36C24622R0039_4.docx

Modification to a Previous Notice Modification to a Previous Notice

GENERAL INFORMATION

BASE NOTICE TYPE

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Network Contracting Office 6 2300 Ramsey St.

Fayetteville NC 28301

POINT OF CONTACT*

Contract Specialist Angelo Harris Angelo.harris@va.gov

PLACE OF PERFORMANCE

ADDRESS

Fayetteville VA Medical Center

2300 Ramsey St.

Fayetteville NC

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This request for A-E firm qualifications packages is 100% set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB) concerns under VAAR 852.219- 10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside/ VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET-ASIDE (JUL 2019) (DEVIATION).

THIS IS NOT A REQUEST FOR PROPOSAL. THIS IS A REQUEST FOR SF 330'S ARCHITECT/ENGINEER QUALIFICATION PACKAGES ONLY.

ALL INFORMATION NEEDED TO SUBMIT SF 330 DOCUMENTS IS CONTAINED HEREIN. NO SOLICITATION PACKAGE, TECHNICAL INFORMATION, OR BIDDER/PLAN HOLDER LIST WILL BE ISSUED.

PUBLIC ANNOUNCEMENT FOR PROCUREMENT OF ARCHITECT-ENGINEERING (A/E) SERVICES: This is a request for Standard Form 330, Architect-Engineer Qualifications only. A-E Services are being procured in accordance with the Selection of Architects and Engineers Statute (Public Law 92-582), formerly known as the Brooks Act, and implemented in Federal Acquisition Regulation (FAR) subpart 36.6. All submissions will be evaluated in accordance with the below selection criteria. The Government will not pay, nor reimburse, any costs associated with responding to this request. The Government is under no obligation to award a contract as a result of this announcement. Firms will be selected based on demonstrated competence and qualifications for the required work. Any resulting award for the proposed A/E services will be procured under a negotiated Firm-Fixed Price contract.

GENERAL INFORMATION:

The Department of Veterans Affairs, Fayetteville Veterans Administration Medical Center (VAMC), is seeking sources and intends to award a firm fixed-price contract for Architect/Engineering (A/E) firm to provide services for Project # 565-22-301, “Traffic Study and Parking Garage Concepts” located at 2300 Ramsey St., Fayetteville 28301. (See Scope of Work). Site Visit scheduled for June 28th,2022 at 10:00am est, in building 4 room 120.

The A/E Services listed herein is being procured in accordance with the Federal Acquisition Regulation (FAR) 36.6 and VAAR 836.6. Potential contractors must be registered in SAM (www.sam.gov) and visible/certified in Vet Biz (https://www.vip.vetbiz.va.gov) at time of submission of their qualifications in order to be considered for an award. As a prospective offeror or bidder for this Service-Disabled Veteran-Owned Small Business (SDVOSB) set aside, you are verifying your company meets the status requirements of a SDVOSB concern as established by VAAR 852.219-10. NOTE - Offerors are referred to 852.219-10 (d)(1) Services. In the case of a contract for services (except construction), it will not pay more than 50% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs. In order to assure compliance with this clause, all firms submitting a SF330 for this Sources Sought Notice are required to indicate what percentage of the cost of contract performance will be expended by the concerns employees and in which discipline(s) and percentage of cost of contract performance to be expended (and in what disciplines) by any other subcontracted or otherwise used small or large business entity(s). Any subcontracted or otherwise business entity(s) used must be identified by name, office location and size/type of business (i.e. SDVOSB, VOSB, 8(a), large, etc.). All submissions will be evaluated in accordance with the evaluation selection criteria as specified herein.

Point of Contact: Angelo Harris, Contract Specialist Email: Angelo.Harris@va.gov

PROJECT INFORMATION:

Project # 565-22-301, Traffic Study and Parking Garage Concepts Fayetteville VAMC 2300 Ramsey St.

Fayetteville, NC 28301

**SEE ATTACHED SCOPE OF WORK.

The NAICS Code for this acquisition is 541330, Engineering Services and the applicable Small Business Size Standard is $22.5 million annual revenue.

The duration of the project is currently estimated at 300 calendar days from the issuance of the Notice to Proceed.

An Architect & Engineer (A/E) contract will be negotiated for the development of complete construction documents which include working drawings, specifications, reports, and construction period services. The A/E will be given written information; participate in project planning meetings, pre-proposal meeting, and pre-construction meeting as required; communicate with VA personnel via telephone or e-mail; and is expected to coordinate so that the final documents include all requirements in accordance with industry standard practices, VA standards, VA design manuals, and review comments.

A/E SELECTION PROCESS:

The agency has convened an evaluation board for the evaluation of responses to this notice. Responses will be evaluated in accordance with the Selection of Architects and Engineers Statute (Public Law 92-582), formerly known as the Brooks Act, and implemented in Federal Acquisition Regulation (FAR) 36.6. Specifically, SF 330 submissions will be evaluated to identify the most highly qualified firms, using the selection criteria identified below. Discussions will be held with at least three (3) of the most highly qualified firms. Interviews may be conducted. The processes at FAR 36.602-4 and FAR 36.606 will then be followed. Selected firms will be notified by telephone or email of selection and provided further instructions.

Evaluating past performance and experience may include information provided by the firm, customer inquiries, Government databases, and publicly available sources. Failure to provide requested data, accessible points of contact or valid phone numbers could result in a firm being considered less qualified. All projects provided in the SF330 must be completed by the office/branch/individual team member actually performing the work under this contract.

SELECTION CRITERIA: The Department of Veterans Affairs shall evaluate each potential contractor in terms of the following as “M” firm meeting the synopsized selection criterion and "NM" means that the firm did not meet the synopsized selection criterion.

Evaluation and selection of firms will be based on submissions and direct responses to the following criteria:

1. Conducting Traffic Studies – (More relevant than concept design development) The offeror must provide a narrative on their approach to performing a facility traffic study. This must include the key personnel involved for all phases from planning through final report presentation. Explain pre-study events, when traffic study events need to occur to capture accurate facility data, how tracking of active traffic at gates is accomplished, how parking lot inventory is conducted, accounting for parked vehicles that do not move during a study event. As a separate portion of this same narrative provide experience and/or familiarization with the VA Parking Demand Model Spreadsheet. Explain depth of knowledge and ability in filling these out. Explain how this information will be used in relation to the traffic study. **10 page maximum for this narrative ***

2. Developing Concept Designs – (Less relevant than conducting traffic studies) Developing concept designs for parking garages specifically is considered more relevant than other construction concepts. The offeror must provide a narrative on developing Concept Designs. Narrative must explain site selection, features to be considered, size determination, cost estimating, 3D modeling use and concepts presentations. **5 page maximum for this narrative ***

3. Record of significant claims against the firm because of improper or incomplete architectural and engineering services.

4. Location - In the event that evaluations of SF330’s result in the same rating, proximity to the facility will be used as a tiebreaker. This distance will be determined according to http://maps.google.com/. For firms which have multiple/regional offices, the location of the primary project team will be used to calculate the distance and should be provided in the SF330.

NCO6 will evaluate past performance on recent and relevant contracts with government agencies (emphasis on VA work) and private industry in terms of cost control, quality of work, compliance with performance schedules, and a record of significant claims against the firm due to improper or incomplete engineering services (references required).

Submission Requirements:

i. Submit a minimum of three (3) references; any of the following evaluations are acceptable:

a. Contractor Performance Assessment Report System (CPARS), or

b. Past Performance Questionnaire (PPQ) evaluation for each project submitted.

PPQ’s are to be submitted by the reference directly to the Contract Specialist via email (angelo.harris@va.gov).

ii. If a completed CPARS evaluation is available, it shall be submitted with the completed SF330 package. If there is not a completed CPARS evaluation, the PPQ included with this notice is provided for the Offeror or its team members to submit for each project included in criterion (2). If a PPQ is submitted, but an official CPARS evaluation is found for that project in government databases, the official evaluation will take precedence. If a CPARS evaluation is not available, ensure correct phone numbers and email addresses are provided for each contract customer/reference. Completed PPQs shall be submitted directly to the Contracting Officer by the reference.

iii. A-Es should follow-up with references to ensure timely submittal of questionnaires. The reference questionnaires shall be submitted directly to the Governments point of contact, Angelo Harris, Contract Specialist, via email at angelo.harris@va.gov, prior to the response date. A-Es shall not incorporate by references into their response CPARS or PPQ evaluations previously submitted in response to other A-E services procurements. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation. Submitted CPARS and PPQ evaluations will not be counted as part of the 60-page limitation and shall be attached to the SF330, behind the SF330 Part II document

NOTE:

Recent is defined as performance occurring within 5 years of the date of this notice, except that ongoing projects must have begun no less than one (1) year prior to the issuance of this notice.

Relevancy is defined as performance of work on projects that are similar in scope to the types of projects anticipated under the resultant contracts.

Respondents with no previous past performance shall state this when addressing the selection criteria. Where there is no record of past performance, the proposal will be evaluated neither favorably nor unfavorably. Superior performance ratings on relevant projects may be considered more favorably in the evaluation.

Reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness. (Awards, Outstanding Merits, Recommendations) Record of significant claims against the firm because of improper or incomplete architectural and engineering services.

PLEASE NOTE: The AE Evaluation Board must be provided with complete and accurate information for ALL evaluation factors above as qualified and eligible firms. Therefore, the AE firm must expand upon, as it deems necessary, on any evaluation factor not well demonstrated or addressed with Part 1A to Part IG and Part II of the SF330. The AE firm shall use Part IH and/or use additional sheets to supplement/address all evaluation factors to clearly demonstrate its qualifications.

QUESTION PERIOD: Questions shall be submitted to the Contract Specialist, Angelo Harris, via email at angelo.harris@va.gov by July 12, 2022 at 10:00 AM EST. All relevant questions will be addressed by amendment.

LIMITATIONS

852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside.

As prescribed in 819.7009, insert the following clause:

VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET-ASIDE (JUL 2019) (DEVIATION)

(a) Definition. For the Department of Veterans Affairs, “Service-disabled Veteran-owned small business concern or SDVSOB:”

(1) Means a small business concern–

(i) Not less than 51 percent of which is owned by one or more service-disabled Veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled Veterans or eligible surviving spouses (see VAAR 802.201, Surviving Spouse definition);

(ii) The management and daily business operations of which are controlled by one or more service-disabled Veterans (or eligible surviving spouses) or, in the case of a service-disabled Veteran with permanent and severe disability, the spouse or permanent caregiver of such Veteran;

(iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document;

(iv) The business has been verified for ownership and control pursuant to 38 CFR 74 and is so listed in the Vendor Information Pages database, (https://www.vip.vetbiz.va.gov); and

(v) The business will comply with VAAR subpart 819.70 and Small Business Administration (SBA) regulations regarding small business size and government contracting programs at 13 CFR part 121 and 125, including the nonmanufacturer rule and limitations on subcontracting requirements in 13 CFR 121.406 and 125.6, provided that any reference therein to a service-disabled veteran-owned small business concern (SDVO SBC), is to be construed to apply to a VA verified and VIP-listed SDVOSB. The nonmanufacturer rule and the limitations on subcontracting apply to all SDVOSB and VOSB set-asides and sole source contracts.

(2) “Service-disabled Veteran” means a Veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(b) General.

(1) Offers are solicited only from eligible service-disabled Veteran-owned small business concerns. Only VIP-listed service-disabled Veteran-owned small business concerns (SDVOSBs) may submit offers in response to this solicitation. Offers received from concerns that are not VIP-listed service-disabled Veteran-owned small business concerns shall not be considered.

(2) Any award resulting from this solicitation shall be made to a VIP-listed service-disabled Veteran-owned small business concern that meets the size standard for the applicable NAICS code.

(c) Representation. By submitting an offer, the prospective contractor represents that it is an eligible SDVOSB as defined in this clause, 38 CFR part 74, and VAAR subpart 819.70. Pursuant to 38 U.S.C. 8127(e), only VIP-listed SDVOSBs are considered eligible. Therefore, any reference in 13 CFR part 121 and 125 to a service-disabled Veteran-owned small business concern (SDVO SBC), is to be construed to apply to a VA verified and VIP-listed SDVOSB and only such concern(s) qualify as similarly situated. The offeror must also be eligible at the time of award.

(d) Agreement. When awarded a contract (see FAR 2.101, Definitions), including orders under multiple-award contracts, or a subcontract, an SDVOSB agrees that in the performance of the contract, the SDVOSB shall comply with requirements in VAAR subpart 819.70 and SBA regulations on small business size and government contracting programs at 13 CFR part 121 and 125, including the nonmanufacturer rule and limitations on subcontracting requirements in 13 CFR part 121.406 and 125.6, provided that for purposes of the limitations on subcontracting, only VIP-listed SDVOSBs shall be considered eligible and/or “similarly situated” (i.e., a firm that has the same small business program status as the prime contractor). An independent contractor shall be considered a subcontractor. An otherwise eligible firm further agrees to the following:

(1) Services. In the case of a contract for services (except construction), it will not pay more than 50% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs.

(2) Supplies or products.

(i) In the case of a contract for supplies or products (other than from a nonmanufacturer of such supplies), it will not pay more than 50% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs.

(ii) In the case of a contract for supplies from a nonmanufacturer, it will supply the product of a domestic small business manufacturer or processor, unless a waiver is described in 13 CFR 121.406(b)(5) is granted.

(3) General construction. In the case of a contract for general construction, it will not pay more than 85% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs.

(4) Special trade contractors. In the case of a contract for special trade contractors, it will not pay more than 75% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs.

(5) Subcontracting. Any work that a VIP-listed SDVOSB subcontractor further subcontracts will count towards the percent of subcontract amount that cannot be exceeded. For supply or construction contracts, cost of materials is excluded and not considered to be subcontracted. For mixed contracts and additional limitations, refer to 13 CFR 125.6.

(e) Joint ventures. A joint venture may be considered an SDVOSB if the joint venture is listed in VIP and complies with the requirements in 13 CFR 125.18(b), provided that any reference therein to service-disabled Veteran-owned small business concern or SDVO SBC, is to be construed to mean a VIP-listed SDVOSB. A joint venture agrees that, in the performance of the contract, the applicable percentage specified in paragraph (d) of this clause will be performed by the aggregate of the joint venture participants.

(f) Precedence. For any inconsistencies between the requirements of the SBA program for service-disabled Veteran-owned small business concerns and the VA Veterans First Contract Program, as defined in VAAR subpart 819.70 and this clause, the VA Veterans First Contracting Program requirements have precedence.

SUBMISSION CRITERIA/REQUIREMENTS:

Interested firms having the capabilities to perform this work must submit:

ONE (1) ELECTRONIC SF 330, including Parts I and II, and attachments (if any) electronically to angelo.harris@va.gov no later than 10:00 a.m. Eastern Standard Time on Friday, July 25, 2022.

Interested firms are responsible for ensuring electronic delivery of submission by the time and the date specified. It is highly recommended interested firms confirm electronic submissions have been received by the Contracting Officer.

All SF-330 submissions shall be clearly marked with the subject line displaying the “SF-330 Submission: 36C24622R0039 Fayetteville VAMC – Traffic Study and Parking Garage Concepts”. Size limits of e-mails are restricted to 10MB. If more than one email is sent, please number emails in Subjects as “1 of n”. (Example: SF-330 Submission: 36C24622R0039 Fayetteville VAMC – Traffic Study and Parking Garage Concepts (1 of n, 2 of n, etc.).

Interested firms are responsible for ensuring delivery of submission.

All SF 330 submissions must include the following information either on the SF 330 or by accompanying document:

1) Cage Code

2) Unique Entity Identifier/Dun & Bradstreet Number

3) Tax ID Number

4) The E-mail address and Phone number of the Primary Point of Contact

5) A copy of the firms VetBiz Registry

6) SF 330 MUST INDICATE THE PERCENTAGE of the contract performance cost that will be expended by the prime firm’s employees and in which discipline(s) and subcontracted percentage of contract performance cost to be expended (and in what disciplines). Any subcontracted or otherwise business entity must be identified by name, office location and size/type of business (i.e. SDVOSB, VOSB, 8(a), large, etc.). This is in order to assure compliance with FAR Clause 52.219-14(b)(1) Limitations on Subcontracting. Failure to provide this information may deem the Firm as nonresponsive and preclude SF 330 submittal from being included further in the evaluation process.

7) References noted in Selection Criteria The firm and/or AE on staff representing the project must follow State of North Carolina guidelines under State law for all licensing requirements to sign and seal drawings.

Each respondent must be able to demonstrate the ability to comply with FAR Clause 52.219-14, Limitations on Subcontracting.

Electronic submittals received after the date and time specified will not be considered. Late proposal rules per FAR 15.208 will be followed for late submittals. Firms not providing the required information may not be considered. All information must be included in the SF330 submission package.

It is the offeror’s responsibility to check the Contract Opportunities website at: Beta.SAM.gov for any revisions to this announcement prior to submission of SF330s.

Traffic Study and Parking Concepts Architectural/Engineering Design Services Project: 565-22-301 VAMC Fayetteville, NC Statement of Work I. General Intent II. Scope of Work III. Materials Provided to AE after Award IV. Traffic Study, Parking Demand Model and Parking Garage Concepts Requirements V. Review Requirements A. Pre-Study and Concepts Investigation Presentation of Approach B. Interim/Mid-Point Traffic Study and Parking Demand Discussion C. Traffic Study and Parking Demand Model final presentation of results D. 50% Parking Garage Concepts E. 95% Parking Garage Concepts Review F. 100% Submittal VI. Schedule VII. Construction Period Services – NOT USED VIII. CAD Requirements

I. GENERAL INTENT:

Provide professional engineering services to conduct a traffic study, complete a parking demand model and develop conceptual options for parking for the Ramsey Street VAMC. This will include planning, investigative surveys, reports, presentations, consultation, preparation of conceptual drawings with cost estimates. The Traffic Study and Demand Model results along with the accepted concepts are intended to be used to request approval to correct identified facility shortcomings at the Fayetteville VAMC located at 2300 Ramsey St, Fayetteville, NC. The construction budget is approximately $18,000,000 maximum for any parking concept assuming each concept will handle approximately 250 vehicles. Study results indicating a need exceeding this amount must be addressed in concepts with a phased construction approach for future expansion.

The intent for 50% and 95% concepts submittal stages is to ensure both parties agree on locations and information required to be included in a complete concept package since five concepts are being requested. 50% stage will identify the five VA approved locations to be considered on the facility. The 95% stage will ensure completeness of information and is essentially a complete package needed minor refinement to complete to 100%.

The 100% Submittal will have all requirements packaged and organized to include the traffic study results and narrative, concepts with cost estimates and completed parking demand model.

II. SCOPE OF WORK:

This project will engage an Architectural Engineering (AE) firm with expert knowledge of traffic studies and facility parking design to develop a traffic study plan, conduct the traffic study per the VA approved traffic study plan, complete a parking demand model spreadsheet and develop conceptual options for parking garages. The design team is responsible for coordinating with the Contracting Officer’s Representative (COR) and appropriate VA personnel.

A. TRAFFIC STUDY: Develop a plan that must get VA COR approval to accomplish a traffic study encompassing daily real time traffic for minimum one week (seven consecutive days) period during three different seasonal periods. This is a minimum requirement which can be expanded by the A&E as their experts determine if necessary to have clear and precise results. This plan will capture all parked vehicles on site at the beginning and at the end of each period to clearly track vehicles that may not leave the facility such as government or long-term patients. The study shall be written to clearly explain or demonstrate to persons reviewing the final plan and study to understand completely the situation during each period and the overall results. This study will inventory current facility parking by lot and space type and any unique vehicle parking situations (maintenance vehicles, police, etc). The VA COR can direct what this study must include for final VA COR acceptance.

B. PARKING DEMAND MODEL: Complete a Parking Demand Model Spreadsheet downloaded from the VA Technical Information Library (TIL). This will require significant input from the VA and will also utilize some information gained from the traffic study.

C. PARKING GARAGE CONCEPTUAL OPTIONS: Develop five parking garage options for five different locations within the boundaries and restrictions of the existing facility. Each concept will have plans and approximate design/construction costs estimates and must address site work required.

III. MATERIALS PROVIDED TO AE AFTER AWARD:

A. PLANS:

1. The facility record drawings and AutoCAD files are available for the AE’s use. NOTE: Not all record drawings are available on AutoCAD. Additionally, it is emphasized that the accuracy of facility record drawings must be completely field verified by the AE. Prints of any existing drawings shall be made available to the AE during any point if requested. The VA Engineering Department drawing files, large size copier and paper will be made available for use by the AE for this purpose. Any field verification services required for site utilities will be covered by the A/E designer.

B. SPECIFICATIONS, STANDARDS, ETC:

The project design shall be completed in accordance with this AE scope and all appropriate Department of Veterans Affairs (VA) standards, specifications, and other criteria otherwise required by the VA. The AE shall retrieve all VA design information and standards from the VA Facilities Web Site (https://www.cfm.va.gov/til/index.asp). Station level modified specifications for certain specification sections will be provided by the VA after the notice to proceed as been issued. These documents and all national, state and local codes adopted and used by the VA shall be incorporated in the design of this project and reflected in the construction cost estimate. The following references, as applicable, shall be utilized for planning and design purposes:

A. Master Construction Specifications (PG-18-1) B. Design and Construction Procedures (PG-18-3) C. Standard Details and CAD Standards (PG-18-4) D. Design Manuals (PG-18-10), particularly VA Parking Design and Site Design Manuals E. Topic Specific Standards and Criteria (PG-18-13) F. Minimum Requirements for A/E Submissions (PG-18-15), Design Review Checklist, Schematic 1 under Site and Landscape G. Cultural Resource Management Procedures, Handbook 7545 (H-7547) H. Cultural Resource Management, Directive 7545 (D-7545)

IV. TRAFFIC STUDY, PARKING DEMAND MODEL AND PARKING GARAGE CONCEPTS REQUIREMENTS:

A. TRAFFIC STUDY:

1. Develop a traffic study plan for VA COR review and approval. The plan must clearly outline the intent, the A&E’s approach and have the template copies of data gathering sheets.

2. Capture actual entering/existing vehicles and parking situation for the entire facility.

3. Identify unique daily events or situations that may caveat a final report.

4. The AE shall take minutes of all meetings, conferences, site visits and daily reports, etc. A copy of the minutes for each shall be provided to the Contracting Officer.

B. PARKING DEMAND MODEL:

1. Download most recent version available on the TIL after award.

2. Be able to explain model formulas and how the various data entries alter the calculated results.

3. Ensure all data information is traceable to the source for future defense of results.

4. Coordinate review and gather information required to complete the spreadsheet.

C. PARKING GARAGE CONCEPTS:

1. Follow Schematic 1 Site and Landscape checklist for each of the five concepts. This is filled out preliminarily to give the A&E an idea of VA expectations.

2. Each concept shall have existing site plan, concept plan, elevations of all four main sides/aspects, 3D model with virtual tour, and initial numbers of parking spaces and types.

3. Each concept must indicate future expansion capabilities.

4. Proposed parking garage sites shall have soil borings accomplished and results included in those concepts. (expected minimum of four borings per site)

5. Provide a cost estimate to design and construct each of the five concepts.

6. Identify facility impacts to the greatest extent possible per concept.

7. Identify traffic flow for each concept for both vehicles and pedestrians.

D. QUALITY ASSURANCE/QUALITY CONTROL (QA/QC):

In an effort to reduce construction change orders due to design errors and omissions, the Office of Facilities Management has initiated a Quality Assurance/Quality Control program. The A/E shall develop, execute, and demonstrate that the project plans and specifications have gone through a rigorous review and coordination effort. The requirements are as follows:

V. REVIEW REQUIREMENTS

The A/E Designer will conduct internal quality control audits of all submissions before they are submitted to the VA. A quality control summary of findings and any/all corrective actions will be provided at each submission.

A. PRE-STUDY AND CONCEPTS INVESTIGATION PRESENTATION OF APPROACH REVIEW

1. A&E QC Summary (electronic copy only)

2. Project Schedule (electronic copy only)

3. Draft traffic study plan (electronic copy only)

4. Draft parking demand model spreadsheet (electronic copy only)

5. List of general information missing or to be investigated (electronic copy only)

6. Draft of the A&E issues log (electronic copy only)

7. Facility site plan altered to accompany the traffic study and concepts requirement. (electronic copy plus one full size hard copy to have at the review meeting)

B. INTERIM/MID-POINT TRAFFIC STUDY AND PARKING DEMAND DISCUSSION/REVIEW:

1. A&E QC Summary (electronic copy only)

2. Review Project Schedule (electronic copy only)

3. Review of VA Approved Traffic Study Plan (electronic copy only).

4. Review of current Parking Demand Model Spreadsheet (electronic copy only).

5. Review of updated facility site plan for traffic study and concepts (electronic copy and one full size hard copy to have at the review meeting).

C. TRAFFIC STUDY AND PARKING DEMAND MODEL FINAL PRESENTATION OF RESULTS:

1. A&E QC Summary (electronic copy only)

2. Review Project Schedule (electronic copy only)

3. Review of VA Approved Traffic Study Plan and Results (two hard copies and an electronic copy in both pdf and word formats).

4. Review of Completed Parking Demand Model Spreadsheet (two hard copies and an electronic copy in both pdf and word formats).

5. Review of updated facility site plan for traffic study and concepts (electronic copy and one full size hard copy to have at the review meeting).

D. 50% PARKING GARAGE CONCEPTS REVIEW:

1. A&E QC Summary (electronic copy only)

2. Two (2) Arch D (24”x36”) and two (1) half size copies of work completed to date. The drawings shall have a cover sheet and be complete in every respect and shall have been checked. Includes 3D perspectives of each concept.

3. CAD drawing files shall be complete in every respect and shall be reviewed by the AE of record. File format and delivery shall be as outlined in CAD requirements Paragraph V. Include 3D modeling of each concept.

4. Provide DWG and PDF drawings via VA approved file transfer site.

5. One copy of the construction cost estimates with each concept having a complete and separate estimate for both Design and Construction Costs.

E. 95% PARKING GARAGE CONCEPTS REVIEW:

1. A&E QC Summary (electronic copy only)

2. Two (2) Arch D (24”x36”) and two (1) half size copies of work completed to date. The drawings shall have a cover sheet and be complete in every respect and shall have been checked. Includes 3D perspectives of each concept.

3. CAD drawing files shall be complete in every respect and shall be reviewed by the AE of record. File format and delivery shall be as outlined in CAD requirements Paragraph V. Include 3D modeling of each concept.

4. Provide DWG and PDF drawings via VA approved file transfer site.

5. One copy of the construction cost estimates with each concept having a complete and separate estimate for both Design and Construction Costs.

F. 100% SUBMITTAL:

1. Two (2) 30”x42” and two (2) half size Xerox copies of final drawings.

2. 1 set original reproducible plans plus a copy in latest AUTOCAD Version used by the VA.

3. 2 pdf copies of the Final cost estimates, plus a copy in Excel format.

4. 2 pdf copies of the final project summary/report plus the electronic copy.

5. 2 hard copies of the Final QC summary, plus the electronic word format copy.

VI. SCHEDULE

1. Kick-Off meeting and establish Notice to Proceed.

2. Pre-Study and Concepts Investigation Presentation performed within 30 calendar days from NTP.

3. Traffic Study Approved by VA

4. A&E Begins Traffic Study per approved study plan

5. Interim/Mid-Point Traffic Study and Parking Demand Discussion On Site Meeting

6. Traffic Study and Parking Demand Model final presentation of results On Site Meeting.

7. 50% Parking Garage Concepts submission due 30 calendar days from final study presentation.

8. 50% review comments from VA due 10 calendar days from receipt of 50% submission.

9. 95% Parking Garage Concepts submission due 30 calendar days from return of 50% review comments.

10. 95% review comments from VA due 10 calendar days from receipt of 95% submission.

11. 100% Final submission due 15 calendar days from receipt of 95% review comments.

12. Total calendar days from Notice to Proceed to 100% Final Submission: 300 calendar days

VII. CONSTRUCTION SERVICES: NOT USED

VIII. CAD REQUIREMENTS:

A. DRAWINGS: The completed drawing files shall be fully operational in the current VA accessible AUTOCAD Version; PDF copies will accompany any submitted AutoCAD copies provided.

B. DELIVERY FORMAT: Media and archive procedure for transfer of all drawing files to the office of Engineering Project Section shall be through VA COR approved file transfer site. No CD’s or “thumb drives” will be accepted.

C. NAMING CONVENTIONS: Files will follow VA BIM and CAD Standards (PG-18-13) VA Drawings Deliverable Requirements (DDR) v 1.0 [or most current as of award date of this project]

The A/E Designer is recommended but not required to visit and inspect the project site prior to submitting their A/E fee proposal for this project design. Provide any questions regarding the scope of the project or design requirements to the Contracting Officer before submitting the A/E fee proposal.

Modification to a Previous Notice