36C24623Q0800 0001.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton

VA

23667 Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton

VA

23667 To all Offerors/Bidders

36C24623Q0800 05-26-2023

X X X

6/22/2023 12PM ET.

See CONTINUATION Page X THE PURPOSE OF THIS AMENDMENT IS TO EXTEND THE DEADLINE FORQUOTE SUBMISSION, PROVIDE OFFEROR QUESTIONS AND GOVERNMENT ANSWERS,UPDATE THE PERFORMANCE WORK STATEMENT (PWS) AT B.3, AND UPDATE THE WAGE DETERMINATION AT SECTION D.1.

a. THE DEADLINE FOR OFFERORS TO SUBMIT QUOTES IS HEREBY EXTENDED FROM 12PM 6/14/2023 TO 12PM 6/22/2023.

b. PLEASE SEE ATTACHED OFFEREOR QUESTIONS AND GOVERNMENT ANSWERS TO THE SOLICITATION ON PAGE 2.

c. PLEASE SEE ATTACHED UPDATED PERFORMANCE WORK STATEMENT (PWS) B.3 ON PAGE 3.

d. PLEASE SEE UPDATED WAGE DETERMINATION D.1 FOR ASHEVILLE IS ATTACHED ON PAGE 6.

THERE ARE NO OTHER CHANGES TO THE SOLICITATION AS A RESULT OF THIS AMENDMENT.

Harold McQuillia Contracting Officer

CONTINUATION PAGE

JANITORIAL SERVICES ASHEVILLE VAMC 36C24623Q0800 QUESTIONS

1. Will the contractor be required to only clean the main hospital area to include any administrative offices, or will patient rooms be included? Contractor will be required to clean aforementioned areas, schedule will vary and, in most cases, determined daily.

2. What is the total square foot of the facility and/or cleaning areas within the solicitation that is allocated for cleaning? Total square footage 628,834 gsf.

3. What are the current consumables that are used and will it be the responsibility of the contractor to purchase. VA Asheville will provide all consumable products.

4. Will you be able to provide the number of sanitizer stations and if gel or foam is required? Yes, I will be able to provide the number when requested, all are foam.

5. What was the award of the last contract for this facility?

N/A.

6. Who is the incumbent?

No incumbent.

7. What is the current contract value including all option years? The current contract does not resemble the contract being requested. The statement of work/requirement cannot be compared.

8. Is there a square foot breakdown of flooring by type? No.

9. Is there a breakdown of bathroom fixtures, etc.? No.

10. The Performance Work Statement states there are two (2) 8-hr shifts Monday to Friday and Sunday to Thursday, do we need to have the number of people mentioned in the PWS during each shift, or do we have the option to establish our own number of personnel to complete the tasks? Work shifts and hours are as stated in the statement of work.

11. Will you require the incoming company to pick up incumbent personnel or will you be looking for an entire new team to service the facility?

No incumbent.

12. Has the scope of work changed since last posted or has it remained the same for Janitorial responsibilities and number of personnel required? Statement of work has not changed.

13. Will the contracted employees be expected to work Federal Holidays? No.

14. Will storage areas be provided for equipment and supplies? Yes

15. Will an office for key personnel be available on-site? Key personnel offices will be available upon request.

16. Pg. 37, Section D.1: The solicitation states that the DOL Wage Determination No. is for Richmond, VA (Wage Determination 2015-4331). Please confirm that this is correct.

Asheville Wage determination will be used.

17. Pg. 45, Section D – Technical/Management Approach: The solicitation states that the “Technical Volume shall not exceed twenty-five (25) pages.” Does that maximum page requirement pertain only to Section D?

That maximum page requirement applies to the technical section of the proposal.

18. Do we provide all necessary labor, supervision, supplies, materials, and equipment?

Yes.

19. Will there be a phase in period, after contract award? If yes, what is the phase in period? Standard start up time, within 30 days after award.

20. Is COVID-19 Cleaning, Sanitation and Disinfectant processes required within the facilities during the regular cleaning? Yes.

21. Are there Janitorial closets at each location and on each floor, if so, does these closets have sinks and mop cleaning areas built in? Yes 99% of them.

22. Can the government estimate the number of windows, sizes, and height? If requested.

23. Are there any specific qualifications required for the key personnel? Are any certifications required for all staff? Yes, all housekeeping aids, housekeeping supervisors, housekeeping laborers, housekeeping leads are required to be CHEST Certified. Our housekeeping laborers are required to be CSCT trained.

B.3 PERFORMANCE WORK STATEMENT (PWS)

1. SCOPE OF WORK:

The Contractor shall provide Janitorial Services for the Western North Carolina VA Health Care System (WNCVAHCS), located at 1100 Tunnel Road, Asheville, NC 28805. The Contractor shall provide all necessary labor, supervision, supplies, materials, and equipment as specified herein to perform janitorial services at Building 47 (Main Hospital), Building 62, 15, 14, 70, 73, 2, 3,4,5,6,7 and 9. The Government anticipates that additional areas may require the janitorial services described in this Statement of Work as the VA responds to changing mission requirements over time. When requested by the facility and communicated to the Contractor to obtain a price quote for any additional area, a contract modification shall be issued by the Contracting Officer, both parties shall agree/sign the modification prior to any additional services being added and/or services being performed.

2. HOURS OF SERVICES:

The Contractor shall provide janitorial services seven days a week NOT including Federal Holidays. Work shifts shall be established by the COR not to exceed eight (8) hours per day. Contractor personnel shall be required to work five (5) days per week, which may include weekends, in eight (8) hour shifts within a twenty-four (24) hour period. The Contracting Officer (CO) must approve the use of services outside the scheduled eight (8) hour shifts prior to the work being performed.

4. REQUIREMENT FOR CONTRACTOR PERSONNEL AND THEIR DUTIES:

To accomplish the work required the Contractor shall provide one (1) Project Manager/Supervisor (Morning) and one (1) Supervisor (late afternoon/evening) and Fifteen (15) Contractor employees for a total of seven-teen (17) Contractor employees. The Contractor shall provide English language speaking personnel.

One (1) Project Manager/Supervisor shall be available Monday through Friday from 07:00 am to 3:30 pm and one (1) Supervisor shall be available Sunday through Thursday from 2:30 pm to 11:00 pm. However, the COR has the right to transfer the Project Manager/Supervisor to other shifts when needed for meetings or supervisor coverage of their janitorial staff.

Working hours shall be as follows or as assigned by the COR:

The following are the shifts and the fifteen (15) Contractor employees required.

Interior Qty Schedule 07:00 am – 3:30 pm Mon – Fri Qty. 5 *1 of the 5 a Project Manager/Supervisor 10:00 am– 6:30 pm Mon - Fri Qty. 4 2:30 pm – 11:00 pm Sun – Thurs Qty. 4 *1 of the 4 a supervisor 2:30 pm - 11:00 pm Mon – Fri Qty. 4 (Floor Tech’s) The Contractor shall be responsible for providing fully trained staff. The Contractor shall provide certification of training within one (1) week of bringing on any new employees. The training shall include equipment, hospital safety procedures and biohazards waste handling. The Contractor shall provide a list of housekeeping leads to include names and phone numbers that shall provide coverage when the Project Manager and/or Supervisor is not available.

5. GENERAL CLEANING SERVICES:

The Contractor shall perform the following services as part of the daily cleaning for all areas of the hospital including common areas. The Contractor shall use aseptic cleaning techniques per the Joint Commission Guidelines found at https://www.jointcommission.org/assets/1/6/CLABSI_Toolkit_Glossary.pdf which is incorporated herein by reference. The Contractor shall perform the following tasks:

Maintain Floors: All floors, except carpeted areas, shall be swept, dust mopped, and damp mopped daily. Floors shall be buffed to ensure all floors maintain a uniform, glossy appearance that is free from dirt, debris, dust, scuff marks, heel marks, other stains.

Remove Trash: All trash containers shall be emptied and returned to their initial location. Boxes, cans, or paper placed near a trash receptacle and marked TRASH” shall be removed. Any obviously soiled or torn plastic trash receptacle liners shall be replaced. The trash shall be deposited in the nearest outside trash collection container. Trash receptacles shall be left clean, free of foreign matter, and free of odors.

Sinks and other plumbing fixtures: Completely clean, disinfect with the use of Environmental Protection Agency (EPA)-approved hospital grade germicidal detergent, and polish dry all surfaces of sinks and plumbing fixtures. After cleaning, receptacles shall be free of deposits, dirt, streaks, and odors.

Interior Glass/Mirrors: Clean all interior glass, including glass in doors, partitions, walls, display cases, directory boards, etc. After glass cleaning, there shall be no traces of film, dirt, streaks, smudges, water, or other foreign matter.

Carpets: Vacuum carpeted areas, including area and throw rugs. After daily vacuuming, the carpeted area shall be free of all visible dirt, debris, litter, and other foreign matter. Any spots shall be removed by carpet manufacturer’s approved methods, as soon as noticed. All tears, burns, and raveling shall be brought to the attention of the Contracting Officer’s Representative (COR) or his/her designee.

Floor Mats: Vacuum and clean interior and exterior floor mats. After vacuuming or cleaning, mats shall be free of all visible lint, litter, soil, and other foreign matter. Soil and moisture underneath mats shall be removed, and mats returned to their normal location.

General Spot Cleaning of all surfaces: Spot cleaning includes removing or cleaning smudges, fingerprints, marks, streaks, and spills, from washable surfaces of all walls, partitions, vents, grillwork, doors, door guards, door handles, push bars, kickplates, light switches, temperature controls, and fixtures. After spot cleaning, the surface shall have a clean, uniform appearance, free of streaks, spots, and other evidence of soil.

General Dusting: All horizontal surfaces shall be dusted or cleaned to eliminate dust collection, including floors, vents, empty shelves, door/window frames, above/below base of equipment.

Drinking Fountains: Clean and disinfect all drinking fountains including porcelain and polished metal surfaces, including the orifices and drain, as well as exterior surfaces of fountain. Drinking fountains shall be free of streaks, stains, spots, smudges, scale, and other obvious soil. Rags, cloths, sponges, or other materials used to wipe down other surfaces shall not be used to wipe or clean drinking fountains.

Break Rooms: Clean and disinfect all surfaces, sinks and appliances and remove trash and/or replace trash receptacle liners.

Exam Tables: Clean and disinfect all surfaces of exam tables using a germicidal detergent. Exam tables shall be left clean and free of foreign matter. Stairways, Hallways, and Corridors: All hallways, corridors and stairwells shall be swept, dust mopped, damp mopped, wet mopped to ensure they have a uniform, clean appearance and freedom from dirt, debris, dust, scuff marks, heel marks, other stains and discoloration, and other foreign matter.

Restrooms: Restroom floors shall be damp mopped with hospital grade germicide solution and the solution shall be changed after each restroom cleaning. Hospital grade germicide will be used on sinks and toilets. All surfaces shall be cleaned and disinfected with the use of an EPA approved hospital grade germicidal detergent including sinks, toilet bowls, urinals, lavatories, showers, shower mats, dispensers, plumbing fixtures, saunas, partitions, dispensers, doors, walls, and other such surfaces. After cleaning, receptacles shall be free of deposits, dirt, streaks, and odors. Descaling of toilet bowls shall be performed monthly or as often as required to keep areas free of scale, soap films, and other deposits. After descaling, surfaces shall be free from streaks, stains, scale, scum, urine deposits, and rust stains. After sweeping and mopping, the entire floor surface, including grout, shall be free from litter, dirt, dust, and debris. Floors shall have a uniform appearance without streaks, swirl marks, detergent residue, or any evidence of soil, stain, film or standing water. Moveable items shall be tilted or moved to sweep and damp mop underneath. Floors shall be stripped, scrubbed, waxed as necessary to maintain sanitary conditions and a clean, uniform appearance.

Porters: shall ensure restrooms are stocked sufficiently so that supplies including soap for the soap dispensers, paper towels, and toilet paper do not run out. Supplies shall be stored in designated areas. No overstocking shall be allowed. If supplies run out prior to the next service date, contractor shall refill within five (5) hours of notification.

6. SPECIAL CLEANING SERVICES:

Strip and Refinish Floors: Contractor shall maintain all floors that require strip and refinishing services. The COR shall schedule stripping and refinishing of the floors. After receiving floor maintenance (scrubbing or stripping), the Contractor shall apply a uniform coating of nonskid floor finish. Floors should have a glossy appearance and be free of scuff marks, heel marks and other stains and discolorations. The Contractor shall remove floor finish solutions from baseboards, furniture, trash receptacles, etc. The Contractor shall move chairs, trash receptacles, and easily movable items to maintain floors underneath and shall return all items to their proper position when floor maintenance has been completed.

Carpet shampooing: Carpet shampooing shall be two (2) times per year. Dates and times shall be coordinated with the COR.

7. UNIFORMS: Contractor staff shall wear Contractor provided standard uniforms, including pants and shirts which are clearly distinguishable from other VA uniform currently in use.

The uniform shall be clean and be worn as designed by the uniform manufacturer.

Sandals or other open-toed shoes shall not be worn. Identification badges shall be clearly visible on the uniform. When required, Contractor employees shall wear special protective clothing and shoes covers, provided by the Government, while working in designated areas. This special clothing and covering shall be used as specified and then destroyed, as directed by the COR.

8. COMPLIANCE AWARENESS/TRAINING: Training shall be completed by vendor prior to access to Charles George VAMC. Vendor has responsibility for “Duty to Report” any fraud, waste and abuse witnessed while on VA premises to the Compliance Officer. All staff shall be trained and have Certified Healthcare Environmental Service Professional (CHESP) Certification, Certified Environmental Service Executive (CESE), Certified Healthcare Environmental Service Technician (CHEST), and/or equivalent for all staff working at the facility.

D.1 WAGE DETERMINATION

The DOL Wage Determination for the specific locality applies to this solicitation and any contract awarded is available at https://sam.gov/. Please note the listing below is not all-inclusive wage determination of each area of performance. It is the contractor’s responsible to obtain and evaluate each wage determination locality.

Wage Determination No.: 2015-4369 ASHEVILLE NC WAGE DETERMINATION

P07 WAGE DETERMINATION as of 12/27/2022

Janitorial Contract