36C24622Q0527.docx

SUBJECT*

Generator Load Testing

GENERAL INFORMATION

SET-ASIDE

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

POINT OF CONTACT*

Contract Specialist Keicha Passley Keicha.Passley@va.gov 757-726-6048

PLACE OF PERFORMANCE

1970 Roanoke Blvd

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

DESCRIPTION

The Department of Veterans Affairs Medical Center Network Contracting Office (NCO) 6 has a requirement for Generator Load Testing Services. The Contractor shall provide all transportation, material hardware and parts, tools, specialized equipment, labor, supervision and technical expertise to complete the services. The solicitation shall be conducted in accordance with FAR Part 12 and FAR Part 13.

Place of Performance: Generator Load Testing Services will be conducted at the Salem VA Medical Center – 1970 Roanoke Blvd. Salem, VA. 24153.

Period of Performance: Period of Performance for the resultant contract will be a Base year with four (4) option years in strict accordance with all schedules, specifications, terms, and conditions and provisions of the solicitation. The applicable NAICS is 221122, Generator Load Testing Service with a Size Standard of 1000 Employees

The VA is seeking written responses to assist with identifying potential sources that are interested in, and capable of, providing the services described. Please review the information contained herein and identify whether your company has the capability and interest to provide the services described. Capability statement that demonstrates the firm’s ability to meet the above requirement, should include:

Company Name:

Company Point of Contact Name, Email and Phone:

Company DUNS Number:

Socioeconomic Category:

Company GSA schedule (if applicable) under which these services can be purchased:

Describe briefly the capabilities of your company and the nature of the services you provide relative to the current requirement for Generator Load Testing Services.

The Veterans First Contracting Program applies to VA contracts only. VA has a preference to award contracts to verified service disabled Veteran-owned small businesses (SDVOSBs) first, then to verified Veteran-owned small businesses (VOSBs), when market research provides a reasonable expectation that the VA will receive two or more offers from eligible SDVOSB/VOSB firms at a fair and reasonable price ( Public Law 109-461).

To be eligible for a VA SDVOSB or VOSB set-aside, the firm must be verified in the VA’s Office of Small Business Utilization’s (OSDBU) Veteran Information Pages (VIP) database as an SDVOSB or VOSB at the time the firm submits its offer to the VA. Additional information on VA’s Veterans First Contracting Program can be found on OSDBU’s website at https://www.va.gov/osdbu/verification/. In addition, the SDVOSB/VOSB must qualify as a small business under SBA’s regulations.

The Government reserves the right to contact any respondent and/or respondent reference to obtain additional information. Currently, no solicitation exists; therefore, please do not request a copy of the solicitation.

Any resulting procurement action will be the subject of a separate, future announcement. The information is provided for market research purposes and any potential strategy for this acquisition may change prior to any solicitation release. The acquisition strategy, evaluation methodology, contract type, and any other acquisition decisions are to be determined. It is the potential vendor’s responsibility to monitor the CONTRACT OPPORTUNITY (formerly FEDBIZOPPS) website at https://sam.gov/content/home for release of any future Pre-Solicitation, Amendments or solicitation that may result from the sources sought. Vendors having capabilities necessary to meet or exceed the stated requirements are invited to provide information to contribute to this sources sought notice via e-mail to the Contract Specialist, no later than 26 April 2022 at 12:30 AM EST. If you have any questions or need additional information, please contact Keicha Passley at Email address: Keicha.Passley@va.gov

Sources Sought Notice Sources Sought Notice *Please see the Attached Performance Work Statement

Sources Sought Notice

SPECIFICATIONS

1.1 GENERAL REQUIREMENTS

A. Work covered under this contract consists of furnishing all labor necessary to inspect, evaluate, and load test components of the VAMC Salem’s Emergency Power Supply (EPS). The EPS is by NFPA definition a source of electric power of the required capacity and quality for an emergency power supply system (EPSS). VAMC Salem’s EPS consists of twelve emergency generator systems listed in this contract in Table 1.2.A.1. The system shall be tested during the Base Year in May 2022. Subsequent Option Year testing shall be on 12-month intervals for Option Years 1, 2, 3, & 4.

While inspecting and testing of these emergency generator systems, all devices or items of equipment that are defective will be repaired by others, however, this contract will include the scheduled retesting to maintain full compliance for load bank testing following the timely repair of the equipment as specified in this SOW. (Note: The contractor shall figure in his price an allowance for two (2) retests.) Documentation of the testing and repairs as well as the evaluation will be reported by the contractor to the COR, Facilities Management Service Office on the same day of inspection. This contract will also include the accomplishment of an annual evaluation of the requirements specified in NFPA 99 4.4.1.as outlined in the description of service section below and a preliminary daily written report of the findings shall be presented to the COR on the date this evaluation is completed.

The contractor will complete the requirements of this contract during normal duty hours, Monday through Friday, 7:45 am until 4:30 pm for the generators in Buildings 1, 138 (supplying B8), 139 (supplying B9 & B10), 140 (supplying B11 & B12), 141 (supplying B74 & B75), 142 (supplying B76 & B77), and 13.

All other generator sets will require after hour testing avoiding conflicts with patient care activities to the greatest extent possible. The contractor will need to schedule and coordinate the testing times of these units by submitting a testing schedule to the COR at least 14 days before testing begins to enable the COR to determine the feasibility of testing, CONTRACTORS QUALIFICATIONS: The tasks required in the completion of this contract shall be performed by personnel who have developed competencies through training and experience and can provide written documentation of these competencies with the solicitation process of this contract. All tasks including corrective actions shall be accomplished by a contractor who meets the following qualifications: 1) Engages and had engaged on a regular and full-time basis in the testing, design and installation of electrical emergency generator systems for a period exceeding five years. 2) Can provide temporary backup on-site emergency generator connections and their corresponding fuel supplies and automatic engagement methods.

Inspection, evaluation and testing service must be scheduled in advance in as far as possible and in agreement with the COR. The COR is the Electrical Section Supervisor, at 540-982-2463, Ext. 2847.

The contractor must sign in each day that work is to be performed. Employees to perform the service must report to Facilities Management Service office located on the 2nd Floor of Bldg. 74, Room 210, prior to start of work to sign-in, receive contractor badges, and get necessary keys.

Contractor must notify the COR at extension 2847 prior to testing any generator set or alarm devices unless a member of the electrical section is witnessing the test and is physically present at the testing site.

At the completion of the service visit for all equipment, the contractor shall furnish a final written report, via e-mail or standard mail, within ten working days of completion of the testing, inspection and evaluating. Report shall list as a minimum:

Date of Service.

Location of system or devices Type of system or devices Type of service being performed.

Tests completed.

For Base Year and Option Year 3. Non-destructive load testing results as part of this contract that include testing of the generator equipment above NFPA and EC standards for incremental periods of 30% nameplate full load for 30 minutes, 50% nameplate load for 30 minutes, 75% nameplate full load for one hour, and 30% nameplate full load for two hours, and 15 minutes under no load conditions for cool down purposes for a total of 4.24 continuous hours.

For Option Year 1, 2, 4: Non-destructive load testing results as part of this contract that include testing of the generator equipment above NFPA and EC standards for incremental periods of 25% nameplate full load for 30 minutes, 50% nameplate load for 30 minutes, 75% nameplate full load for one hour, and 15 minutes under no load conditions for cool down purposes for a total of 2.25 continuous hours.

Any necessary repair/replacement parts or services created by testing of the equipment as part of this contract will be furnished/paid for by the Salem VA Medical Center and these repairs will be completed on an emergency basis. This designation will require the contractor to stand down during repairs and to continue testing as soon as practical after the repairs have been made. During the time that the generator remains out of service, the contractor will be required to connect and maintain their standby/backup generator and associated automatic connection equipment et al, as provided in section 1.1.D.2 of this contract. The backup emergency generators will need to provide service until all emergency repairs have been completed and the successful load bank testing procedures have reached a satisfactory conclusion. The contractor’s responsibility for additional rental outlays due to this requirement shall be limited to standby service. Note: Additional rental, run time, fuel cost, and connection time outlays if required shall be negotiated or coordinated with the Contracting Officer, as needed, based on the cost per hour runtime line item identified in the awarded contract, and cost per day for a connected generator should the need arise.

The contractor shall be responsible for coordinating any necessary utility system shutdowns and returning these systems to an operational mode. In addition, the contractor must notify VA Facilities Management Service COR before any systems are shut down and when these systems are put back into full service.

The contractor will not be permitted to leave any emergency generator system or component in a non-automatic connected mode or unattended mode during any portion of the testing.

Should such non-automatic circumstances exist the contractor must have the approval of the Chief, Facilities Management Service.

The contractor shall be responsible for any damage due to negligence to equipment that is created while performing the services required in this contract.

Equivalent loads used for testing shall be connected such that they can be automatically replaced with the emergency loads in case of failure of the primary power source.

1.2 DESCRIPTION OF SERVICE

The contractor will provide all transportation, labor, tools, rental emergency generation equipment (per NFPA 110. 8.1.2), automatic connection equipment, fuel used during testing for the provided backup systems; and all other resources necessary to perform the service and documentation during the inspecting, testing, and evaluating of twelve electrical emergency generators and their prime movers at the Salem VA Medical Center, Salem, VA. A backup rental/temporary standby generator will be available to be connected to each patient care building during the actual load bank testing to ensure that a reliable source of power is available should the system being tested fail. These backup generator systems will be of the same size or larger and the same voltage as the generator being tested and connected to a fuel supply capable of an eight-hour run at 100% load. The contractor is responsible for the delivery, return, connection, and placement of the automatic equipment necessary to transfer the temporary generator set to the connected load within 10 seconds of any failure of normal power. For the purpose of this contract, 10 (ten) locations of the 12 (twelve) generators to be tested are required to have the backup/standby generator service. The emergency generator equipment for this contract is identified in table 1.2.A-1 below. Patient care locations requiring a backup generator set during load bank testing are identified with an “**” in table 1.2.A-

Table 1.2.A-1 Generator Location/Identification

Generators

480/277V

(143W)

(7)

(143E)

(2)

120/208V

(2A)

120/208V

(8)

120/208V

(9 & 10)

120/208V

(11 & 12)

120/208V

(74 & 75)

120/208V

(76 & 77)

120/208V

(13)

120/208V

(1)

B. The elements of the required EPS evaluation shall include NFPA 99 evaluation factors as follows:

4.4.1.1.9* Capacity and Rating. The generator set(s) have been determined sufficient in capacity and proper rating to meet the maximum actual demand likely to be produced by the connected load of the essential electrical system(s) at any one time as calculated in the original design. Generator set capacity has been recalculated during any renovation or modernization through the facility, its agents, or its contractors responsible for designs or modernizations. Selected vendor for this contract is not responsible for repair or alterations to existing conditions. Vendor shall provide a comprehensive report each tested generator. This would include the information from all data plates of the genset(s) and all the information from the load bank used for each genset.

4.4.1.1.10 Load Pickup. Vendor Shall verify pick up time and fully document pass or fail IAW NFPA 110 table 4.1b load within the time specified in Table 4.1(b) of NFPA 110, Standard for Emergency and Standby Power Systems, after loss of primary power.

4.4.1.1.11 Maintenance of Temperature. The Emergency Power System EPS shall be heated as necessary to maintain the water jacket temperature determined by the EPS manufacturer for cold start and load acceptance for the type of EPSS. [110:5.3.1]. Original performance testing and testing post modernizations will be through facility, its agents, or its contractors responsible for designs or modernizations. Selected vendor for this contract is not responsible for repair or alterations to existing conditions. Vendor shall confirm presence and test performance of generator block heaters (pass or fail). The block heater test must be fully documented along with any recommendations. Water temp must be within functional range prior to testing to prevent damage to genset.

4.4.1.1.12.1* With the EPS running at rated load, ventilation airflow shall be provided to limit the maximum air temperature in the EPS room to the maximum ambient air temperature required by the EPS manufacturer. [110:7.7.1].

(A) Consideration shall be given to all the heat rejected to the EPS equipment room by the energy converter, uninsulated or insulated exhaust pipes, and other heat-producing equipment. [110:7.7.1.1]. Original airflow performance testing and testing post modernizations as well as any exceptions will be through facility, its agents, or its contractors responsible for designs or modernizations. Selected vendor for this contract is not responsible for repair or alterations to existing conditions. Vendor shall verify presence air flow equipment and observe for normal operation. Vendor shall note and report function of ventilation and louvers as they function with the genset.

4.4.1.1.12.7 Units housed outdoors shall be heated as specified in 5.3.3 of NFPA 110, Standard for Emergency and Standby Power Systems. [110:7.7.7]. Original area heating performance testing and testing post modernizations as well as any exceptions will be through facility, its agents, or its contractors responsible for designs or modernizations. Selected vendor for this contract is not responsible for repair or alterations to existing conditions. Vendor shall verify presence of and function of area heaters. Pass or fail must be fully documented along with recommendations.

4.4.1.1.12.8 Confirm operation of the heating, cooling, and ventilation system for the EPS equipment room which shall include, but not limited to, the following factors:

(1) Heat

(2) Cold

(3) Dust

(4) Humidity

(5) Snow and ice accumulations around housings

(6) Louvers

(7) Remote radiator fans

(8) Prevailing winds blowing against radiator fan discharge air [110:7.7.8] Original area heating, cooling, and ventilation system for the EPS equipment performance testing and testing post modernizations as well as any exceptions will be through facility, its agents, or its contractors responsible for designs or modernizations. Selected vendor for this contract is not responsible for repair or alterations to existing conditions. Vendor shall Inspect for presence and function of louvers. Inspect for presence and function of heater. Asking for notable performance recommendations and noted deficiencies

4.4.1.1.13 Cranking Batteries. Internal combustion engine cranking batteries shall be in accordance with the battery requirements of NFPA 110, Standard for Emergency and Standby Power Systems. Vendor shall perform battery load test to ensure electrical starting system readiness.

4.4.1.1.15 Fuel Supply. The fuel supply for the generator set shall comply with Sections 5.5 and 7.9 of NFPA 110, Standard for Emergency and Standby Power Systems. Original fuel storage, monitoring and transfer system performance testing and testing post modernizations as well as any exceptions will be through facility, its agents, or its contractors responsible for designs or modernizations. Selected vendor for this contract is not responsible for repair or alterations to existing conditions. Vendor shall verify presence of tank monitoring (function pass or fail), tank level (pass or fail) calibration of level monitoring equipment (pass or fail). Vendor shall capture available fuel level at the time of the test ensure that fuel level is sufficient for testing and emergency readiness after test. Vendor shall note fuel consumption at the end of the test and if tank level is low or creates risk for hospital, it is to be reported to Salem VAMC FMS leadership, engineers, electrical shop supervisor immediately

4.4.1.1.16.1 Internal Combustion Engines. Internal combustion engines serving generator sets shall be equipped with and the vendor shall note the presence and function of the following:

(1) A sensor device plus visual warning device to indicate a water-jacket temperature below those required in 4.4.1.1.11

(2) Sensor devices plus visual pre-alarm warning device to indicate the following:

(a) High engine temperature (above manufacturer’s recommended safe operating temperature range)

(b) Low lubricating oil pressure (below manufacturer’s recommended safe operating range)

(c) Low water coolant level

(3) An automatic engine shutdown device plus visual device to indicate that a shutdown took place due to the following:

(a) Over-crank (failed to start)

(b) Over-speed

(c) Low lubricating oil pressure

(d) Excessive engine temperature

(4) A common audible alarm device to warn that any one or more of the pre-alarm or alarm conditions

4.4.1.1.16.2 Safety indications and shutdowns shall be in accordance with Table 4.4.1.1.16.2.

4.4.1.2 Battery. Battery systems shall meet all requirements of Article 700 of NFPA 70, National Electrical Code

4.4.4.1.1.1 Maintenance of Alternate Power Source. The generator set or other alternate power source and associated equipment, including all appurtenant parts, shall be so maintained as to be capable of supplying service within the shortest time practicable and within the 10-second interval specified in 4.4.1.1.10 and 4.4.3.1. Maintenance shall be performed in accordance with NFPA 110, Standard for Emergency and Standby Power Systems, Chapter 8.

4.4.4.2.1.1 Emergency repair service. The Contractor will be required to provide emergency service 24-hours a day, 7 days a week. This requires unlimited emergency callback service for emergent repairs. The contractor shall be required to report to the generator location within 6 hours of notification from appropriate Medical Center personnel. Notification can be accepted by the Contractor from the following staff members for emergent repairs only: COR/Electrical Supervisor, Electrician, FMS General Forman, Director of Engineering, Chief of Facilities Management, or a Police Dispatcher.

4.4.4.3.1.1 Contractor shall incorporate a line item each option year equivalent to Five Thousand Dollars ($5,000) for emergent repair of station emergency generators. This line item will be utilized throughout the option year to invoice for services rendered on emergent repairs. Contractor is to justify and be accountable for (through paid invoices) the parts and labor spent to repair generators. Contractor cannot exceed this amount unless authorized in writing by the Contracting Officer. Contractor is to keep the COR abreast of items invoiced under this line item and notify COR if the line item is encroaching the $5,000 limit.

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