36C24623Q0429 0003.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton

VA

23667 Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton

VA

23667 To all Offerors/Bidders

36C24623Q0429

X X

The purpose of this amendment is to adjust the service requested will ONLY be for the Durham, NC VAMC facility.

Please see attached updated PWS.

Byron Brown Contracting Officer Performance Work Statement Uninterrupted Power Supply Systems

1. Description:

The contractor shall maintain and repair the Uninterrupted Power Supply (UPS) systems at the Durham VA Medical Center (VAMC), Durham, North Carolina. The Contractor shall provide Quarterly UPS maintenance and repair service. These facilities use structured wiring to provide computer services and networking throughout the facilities. For clarification purposes, CO in this contract refers to the Contracting Officer and COR refers to the Contracting Officer’s Representative.

2. Scope:

2.1 The contractor shall furnish all labor, material, equipment, parts, supervision, etc., necessary to service, repair, perform preventative maintenance, and maintain UPS at the Durham VAMC. Contractor shall provide maintenance in a manner which ensures the safe and continuous operation of all equipment listed in accordance with commercial practices and/or manufacturer’s specifications.

2.2 An adequate supply of spare parts shall be always maintained to ensure prompt preventive maintenance and repair services.

3. Equipment Inventory:

3 Phase UPS Equipment

G5TAUX130#36968224 MGE 130kva Galaxy plus 40 batteries 72-174042-01

4. Coordination:

4.1 The Contractor shall provide the COR with a phone list for contact 24-hours a day, 7 days a week. In case of an emergency contractor shall respond with four (4) hours of notification.

4.2 All sites at which this work will be accomplished have limitations on VA IT staffing. The Contractor shall provide COR with five (5) weeks’ notices. This notice shall include a detailed schedule of locations and areas that will require access. All PM’s and inspections are to be performed with limited impact to patient care and medical center operation. This may require afterhours and weekend work. Normal business hours are between 7am to 4:30pm.

5. Maintenance/Inspection Services:

5.1 The Contractor shall obtain operation and maintenance manuals, service manuals, service guides and other applicable documents from the manufacturer of each piece of equipment to be serviced and maintained. At a minimum, the contractor shall maintain one set of documents at the work site and furnish one set of documents to the Government.

5.2 The contractor shall perform all service and preventative maintenance as required or recommended by the applicable operation, maintenance and service manuals and guides. The contractor shall perform the work semi-annually (2 times per year) on all three phase UPS system and air handler units in UPS room.

5.3 The contractor shall perform all repairs and equipment replacement necessary to maintain each UPS system in a safe, reliable operating condition.

5.4 Contractor shall perform cleaning of cooling air intake filters and/ or replacing as necessary. Inspecting battery modules for swelling/ leakage and replace as necessary. Batteries are also to be replaced if the UPS indicates a need for doing so. Replacement batteries are to be clearly marked with date of installation. Batteries present, but unmarked with installation date, are to mark “Present at date _______”. Cleaning fans and testing them for proper operation, replacing as necessary.

5.5 Data Closets Air Conditioning Units: Data closet with dedicated Computer Room Air Conditioning (CRAC)/In Row Units shall have semi-annul Preventative Maintenance Service (PMS) inspections and repairs.

5.6 Maintenance Inspections:

5.6.1. Record temperature set points at each unit and provide dedicated document to track any changes.

5.7 As‐Needed Inspections:

5.8 UPS/Battery/PDU ‐‐ Two semi‐annual inspections are included for the UPS/Battery equipment. One annual inspection is included for the PDU. Inspections for the UPS/Battery/PDU equipment will be performed by a qualified technician with a minimum of five (5) years’ experience. The UPS/PDU service includes all labor and materials for inspections and all labor/parts for any service calls for the equipment listed below. Battery replacement, proactive AC/DC capacitors/fan replacement is not included. Repairs stemming from pre‐existing conditions noted at or before first Preventative Maintenance Service (PMS) inspection are not included.

5.9 Documentation of Alarms:

5.10 Visual Checks:

5.10.1. Record ambient air temperature.

5.10.2. Verify panel lamps are operational.

5.10.3. Verify panel meters/displays are operational.

5.10.4. Verify cleanliness of air filter(s) when applicable

5.10.5. Verify condition of ventilating equipment when applicable.

5.10.6. Verify that UPS EPO switch is covered.

5.10.7. Verify that all other switches are covered.

5.9.8. Record any broken switches/breaker.

5.10.9. Record UPS/Battery/PDU date code.

5.10 Power Checks:

5.10.1. Inspect all transformer, terminal block, breaker connections and ground/neutral bus bar connections for tightness.

5.10.2. Inspect all cables for signs of overheating and/or damage. Record the findings.

5.10.3. Using Infra‐red gun record temperatures of all circuit breakers, contactors, and power connections for any abnormal readings.

5.10.4. Verify and record output kVA and kW load and capacity for each phase.

5.10.5. Verify and record grounding electrode conductor, including any isolated grounds.

5.10.6. Verify and record input voltage – all phases.

5.10.7. Verify and record output voltage – all phases.

5.10.8. Verify and record input current – all phases.

5.10.9. Verify and record output current – all phases.

5.10.10. Verify and record percent load on UPS – all phases.

5.10.11. Verify and record input total harmonic distortion (voltage) – all phases.

5.10.12. Verify and record output total harmonic distortion (Voltage) – all phases.

5.10.13. Verify and record input frequency (Hz).

5.10.14. Verify and record output frequency (Hz).

5.10.15. Check and record the neutral current.

5.10.16. Verify that the neutral current does not exceed the neutral conductor capacity.

5.10.17. Check and record the ground current.

5.10.18. Observe output voltage/current waveforms and note any abnormalities.

5.10.19. Compare front panel meter readings and DMM measured readings with the monitor display unit on site and verify 2% accuracy. If the readings between the display and the meter are not within tolerance, calibrate the displayed readings.

5.11 Manual Checks:

6. Documentation and Reports:

The Contractor shall provide the COR the following reports:

6.1. Service Report for Preventive Maintenance: The contractor shall provide a semi-annul written report detailing services performed within fifteen (15) business days of the end of each PM. This original written report shall be submitted to the COR for review and approval prior to invoice submittal. This report shall have condition of equipment, life expectancy and manufacturer life expectancy. No invoice shall be certified for payment until the COR has provided written acceptance to the contractor and the CO.

6.2. Service Report for Repair Services: The report shall include all costs associated with accomplishing the repair to include parts, supplies and labor hours and labor rates. At minimum, the report shall contain the following information: service technician name, date, time, equipment unit number, problem reported and discovered, action taken, beginning and completion time. This written report shall be submitted to the COR for review and approval prior to invoice submittal. No invoice shall be certified for payment until the COR has provided written acceptance to the contractor and the CO.

7. Work Hours. The services covered by this contract shall be furnished by the contractor as defined herein. The contractor shall not be required, except in case of emergency, or convenience to the contractor, to furnish such services on Federal Holidays. If contractor desires to work on a holiday, then prior approval will be required by the COR. Services will be accomplished Monday-Friday, except holidays, during the hours of 7:30 am to 4:00 pm. After hours work may be permissible, at no additional charge to the Government, with approval from the COR. The 11 holidays observed by the Federal Government are:

Christmas Day

Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

The Contractor hereby releases, waives, and discharges the Government from all liabilities (direct or indirect), obligations, claims, appeals, demands and requests for equitable adjustment (absent fraud), administrative or judicial, legal or equitable, arising out of, or related to this modification. In consideration of this modification, agreed to herein as a complete equitable adjustment of the contractor’s proposal arising under or related to the change(s) identified above, the contractor hereby releases the Government from all liability under this contract for further adjustment attributed to the contractor’s proposal.

All other Terms and Conditions remain in full force and effect.

UPS – Uninterrupted Power Supply service and maintenance. Durham, NC VAMC - ONLY