36C24623Q0519 0002.docx

5. PROJECT NUMBER (if applicable)

CODE

7.

ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF

PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE

OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERE

D CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendmen t, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED

STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF

SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 03-28-2023 Department of Veterans Affairs Network Contracting Office 6 201 Hay Street, Suite 304 Fayetteville NC 28301 Department of Veterans Affairs Network Contracting Office 6 201 Hay Street, Suite 304 Fayetteville NC 28301 To all Offerors/Bidders

36C24623Q0519 03-28-2023

X X X

See CONTINUATION Page X The purpose of this amendment is to answer questions proposed by vendors and to amend the Salient Characteristics and Instructions to offerors section 1 Volume 3 - Technical Approach.

Question 1: Can you cl arify the bed frames being used are Long Term Care flat deck frames, not the VersaCare.

Answer: The frames that are to be used are Long Term Care flat deck frames.

Question 2: Which deck type of Versacare's do you have?

Answer: There was an error in the Governments Salient Characteristics and Instructions to Offerors please see attached documents below.

Isaac Hernandez Contracting Officer

CONTINUATION PAGE

A.1 PRICE/COST SCHEDULE

ITEM INFORMATION

P500MAT P005723CAP01/P005723CAP02 Brand Name or Equal To:

Contract Period: Base POP Begin: 04-05-2023 POP End: 06-30-2023 PRINCIPAL NAICS CODE: 337910 - Mattress Manufacturing PRODUCT/SERVICE CODE: 6530 - Hospital Furniture, Equipment, Utensils, and Supplies

A.2 SALIENT CHARACTERISTICS

Replacement mattresses for Hill-Rom Long Term Care (LTC) flat deck bed frames. Mattresses shall be compatible with the bed frames. Vendor will be expected to view the bed frames and make any modifications to the mattresses to ensure proper fit to the bed frames.

Control Unit

· Power switch on the main control box to cut power in case of an emergency.

· CPR control on the front of the control unit.

· CPR control, the system hyperinflates the surface for 60 minutes or longer.

· The CPR mode has an audible or visible warning.

· Visible status for the control unit, to ensure that the bed is plugged in and operating correctly.

· Main control panel features:

· Controls Lockout – locks out all controls on the panel, except CPR

· Plus & Minus Controls – increase or decrease weight of patient so weight-based pressure relief can be exact for each individual veteran

· LB/KG Control – changes the weight reading shown on the display to pounds or kilograms

· Out of bed alarm – monitors the presence of the Veterans weight in the bed. If the weight is not detected, the system will alert with an audible alarm

· Head alarm – monitors the angle of the head section relative to the floor. If armed and the head section goes below 30 degrees, the light bar will flash orange for five minutes and then the audible alarm will come on if not corrected.

· Head angle is shown in degrees on the head alarm display.

· Alarm Silence – when the surface is in the alarm state, the silence control turns the audible alarm sound off and the flashing light bar off for 30 minutes. If the problem/alarm has not been addresses in 30 minutes, the alarm sound and flashing light bar will come on again.

· Comfort Adjust – Ability to adjust comfort while still providing pressure redistribution.

· Surface Mode

· Normal - Normal mode causes the air pressure in the surface sections to adjust according to the occupant’s weight and the surface head angle

· Max Inflate mode causes the surface to become very firm. After the surface has been in Max Inflate mode for 30 minutes, an alarm comes on, the control’s indicator flashes, and the surface goes into Normal mode.

· The Turn Assist mode helps caregiver temporarily turn the occupant to the left or right. When you turn this mode on, the head and seat bladders adjust, and an internal air bladder inflates to start the turning process. After the occupant reaches 25° to 35°, the surface will pause for approximately 15 seconds. After the 15 seconds, an audible indicator comes on, the bladder quickly deflates, and the surface returns to its previous mode.

Surface

· Technology that allows for the decreased localized heat and moisture buildup between the patient and mattress surface.

· Surface effectively redistributes pressure for occupant weights up to 500 lb

· antimicrobial surface that kills stain and odor causing bacteria on the surface.

· X-ray cassette sleeve that permits a 17" x 14" x-ray cassette to be inserted from either side of the coverlet.

· Sustained sheer stress (mmHg) less than 1.7 after articulation from flat to 30 degrees head of bed elevation.

Specifications

· Surface width (inflated) 35.5"

· Surface length (inflated) 84"

· Surface height (inflated) 8”

· Surface weight - less than 48lbs

· Control unit weight – less than 33lbs

· Recommended therapeutic occupant weight range 70 lb to 500 lb

· Recommended therapeutic occupant height range 4' 11" to 6' 2"

· Surface safe working load 500 lb

Environmental Conditions

· Temperature 59°F to 104°F

· Relative humidity range 10% to 90% (non-condensing)

Transport and Storage Conditions

· Temperature -40°F to 158°F

· Relative humidity range 10% to 95% ** Supplier must have service center with available back up parts or rental equivalents (in case of damage to an owned unit) within 150 miles of the facility.

A.3 INSTRUCTIONS TO OFFERORS

FAR PART 13 SIMPLIFIED ACQUISITION PROCEDURES

1. INSTRUCTIONS FOR QUOTE SUBMISSION:

Quotes shall be assembled by the following volumes:

Volume 1 - Quote Form (Standard Form 1449) Signed and dated, include the North American Industry Classification System (NAICS) code and small business size standard in Block 10. Unique Entity Identifier (UEI) Number shall be entered in the block with the Offerors name and address. An authorized distributor letter signed by the manufacturer shall be submitted. Offerors shall complete FAR Clause 52.225-2. Vendor shall acknowledge all amendments to the solicitation. Please submit only what is requested.

Volume 2 – Pricing Pricing shall be submitted on Attachment 36C24623Q0519 – Line Items found in Section D, or the vendor may provide their own quotation document. The excel sheet shall be completed (Description if different, unit price, manufacturer part number, item part number, and OEM name) and submitted with the offerors offer. If the vendor provides their own quotation document the document shall have all requested information that is found on Attachment 36C24623Q0519 – Line Items. Line Items may be added to the excel attachment or the vendors submitted quotation document. Total price will be evaluated by the Government; proposed prices should reflect a clear understanding of the requirements and commensurate with the information provided in Section B. All line items shall be addressed. Please only provide what is being requested.

Volume 3 – Technical Approach Offeror shall provide documentation on the abilities of their equipment and any additional information that the vendor wishes the Government to know for the evaluation of their offer. At a minimum the vendor shall provide information that corroborates their equipment has all requested features, ability to maintain equipment under manufacturer’s warranty, ability to modify mattresses to fit on Long Term Care Flat Deck frames, and OEM service center within 150 miles of facility. A maximum of 10 pages will be allowed for this volume. Pictures or diagrams will not count towards the 10 page limit.

2. Amendments:

Amendments to this solicitation will be posted on www.SAM.gov. Paper copies of the amendments will NOT be individually mailed. By registering to receive notifications on www.SAM.gov, offerors will be notified by email of any new amendments that have been issued. No other notification of amendments will be provided. Potential Offerors are advised that they are responsible for obtaining and acknowledging any amendments to the solicitation. Failure to acknowledge an amendment may result in your quote being considered unacceptable.

3. TECHNICAL QUESTIONS

Offerors should submit all technical questions regarding this solicitation to the Contract Specialist in writing, via email, to Isaac.Hernandez@va.gov by March 29, 2023, at 1PM EST.

Address Subject Line: Fayetteville CLC Pressure Redistribution Mattresses: 36C24623Q0519.

Telephonic (verbal) questions Will Not be addressed.

All responses to questions, which may affect quotes, will be incorporated into a written amendment to the Request for Quote.

4. DUE DATES

All quotes shall be submitted by 10:00AM EST, March 31, 2023, to the Contracting Officer Isaac.Hernandez@va.gov.

Facsimile are not authorized under this announcement.

5. AWARD BASIS

The Government will award a firm fixed priced, purchase order resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, based on price and non-price factors. A best value award will be made based upon a comparative evaluation in accordance with FAR 13.106-2(b)(3). The Government reserves the right to select a response that provides benefit to the Government that exceeds the minimum requirements. The Government is not required to select a response that exceeds the minimum requirements. Responses may exceed the requirements within the instructions to offerors. Each response must at minimum meet the solicitations instructions to offerors section 1 for quote submission. Please ensure all requested documents are submitted and requested clauses have been completed, offerors missing requested documents or have not completed attached clauses will be screened out from the evaluation process.

Fayetteville CLC Pressure Redistribution Mattresses