refill with the proper type and grade of oil.

2.4.3 The Contractor shall make the necessary equipment adjustments when the operation of the equipment varies from its normal designed performance standards.

2.4.4 The Contractor, shall make all adjustments with appropriate tools and instruments. Adjustments shall be made at regular intervals to maintain the elevator in optimum operating condition.

2.4.5 Discovery of parts or assemblies that have worn (or otherwise deteriorated) beyond normal adjustment limits shall be replaced.

2.4.6 The Contractor shall replace all items covered under the Contract during the course of scheduled preventive maintenance. A replacement shall be made to prevent an unscheduled elevator shutdown and to ensure the continued normal operations of the elevator. Replacements shall be made to extend the useful life of the elevator.

2.4.7 GEARED & GEARLESS PASSENGER ELEVATOR AND SERVICE:

A. Each visit:

• The Contractor shall ride each elevator and observe performance, leveling, floor stops, door opening and closing operation and noise.

• The Contractor shall test safety edges, photo eyes, detectors, door open buttons, and alarm bell.

• The Contractor shall check for proper car and hall button operation and all Indicator illuminations and lantern operations.

B. Monthly:

• The Contractor shall clean and inspect machine, controller, selector, motor, motor generator/SCR and governor.

• The Contractor shall clean and inspect car top, operating switches, door operator and controls, car door hangers, gibs, detectors and/or photo eyes and safety edges. Lubricate and adjust door operator and door accessory equipment.

• The Contractor shall clean and inspect hoistway door hangers, interlocks, linkage, pick up assembly, door gibs, non-vision wing and hoistway switches.

• The Contractor shall clean and Inspect governor tension sheave, car and counterweight buffers, compensating sheave assembly. Clean pit and check safety plank and travel cable loops.

• The Contractor shall clean machine room, check commutators and brushes, clean and adjust controller and selector contacts and relays.

• The Contractor shall check car and hall fixture lamps, leveling and floor stops, alarm bell and emergency stop, inspect travel cable.

• The Contractor shall inspect rope shackles, car and counterweight guides, TM and Slow Down switches, adjust and lubricate as required, check emergency light.

• The Contractor shall check and adjust brake. Inspect and lubricate pivot pins.

• The Contractor shall clean and adjust controller and selector components including contacts, relays and timers. Check transformers and rectifiers. Vacuum or brush all controller and selector parts.

• The Contractor shall check out complete safety circuit.

• The Contractor shall check selector cables and/or tapes. Lubricate selector drive worm. Inspect selector drive.

• The Contractor shall clean, inspect and lubricate governor linkage.

• The Contractor shall Inspect, rotate and equalize hoist cables. Inspect cable shackles and fastenings.

• The Contractor shall check adjustment of roller/slide car and counterweight guides. Check bearings/liners and fastenings.

• The Contractor shall Inspect TM, slowdown, leveling and/or limit switches.

• The Contractor shall clean and inspect all car and hoistway door contacts and interlocks.

• The Contractor shall check door dosing force. Check car and hoistway hangar rollers and adjust up thrusts.

• The Contractor shall inspect door operator bearings and cams.

• The Contractor shall clean and Inspect governor tail sheave, compensating sheaves, compensation ropes and hitches and/or compensating chains, guides and hitches.

• The Contractor shall clean and inspect car and counterweight buffers. Check buffer oil level and operation.

• The Contractor shall check control and main line fuses, voltage readings, motor and motor generator wire connections, overloads, armature clearance and brake cores.

• The Contractor shall check motor overload devices, resistor and resistance connector

• The Contractor shall check car safety mechanism and governor rope hitch.

C. Annually:

• The Contractor shall drop brake shoes, clean, lubricate and adjust. Flush and replace worm gear oil.

• The Contractor shall check all controller and selector terminals. Check and clean all fuse holders.

• The Contractor shall check car frame, overhead, car and counterweight sheaves, sills and pit.

• The Contractor shall annual lubrication of motor, motor generator and machine bearing deflector, compound and compensating sheaves and governor tension sheave bearing Check all fastenings.

• The Contractor shall annual car safety test. Clean, inspect and lubricate governor and safety mechanisms. Check buffer oil level.

• The Contractor shall adjust motor control and perform logic systems operation check.

• The Contractor shall clean hoist way and hoist way equipment including guide rails, counterweights, hoist way door hangars, interlocks, closers, headers and related devices. Check all fastenings on guide rails, brackets and entrances. Check traveling cables.

D. Five Years:

• The Contractor shall perform full load governor, safety and buffer test.

2.5 REPLACEMENT PARTS:

2.5.1 The Contractor shall be required to furnish metal cabinets with a supply of spare parts sufficient for normal maintenance and repair of the elevators/escalators. The replacement parts maintained on the job shall be adequate to perform an effective preventive maintenance program. A metal can, and self-closing lid shall also be provided in each machine room for the storage of oily rags.

2.5.2 Motors, armatures, field coils, and any other major component shall be delivered to the job site within two (2) days of known requirement.

2.5.3 Used parts or parts that are not equal to or better than genuine manufacturer's parts are not acceptable and shall not be used by the Contractor during the performance of this contract.

2.6 REPAIRS:

2.6.1 NORMAL WEAR AND TEAR: The Contractor shall make all repairs to elevator components covered by this contract. The Contractor shall make all repairs, which become necessary due to normal wear and use of the elevator systems. The Contractor shall be solely responsible for all cost for labor, materials, expenses and supplies, which occur as a result of the stated repair.

2.6.2 OWNER/AGENT DAMAGE ABUSE REPAIRS: Repairs which are not normal due to normal wear and tear that are obviously damaged by elevator passenger e.g., door track bent due to cart ramming the door shall be brought to the attention of the COR or representative for approval then repaired and billed as damage/abuse and paid by line Item designated as damage abuse for NTE $10,000.00 per year without a contract modification.

2.6.3 THE CONTRACTOR SHALL NOT BE RESPONSIBLE FOR THE FOLLOWING:

A. Repairs required because of negligence, accident or misuse of the equipment by anyone other than the Contractor, his employees, subcontractors, servants or agents, or other causes beyond the Contractors control except ordinary wear and tear.

B. Performing safety test(s) or installing new attachments on the elevators when recommended by Insurance companies or governmental authorities.

2.7 PERFORMANCE OF PERIODIC TEST(S):

2.7.1 The Contractor shall perform periodic Safety Test(s) of the elevator components. The periodic test(s) shall be conducted in strict accordance with standards and procedures stated in ASM&ANSI A17.1, Safety Code for Elevators and Escalators. latest edition. Test results shall be recorded on forms supplied by the Contractor and acceptable to the Owner/Agent. Upon completion of test(s), copies shall be submitted to the Owner/Agent signed by the elevator mechanic who performed the test(s) and an authorized representative of the Contractor.

2.7.2 The Contractor shall perform the testing of the firemen’s emergency operation and emergency power operation in accordance with ASME/ANSI A17.1. These tests are to be scheduled by the Owner/Agent during regular hours at the frequency required by code.

2.7.3 Inspections performed by city, county, state, or federal government and/or Insurance agencies or representatives are not Included In this Performance Work Statement and shall not be considered as performance of periodic test(s).

2.8 CALLBACK SERVICE:

2.8.1 For the purposes of this Performance Work Statement, a callback Is a request from the Owner/Agent to the Contractor requesting the Contractor to go to a specific elevator/escalator to correct any problem and/or condition which needs attention before the Contractor's next scheduled preventive maintenance visit.

2.8.2 NON-EMERGENCY CALLBACK: The Contractor shall respond to any callback within a minimum of one (1) hour from the time in which a non-emergency callback was reported to the Contractor.

2.8.3 EMERGENCY CALLBACK: For emergency callbacks such as entrapments or issues with Main Elevator #3, the Contractor shall respond within a minimum of thirty (30) minutes from the time the emergency was reported to the Contractor.

2.8.4 Once repairs are completed, the Contractor shall prepare and submit a Repair Service Report to the COR within five (5) calendar days after completion of all repair work. The Repair Service Report should include at minimum the name of the Government representative who contacted the Contractor, the date and time contacted, the name of the Government representative who authorized the repair(s), the start and end date of the repair, a description of service rendered to correct the problem, and itemized cost of Contractor effort for performing repairs.

3.0 CONTRACTOR COMPETENCE AND QUALIFICATIONS:

3.1 In accordance with the Code, maintenance, repairs, or replacements are to be performed only by persons* trained to perform these operations on the equipment.

4.0 GENERAL INFORMATION:

4.1 Normal business hours are 8:00 a.m. to 4:30 p.m., Monday through Friday *. The following Federal holidays as established in 5 U.S.C. 6103 are recognized as such and the facility shall be closed •*:

New Year’s Day Birthday of Martin Luther King, Jr.

Washington's Birthday (President's Day) Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

* Please note that the Monday through Friday performance schedule is considered typical. When a Federal holiday falls on a non-workday (Saturday or Sunday) the holiday is usually observed on Friday (for holidays on Saturday) or Monday (for holidays on Sunday) and the facility shall be closed.

** Any other day designated by Federal law, Executive Order, or Presidential Proclamation shall be considered as “normal business hours’ unless otherwise determined by the facility, agency, or any designee of such entity. Performance requirements) for other designated days shall be determined upon notification to the Contracting Officer and will be provided to the Contractor as soon as possible.

4.2 The Contractor's personnel shall check In with the Owner/Agent’s representative (Fayetteville VA Boiler Plant) and sign in logbook prior to commencing work and check out after completing the work. This requirement applies to regular maintenance, repair and callbacks. At time of check-in, Owner/Agent’s representative shall provide Contractor's personnel with a list of any reported problems requiring the Contractor’s attention.

4.3 A time sheet or ticket shall be submitted to the Owner/Agent for approval within twenty-four (24) hours of servicing or repairing an elevator unit The time sheet or ticket shall include the date the work was performed, the time of day the work started and finished and the building name and elevator/escalator number.

4.4 The Contractor shall maintain employee safety as one of its most Important concerns. The Contractor shall provide employees with information and supplies necessary to comply with the Occupational Safety and Health Act (OSHA) and procedures stated in the Elevator Industry Field Employees’ Safety Handbook. The Contractor shall conduct regular and systematic safety meetings with employees to discuss new procedures and improve on safety awareness.

5.0 PERFORMANCE CONFERENCES AND REPORTS:

5.1 At the end of each ninety (90) day period, the Contractor shall meet with the Owner/Agent to review performance and schedule major repairs contemplated during the next ninety (90) day period. The Contractor shall submit to Owner/Agent written performance reports at the end of each six (6) month period. The Contractor shall submit, when applicable, any written recommendations related to safety issues, new attachments, etc. The Contractor's supervisory personnel shall be available at all times to report to and confer with Owner/Agent. The Contractor shall submit to the Owner/Agent such records and reports as may be identified in this Performance Work Statement or such other records and reports as Owner/Agent may require.

5.2 The Contractor shall have a Supervisor regularly conduct a field audit of the performance of Contractor’s field personnel. The Contractor shall semi-annually survey all equipment covered by this Contract and compliance to the requirements of the Contract.

5.3 The Contractor shall accompany the government during semi-annual elevator inspections conducted by another inspector. The Contractor will be notified by the VA Medical Center approximately 48 hours in advance of Inspection date. A copy of the Inspection report will be provided to the contractor. Contractor shall have thirty (30) days from receipt of report to correct deficiencies unless the deficiency Is determined to be critical by Contracting Officer Representative Inspector.

5.4 The Contractor shall supply the Owner/Agent 2 ea. sets of keys for each elevator and associated equipment to include emergency service access doors. One will be located in the Engineering office and one In the VA Police Service.

5.5 On all elevator shutdowns Involving passenger entrapments, a comprehensive report shall be prepared and submitted to the Owner/Agent within 24 hours of the entrapment The report shall include building location, elevator identification, date and time of entrapment, time entrapped passengers were released, cause of entrapment and corrective action taken by the Contractor.

5.6 UNSATISFACTORY PERFORMANCE: The Contractor shall perform repair service on any deficiencies or unsatisfactory items identified during routine Government Inspections within three (3) days of being notified.

6.0 RECORDKEEPING:

A complete log must be kept that contains records of all maintenance, adjustments, repairs, replacement, etc., performed on the elevator. The log must include the dates, names of participating personnel, and description of tasks performed, including tests and inspections, reports, trouble calls, corrective action, recommendations, or any other incidents related to the elevator.

Manufacturer's data and drawings for the elevator equipment shall be accessible and maintained to reflect the current state of the equipment. Important data such as manufacturer names, part numbers, serial numbers, sizes, and types shall be readily accessible. Any pertinent service bulletins shall also be kept.

Checklists for the scheduled preventive maintenance tasks shall be developed and utilized in the performance of this contract to ensure maintenance tasks are completed.

7.0 CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (CPARS)

(a) FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The Department of Veterans Affairs has implemented use of the Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15

(b) The past performance evaluation process Is a totally paperless process using CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available in the Past Performance Information Retrieval System (PPIRS) for Government use in evaluating past performance as part of a source selection action.

(c) Please furnish the Contracting Officer with the name, position title, phone number, and email address for each person designated to have access to your firm’s past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official. The report information must be protected as source selection sensitive information not releasable to the public.

(d) When your Contractor Representative (Past Performance Points of Contact) are registered in CPARS, they will receive an automatically generated email with detailed login Instructions. Further details, system requirements, and training Information for CPARS are available at www.cpars.gov. The CPARS User Manual, registration for online training for Contractor Representatives may be found at this site.

(e) Within 60 days after the end of a performance period, the Contracting Officer will complete an interim or final past performance evaluation and the report will be accessible at

(f) The following guidelines apply concerning your use of the past performance evaluation:

(1) Protect the evaluation as "source selection information." After review, transit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the Contracting Officer for instructions.

(2) Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

(3) Prohibit the use of or reference to evaluation data for advertising, promotional material, preaward surveys, responsibility determination, production readiness reviews, or other similar purposes.

(g) If you wish to discuss a past performance evaluation, you should request a meeting in writing to the Contracting Officer no later than seven days following your receipt of the evaluation. The meeting will be held in person or via telephone or other means during your 30- day review period.

(h) A copy of the completed past performance evaluation will be available in CPARS for your viewing and for Government use supporting source selection actions after it has been completed.

7.0 BACKGROUND INVESTIGATIONS

A full background check is not required for this position; however, all contract employees must bring photo identification.

8.0 BILLING AND PAYMENT

The contractor shall submit payment requests in electronic form via VA’s Electronic Invoice Presentment and Payment System utilizing http://www.tungsten-network.com/customer-campaigns/veterans-affairs/.

Invoices shall be submitted monthly in arrears. The following information must be included on all submitted invoices. Invoices submitted without the following information may be rejected for payment. Invoices shall include at a minimum:

Date of Service

9.0 CONTRACT ADMINISTRATION

Notwithstanding the Contractor's responsibility for total management during the performance of this contract, the administration of the contract will require maximum coordination between the Government and the Contractor.

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements of this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitments or issue changes that shall affect price, quantity or quality of performance of this contract.

In the event the contractor effects any such change at the direction of any person other than the contracting officer without authority, no adjustment shall be made in the contract price to cover an increase in costs incurred as a result thereof.

Points of Contact

Contracting Officer Daniel Spaulding 100 Emancipation Drive Building 27 Hampton, VA 23667 757-315-3964 daniel.spaulding@va.gov

Contract Specialist Vicki Warner Contractor 100 Emancipation Drive Building 27 Hampton, VA 23667 vicki.warner@va.gov

Contracting Officer Representative (COR) Randall James Fayetteville VAMC 910-488-2120 x7567 randall.james1@va.gov

36C24624Q0003

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SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

(End of Clause) ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of Clause)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

C.4 52.232-19 AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR (APR 1984)

Funds are not presently available for performance under this contract beyond . The Government's obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond , until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer.

(End of Clause)

C.5 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

The Contracting Officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally monitor the work to be performed under this contract. Such designation will be in writing and will define the scope and limitation of the designee’s authority. A copy of the designation letter shall be furnished to the Contractor.

(End of Clause)

C.6 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

The Contractor shall not make reference in its commercial advertising to Department of Veterans Affairs contracts in a manner that states or implies the Department of Veterans Affairs approves or endorses the Contractor’s products or services or considers the Contractor’s products or services superior to other products or services.

(End of Clause) C.7 VAAR 852.208-71 SERVICE-DISABLED VETERAN-OWNED AND VETERAN-OWNED SMALL BUSINESS EVALUATION FACTOR COMMITMENTS-ORDERS AND BPAS (JAN 2023) (DEVIATION)

(a) The Contractor agrees, if selected on the basis of having certified service-disabled veteran-owned small business (SDVOSB) or veteran-owned small business (VOSB) status (see 13 CFR 128), to comply with the eligibility requirements in subpart 819.70, including the limitation on subcontracting…