36C24623Q0207_1.docx

Presolicitation Notice Presolicitation Notice

GENERAL INFORMATION

1100 TUNNEL RD

ASHEVILLE NC

COUNTRY

CONTACT INFORMATION

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

POINT OF CONTACT*

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

The Department of Veterans Affairs, Network Contracting Office 6 intends to release a requirement to procure hospital beds for delivery to VAMC Asheville NC RFQ: 36C24623Q0207 SET ASIDE CATEGORY: Service-Disabled Veteran Owned Small business set-aside PRODUCT CODES: 6530, NAICS CODES: 339113, P ESTIMATED ISSUE DATE: 1/4/2023 ESTIMATED RESPONSE DUE DATE: 1/20/2023 DELIVERY TIME FRAME: 120 days (ARO) after receipt of order. All responsible sources may submit a quotation, which if timely received, shall be considered by this agency. Responses must be concise and ADDRESS THE SALIENT CHARACTEREISTICS. It is the offerors responsibility to monitor SAM.GOV for changes or amendments. All solicitation packages will be submitted via email. 1. SF1449 - Solicitation cover page (Signed) 2. Quote - Price Schedule (Excel format) 3. Vendor must provide country of origin when submitting quote. Submit the RFQ to john.harmsen@va.gov.

Classification

Western North Carolina VA Healthcare System Charles George VA Medical Center Statement of Work (SOW)

1.0 Background

In accordance with Lifecycle Equipment Management mandates, the Charles George VA Medical Center (CGVAMC) (Asheville, NC) is replacing 176 hospital beds that have reached their end of life.

2.0 The goal is to replace several models of existing beds with newer, updated models to maintain consistency in care across the facility.

2.1 This contract is all-inclusive. Prospective offerors should read the requirements carefully to ensure a complete understanding of the contract requirements to ensure their proposal includes all expenses and costs associated with performance related to the contract. The Government will not reimburse offerors due to a failure on the offeror’s part to consider all costs associated with performance on this requirement.

2.2 Business hours

All tasks associated with this order shall be completed during the CGVAMC’s normal business hours, Monday through Friday from 8:00am – 4:30pm excluding Federal holidays unless otherwise coordinated with the Contracting Officer’s Representative (COR) or Laboratory Staff. The current Federal Holidays for calendar year 2022 are as follows:

Any other day determined by the President of the United States as a Federal Holiday.

2.3 Site Prep

The Government will ensure electrical, plumbing, and any other utilities meet the manufacturer’s specifications and is in place prior to installation of any item under this contract. The contractor shall not ship any items under this contract until authorized by the contracting officer upon confirmation the medical center has met the manufacturer’s utility requirements, where applicable.

2.4 Period of Performance

The Government seeks a Period of Performance (PoP) of Date of Contract Award plus 120 days as determined by the contractor’s build time estimate.

3.0 Management & Supervision of Contract Personnel

The Contractor shall be responsible for supervising the daily services provided under this contract. The Contractor shall provide the name and contact information for a person designated to manage and supervise performance under this contract to the CO upon award of the contract.

3.1 Smoking Policy

Smoking is strictly prohibited while on the CGVAMC campus. Violations can result in a fine of $50.00 or more.

4.0 Specific Requirements

4.1 The contractor shall deliver, unpack, assemble (where required), inspect for damage, remove all shipping and packaging debris, and place the beds in their final location per Biomedical Engineering’s guidance.

4.2 Upon placement, the contractor shall ensure the beds function as designed and meets with the Government’s acceptance.

4.3 Training

The Contractor shall provide training to five (5) Biomedical/Electronic technicians. Training shall be coordinated with the Contracting Officer and Biomedical Engineering staff.

5.0 Maintenance & Service

The Contractor shall provide a 24/7 annual maintenance support services contract and shall include routine, periodic preventative maintenance, upgrades and enhancements, and repair efforts to return the system to service in the event of failure.

5.1.2.1 The contractor shall maintain a tracking system for all “tickets” entered for repair, maintenance & service, and user assistance. The contractor will provide a reference (ticket) number when a request is received, either over the phone or through email.

5.1.2.4 For items that can’t be repaired, (to include all hardware, software, and peripherals) the contractor shall replace the items with like or better items within seven (7) calendar days the item was determined to be unrepairable.

6.0 Invoicing & Payment

The Contractor shall submit invoices monthly in arrears, covering the products and/or services performed under this contract for the period covered. All invoices shall be submitted electronically to the Austin Finance Center. Invoices shall contain the following information:

Contract Number and Purchase Order Number Name of Provider Invoice Number Period Covered Total Price

Salient Characteristics/Specification requirements:

Acute Care bed Salient Characteristics

● Bed Frames must include at least:

o Minimum length of bed deck is 84 inches or less o Built-in Bed Extender requiring no additional attachments increasing length of bed.

o Minimum width of bed deck to accommodate sleep surfaces of 35 inches or greater compatible with the bedframe o Bed deck (top of deck) can be lowered to a height of no more than16 inches from the floor.

o Bed deck maximum height 19 inches from floor.

o Nurse Call, Universal TV and Lighting controls must be accessible through the bed.

o Patient bed controls should be available on a handheld moveable pendant for patient convenience. Patient controls should be backlit. This must include head of bed angle display visible at a distance of at least six feet.

o Bed must have three zone bed exit system o Bed Exit alarms must be available with access on both right and left side rails for the staff efficiencies.

o Bed Exit Alarm must have a local audible alarm and one which will sound via the nurse call system or flashing call light over the door and be capable of wireless communication to nurse-patient communication devices.

o Bed exit alarm status has visible indicator from distance. When Bed alarm is set, a foot end colored light indicator visible from a distance indicating that that the bed is also in a safe position with the bed exit alarm on, the side rails up, bed in the lowest position and brakes are set. Alert will go off if any of these safety items are compromised. Bed alarms will include capability to customize alarms.

o Bed exit alarm status connection to nurse call system allows for central monitoring of alarm status.

o CPR function/quick release is clearly marked, at the head of the bed, and is not power dependent. The CPR function must be dampened to prevent staff injury and accessible without moving patient or side rails. The CPR function must be engaged using one hand and a one-step activation. When CPR is activated, the head of bed must go completely flat in 5 seconds or less.

o the bed must have automatic night lights located underneath the bed for safer patient egress.

o Integrated Bed scale with access on both right and left side rails of the bed for staff efficiencies.

o Bed scale +/- 1% accuracy of patient weight.

o Bed Frame has IV Pole Holders (2 at head of bed) o Two auxiliary AC outlets near foot of bed, the auxiliary outlets should not be bed power dependent and must be angled and/or covered to prevent fluid intrusion into the outlet.

o Bed must have integrated battery backup system sufficient to power transport and so controls can still be accessed if power is lost.

o Dual locking Central braking system with brakes activated on base of bed frame at all four corners.

o Bed braking system is set and released by foot pedal, and bed will auditable alarm if brakes are not set when bed is plugged into the wall outlet. During transport bed audible alarm is disengaged.

o Bed must accept a variety of surfaces/mattresses o All surfaces should be accessible and able to be cleaned with standard hospital grade disinfectants o Capable of transporting at any height o Movements must include Trendelenberg/Reverse Trendelenberg. Movement must also include automated Vascular foot positioning (i.e., no operator lifting of foot of bed deck). Movement must also include a low chair position with as close to one-button control as possible.

o Bed will support a minimum working weight of 400 pounds and bed will support attachment of single bar patient helper traction equipment with a weight capacity to hold 400 lbs.

o Minimum 5” casters and minimum 5-inch bed clearance under frame o Central steering system o Bed must accommodate evacuation sleds o Siderails, in addition to meeting entrapment standards, must maintain a safe rail to floor gap to avoid staff foot injury.

o Beds must have a battery-operated powered drive system for ease of transport.

o Integrated control panels on side rails. Must not have foot board control panel.

o Two accessory outlets: must be covered or angled for prevention of contamination

Salient Characteristics ICU Bed

- The ICU Bed must meet national safety standards regarding interface of both patient and caregiver, with particular attention to FDA side rail and entrapment issues. Reference: FDA / Hospital Bed System Dimensional and Assessment Guidance to Reduce Entrapment

- ICU Bed shall support Patient Safety as outlined by the Institute of Medicine.

- ICU Bed shall have the capacity to sustain patients up to and including 500 pounds.

- The ICU Bed shall be equipped with an In-bed scale, Nurse Call, Universal TV, Pre-set and customizable Continuous Lateral Rotation Therapy (CLRT)

- The ICU Bed/Mattress shall have mechanism/technology that addresses weight-based pressure redistribution, shear, friction, excess heat removal from the skin surface and moisture, manage microclimate and maintain patient position when head of bed is raised and lowered to reduce shear. Low air loss Mattress that addresses up to stage 4 ulcers.

- The ICU Bed/Mattress shall possess an antimicrobial technology, which protects the surface against stain.

- The ICU bed shall be capable of descending to at least 19” from floor for easy egress, chair egress, Trendelenburg and reverse Trendelenburg with angle indicator

- The ICU Bed shall be Electronic Medical Record Compatible with a bed exit patient monitor and equipped with permanent x-ray sleeve to minimize patient disruption or movement.

- The ICU Bed shall have touch screen controls on both sides with built-in Help screen with tutorial to offer control and access for caregivers.

- Enhanced surface system that combines pulmonary and pressure relief therapy modes.

- The ICU Bed shall be equipped with the following: Mounted IV Poles, Integrated or attachable Oxygen Tank Carrier, Built-in X-Ray Sleeve, Low Air Loss therapy, Bed Scales, Retractable foot mechanism, integrated power outlet.

- The ICU bed shall have a Motorized Drive with Variable Speed Control Mechanism.

- The ICU bed/mattress shall have Continuous Lateral Rotation Therapy without blower box

- The ICU bed/mattress shall have weight-based pressure redistribution in any bed position

- The ICU bed/mattress shall have Digital Head of bed angle indicator and alarm

- The ICU bed/mattress shall have 3 mode bed exit sensors with alarm silence and alarm suspend modes

- The ICU bed/mattress shall have One-button patient repositioning support

- The ICU bed/mattress shall have Turn assist

- The ICU bed/mattress shall have Electrical bed retraction and extension

- The ICU bed/mattress shall have Hands free emergency CPR and Trendelenburg

- The ICU bed/mattress shall have History data on patient weight, head of bed elevation, chair position, and pulmonary therapies

- The ICU bed/mattress shall have Therapy reminders

- The ICU bed/mattress surface shall be no higher than 19 inches from the floor when fuller lowered

- The ICU bed/mattress shall have Safety stop and alarm for pulmonary therapies when side rails are down

Presolicitation Notice