36C24623Q0804 0004.docx

Amendment 0004 / RFQ 36C24623Q0804

AMENDMENT 0004

RFQ 36C24623Q0804

Amendment 0004 / RFQ 36C24623Q0804

GROUNDS MAINTENANCE AND LANDSCAPE SERVICES

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667 Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667 To all Offerors/Bidders

36C24623Q0804 05-22-2023

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to: 3:30 pme, 22 June 2023 Purpose of this Amendment is to extend closing date and provide answers to questions as follows:

Date for receipt of quotes is hereby extended to 3:30 pme, 27 June 2023.

See attached pages for questions and answers.

Q.1 Can you provide the current contract holder and their current contracted price?

A.1 Service is not contracted out. Service is being provided in house by VA personnel.

Q.2 Are we required to be certified as a SDVOSB in order to submit a bid?

A.2 Yes, Company must be a verified SDVOSB in SBA VetCert at time of quote submission and at time of award.

Q.3 If not, can our subcontractor fulfill this requirement?

A.3 A subcontractor may be used, but within the limitation of subcontracting clause.

Q.4 The price schedule has a unit of measure of “lo”. What is this UOM?

A.4 Lot

Q.5 Paragraph 4.h uses the term “visits”. What is this defined as? Does the Government expect the Contractor to mobilize twice for each month the service is to be performed regardless of the effectiveness of the first mobilization?

A.5 Paragraph 4.h lists the number of visits.

Q.6 The price schedule does not seem to have a line item for the herbicide applications (paragraph 4.h).

Will additional lines be added to the price schedule? The cost for herbicides is not equivalent to fertilizers.

A.6 CLIN 0009/1009/2009/3009 and 4009 are added for herbicide. See updated B.2 Schedule of Service below.

Q.7 With regard to all “Unscheduled Services” (CLINS 0008AA-0008AT and for all option years), are unit price amounts only to be entered into the column labeled: “Unit Price” or are these numbers also added to the “Total Price” column (darkened gray throughout the unscheduled CLINs)?

A.7 Only the Unit Price column is to be completed.

Q.8 Regarding CLIN 0004 Courtyard Maintenance – (page 18 of the solicitation, Paragraph k, Courtyard/Courtyard PODS Maintenance:) Should all costs associated with compliance with the “Special Note” (regarding work in Bldg. 148, i.e. removal of all trees with crane or other appropriate means) be included in the pricing of CLIN 0004 of the Base Year?

A.8 Yes

Q.9 What is the prescribed maintenance of CLIN 0004 Courtyard? (There is no guidance listed in the Performance Work Statement under the section Specific Requirements, 1) Schedule Services, paragraph k) A.9 Below are the specifics for the Courtyard.

1. Details specific to all courtyards:

A. Listed in Specific Requirements 1-3 to include Note 1 and Note 2

2. Details specific to Courtyards Building 148 Domiciliary Pods A,B,C, D A. Listed in Specific Requirements 1-3 to include Note 1 and Note 2 B. Under Specific Requirements K (Special Note) Special Note: Initial Maintenance of the Domiciliary Courtyards PODS in building 148 will require all trees to be removed from these courtyard pods via crane or other appropriate means. Crane use will need a Crane Permit to operate on the facility grounds. All sidewalk and walkways inside the Domiciliary Courtyards building 148 will be repaired. All damaged or rotten benches, pergolas, or wood landscaping structures are to be removed not replaced. All work shall be accomplished to industry standards and compliant with all current CODE requirements (Life Safety, NFPA, Electrical and Building). All Dept. of Veteran Affairs, Federal regulations and codes shall be complied with.

Q.10 Regarding CLIN 0006 (Fertilization): No guidance is given under “Specific Requirements -Scheduled Services” (Pages 15-18 of the solicitation). Please provide guidance on CLIN 0006 Requirements.

A.10 See reference page 19.

Q.11 On page 18 of the solicitation, under “unscheduled Services”, it lists numerous sub-tasks (paragraphs a-n). In reference to the bid schedule (Unscheduled Services – CLINs 0008) does not require pricing for all items specifically mentioned in this section of the solicitation (for example, Fertilization, lime, weed control, canopy maintenance, herbicide…). Please provide guidance.

A.11 Reference page 19, paragraph E and F

Q.12 Please provide guidance on where to find the “summary of the types and quantities of vegetation” referenced in Specific Requirements, para 1 (b) on page 15 (Not included with the VAMC Hampton map attachment).

A.12 Not provided. A Site Visit was available.

Q.13 In preparing our proposal we have visited this site. Clin 0007 Special Annual Maintenance Areas, that correlates to page 18 of the solicitation Item 2. states “Special Annual Maintenance Areas.

Maintenance on these areas (ie. Storm water management areas (near Building 14) fence lines east, West and north) will be performed one (1) time in the FYI first quarter (Sep-Oct).” In looking at the area it is very clear that these areas have not been maintained in over 20 years with mature trees growing in the area and vines entangled in the fence. The solicitation implies that these areas were maintained in past years using the words “Annual Maintenance” which is obvious not the case. Are we to price the clean up to bring the area into a maintenance standard in our proposal?

A.13 Yes

Q.14 Please confirm there is no snow removal or snow removal chemical applications included in the SOW for this procurement.

A.14 No snow removal service is in this requirement.

B.2 SCHEDULE OF SERVICE

Service for grounds maintenance and landscaping services at the Hampton VA Medical Center, 100 Emancipation Dr, Hampton, Virginia. Scheduled Services, CLINs 001 through 007, are all Fixed-Price quantities for the Scheduled Items listed below. CLIN 008 is for Unscheduled Services. The Government may or may not request Unscheduled Services from the contractor over the life of the contract. When the COR requires an Unscheduled Item, the service(s) will be based on the unit price, and cost proposal that provide for the Unscheduled service (See PWS 4. Unscheduled services).

NAICS 561730 / FSC S208

BASE YEAR: 1 July 2023 through 30 June 2024

Plant Bed Maintenance (Cultivation, weeding and mulching of shrubs, hedges, and beds)

Routine Pruning (Hedge rows, and ornamental trees)

Sprout Growth Maintenance (All Trees)

Sq Ft

acre ea

0008AO

New Tree Maintenance

Total Estimated Cost of Base Year:

OPTION YEAR 1: 1 July 2024 through 30 June 2025

Plant Bed Maintenance (Cultivation, weeding and mulching of shrubs, hedges, and beds)

Routine Pruning (Hedge rows, and ornamental trees)

Sprout Growth Maintenance (All Trees)

acre

1008AO

Total Estimated Cost of Option Year 1:

OPTION YEAR 2: 1 July 2025 through 30 June 2026

Plant Bed Maintenance (Cultivation, weeding and mulching of shrubs, hedges, and beds)

Routine Pruning (Hedge rows, and ornamental trees)

Sprout Growth Maintenance (All Trees)

acre

2008AO

Total Estimated Cost of Option Year 2:

OPTION YEAR 3: 1 July 2026 through 30 June 2027

Plant Bed Maintenance (Cultivation, weeding and mulching of shrubs, hedges, and beds)

Routine Pruning (Hedge rows, and ornamental trees)

Sprout Growth Maintenance (All Trees)

acre

3008AO

Total Estimated Cost of Option Year 3:

OPTION YEAR 4: 1 July 2027 through 30 June 2028

Plant Bed Maintenance (Cultivation, weeding and mulching of shrubs, hedges, and beds)

Routine Pruning (Hedge rows, and ornamental trees)

Sprout Growth Maintenance (All Trees)

acre

4008AO

Total Estimated Cost of Option Year 4:

Total Estimated Cost of Base and Four Option Years: $_______________