36C24622R0071.docx

SUBJECT*

652-22-205 AC-13 Ductwork Replacement SF330 Request A-E Services Public Announcement

GENERAL INFORMATION

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Network Contracting Office 6 1201 Broad Rock Blvd Richmond VA 23249

POINT OF CONTACT*

Contracting Officer Madeline Lucena-Pulst madeline.lucena-pulst@va.gov 804-675-5841

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

This request for A-E firm qualifications packages is 100% set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB) concerns under VAAR 852.219- 10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside/ VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET-ASIDE (NOVEMBER 2020) (DEVIATION).

THIS IS NOT A REQUEST FOR PROPOSAL. THIS IS A REQUEST FOR SF 330'S ARCHITECT/ENGINEER QUALIFICATION PACKAGES ONLY.

ALL INFORMATION NEEDED TO SUBMIT SF 330 DOCUMENTS IS CONTAINED HEREIN. NO SOLICITATION PACKAGE, TECHNICAL INFORMATION, OR BIDDER/PLAN HOLDER LIST WILL BE ISSUED.

THERE WILL BE NO SITE VISITS ARRANGED DURING THIS PHASE OF THE REQUIREMENT.

PUBLIC ANNOUNCEMENT FOR PROCUREMENT OF ARCHITECT-ENGINEERING (A/E) SERVICES: This is a request for Standard Form 330, Architect-Engineer Qualifications only. A-E Services are being procured in accordance with the Selection of Architects and Engineers Statute (Public Law 92-582), formerly known as the Brooks Act, and implemented in Federal Acquisition Regulation (FAR) subpart 36.6. All submissions will be evaluated in accordance with the below selection criteria. The Government will not pay, nor reimburse, any costs associated with responding to this request. The Government is under no obligation to award a contract as a result of this announcement. Firms will be selected based on demonstrated competence and qualifications for the required work. Any resulting award for the proposed A/E services will be procured under a negotiated Firm-Fixed Price contract.

GENERAL INFORMATION:

The Department of Veterans Affairs, Hunter Holmes McGuire Veterans Administration Medical Center (VAMC), is seeking sources and intends to award a firm fixed-price contract for Architect/Engineering (A/E) firm to provide design services for NRM project 652-22-205. The A/E shall provide the services necessary to compile construction documents required to replace ductwork system on AC-13.

Design shall comply with VA guidelines and specifications. Design manuals and specifications can be found at http://www.cfm.va.gov/TIL/. Proposed work is located at the H.H. McGuire VA Medical Center, Richmond, Virginia, 23249. Project # 652-22-205, “AC-13 Ductwork Replacement” is located at 1201Broad Rock Blvd., Richmond, Virginia 23249.

The A/E Services listed herein is being procured in accordance with the Federal Acquisition Regulation (FAR) 36.6 and VAAR 836.6.

Potential contractors must provide credentials that confirm registration of Architects or Engineers registered to practice in this particular professional field involved in Virginia, must be registered in SAM (www.sam.gov) and visible/certified in Vet Biz (https://www.vip.vetbiz.va.gov) at time of submission of their qualifications in order to be considered for an award.

As a prospective offeror for this Service-Disabled Veteran-Owned Small Business (SDVOSB) set aside, you are verifying your company meets the status requirements of a SDVOSB concern as established by VAAR 852.219-10. NOTE - Offerors are referred to 852.219-10 (d)(1) Services. In the case of a contract for services (except construction), it will not pay more than 50% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs. In order to assure compliance with this clause, all firms submitting a SF330 for this Special Notice are required to indicate what percentage of the cost of contract performance will be expended by the firms employees and percentage of cost of contract performance to be expended (and in what disciplines) by any other subcontracted or otherwise used whether small or large business entity(s). Any subcontracted or other business entity(s) used must be identified by name, office location and size/type of business (i.e. SDVOSB, VOSB, 8(a), large, etc.). All submissions will be evaluated in accordance with the evaluation selection criteria as specified herein.

The VA Medical Center is a working facility and phasing plans for minimizing downtime, and provisions for continuation of service during outages is critical to this project.

Point of Contact: Madeline Lucena-Pulst, Contracting Officer Email: madeline.lucena-pulst@va.gov

PROJECT INFORMATION:

Project No.: 652-22-105 Project Title: A-E: AC-13 Ductwork Replacement The NAICS Code for this procurement is 541330, Engineering Services, and the applicable Small Business Size Standard is $22.5 million annual revenue. The projected award date for the anticipated A/E contract is on or before November 15, 2022.

The anticipated period of performance for completion of final Construction bid documents including VA Reviews is 123 Calendar Days after the Notice to Proceed (NTP).

An Architect & Engineer (A/E) contract will be negotiated. The A/E shall provide a cost estimate of future replacement. Cost estimates detailing quantities of materials, labor, profit, overhead, insurance, taxes, etc. in the format found at that shall be provided with the Request for Proposal (RFP).

ARCHITECT-ENGINEER DESIGN SCOPE OF WORK

AC-13 DUCTWORK REPLACEMENT

H.H. MCGUIRE VA MEDICAL CENTER

PROJECT NO: 652-22-205

PROJECT NAME: AC-13 Ductwork Replacement

1. SUMMARY OF SERVICES

Provide professional Architect/Engineer (AE) services necessary to compile construction documents required to replace ductwork system on AC-13. Services shall include, but are not limited to:

· Part IA – Preparation of Existing Conditions Plan –Investigative Services: Preparation of existing conditions plan which includes site investigation for the AC-13 HVAC AHU system and all supply, return and exhaust ductwork and devices. Perform project site investigation in accordance with the ‘Site Investigations’ section of this scope of work.

· Part I– Preparation of Contract Drawings and Specifications – Design Development: Preparation and submission of construction bid documents, interim design document packages for review and the final construction bid documents at the completion of the design development process in accordance with the ‘Design Package Submission Schedule’ section. Design document packages shall contain a complete set of documents as specified in the ‘Design Requirements/Submissions’ section of this scope of work. The AE shall provide al engineering services necessary to develop a design that meets the requirements in the ‘Project Scope’ section of this scope of work.

· Part II - Construction Period Services: Review and provide concise direction on all submittals, shop drawings, product data, samples, RFI’s, change order proposals, etc. in accordance with ‘Construction Period Services’ section of this statement of work. Services shall include providing record drawings based on finalized contractor red-line as-builts. Services shall include providing Commissioning for HVAC systems in lieu of a VA hired 3rd party agent.

· Part III - Site Visits: Visit the site at the request of the VA in accordance with section ‘Site Visits’ in this scope of work. The AE shall respond on site within a two-hour period when requested. A total of four (4) site visits during construction shall be included. Each site visit shall be documented through a field report denoting the purpose and results of the site visit.

2. PROJECT SCOPE

2.1 General Requirements

AE is responsible for providing all architectural/engineering services necessary for design of this project

AE will review needs identified by the Engineering Service for the HVAC system under consideration for design and provide recommendations. In addition, the project shall be phased to minimize the impact to the Medical Center and patient care. Prior to submission of the first design submission, the AE shall meet with the VAMC’s COR to discuss proposed phasing requirements for the project. These phasing requirements shall describe the general sequence of the project work, estimated project duration, and what Government constraints will exist that will influence the Contractor's approach to the construction project. The AE shall be responsible for documenting the phasing requirements.

The AE shall provide an initial evaluation and cost estimate with a conceptual plan to determine the feasibility of completing the project within project budget.

At the 95% design submission, the AE shall finalize a construction plan showing temporary conditions for construction, per phase, to ensure general conditions, life safety and infection control requirements are designed, identified and specified including:

· Infection Control Risk Assessment (ICRA) classification sheet on construction plan, denoting:

· requirements for how negative the space must be maintained (in inches of water)

· requirements for negative air monitoring and alarming

· negative air achievement during construction by capping all HVAC ducts in the area

· denote all existing rated barriers (vertical and horizontal) and identify requirements for demolition of existing systems and installation of new systems in or through these barriers (patch and fill requirements and timeframes after demo)

· denote temporary construction barrier wall and construction entry door/frame types and ratings for separation of construction areas to other areas (all barriers between construction areas and other areas shall be maintained with a minimum of a one-hour fire barrier until final installation of ceiling and sprinkler system). All temporary construction barriers shall be finished immediately upon installation and the finishes shall mirror and be cohesive with surrounding areas.

· identify requirements for all fire protection systems during construction:

· will sprinklers, smoke detectors, pull stations, etc. remain active? fire watch required?

· will a heat detection system be installed due to a compromised fire protection system?

· will construction barriers re-route egress or necessitate egress signage change outside of construction space?

· identify contractor laydown area, trash, delivery, and pedestrian/construction routes.

· identify temporary utilities for contractors use as necessary

· identify utilities/systems passing through construction space or that require bypass during construction to be maintained/bypassed to ensure continuity of services in adjacent areas

· denote any legionella water concerns through construction (temporary water temperature ranges maintained, no stagnant water, no dead legs, flushing/heating of the system prior to tie-ins and before turnover to VA, etc.)

The following items shall be addressed with the design:

· Modification of the AC-13 HVAC system to meet VA HVAC requirements for operating room and PACU spaces.

AE shall retain the services of a registered Fire Protection Engineer to design and review the entire project for code compliance.

At the 65% design submission phase, the VA will retain the services of a 3rd party registered Fire Protection Engineer to review the design for fire and life safety code compliance in accordance with the latest edition of VHA Directive 7712 Fire Protection Code Reviews of Delegated Construction Projects. The AE shall incorporate all comments into the design prior to finalizing the design.

2.2 Specific Requirements

This project consists of the redesign and replacement of ductwork modifications of AC-13 in order to bring OR’s 7, 8 & 9 back into compliance for air changes per hour (ACH) in accordance with the VA HVAC requirements for operating rooms and PACU spaces.

Currently installed ductwork was found to be causing excessive pressure drop in the HVAC system resulting in the air flow into the operating rooms to fall below requirements. Over pressurization of the system increases the flow into the OR’s but is not sustainable. Redesign and replacement of the ductwork and modifications to the A-13 air handling unit are required to effectively and permanently bring air flows into compliance.

The A/E design shall address these specific requirements:

· Documenting of As-Built/Existing Conditions

· Using the original OR design by Innovate Architecture and the redlined As-Builts as a starting point (see Attachment D), conduct a site investigation to determine the existing installed conditions of HVAC system and interstitial ductwork.

· Determine the as-built locations of all interstitial interferences (steel structures, utilities, etc.) that affect the installation of the ductwork.

· Determine the as-built existing condition of the AHU equipment and ductwork in the mechanical room that houses AC-13.

· Document all as-built/existing conditions in an AutoCAD model.

· Redesign the air supply and return duct systems to efficiently distribute the conditioned air and minimize the pressure drop due to obstructions/redirections of the flow.

· Evaluate the feasibility and/or necessity of modifying the AC-13 air handling unit with a larger supply fan, with in-unit HEPA filters and with larger return air fan. (Note: If HEPA filters are moved to the AHU, stainless steel ductwork will be required as existing ductwork is galvanized up to the existing HEPA housing.)

· Provide services a Commissioning Agent, who will retro-commission the updated system, to participate during the design process as well as during the construction.

· Verify any existing HVAC elements that will be reused are sufficiently sized and controlled for the new operational conditions.

· Provide all necessary construction specifications, drawings, and cost estimate to complete the project.

The estimated construction budget for this project shall be disclosed to the firm selected to provide a proposal. The Estimated Construction Magnitude in accordance with Federal Acquisition Regulation (FAR) 36.204 (e) is between $500,000 and $1,000,000.

3.0 SITE INVESTIGATIONS

3.1 As-Built Investigations

The AE will make site visits as necessary to survey and document all existing conditions. The AE shall make site visits, as required, to determine the existing as-built conditions of areas contained in this project. Information, including drawings and other documentation, provided to the AE shall be used as reference only. Original as-built and historical drawings are available upon request. The AE shall verify all as-built condition related to this project despite the presence of as-built drawings. The AE shall coordinate visits with the COR as assigned at the NTP. The AE shall arrange for and oversee the performance of such investigations necessary for the proper design of the project. AutoCAD background drawings may be provided by the VA upon request and shall be used as reference only. The AE shall field verify every physical aspect that relates to the project using onsite investigation methods.

4.0 DESIGN PACKAGE SUBMISSION SCHEDULE

The AE shall submit review packages, so they are received on the day noted in the schedule below.

Calendar Days Completion Date - Calendar Days after NTP

The issuance of the NTP may be performed virtually and will be an introduction of the AE team to the IPT. The IPT will consist of at a minimum, the following members:

· Engineering (safety, biomed and M&O)

· Infection Control

· Quality Management

· Patient Safety

· Other members of the medical center who have vested interests in the design, compliance and accreditation for the medical center.

The period between the NTP and the initial IPT meeting shall be used for the AE to gather data/information to be well prepared to discuss their design intent and to ensure project requirement/restraints are understood to make a highly productive meeting at the initial IPT meeting. This time shall also be used to gather as-builts and begin investigative services. AE will be required to attend and take minutes at each IPT meeting. Minutes will be submitted electronically to the COR and Contracting Officer within five (5) calendar days of each meeting. AE is responsible for documenting through meeting minutes all comments received at the IPT on-site reviews including but not limited to written, typed, drawing mark-ups, verbal etc.

The first five working days of the IPT review time will be for the VA to determine minimum acceptability of the design submission. If the VA finds the design submission to be unacceptable, the AE will be required to resubmit the submission. The VA review time will not be impacted and shall remain the same number of allotted days with the first five working days for the VA to determine acceptability of the design submission. The AE will be responsible for maintaining the overall design completion date and is responsible for making up lost time due to unacceptable design submissions. An incomplete submission is defined as a submission lacking any piece of information outlined in Attachments A – C of this SOW, or failure of submission to include a required item as outlined by PG-18-15, Volume C – Minor and NRM Projects.

All documents submitted shall comply with the VA Building Information Model Standards.

5.0 DESIGN REQUIREMENTS/SUBMISSIONS

5.1 General Requirements

The AE shall submit complete review package in accordance with the following requirements and guidelines outlined in A/E Submission Instructions - Minor and NRM (va.gov). Please pay specific attention to the schematic, design and construction submission requirements. As appropriate depending upon the complexity of the design, the AE may elect to delete individual submissions where not required (i.e. Do not address A. Site Development, Landscaping for interior renovation projects) Deliver all design packages in person directly to the COR on the established dates to allow the VA IPT to meet as scheduled. A transmittal letter is required to go to the Contracting Officer on the same day as delivery.

Include all information required for each submittal as outlined in Program Guide PG-18-15, Volume C and as outlined in the attachments A – C. The program guide is available at the following address: https://www.cfm.va.gov/til/aeDesSubReq.asp. AE shall provide a checklist of all submittals, certifications, tests, and inspections required per drawing and specification section.

All designs shall be accomplished in accordance with VA guidelines and specifications, which are available on the Internet at http://www.cfm.va.gov/til/. As a minimum, design shall comply with the applicable sections from the following VA standards and guidelines found at the web site above:

· Cost Estimating Requirements

· AE Quality Alerts

· AE Design Alerts

· Design shall comply with 2013 ASHRAE 90.1 Standards.

5.2 Cost Estimating

The AE shall manage the execution of the project within the VA programmed construction budget. The entire AE design team will take ownership of the project construction budget and be an advocate for successful execution of the project within the available funding. The cost estimator’s role must be viewed as a critical element of project cost management. Rather than limiting responsibilities to simply reporting costs, the estimator must be an integral part of the design team, continually interacting and providing input to design decisions at every stage of development.

5.2.1 Cost Estimate Objective

Cost estimates for the base bid shall be within the VA programed construction budget. If the cost estimate is outside of the construction budget, the AE is responsible for notifying the VA of potential budget issues, providing non-scope impacting recommendations to get estimate within the budgeted construction cost and providing design documents that correspond accordingly. Design submissions with cost estimates outside of the construction budget are grounds for rejecting a design submission. The final construction document submission estimate shall not be greater than the VA programed construction budget and not less the 95% of the VA programed construction budget.

5.2.2 Recapitulation

The AE shall provide a recapitulation sheet of the total project (phase by phase as appropriate) listing site work, each new building, each new building addition and each renovated building separately. This document shall precede the summary sheets. A recapitulation sheet will be required for each bid packages (deductive alternates).

5.2.3 Level of Detail

The level of detail of the estimate shall be consistent with the degree of completeness of the drawings being submitted. If a construction element is shown, it must be priced; if it is shown in detail, it must be priced in detail. For detailed elements, "lump sum" or "allowance" figures will not be acceptable. Project estimates will include all elements within the contractor’s bid such as insurance, bonds, hazardous abatement and any other such items.

5.2.4 Timing of Submission

Responsible decisions cannot be made without knowing the associated cost. Cost documentation must be delivered at the same time as other design submissions. The AE is responsible for managing workflow and communications to ensure that this can be accomplished. It is understood that some details may change in the final days preceding a submission. Cost data shall be submitted on the most up to date design information possible, with a narrative of any late developments that will affect cost.

6.0 CONSTRUCTION PERIOD SERVICES

The AE shall provide the following services during the period of project construction:

· Assist in answering bid questions during solicitation process by issuing any addendums, drawings, etc. necessary to address questions.

· Assist the VA to determine whether the construction contractor or subcontractor meets technical qualification requirements.

· Assist the VA in the review of contractor proposals for technical acceptability and provide written recommendations of any problems or litigations encountered with the proposing contractor in the past based on first-hand knowledge.

· Review all submissions and provide concise direction to the VA.

· Provide direction within 7 calendar days upon request for review of submittals (shop drawings, product data, installation instructions, samples, etc).

· Provide direction within 7 calendar days for RFI’s and change order proposals. Changes to contract documents based on errors and omissions in design will be executed at no cost to the VA, including cost estimates for the change. Contracting officer shall make final determination on what is or is not an error or omission.

· Provide a Commissioning Agent for HVAC systems in lieu of a VA hired 3rd party agent.

· Prepare record drawings based on contractor red-line as-built drawings with correspondence performed during construction. The AE shall provide a set of updated drawings and specifications on CD within 30 calendar days of construction contract completion to the COR.

· The AE fee shall include all costs for printing and miscellaneous reimbursable costs.

· Invoice payments for construction period services shall be directly correlated to the construction project progress percent complete. This amount will be coordinated with the COR throughout construction (i.e. if the construction is 20% complete, construction period services shall be billed at 20% complete).

7.0 SITE VISITS

The AE shall make site visits at the request of the VA and prepare documented field reports denoting the purpose and results of the site visit to include agreed upon changes in design as determined necessary during the construction. Visits resulting from errors and omissions in design will be at no cost to the VA. Attend the pre-bid and pre-construction conference to review and confirm project scope.

Participate in partial/final acceptance inspections (in-wall, above ceiling and final) as scheduled and generate punch list items for completion. Inspections shall cover quality of installations and locations/placement of items in accordance with the contract documents. The punch list shall reference the contract documents for specific deficiencies (i.e., specification section, drawing detail, etc.).

During construction, allow for 4 site visits as directed and scheduled by the COR. Site visits related to Commissioning and Construction Laboratory Testing Services do not count towards the 4 site visits.

Page 1 of Attachment A Design Development Submission Requirements (DD2–65%) The AE shall deliver the following (labeled with 65% submission) and include this attachment as a checklist with your submission:

· 1 copy of a narrative report forwarding the design developed 35% submission addressing items listed in the design requirements and any additional AE recommendations. The report should include identifying potential bid deduct alternatives, recommended construction phasing based upon discussions with COR, and any design calculations or analysis.

· 1 half size and 1 full size set of all drawings (blueline copies) required by project, produced on Auto CAD software.

· 1 copy of updated cost estimate prepared in accordance with Cost Estimating Requirements.

· 1 copy of custom edited VA Master Specification to be used for this project and a master submittal list identifying all the submittals required to be submitted by the contractor for review. The list shall be organized by division and specification and include submittals, certifications, shop drawings, tests, samples and inspections required per drawing and specification section.

· 1 CD containing

· All drawings in AutoCAD and pdf format

· All specifications in Microsoft Word and pdf format

· Narrative report in pdf format

· Electronic copy of cost estimate

· PG-18-15, Volume C checklists, completed and signed

· Design review checklists, completed and signed.

· Checklist of all submittals, certifications, tests, and inspections in an Excel spreadsheet format.

· All design related calculations.

Attachment B Construction Document Submission Requirement (CD2–100%) The AE shall submit complete bid documents for final review prior to solicitation. Deliver the following packaged (labeled with 100% submission) and include this attachment as a checklist with your submission:

· 1 copy of a narrative report forwarding the design developed 95% submission addressing items listed in the design requirements and any additional AE recommendations. The report should include identifying potential bid deduct alternatives, recommended construction phasing based upon discussions with COR, and any design calculations or analysis.

· 1 half size and 1 full size set of all drawings (blueline copies) required by project, produced on Auto CAD 2016 software.

· 1 copy of updated cost estimate prepared in accordance with Cost Estimating Requirements.

· 1 copy of custom edited VA Master Specification to be used for this project and a master submittal list identifying all the submittals required to be submitted by the contractor for review. The list shall be organized by division and specification and include submittals, certifications, shop drawings, tests, samples and inspections required per drawing and specification section.

· 1 CD containing

· All drawings in AutoCAD and pdf format

· All specifications in Microsoft Word and pdf format

· Narrative report in pdf format

· Electronic copy of cost estimate

· PG-18-15, Volume C checklists, completed and signed

· Design review checklists, completed and signed.

· Checklist of all submittals, certifications, tests, and inspections in an Excel spreadsheet format.

· All design related calculations.

Attachment C Construction Bid Document Submission Requirements The final design documents shall be sealed and signed by the design professional responsible/liable for the design represented in the respective document. The seal and signature shall conform to laws and requirements for the application of seals and signatures for professionals in the state or region in which the person taking liability for the work is registered. Any errors found on the sealed set are subject to revision and resubmission by the AE at no cost to the Government.

· 1 full size set of sealed contract drawings (complete with VA signed coversheet) .

· 1 copy (bound) of project specifications produced on Microsoft Word software.

· 1 CD containing

· All drawings in AutoCAD and pdf format

· All specifications in Microsoft Word and pdf format

· Narrative report in pdf format

· Electronic copy of cost estimate

· PG-18-15, Volume C checklists, completed and signed

· Design review checklists, completed and signed.

· Checklist of all submittals, certifications, tests, and inspections in an Excel spreadsheet format.

· All design related calculations.

Attachment D As-Built Drawings: Original design and as-built drawings are available upon request by the awarded A/E firm. Below is a list of drawings that are available. All can be electronically transmitted or provided in hard copy.

1. 652-11-111 Renovate Operating Room Suite (design drawings) – dated 10/18/2013

2. 652-11-111 Renovate Operation Room Suite (As-Built drawings) – dated 7/30/2019

A/E SELECTION PROCESS:

The agency has convened an evaluation board for the evaluation of responses to this notice. Responses will be evaluated in accordance with the Selection of Architects and Engineers Statute (Public Law 92-582), formerly known as the Brooks Act, and implemented in Federal Acquisition Regulation (FAR) 36.6. Specifically, SF 330 submissions will be evaluated to identify the most highly qualified firms, using the selection criteria identified below. The processes at FAR 36.602-5 and FAR 36.606 will then be followed. Discussions will be held with at least three (3) of the most highly qualified firms. Selected firms will be notified by telephone or email of selection and provided further instructions.

Evaluating past performance and experience may include information provided by the firm, customer inquiries, Government databases, and publicly available sources. Failure to provide requested data, accessible points of contact or valid phone numbers could result in a firm being considered less qualified. All projects provided in the SF330 must be completed by the office/branch/individual team member performing the work under this contract.

SELECTION CRITERIA: Evaluation and selection of firms will be based on submissions and direct responses to the following criteria which are numbered in descending order of importance:

1. Professional qualifications necessary for satisfactory performance of required services showing recent experience of the project team with comparable hospital projects within the past five years in which the construction has been completed. Each resume shall include a minimum of two (2) specific completed projects through construction. The projects listed in block 19 Relevant Projects must have a Construction Completed year of 2017 through 2022 to be considered.

a. At a minimum, the firm shall submit resumés/qualifications for the following key personnel and disciplines that will be working on this project: Project Manager, Senior Architect, Mechanical Engineer, Electrical Engineer, Structural Engineer, Fire Protection/Life Safety Engineer, Industrial Hygienist, and Project Cost Estimator.

b. The submitted qualifications shall indicate that the project team has recent direct experience with designing Hospital projects with similar improvements to those proposed at Richmond VAMC. Similar improvements are defined by requiring the same disciplines listed above.

c. The architect/engineer shall provide a team where each member has minimum of 5 years of experience with similar projects.

d. Firm shall provide a table of a minimum of 2 comparable projects, comparing their construction probable cost estimate with the bid/award amount during construction and the associated variances expressed as a percentage. The projects presented shall have been awarded within the last five (5) years.

2. Specialized experience and technical competence in the type of work required, specifically the design of operating room HVAC system compliant with VA HVAC requirements.

a. The architect/engineer shall provide evidence of understanding the project; and any unique architectural/engineering aspects associated with the proposed project and how to address them.

b. They shall present projects of a similar nature that clearly demonstrate an understanding of the presented scope of work. The maximum numbers of projects to present is five (5).

c. Construction Period Services experience:

i. The architect/engineer shall demonstrate specific experience in construction period services, providing information to illustrate experience in providing the following service:

1. Professional field inspections during the construction period

2. Timely review of construction submittals,

3. Timely answering of requests for information during the construction period.

ii. The architect/engineer shall demonstrate specific experience providing support for the execution of construction contract changes, including drafting statements of work and IGCE’s. The contractor shall provide documentation illustrating the accuracy of construction change IGCE’s (such as table of construction change IGCE’s generated and result change costs).

3. Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules in a hospital setting.

a. The architect/engineer shall provide documented evidence of illustrating the reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness.

b. Firm shall provide past performance documentation of projects listed as example projects in factor 2.b. used to illustrate the proposed team’s qualifications for this project. If available, please present CPARS reports, Past Performance Questionnaires (PPQ’s must be signed by the project owner) or other information reflecting past performance for the example projects listed in factor 2.b.

c. The architect/engineer shall provide a record of any significant claims against the firm because of improper or incomplete architectural and engineering services.

4. Capacity to accomplish the work in the required time for both the prime and subconsultants.

a. This factor evaluates the ability of the firm, given their current projected workload (percentage) and the availability of their key personnel, to accomplish the possible myriad of design projects in the required time. The general workload and staffing capacity of the design office will be evaluated. The information presented should clearly demonstrate the availability of individual key personnel on the project team.

i. List current projects with a design fee of greater than $20,000 being designed in the firms’ office.

ii. Indicate the firms’ present workload and the availability of the project team members (including sub-consultants) for the specified contract performance period. The information presented should show the availability, in percentages, that each particular key person is available for this project based on their current workload.

iii. Describe experience in successfully delivering projects per performance schedule, providing timely construction support, and successfully completing multiple projects with similar delivery dates

iv. Volume of VA contract awards in the last 12 months.

5. Location in the general geographical area of the project and knowledge of the locality of the project; provided, that application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the project. Note: In the event evaluations of SF330s results in the same rating, proximity to the facility will be used as a tiebreaker.

6. The architect/engineer shall provide documentation of the extent to which potential offerors identify and commit to the use of service-disabled Veteran-owned small businesses, Veteran-owned small businesses, and other types of small businesses as subcontractors.

The Department of Veterans Affairs shall evaluate each potential contractor in terms of the following as “M” firm meets the synopsized selection criterion and "NM" means that the firm did not meet the synopsized selection criterion.:

Selection Criteria

1. Professional qualifications necessary for satisfactory performance of required services showing recent experience of the project team with comparable hospital projects within the past five years in which the construction has been completed. Each resume shall include a minimum of two (2) specific completed projects through construction.

2. Specialized experience and technical competence in the type of work required, specifically the design of operating room HVAC system compliant with VA HVAC requirements and Construction Period Services.

3. Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules in a hospital setting. Shall include record of significant claims against the firm due to improper or incomplete services.

4. Capacity to accomplish the work in the required time for both the prime and subconsultants.

5. Location in the general geographical area of the project and knowledge of the locality of the project; provided, that application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the project.

6. The architect/engineer shall provide documentation of the extent to which potential offerors identify and commit to the use of service-disabled Veteran-owned small businesses, Veteran-owned small businesses, and other types of small businesses as subcontractors.

PLEASE NOTE: The AE Evaluation Board must be provided with complete and accurate information for ALL six (6) evaluation factors above in order to rank as qualified and eligible firms. Therefore, the AE firm must expand upon, as it deems necessary, on any evaluation factor not well demonstrated or addressed with Part 1A to Part IG and Part II of the SF330. The AE firm shall use Part IH and/or use additional sheets to supplement/address all evaluation factors to clearly demonstrate its qualifications.

SUBMISSION CRITERIA/REQUIREMENTS:

Interested firms having the capabilities to perform this work must submit: ONE (1) ELECTRONIC SF 330, including Parts I and II, and attachments (if any) electronically to madeline.lucena-pulst@va.gov no later than 2:00 p.m. Eastern Standard Time on Thursday, September 22, 2022.

Interested firms are responsible for ensuring electronic delivery of submission by the time and the date specified. It is highly recommended interested firms confirm electronic submissions have been received by the Contracting Officer.

Size limits of e-mails are restricted to 10MB. If more than one email is sent, please number emails in Subjects as “1 of n”. (Example: SF330 Submission, #36C24622R0071 – AC-13 Ductwork Replacement, Project #652-22-205 1 of 5, etc.)

All SF330 submissions shall be clearly indicated in subject line of the email, displaying the procurement number and project title (abbreviated or shortened is okay).

All SF 330 submissions must include the following information either on the SF 330 or by accompanying document:

· Cage Code| Unique Entity ID | Tax ID Number

· The E-mail address and Phone number of the Primary Point of Contact

· Proof of the firms’ registration in SAM (https://sam.gov/SAM/pages/public/index.jsf)

· A copy of the firms’ VetBiz Registry (https://vetbiz.va.gov/)

· SF 330 MUST INDICATE THE PERCENTAGE of the contract performance cost that will be expended by the prime firm’s employees and in which discipline(s) and subcontracted percentage of contract performance cost to be expended (and in what disciplines). Any subcontracted or otherwise business entity must be identified by name, office location and size/type of business (i.e. SDVOSB, VOSB, 8(a), large, etc.). This is in order to assure compliance with FAR Clause 52.219-14(b)(1) Limitations on Subcontracting. Failure to provide this information may deem the Firm as nonresponsive and preclude SF 330 submittal from being included further in the evaluation process.

· Credentials that confirm registration of Architects or Engineers registered to practice in this particular professional field involved in Virginia.

REQUESTS FOR INFORMATION: All RFIs shall be submitted to madeline.lucena-pulst@va.gov. Questions must be submitted NLT September 5, 2022. Amendments will be posted NLT September 9, 2022.

The firm and or AE on staff representing the project must follow State of Virginia guidelines under State law for all licensing requirements to sign and seal drawings.

Electronic submittals received after the date and time specified will not be considered. Late proposal rules per FAR 15.208 will be followed for late submittals. Firms not providing the required information may not be considered. All information must be included in the SF330 submission package.

It is the offeror’s responsibility to check the Contract Opportunities website at: SAM.gov for any revisions to this announcement prior to submission of SF330s.

LIMITATIONS

852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside.

As prescribed in 819.7009, insert the following clause:

VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET-ASIDE (NOV 2020) (DEVIATION)

(a) Definition. For the Department of Veterans Affairs, “Service-disabled Veteran-owned small business concern or SDVOSB:”

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled Veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled Veterans or eligible surviving spouses (see VAAR 802.201, Surviving Spouse definition);

(ii) The management and daily business operations of which are controlled by one or more service-disabled Veterans (or eligible surviving spouses) or, in the case of a service-disabled Veteran with permanent and severe disability, the spouse or permanent caregiver of such Veteran;

(iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document;

(iv) The business has been verified for ownership and control pursuant to 38 CFR part 74 and is listed in VA’s Vendor Information Pages (VIP) database; and

(v) The business will comply with VAAR subpart 819.70 and Small Business Administration (SBA) regulations regarding small business size and government contracting programs at 13 CFR part 121 and 125, provided that any reference therein to a service-disabled Veteran-owned small business concern (SDVO SBC), is to be construed to apply to a VA verified and VIP-listed SDVOSB unless otherwise stated in this clause.

(2) “Service-disabled Veteran” means a Veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(3) The term “small business concern” has the meaning given that term under section 3 of the Small Business Act (15 U.S.C. 632).

(4) The term “small business concern owned and controlled by Veterans with service-connected disabilities” has the meaning given the term “small business concern owned and controlled by service-disabled Veterans” under section 3(q)(2) of the Small Business Act (15 U.S.C. 632(q)(2)), except that for a VA contract the firm must be listed in the VIP database (see paragraph (a)(1)(iv) above).

(b) General.

(1) Offers are solicited only from VIP-listed SDVOSBs. Offers received from entities that are not VIP-listed SDVOSBs at the time of offer shall not be considered.

(2) Any award resulting from this solicitation shall be made to a VIP-listed SDVOSB who is eligible at the time of submission of offer(s) and at the time of award.

(3) The requirements in this clause apply to any contract, order or subcontract where the firm receives a benefit or preference from its designation as an SDVOSB, including set-asides, sole source awards, and evaluation preferences.

(c) Representation. Pursuant to 38 U.S.C. 8127(e), only VIP-listed SDVOSBs are considered eligible to receive award of a resulting contract. By submitting an offer, the prospective contractor represents that it is an eligible SDVOSB as defined in this clause, 38 CFR part 74, and VAAR subpart 819.70.

(d) Agreement. When awarded a contract action, including orders under multiple-award contracts, an SDVOSB agrees that in the performance of the contract, the SDVOSB shall comply with requirements in VAAR subpart 819.70 and SBA regulations on small business size and government contracting programs at 13 CFR part 121 and part 125, including the non-manufacturer rule and limitations on subcontracting requirements in 13 CFR 121.406(b) and 125.6. Unless otherwise stated in this clause, a requirement in 13 CFR part 121 and 125 that applies to an SDVO SBC, is to be construed to also apply to a VIP-listed SDVOSB. For the purpose of limitations on subcontracting, only VIP-listed SDVOSBs (including independent contractors) shall be considered eligible and/or “similarly situated” (i.e., a firm that has the same small business program status as the prime contractor). An otherwise eligible firm further agrees to the following:

(1) Services. In the case of a contract for services (except construction), it will not pay more than 50% of the amount paid by the government to it to firms that are not VIP- listed SDVOSBs.

(2) Supplies or products.

(i) In the case of a contract for supplies or products (other than from a non- manufacturer of such supplies), it will not pay more than 50% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs.

(ii) In the case of a contract for supplies from a non-manufacturer, it will supply the product of a domestic small business manufacturer or processor, unless a waiver as described in 13 CFR 121.406(b)(5) has been granted.

(3) General construction. In the case of a contract for general construction, it will not pay more than 85% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs.

(4) Special trade construction contractors. In the case of a contract for special trade contractors, no more than 75% of the amount paid by the government to the prime may be paid to firms that are not VIP-listed SDVOSBs.

(5) Subcontracting. An SDVOSB must meet the NAICS size standard assigned by the prime contractor and be listed in VIP to count as similarly situated. Any work that a first tier VIP-listed SDVOSB subcontractor further subcontracts will count towards the percent of subcontract amount that cannot be exceeded. For contracts referenced in (d)(2), (3), and (4) the cost of materials is excluded and are not considered to be subcontracted. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small businesses do not provide them. For additional information and more specific requirements on the limitations on subcontracting, refer to 13 CFR 125.6.

(e) Required limitations on subcontracting compliance measurement period. An SDVOSB shall comply with the limitations on subcontracting as follows:

[Contracting Officer check as appropriate.]

· By the end of the base term of the contract or order, and then by the end of each subsequent option period; or ___By the end of the performance period for each order issued under the contract.

(f) Joint ventures. A joint venture may be considered eligible as an SDVOSB if the joint venture is listed in VIP and complies with the requirements in 13 CFR 125.18(b), provided that any requirement therein that applies to an SDVO SBC is to be construed to apply to a VIP-listed SDVOSB. A joint venture agrees that, in the performance of the contract, the applicable percentage specified in paragraph (d) of this clause will be performed by the aggregate of the joint venture participants.

(g) Precedence. Any inconsistencies between the requirements of the SBA Program for SDVO SBCs, and the VA Veterans First Contracting Program, as defined in VAAR subpart 819.70 and this clause, the VA Veterans First Contracting Program takes precedence.

(h) Misrepresentation. Pursuant to 38 USC 8127(g), any business concern, including all its principals, that is determined by VA to have willfully and intentionally misrepresented a company’s SDVOSB status is subject to debarment from contracting with the Department for a period of not less than five years (see VAAR 809.406, Debarment).

CONTRACT OPPORTUNITY SF330 Request 36C24622R0071

See attached document: Attachment C - Past Performance Questionnaire 652-20-205.

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