36C24622Q0850.docx

Charlotte CBOC Veterans Health Care System

JANITORIAL SERVICE WORK STATEMENT

GENERAL INFORMATION

RESPONSE DATE/TIME/ZONE

SET-ASIDE

Charlotte North Carolina

POSTAL CODE

COUNTRY

CONTACT INFORMATION

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

POINT OF CONTACT*

Contract Specialist Amber Hess amber.hess@va.gov 757-315-3982

ADDITIONAL INFORMATION

Presolicitation Notice Presolicitation Notice

DESCRIPTION

Presolicitation Notice

The Department of Veterans Affairs, Regional Procurement Office (RPO) East, Network Contracting Office (NCO) 6, on behalf of Durham VA Medical Center and Hillandale I & II Outpatient Clinic has a requirement for a contractor to provide Janitorial Services.

The Contractor shall provide all necessary labor, equipment, and materials necessary to furnish Janitorial Services. All cleaning supplies must be EPA approved for healthcare environment. Hand soap and hand sanitizer must be non-refillable, and EPA approved for the healthcare environment. See attached Performance Work Statement and appended performance location attachment.

This is a Pre-solicitation only. Interested contractors should watch for the issuance of the solicitation which will have specific instructions and requirements associated with this procurement.

The tentative date for issuing the solicitation is on or about 20 July 2022.

In accordance with Public Law, P.L. 109-461, this is a 100% SDVOSB set-aside.

This potential requirement may be for a base period of one year (1) and four (4) one-year options. The applicable NAICS Code for this procurement 561720 – Janitorial Services, size standard of $19.5 million and the corresponding Product Service Code is S201- House Keeping- Custodial Janitorial.

All interested parties must be registered in the System for Award Management (SAM) (www.sam.gov) and verified in VIP (https://www.vetbiz.va.gov/) as an SDVOSB prior to submitting a Quote.

This is a PRESOLICITATION NOTICE ONLY. This is not a request for pricing.

See attached document: SOW Janitorial Services- Charlotte CBOC Salisbury Veteran Affairs See attached document: VHA Supplemental Contract Requirements for Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors.

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1. SCOPE OF WORK:

The Contractor shall furnish all personnel, materials, tools, machinery/equipment, and appliances necessary to provide janitorial service at the VA Outpatient Clinic in Charlotte, NC. The approximate area is 68,000 square feet. The VA Outpatient Clinic is a medical treatment facility and requires attention inherent to such a setting. The Contractor and staff shall conduct themselves and the prescribed cleaning accordingly. To assist the Contractor, detailed cleaning requirements are included.

In the performance of this contract, the Contractor shall take such safety precautions as necessary to protect the lives and health of all occupants and visitors of the building. The contractor shall display appropriate warning signs in all areas where housekeeping operations may cause traffic obstruction or personnel hazard.

The cleaning of lobbies and corridors resulting in a temporarily wet or slippery floor surface, shall be accomplished so that it will not be necessary for personnel or patients to cross the wet surface to gain access to other areas.

The Contractor shall immediately correct any fire and safety deficiencies caused by contractor personnel. If the Contractor fails or refuses to correct deficiencies promptly, the Contracting Officer may issue an order stopping all or any part of the work and hold the Contractor in default of the contract.

The Contractor shall comply with applicable Federal, State and local safety and fire regulations in effect at the beginning of the contract period. The Contractor shall keep abreast of and comply with changes in these regulations and codes applicable to the contract.

The Contractor shall continually exercise all reasonable and prudent efforts to ensure the security of the Clinic and its contents resulting from the performance of work and employees.

All materials and equipment used in performance of this contract shall be stored properly at the end of each workday. The Contractor shall ensure that equipment is kept in safe, good working condition, cleaned and properly stored at the end of the workday.

Contractor shall accomplish all administrative tasks necessary to assure performance of the aseptic services, including, but not limited to, preparation and distribution of work schedules, emergency recall rosters, facility defects reports, and/or any other data submissions.

2. SPECIFIC TASKS:

1. Administrative Contractor shall accomplish all administrative tasks necessary to assure performance of the aseptic services, including, but not limited to, preparation and distribution of work schedules, emergency recall rosters, facility defects reports, and any other data submissions.

Contractor shall have an updated written personnel roster which shall be maintained. The COR shall be furnished original roster and all changes thereafter. Employees not listed will not be allowed to work in the medical facility.

2. Work/Tasks Schedule

1. The schedule shall be provided to the COR within 10 calendar days of award of this contract. Schedules shall include the date and show the phasing of completion of work by room/area throughout the day.

1. Contractor shall submit schedule changes in writing to the COR at least 24 hours in advance of initially scheduled time for beginning work/tasks.

1. The following WORK SCHEDULE shall be followed when developing the Contractor’s phased in schedule to be submitted to the COR within 10 days of award of the contract:

3. Furniture a.) Movement – Furniture will need to be shifted or moved from its normal position or placement in order to better facilitate proper and thorough cleaning underneath and behind furniture that is not easily accessible during normal daily cleaning routines in the areas throughout the clinic. The intent is to only move light furniture, small tables or easily moved wheeled items not heavy items or items that are permanently mounted or bolted into other surfaces. Supervisors will ensure to instruct personnel on safe lifting and furniture moving techniques. Any item over 50 lbs. must be considered a two person lift requirement. Additionally, furniture should not be moved if it will require 50 lbs. or more of force per person.

b.) Daily – Dust horizontal and vertical surfaces; counter tops wiped; appliances dusted or wiped.

c.) Weekly – Clean tables and chairs in Waiting Areas no less than weekly, or sooner if necessary to protect surface; vacuum upholstered furniture.

d.) Monthly – Polish no less often than monthly, sooner if necessary to protect finish/surface.

e.) Semiannually – Shampoo upholstered furniture.

4. Floor Maintenance a.) Tiled Areas: (All floors including exam rooms, treatment rooms, labs, etc.)

Daily – Sweep and wet mop with detergent disinfectant.

Monthly – Power scrub floors.

Semi-Annual – Strip and refinish all floors. These areas will be scheduled with the COR. A minimum of three (3) coats of floor finish to be applied. Moveable items (ie., chairs, rolling lamps, equipment foot control pads, etc.) will be removed to strip/refinish work and replaced upon completion. Care shall be given to ensure no build-up occurs around non-moveable items of furniture.

Buff floors in hallways three (3) times per week.

Buff floors in offices and treatment rooms twice per month.

b.) Carpeted Areas and Mats:

Daily – Vacuum (Carpet sweeper is not acceptable) Weekly – Spot clean no less than weekly, or as necessary to provide protection/hinder staining.

Annually – Shampoo and soil resistant treatment applied. Contractor shall protect all carpeting by placing protective nonabsorbent pads or foil between furniture and cleaned carpet until dry at which time Contractor shall remove pads or foil. This task shall be scheduled in advance with COR.

c.) Doors, Walls (including partitions) and Trim:

Daily/Weekly – Provide daily policing for dust on ledges, sills, moldings, and baseboards. Dust as necessary. Spot wash (for fingerprints, etc.) as necessary but no less often than once weekly.

d.) Windows, Mirrors and Glass Cleaning:

Daily – Clean all mirrors, door glass (interior and exterior) throughout clinic.

Weekly – Clean all interior windows.

e.) Waiting Area, Labs, Exam Rooms, Offices, Treatment Rooms, corridors:

Daily – Empty waste receptacles, clean drinking fountains, dust all horizontal and vertical surfaces, furniture, vents and blinds; clean and disinfect all urinals, commodes, and sinks; clean and refill dispensers, clean counter tops. Frequent policing during day as needed.

Weekly – Spot clean walls and counter tops no less often than weekly.

Monthly – Wash waste receptacles no less than monthly, or sooner if soiled.

f.) Entrance, Outside Patios, and Screened Porch areas:

Daily – Pick up trash, sweep entrance walks and patio floor. Wipe furniture as necessary. Entrances and entrance platforms are to be cleaned once daily prior to the start of heavy traffic hours. The cleaning of these items shall be included as part of service: clean foot scrapers, exterior entrance mats and individual trash and smoking receptacles.

5. Expected Exposure Areas:

Periodically – Any room where patients with suspected infectious diseases have been examined will be thoroughly cleaned with detergent disinfectant (terminal cleaning). Contractor staff shall follow established isolation procedures approved by Infection Control Committee.

6. Trash or Solid Waste:

Disposal Removal – Contractor will furnish all necessary labor, equipment and supervision to provide solid waste collection and removal services as outlined herein. Trash receptacles shall be emptied daily and/or as needed, and the contents removed to dumpsters or recycle bins as applicable. Solid waste dumpsters and removal of waste from VA leased property is not a requirement of this contract.

Biohazard/biomedical waste (red bags) shall be removed to the appropriate storage areas. The VA shall provide large appropriate containers and provide for site removal of red bag waste.

7. Ceilings:

Monthly – Vacuum or damp dust ceilings as necessary to ensure all dust, streaks, and cobwebs are removed. The immediate vicinity of air ducts in acoustical tile ceilings shall be kept clean using an approved ceiling tile cleaner.

8. Beds, litters, exam tables:

To be cleaned daily with general all-purpose disinfecting solution. The beds located in the life support unit. Cleaning shall include mattress and frame.

9. Schedule of Service:

Within 10 days after award, the Contractor shall provide the COR with a proposed work schedule. The Contractor shall provide the schedule in writing to the COR for review, input, and approval.

10. Posted Work Schedule:

There are areas of the clinic that need to be scheduled for cleaning during the normal work day such as: Pharmacy, and Supply Services, Director’s Office Suite, File Room, and Canteen. This schedule shall be determined jointly by the COR and the Contractor. After the schedule is determined, it shall be posted for the contract period. All other areas shall be cleaned in coordination with the COR. As needed updates shall be coordinated with and approved by the COR.

11. Special Requirements:

1. The Contractor shall provide a minimal 10-minute response during normal duty hours due to need for re-performance or late performance of defectiveness of daily cleaning.

1. Constant Policing: Will be performed as necessary to maintain a “total clean” beautified condition.

1. Interior Duct Cleaning: Includes “covers” (parts of the registers, diffusers and grills, of the heating and air conditioning system) which are removable and provide access for performance of cleaning duct interiors. The actual “covers” are to be cleaned as part of monthly schedule cleaning. Interiors of duct “covers” are to be cleaned yearly in addition to the routine cleaning performed on the exterior surface “covers of the registers, diffusers and grills.” The “covers” shall be removed and be cleaned outside and inside. The inside of the ducts behind the covers shall be vacuumed (as far as the vacuum hose will reach) and then washed and sprayed with a Phenolic disinfectant, and the “covers” then replaced.

1. The Contractor will upon request, provide up to two boxes of small (13Gal) office sized plastic can liners/trash bags and two boxes of large (33Gal) plastic can liners/trash bags to on site administrative staff per Fiscal Quarter.

12. Quality

1. The Contractor shall have a Quality Control Program (QCP) to ensure all requirements of the contract are provided as specified and shall submit said QCP to the Contracting Officer with proposal. The program shall be continuously improved and is therefore documented in loose leaf manual format.

1. The program shall include, but not be limited to the following:

1. Written work instructions/procedures, processes, and product description to implement contractual obligations. The preparation and maintenance of, and compliance with, these instructions shall be audited as a function of the Contractor Quality Program to assure compliance with or timely changes to the instructions. Contractor shall submit all OSHA & Joint Commission training of personnel in Quality Control Program.

1. A method of early detection and correction of assignable conditions adverse to the quality of service, to include analysis of corrective action records (including Customer complaints) in order to determine causes of defectiveness.

1. The quality program shall ensure that records are complete and reliable. Reliable records are objective evidence of existing or past quality of service.

1. An inspection system covering all services stated in the cleaning requirements section of this contract. A check list used in inspective contract performance during regularly scheduled or unscheduled inspections, and the name(s) of the individuals who will perform the inspection.

1. To ensure compliance with safety and infection control issues, the Supervisor will serve as a member of the Environment of Care and Infection Control Committees at the clinic. This will include participation in the Environment of Care (EOC) and Infection Control (IC) Rounds.

3. DEFINITIONS/ACRONYMS:

The following terms used throughout this contract shall have the meanings set forth below:

VA – Department of Veterans Affairs. Also referred to as the Veterans Health Administration, U.S. Government Agency which provides Health/Medical related services to Military and National Guard service veterans and their dependents.

CO – Contracting Officer: Government Agency official authorized to effect contract, contract changes, and issue direction.

COR – Contracting Officer’s Representative: Individual designated by the Contracting Officer to monitor contract performance, conducts inspection(s), provides technical guidance and advice, and coordinates performance efforts subject to authorized limits designated. A designation letter identifying the COR for this project will be issued and signed by all parties prior to issuance of the contract, or within ten (10) calendar days of contract award.

NFPA – National Fire Protection Association: Nonprofit Organization that provides and advocates scientifically-based consensus on fire codes and standards http://www.nfpa.org/Codes/index.asp, training, http:/ww.nfpa.org/ProfessionalDev/index.asp and education http://www.nfpa.org/Education/index.asp.

Joint Commission – Joint Commission on Accreditation of Healthcare Organizations: The Joint Commission evaluates and accredits nearly 17,000 health care organizations and programs in the United States. An independent, not-for-profit organization, JCAHO is the nation’s predominant standards-setting and accrediting body in health care.

The following terms used throughout this contract shall have the meanings set forth below:

HOUSEKEEPING – is classified three general definitions:

1. Cleaning – is the removal of soil from a surface and is the primary responsibility of the Contractor.

1. Protection – is preventing damage to surface and equipment caused by normal use or improper cleaning procedures and is the responsibility of the Contractor.

1. Beautification – is beneficial psychological aspect that boots patients, staff and visitors moral. Beautification is accomplished through cleaning and protection and is also the responsibility of the Contractor.

SOIL – Soil can be visible, such as dust, or can be invisible, such as infections and odors. Soil is, but not necessarily limited to dust, dirt, stains, grease, smudge, streaks, spots, lint, odors, infections, or any agent that is injurious to health. Soil can be removed chemically, mechanically, or by a combination of both. Mechanical soil removal is removing soil with a liquid that contains cleaning agents, such as detergents, disinfectants, sanitizers and sterilizers. The combination of chemical and mechanical methods such as an automatic floor scrubbing machine, uses the chemical method to break down and loosen the soil while the mechanical method picks up and carries the soil away. Which soil removal method is used depends on the cleaning objectives and on the size, location and type of surface to be cleaned.

CONSTANT POLICING: Contractor’s staff shall continuously observe and provide for cleaning as the need arises, including: clean up of papers and any other debris; removing spills, vomit, spots and marks from walls, loading docks, walkways, floors, carpets and furniture, etc. Constant policing shall be provided as part of the overall cleaning necessary to assure a continuously aseptically clean area.

4. STATE/FEDERAL SPECIFICATIONS:

Materials specified for the work shall conform to the technical requirement of the respective State and/or Federal specifications. The persons employed under this contract shall, while on the premises, comply with all building regulations, federal policies and guidelines. The contractor shall provide written documentation prior to beginning work and annually thereafter, that all persons employed for this contract do not have any communicable diseases, i.e., Tuberculosis, etc.

5. STANDARDS OF CONDUCT:

The Contractor is completely responsible for all actions of their employees. The contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to his/her employees as may be necessary. The Contractor is responsible for ensuring their employees do not disturb papers on desks, open desk drawers or cabinets, or use Government telephones, except as authorized. All persons employed in the performance of this contract shall, while on the premises, comply with all building regulations, policies and guidelines. Contract employees shall sign in when reporting for duty and sign out when leaving at the end of each workday. Sign in location shall be established by the Contracting Officer’s Representative (COR) and shall remain the same unless otherwise notified.

6. PERSONNEL REQUIREMENTS:

The Contractor shall provide day attendant coverage Monday through Saturday 6:00 am through 6:00 pm. Examples of work for daytime: standard cleaning, policing, and meeting all cleaning requirements. The Contractor shall create a work schedule of tasks for specific areas to be serviced. Contractor shall submit proposed schedule to COR for review, input and approval. Contractor shall provide a finalized work schedule to COR, who shall monitor for compliance. Any changes to work schedule shall have prior approval by the COR. The Contractor shall have a supervisor available at all times and have sufficient staff to accomplish all requirements of the contract.

Work required in the performance of this contract shall be performed during the hours of 6:00 am to 6:00 pm, Monday through Saturday, excluding Federal holidays. Occasional weekend hours may be required to efficiently complete certain requirements of the contract during the course of this contract; however, weekend work, if it becomes necessary, shall be scheduled with the approval of the COR in advance, and shall be kept at an absolute minimum. Weekend work will neither be invoiced separately nor affect the monthly firm fixed price invoice amount charged to the government.

7. CONTRACTOR’S RESPONSIBILITIES:

The contractor shall obtain all licenses and/or permits required to perform this work. Contractor shall take all precautions necessary to protect persons and property from injury or damage during the performance of this contract. Contractor personnel shall be responsible for any injury to employees, or others as well as for any damage to personal or public property that occurs during the performance of this contract, that is caused by the negligence of the contractor or its employees. The contractor shall maintain personal liability and property damage insurance prescribed by the laws of the State of North Carolina. The Contractor shall ensure that all employees receive mandatory training as required by OSHA, Joint Commission, etc. The Contractor shall provide Blood Borne Pathogen training, Hepatitis B vaccine or declination and TB Skin Testing to all janitorial employees assigned to this contract. The certificates for Hepatitis B and training shall be submitted to the Contracting Officer within 10 days of award of the contract.

Contractor shall furnish at own expense, all labor, all janitorial chemicals/supplies, any air fresheners or other forms of deodorants, any paper products such as toilet paper and paper towels, any hand hygiene supplies such as hand sanitizers and liquid hand soap or other materials required to maintain a clean and sanitary environment within the clinic. The Contractor shall furnish required janitorial supplies at own expense, such as plastic trash bags/can liners for all trash receptacles to be changed as required. The Contractor will furnish all supplies, i.e., restroom supplies, such as air fresheners, toilet paper, paper towels, antiseptic soap, hand sanitizer, sanitary napkins dispenser disposal bags. These cleaning and disinfection chemicals must meet basic requirements of the Salisbury Veteran Affairs Medical Center’s Infection Control Office. The infection Control Office will provide guidance on suitable chemicals used for cleaning and disinfection of a Veteran Affairs Outpatient Clinic. Should the contract call for it, the successful offeror shall provide a Material Safety Data Sheet (MSDS) for all applicable supplies used in the performance of the contract, within seven (7) business days of award notice.

Contractor will furnish equipment and supplies required to scrub, strip, wax, polish, shine and maintain flooring. Flooring must be clean with a shiny/reflective appearance.

Contractor shall furnish at own expense any tools, equipment, supervision, phone service/personal computer and internet connectivity etc., which may be necessary or appropriate in the performance of this contract. Contractor shall be responsible for ensuring all equipment, tolls, etc., utilized in the performance of this contract meet or exceed all applicable Federal, State, County, City, or other appropriate agency safety requirements, and ensure all employees have full working knowledge of these requirements.

Contractor shall be responsible for ensuring all equipment and tools used, meet necessary safety requirements and employees have full working knowledge of their use.

Contractor shall provide phone/personal computer/internet connectivity at their own expense in order to communicate with the COR and Administrative Office of the VA Outpatient Clinic, Charlotte, NC.

Contractor shall consider the clinical environment and instruct his/her personnel in applicable safety precautions and special requirements. These requirements may include but are not limited to such conditions as cleaning of human secretions, blood, barium, etc. both floor and wall stain removal.

Contractor shall be notified of isolation areas that need terminal cleaning. These areas require the use of gloves, gowns, masks, and shoe covers provided by the Contractor. This shall be accomplished immediately upon request to the Contracting Officer’s Representative or designee.

The Contractor shall provide every new employee with a VA Identification Badge prior to performing work under this contract. The Contractor’s employee and the Contracting Officer’s Representative or designee shall ensure each pass has been issued by the VA Police Service at VAMC Salisbury, NC. Employees released from service by the Contractor will have their VA ID BADGES collected by the Contractor. All VA ID Badges must contain an expiration date and photograph of the employee. All VA ID Badges shall be destroyed upon termination of the contract. The Contractors on-site supervisor shall see that all employees carry their VA ID Badges with them during duty hours, have them readily visible and present them upon request. The COR or designated representative shall periodically verify passes of contract employees with their personal identification.

8. QUALIFYING EXPERIENCE REQUIREMENTS:

The Contractor shall have experience in managing and performing a quality Hospital Quality Janitorial Services. This experience must have been gained as a result of a company being regularly engaged in the business of providing aseptic services in all of the areas of a hospital or outpatient facility. The minimum acceptable experience is 12 months within the 24 months previous to the bid/proposal due date established in the solicitation.

Personnel shall have a minimum of one year experience in the area of housekeeping or janitorial service. The supervisor shall have a minimum of two (2) years successful experience in field supervision of janitorial and/or housekeeping activities at a hospital or outpatient facility and shall be adequately trained or experienced in all phases of cleaning requirements. However, the Contractor may request approval of an employee without two (2) years of supervisory experience if Contractor can provide documentation to support request. All Contractor employees must be acceptable to the Contracting Officer/COR. The Contracting Officer reserves the right to require a replacement for any employee at any time for any reason deemed necessary. The Contractor shall submit Certificates on each employee assigned to this contract within 10 days of award of the contract. Minimum age requirement is 18 years of age.

9. PERSONNEL

The Contractor’s personnel shall follow all applicable policies of the Veterans Affairs Outpatient Clinic, Charlotte, NC.

The Contractor shall provide standard uniform shirts, blouses, or smocks which clearly identify the Contractor and are uniform in color. All Contractor employees shall be in uniform while on site/duty. Pants/Slacks choice is at the discretion of the contractor/staff; however, they shall be neat and without holes.

The Contractor personnel shall be free of body odor and wear clean uniform clothing each day. Fingernails must be clean and free of dirt. Hair must be neatly combed, and/or maintained.

The Contactor will ensure compliance with CDC and VA guidelines currently requiring contracted staff working within our government facilities to: observe/comply with social distancing requirements, wear VA approved healthcare style face masks and comply with Federal/VA COVID vaccine mandates, for all staff working on the premises in our VA Healthcare facilities.

10. HOURS OF WORK:

Work required in the performance of this contract shall be performed during the working hours (6:00 am to 6:00 pm), Monday through Saturday, excluding Federal Holidays. Contractor’s representative shall sign in and sign out with Security/Police when entering and departing the clinic.

Federal Holidays observed are:

Or any other day specifically declared by the President of the United States to be a national holiday.

11. INVOICES:

In addition to the terms at FAR 52.212-4(g), invoices shall be submitted monthly in arrears to: Department of Veterans Affairs, FMS-VA-2(101); Financial Services Center, PO Box 149971, Austin, TX 78714-8971. Invoices shall have contract and purchase order numbers identified, as well as period of services. Each invoice must be provided in triplicate. Failure to submit a proper invoice shall cause payment delay.

12. CONFIDENTIALITY:

The Contractor’s personnel shall agree to comply with the Privacy Act of 1974 (the Act) and other applicable federal laws, rules, regulations, and policies issued under the Act during and after the execution of this contract. Because confidential medical record information may be accessible and/or visible to contractor employees during performance of their daily duties, the contractor shall obtain a signed “confidentiality certificate” from each employee prior to allowing them to start work under this contract. Any information about an individual that is maintained by the VA, including, but not limited to, education, financial transactions, medical history, and criminal or employment history or any record that contains the person’s name, or the identifying number, symbol, or other identifying particular assigned to the individual, shall be kept CONFIDENTIAL. A copy of this certification shall be provided to the COR upon request.

13. HIPPA

To be eligible for contract award, contractor shall be in compliance with the Health Insurance Portability and Accountability Act (HIPPA). A Business Associate Agreement (BAA) shall be executed if determined applicable.

14. INSURANCE

The contractor shall procure and maintain for the entire contract period, Workmen’s Compensation and Employer’s Public Liability Insurance in accordance with the laws of the State of North Carolina. Before commencing work under this contract, the contractor shall certify to the Contracting Officer in writing that the required insurance has been obtained. See FAR 52.228-5, Clauses Section. Contractor shall provide the CO with an original signed copy of the Insurance Certificate with appropriate coverage, no later than ten (10) calendar days after notice of award, or may furnish proof with proposal submission. The contractor shall notify the VA immediately of any changes in insurance coverage.

15. PERMITS AND RESPONSIBILITIES:

The Contractor shall obtain all permits, licenses and appointments required for the prosecution of work under this contract, at no additional cost to the Government. The contractor shall obtain these permits, licenses and appointments in compliance with applicable host country laws. The contractor shall provide evidence of possession or status of application for such permits, licenses and appointments to the Contracting Officer with their proposal. Failure to provide such permits, or evidence of appropriate progress toward receipt of such permits so as to be fully licensed by date planned for commencement of contract performance shall result in contractor being found non-responsible (not eligible for award) or result in contract termination if required documents are subsequently denied or withdrawn by the local authorities. Application, justification, fees, and certifications for any licensure required are entirely the responsibility of the contractor. The contractor shall ensure that all contractor employees receive the mandatory training applicable as required by OSHA, Joint Commission, etc., and shall comply with all Joint Commission standards/requirements related to the services called for by this contract. Contactor will ensure compliance with CDC and VA guidelines currently requiring contracted staff working within our government facilities to observe/comply with social distancing requirements, wear VA approved healthcare style face masks and comply with Federal/VA COVID vaccine mandates, for all staff working on the premises in our VA Healthcare facilities.

16. CONTRACTOR FURNISHED PROPERTY:

The Contractor shall furnish at his/her own expense, all labor, materials, tools, equipment, supervision, phone service/personal computer and internet connectivity etc., which may be necessary or appropriate in the performance of this contract. Contractor shall be responsible for ensuring all equipment, tolls, etc., utilized in the performance of this contract meet or exceed all applicable Federal, State, County, City, or other appropriate agency safety requirements, and ensure all employees have full working knowledge of these requirements. The Contractor shall furnish plastic linings for all trash receptacles to be changed as required. The Contractor shall be responsible for ensuring all equipment and tools used, meet necessary safety requirements and employees have full working knowledge of their use. Contractor shall provide phone/personal computer/internet connectivity at their own expense in order to communicate with the COR and Administrative Office of the VA Outpatient Clinic, Charlotte, NC.

Should the contract call for it, the successful offeror shall provide a Material Safety Data Sheet (MSDS) for all applicable supplies used in the performance of the contract, within seven (7) business days of award notice.

17. GOVERNMENT FURNISHED PROPERTY:

No Government Furnished Property, Supplies or Manpower.

18. SENIORITY LISTS

In accordance with Federal Acquisition Regulation 22.1020, when a contract is performed at a Federal facility where employees may be hired/retained by a succeeding contractor, the incumbent prime contractor is required to furnish a certified list of all service employees on the contractor’s payroll during the last month of the contract, together with anniversary dates of employment, to the COR no later than 10 days before contract completion. At the commencement of the succeeding contract, the COR shall provide a copy of the list to the successor contractor for determining employee eligibility for vacation or other fringe benefits which are based upon length of service, including service with predecessor contractors if such benefit is required by an applicable wage determination.

19. WAGE DETERMINATION

If this contract is subject to the wage determinations as set forth by the Department of Labor, the Applicable Wage Determination is attached.

20. NON-PERSONAL SERVICES STATUS

Award of this contract will result in a contractual arrangement only and shall not be construed as a personnel appointment with the VA. The services shall not constitute an employer/employee relationship. Payments to the Contractor shall be based on the provision of an end product or the accomplishment of a specific task. The contractor will not be subject to Government supervision, but it’s efforts will be monitored for quality assurance.

21. REVIEWS

The Contracting Officer or designee is authorized to review by on-site survey, review of records, or by any other reasonable manner, the quality of services rendered under this contract. All records shall be subject to review by the CO or other designated representative of the VA. Payments will be denied when such service does not support the changes or if the service is deemed not necessary or inappropriate. Such determinations shall be made by the CO or COR, whichever is appropriate.

VHA Supplemental Contract Requirements for Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors

1. Contractor employees who work in or travel to VHA locations must comply with the following:

a. Documentation requirements:

1) If fully vaccinated, shall show proof of vaccination.

i. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

2) If unvaccinated and granted a medical or religious exception, shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test.

3) Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

4) Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates.

a. Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

3. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

Statement of Work, Charlotte CBOC Janitorial. Responsible Facility: Salisbury VAMC Dated: 05162022 Page 17 of 17