36C24622Q0430.docx

36C24622Q0430 Richmond VAMC Courier Services

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls) 8.

OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL

BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a.

PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE

ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26.

TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR

52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES W

HICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF

SIGNER (TYPE OR PRINT)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212 7.

FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

652-22-3-115-0003 36C24622Q0430 03-21-2022 Cleveland Wynne 757-728-3182 03-25-2022 10:00 am

EDT

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667 X X 492210 $30 Million

NET 30

N/A X Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667 Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

Department of Veterans Affairs Financial Services Center

PO BOX 149971

Austin TX 78714-9971 512-460-5049 512-460-5221 See CONTINUATION Page Richmond VAMC Courier Services Period of performance (POP) 4/1/2022 - 3/31/2023 plus 4 option years.

Enter all pricing on schedule page.

This requirement is a 100% set-aside for Service Disabled Veteran Owned Small Business. To be considered the company must be a verified SDVOSB in VETBIZ.GOV.

See CONTINUATION Page X Leah Trossen Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C246 Leah Trossen

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs Financial Services Center

PO BOX 149971

Austin TX 78714-9971 ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

Courier: RVAMC to Charlottesville (roundtrip) Contract Period: Base POP Begin: 04-01-2022 POP End: 03-31-2023 PRINCIPAL NAICS CODE: 492210 - Local Messengers and Local Delivery PRODUCT/SERVICE CODE: R602 - Support - Administrative: Courier/Messenger

Courier: RVAMC to Emporia (roundtrip)

POP Begin: 04-01-2022 POP End: 03-31-2023

Courier: RVAMC to Fredericksburg 2, Mary Washington, and Massaponax (roundtrip)

POP Begin: 04-01-2022 POP End: 03-31-2023

Courier: RVAMC to Henrico (roundtrip)

POP Begin: 04-01-2022 POP End: 03-31-2023

Base Year Total

Courier: RVAMC to Charlottesville (roundtrip) Contract Period: Option 1 POP Begin: 04-01-2023 POP End: 03-31-2024

Courier: RVAMC to Emporia (roundtrip)

POP Begin: 04-01-2023 POP End: 03-31-2024

Courier: RVAMC to Fredericksburg 2, Mary Washington, and Massaponax (roundtrip)

POP Begin: 04-01-2023 POP End: 03-31-2024

Courier: RVAMC to Henrico (roundtrip)

POP Begin: 04-01-2023 POP End: 03-31-2024

Option Year One Total

Courier: RVAMC to Charlottesville (roundtrip) Contract Period: Option 2 POP Begin: 04-01-2024 POP End: 03-31-2025

Courier: RVAMC to Emporia (roundtrip)

POP Begin: 04-01-2024 POP End: 03-31-2025

Courier: RVAMC to Fredericksburg 2, Mary Washington, and Massaponax (roundtrip)

POP Begin: 04-01-2024 POP End: 03-31-2025

Courier: RVAMC to Henrico (roundtrip)

POP Begin: 04-01-2024 POP End: 03-31-2025

Option Year Two Total

Courier: RVAMC to Charlottesville (roundtrip) Contract Period: Option 3 POP Begin: 04-01-2025 POP End: 03-31-2026

Courier: RVAMC to Emporia (roundtrip)

POP Begin: 04-01-2025 POP End: 03-31-2026

Courier: RVAMC to Fredericksburg 2, Mary Washington, and Massaponax (roundtrip)

POP Begin: 04-01-2025 POP End: 03-31-2026

Courier: RVAMC to Henrico (roundtrip)

POP Begin: 04-01-2025 POP End: 03-31-2026

Option Year Three Total

Courier: RVAMC to Charlottesville (roundtrip) Contract Period: Option 4 POP Begin: 04-01-2026 POP End: 03-31-2027

Courier: RVAMC to Emporia (roundtrip)

POP Begin: 04-01-2026 POP End: 03-31-2027

Courier: RVAMC to Fredericksburg 2, Mary Washington, and Massaponax (roundtrip)

POP Begin: 04-01-2026 POP End: 03-31-2027

Courier: RVAMC to Henrico (roundtrip)

POP Begin: 04-01-2026 POP End: 03-31-2027

Option Year Four Total

GRAND TOTAL

PERFORMANCE WORK STATEMENT (PWS)

Central Virginia VA Health Care System Courier Service

1.0 BACKGROUND

The Veterans Health Administration (VHA) Central Virginia VA Health Care System (hereafter referred to as CVHCS) requires Courier Services to support clinical and administrative operations between the main facility and the Charlottesville VA Clinic, Emporia VA Clinic, Fredericksburg 2 VA Clinic, Henrico County VA Clinic, Mary Washington VA Clinic, Massaponax VA Clinic (hereafter referred to as VA Clinics).

2.0 SCOPE OF WORK

2.1 The Contractor shall provide daily courier services to include but are not limited to the transportation of pharmaceuticals, medical supplies, diagnostic specimens, patient charts, prostheses equipment, office supplies, mail, sterile and contaminated instruments, all laboratory specimens (blood/body fluids), housekeeping supplies, equipment including wheelchairs and walkers, documents, medical records, x-rays, other hand carried materials, and other items as required. Items will be secured (locked) at-all-times while in the possession of the Contractor.

2.2 The Contractor shall provide trained medical specialty drivers (see below). The Contractor shall ensure all drivers are properly uniformed; all contractor uniforms must comply with the dress code requirements list within this PWS.

2.3 The Contractor shall provide company-issued employee Identification badges, that include name and photo that shall be visible all times while in any CVHCS facility.

2.4 The Contractor shall ensure all medical specialty couriers possess valid Virginia Driver’s license.

2.5 The Contractor shall indemnify the facility for any losses associated with courier related accidents to items while in possession of the courier.

2.6 The Contractor shall release the facility from any damages incurred while picking up/delivering items to facilities.

2.7 The Contractor shall provide the COR with a copy of delivery routes within five (5) business days of award. Additionally, the Contractor shall provide the Contracting Officer Representative (COR) with updated copies of delivery routes five (5) business days prior to the effective date of any changes to the established delivery routes.

2.8 The Contractor shall provide the COR an updated list of drivers by the fourth day of each month when additions or deletions have been made during the previous month. The Contractor shall ensure that all drivers providing services under this contract shall have less than five (5) current points on their driver's license, none of which were assessed for "Reckless Driving." CVHCS reserves the right to order the removal from service under this contract, any driver who violates the provisions of this section. Contractor shall provide a copy of the state driver's license as supporting documentation.

2.9 The Contractor shall maintain a record of each employee as to the character, current driving records and physical capabilities of performing the duties of a courier vehicle driver. The Contractor shall make these records available for inspection upon request by the Contracting Officer/Contracting Officer's Representative (COR).

2.10 The Contractor shall dispatch a courier to CVHCS daily Monday through Friday (excluding Federal Holidays), without prior notification from CVHCS. In the event courier services are not needed on any given day, CVHCS will contact the Contractor by 12:00 noon on that day.

2.11 Additional Courier Requirements

2.11.1 Laboratory specimen containers for delivery and pickup are approximately 16 inches high x 30 inches long x 20 inches wide; however, they may vary in size.

2.11.2 The Contractor shall deliver/pick-up empty containers for each location and deliver/pick-up a fully packed container for the return trip. Laboratory specimens, i.e., body fluids, will be properly packaged by the VA personnel for transportation. All specimens must be transported in accordance with all Department of Transportation (DOT) and OSHA Codes of Federal Regulations (CFR) 49 and 29.

2.11.3 Intermittently, there may be a requirement for items exceeding fifty pounds. The assigned Contracting Officer’s Representative (COR) will provide the Contractor with a twenty-four (24) hour advanced notice to determine if special handling is required.

2.11.4 Some containers/packages may require special handling and will be marked “Fragile” or “This Side Up.” The Contractor shall comply with all special handling instructions marked on containers/packages.

2.11.5 Courier will check with each outpatient clinic front desk staff daily for return deliveries to CVHCS. This includes all authorized items and quantities listed in section 3.2 and instruments/trays that were used by specialty providers to be returned directly to Sterile Processing Service located at CVHCS (Room BG-128A).

3.0 PICK-UP AND DELIVERY

3.1 Courier will pick up and deliver all supplies/items required/requested for transport between CVHCS and the VA Clinics.

3.2 The Contractor shall report to designated personnel at the CVHCS Emergency Department, and other designated areas (ex. Lab, Mail Room, Pharmacy, Travel Office) of CVHCS between 1:30 p.m. - 2:30 p.m. daily, Monday through Friday, excluding holidays, to pick up items for delivery to the VA Clinics shall be no earlier than 3:30 p.m., but no later than 4:15 p.m. of that same day. The Contractor shall make a return trip, without any other stops, to CVHCS and deliver any items picked up at the VA Clinics by 6:30 p.m. to the Laboratory and other designated areas.

3.3 Daily maximum transport requirements for each location are:

· Lab – one (1) specimen cooler.

· Logistics – up to eight (8) totes/boxes.

· Pharmacy – one (1) to two (2) totes.

· SPS – up to two (2) totes.

· Prosthetics – up to one (1) large box (wheelchair).

· Environmental Management – one (1) tote.

· Miscellaneous boxes, bags, and small equipment – two (2) ea.

3.3.1 Boxed wheelchairs are considered routine delivery items.

3.3.2 Couriers should be able to transport five (5) 50lb cases of printer paper (17in L x 12in W x 12in H) in a single trip.

3.3.3 The Contractor shall ensure sufficient space is available each day for the services which are required.

3.4 Delivery Totes

Totes are approximately 16 inches high x 30 inches long x 20 inches wide. They may vary in size. Routine delivery totes shall not exceed fifty pounds. Some of the packages/boxes may be of odd dimensions, for example, those containing crutches, canes, and paper supplies. Totes may contain office and medical supplies, interoffice mail, medical records, medications/prescriptions, etc.

3.5 Delivery Bags

3.5.1 The Contractor will be provided a locking courier bag to transport mail between the facilities.

3.5.2 The keys for the locked bag will be maintained at the CVHCS Mail Room and the VA Clinics’ reception desks.

3.6 Environment Controls

3.6.1 The Contractor shall be responsible to maintain a temperature-controlled environment between 68 to 78 degrees Fahrenheit and a relative humidity level between 65 to 72 percent in vehicle or storage areas.

3.6.2 Lab specimens shall be maintained at 2 to 8 degrees Celsius with the use of adequate refrigerant packs all deliveries of laboratory specimens or supplies.

3.6.2.1 Courier will provide hard plastic, rigid coolers capable of carrying a variety of laboratory patient specimen, to include but not limited to:

3.6.2.1.1 Six 13mm by 17mm specimen racks (note racks can hold up to 99 patient samples).

3.6.2.1.2 Multiple 3000 ml 24-hour Collection containers.

3.6.2.1.3 Minimum of 60 specimen containers (i.e., 4.5 oz)

Note: for methods other than refrigeration, coolant must be contained in a primary leak proof container, specimens must not be placed directly on top of coolant material without a barrier between coolant and specimen (i.e., absorbent material may be placed between coolant and specimens, etc.); transported contents are not to become wet.

3.6.2.2 Coolers will have clean, absorbent material sufficient to absorb spills.

3.6.2.3 Coolers will be marked with biohazard labels.

3.6.2.4 All patient samples must be transported in an upright position.

3.6.3 Items must be kept out of contact with environmental hazards such as dust, snow, direct sunlight, and rain.

3.6.4 The Contractor personnel drivers shall not leave vehicles in extreme heat or cold while specimens, sterile supplies, and pharmaceuticals are being transported. The Contractor shall be responsible for failures by the Contractor to ensure established environmental controls are maintained, of which results in damage or deterioration of laboratory specimens, supplies, or pharmaceuticals.

3.6.5 Should specimens and/or transported items be lost, broken, or otherwise damaged, the Contractor shall be required to submit a preliminary summary incident report to the COR within 24 hours of the incident. The Contractor shall provide a written incident report explaining the details of the incident; specifically, what caused the incident (who, what, where, when, and how) within 72 hours of the incident.

3.7 Receipt/Delivery of Specimens

3.7.1 Upon receipt/delivery of specimens, pharmaceuticals, mail and miscellaneous, the courier will document receipt/delivery by noting date, time, temperature (where applicable) and provide legible signature in designated logbook.

3.7.2 Note: Biological/Diagnostic samples shall be delivered to the Laboratory (3A138, until otherwise notified) where delivery of samples must be documented in laboratory logbook per Pick-up and Delivery statement.

4.0 DELAY IN SERVICE:

4.1 The CVHCS will require a written report from the Contractor when pick up/delivery incidents are documented as being untimely. This report will be due to the Contracting Officer Representative (COR) within 24 hours of request. Delivery to the VA Clinics after 4:15 p.m. or delivery to the laboratory after 6:30 p.m. will be considered delinquent and 10% will be deducted from the invoice. Inclement weather, documented facility delays, and traffic congestion shall be the only exceptions.

4.2 The Contractor shall notify the main facility within two (2) hours by the phone numbers listed below if conditions exist which may affect their ability to perform contract requirements:

4.2.1 Henrico: 804-675-5171.

4.2.2 Fredericksburg Mary Washington: 804-675-5239.

4.2.3 For all other VA Clinics: 804-675-5858 or 804-675-5000 ext. 2089.

4.3 The Contractor shall provide, a contingency plan for problems which may be experienced in the transport time frame (i.e., break down or accident, inclement weather), which allows for same day pickup and delivery to and from CVHCS, and the VA Clinics.

4.4 The Contractor shall provide a plan for recovery in the event of theft, damage, climate concerns and delay of safe transport.

5.0 PERIOD OF PERFORMANCE

The period of performance (PoP) of this Firm Fixed Price task order is as follows:

Base period: 1 April 2022 – 31 March 2023 Option Period 1: 1 April 2023 – 31 March 2024 Option Period 2: 1 April 2024 – 31 March 2025 Option Period 3: 1 April 2025 – 31 March 2026 Option Period 4: 1 April 2026 – 31 March 2027

6.0 PLACE OF PERFORMANCE

6.1 Daily Courier services shall be to and from the designated pick-up and delivery points as specified below between the CVHCS and the VA Clinics.

6.1.1 Central Virginia VA Health Care System located at 1201 Broad Rock Blvd., Richmond, Virginia 23249.

6.1.2 Charlottesville VA Clinic located at 590 Peter Jefferson Parkway (Suite 250), Charlottesville, Virginia 22911.

6.1.3 Emporia VA Clinic located at 1746 East Atlantic Street, Emporia, Virginia 23847.

6.1.4 Fredericksburg 2 VA Clinic located at 10401 Spotsylvania Avenue (Suite 300), Fredericksburg, Virginia 22408.

6.1.5 Henrico County VA Clinic located at 7702 E. Parham Rd., MOB III, Suite 201, Richmond, VA 23294.

6.1.6 Fredericksburg Mary Washington VA Clinic located at 130 Executive Center Pkwy., Fredericksburg, VA 22401.

6.1.7 Massaponax VA Clinic located at 4830 Southpoint Drive, Fredericksburg, Virginia 22407.

7.0 DRIVERS

7.1 All drivers must maintain a valid driver’s license for the type of vehicle operated as required by the State of Virginia.

7.2 All drivers must be trained and at minimum transport personnel must have documented training in appropriate safety and packaging procedures suitable to specimen type and distances transported, Category A and Category B infectious substances.

8.0 VEHICLES

8.1 The vehicles used in the performance of this contract must be licensed, state and federal regulations as required (to include but not limited to minimum state required insurance, state inspected, etc.)

8.2 There shall be climate control in the vehicles, so the internal vehicle temperature does not exceed 77 degrees Fahrenheit or go below 36 degrees Fahrenheit any time.

8.3 The vehicles shall not be abandoned between transports from facility to destination.

8.4 Samples will not be left in an unsecured vehicle at any time.

9.0 MANAGEMENT PLAN AND SAFETY PLAN

The Contractor's General Management Plan, COVID-19 Safety Plan, and COVID-19 Breakout Safety Response, as presented in its proposal, will be incorporated as part of the contract award, and implemented upon award.

10.0 DRESS CODE

The Contractor shall maintain a neat and professional appearance including good personal hygiene. Facial hair must be neat and trimmed and shall not impede safety attire application. All contractors shall be uniformed, wear closed toed shoes, and safety attire as required in performance transporting items under this contract.

11.0 CONFIDENTIALITY

11.1 The Contractor shall ensure the confidentiality of all patient information being transported and will be held liable in the event of breach of confidentiality. The Contractor shall comply with the provisions of the Federal Privacy Act of 1974 (Public Law 93-579). One breach shall terminate the contract.

11.2 Contractors, contractor personnel, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information. Submitting required privacy training documentation is required, to Contracting Officer Representative yearly.

11.3 Couriers may be subject to the same investigative requirements as those of VA appointees or employees who have access to the same types of information. The level and process of background security investigations for contractors must be in accordance with VA Directive and Handbook 0710, Personnel Suitability and Security Program. The Office for Operations, Security, and Preparedness is responsible for these policies and procedures

12.0 SAFETY

12.1 The Contractor is responsible for the safe transportation of all items to their destination.

12.2 The Contractor shall insure that all medical specialty drivers are trained to include appropriate 1. safety and packaging procedures suitable to specimen type (Category A and Category B infectious substances) and distances transported, 2. measures to prevent exposure, 3. spill clean-up, 4. specimen integrity, and 5. HIPPA and OSHA compliance. This should include issues such as adherence to regulations for transport of biohazards, use of regulatory transport containers, temperature control, notification procedures in case of accident or spills, etc. documentation of training must be submitted to the COR yearly.

12.3 Training shall include instructions on procedures to follow in the event of leaks, spills, or breakage of packaging for the laboratory specimens or pharmaceuticals.

13.0 REPORTS AND DELIVERABLES

13.1 Courier Delivery Routes (Section 2.7) – 5 days after award and 5 days prior to changes.

13.2 List of Drivers (Section 2.8) – 4th day of each month.

13.3 Individual Courier Record (Section 2.9) – deliver to the COR as requested.

13.4 Preliminary summary incident report for lost, broken, or otherwise damaged items (Section 3.7.5) – Within 24 hours of the incident.

13.5 Written incident report for lost, broken, or otherwise damaged items (Section 3.7.5) – Within 72 hours of the incident.

13.6 Untimely Delivery (Section 4.1) – Within 24 hours.

14.0 WORK HOURS AND HOURS OF OPERATIONS

14.1 The services covered by this contract shall be furnished by the Contractor as defined herein. The Contractor shall not be required, except in case of emergency, to furnish such services on Federal Holidays or during off duty hours as described below.

14.2 Normal working hours are Monday through Friday, 8:00 a.m. – 4:30 p.m., excluding federal holidays which are as follows:

New Year’s Day

Martin Luther King Day

Washington’s Birthday Day

Memorial Day

Juneteenth Day

Independence Day

Labor Day

Columbus Day

Veteran’s Day

Thanksgiving Day

Christmas

14.3 Any other day specifically declared by the President of the United States to be a holiday. When one of the holidays falls on Sunday, the following Monday shall be observed as a Federal Holiday. When a holiday falls on a Saturday, the preceding Friday shall be observed as a Federal Holiday.

15.0 INVOICES

15.1 The Contractor shall submit payment requests in electronic form via VA's Electronic Invoice Presentment and Payment System http://www.fsc.va.gov/fsc/einvoice.asp. Invoices shall be submitted monthly in arrears. The following information must be included on all submitted invoices. Invoices submitted without the following information may be rejected for payment. Invoices shall include at a minimum:

· Contract number

· Obligation/Purchase Order Number

· Invoice Number

· CLIN (Contract Line-Item Number)

· Date of Service

· All invoices submitted must be accompanied by copies of all route sheets for that billing period. Route sheets shall contain date and time of pick up and/or delivery. All route sheets must contain the signature of the person receiving the items delivered.

16.0 DELIVERY/PICK-UP LOCATIONS

16.1 Central Virginia VA Health Care System – 1201 Broad Rock Blvd., Richmond, VA 23249

· Lab – 3A138

· Logistics (Mail Room) – BD116

· Pharmacy

· Travel

16.2 Massaponax VA Clinic - 4830 Southpoint Drive, Fredericksburg, Virginia 22407

· Front Desk

· Lab

16.3 Emporia VA Clinic - 1746 East Atlantic Street, Emporia, Virginia 23847

· Front Desk

· Lab

16.4 Charlottesville VA Clinic - 590 Peter Jefferson Parkway (Suite 250), Charlottesville, Virginia 22911

· Front Desk

· Lab

16.5 Fredericksburg 2 VA Clinic - 10401 Spotsylvania Avenue (Suite 300), Fredericksburg, Virginia 22408

· Front Desk

· Lab

16.6 Mary Washington VA Clinic - 130 Executive Center Pkwy., Fredericksburg, VA 22401

· Front Desk

16.7 Henrico County VA Clinic - 7702 E. Parham Rd., MOB III (Suite 201), Richmond, VA 23294

· Front Desk

· Lab

17. SPECIAL CONTRACT REQUIREMENTS

17.1 VHA Supplemental Contract Requirements for Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors Contractor employees who work in or travel to VHA locations must comply with the following:

a. Documentation requirements:

1) If fully vaccinated, shall show proof of vaccination

i. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination

2) If unvaccinated and granted a medical or religious exception, shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the counter test.

3) Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

4) Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

1. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the following website: COVID-19 Screening Tool. Regularly check the website for updates.

a. Contractor employees who work away from VA locations, but who will have direct patient contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

2. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

17.2 VAMC SMOKE FREE POLICY

In striving to provide a healthy and safe environment at our facilities, VHA is implementing a smoke-free policy for all VHA health care facilities and property assigned to VHA that is under the charge and control of VA.

Under VHA Directive 1085, all VHA health care facilities (including CBOCs and HCCs) will be smoke-free for patients, visitors, contractors, volunteers, and vendors effective October 1, 2019. The policy applies to cigarettes, cigars, pipes, or any other combustion of tobacco, including but not limited to electronic or e-cigarettes, vape pens or e-cigars.

Although VA has historically permitted smoking in designated areas, there is growing evidence that smoking and exposure to secondhand and thirdhand smoke creates significant medical risks, and risks to safety and direct patient care that are inconsistent with medical requirements and limitations.

17.3 CONTRACT ADMINISTRATION DATA

17.3.1 Notwithstanding the Contractor's responsibility for total management during the performance of this contract, the administration of the contract will require maximum coordination between the Government and the Contractor.

17.3.2 The Contracting Officer is the only person authorized to approve changes or modify any of the requirements of this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitments or issue changes that shall affect price, quantity, or quality of performance of this contract.

17.3.3 The COR shall be responsible for the overall technical administration of this contract as outlined in the COR Delegation of Authority.

17.3.4 In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer without authority, no adjustment shall be made in the contract price to cover an increase in costs incurred as a result thereof.

POINTS OF CONTACT

Contracting Officer (CO) Leah Trossen Department of Veterans Affairs National Contracting Activity Building 27 100 Emancipation Drive Hampton, VA 23667 757-728-3182 Fax: 757-728-3182 Leah.Trossen@va.gov

Administrative Contracting Officer (ACO) Cleveland Wynne Department of Veterans Affairs National Contracting Activity Building 27 100 Emancipation Drive Hampton, VA 23667 757-728-3182 Fax: 757-728-3182 Cleveland.Wynne@va.gov

Contracting Officer’s Representative Diane Fogleboch Department of Veterans Affairs VA Medical Center 1201 Broad Rock Blvd.

Richmond, VA 23249 804-675-5000 x2089 diane.fogleboch@va.gov 36C24622Q0430

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SECTION C - CONTRACT CLAUSES

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(End of Clause)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 1 moth.

(End of Clause)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 1 moth; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

C.4 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

(End of Clause) C.5 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

(a) The Contractor agrees to comply with any provision or clause that is incorporated herein by reference to implement agency policy applicable to acquisition of commercial items or components. The following provisions and clauses that have been checked by the Contracting Officer are incorporated by reference.

[X] 852.203–70, Commercial Advertising.

[] 852.209–70, Organizational Conflicts of Interest.

[] 852.211–70, Equipment Operation and Maintenance Manuals.

[] 852.214–71, Restrictions on Alternate Item(s).

[] 852.214–72, Alternate Item(s). [Note: this is a fillable clause.] [] 852.214–73, Alternate Packaging and Packing.

[] 852.214–74, Marking of Bid Samples.

[] 852.215–70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors.

[] 852.215–71, Evaluation Factor Commitments.

[] 852.216–71, Economic Price Adjustment of Contract Price(s) Based on a Price Index.

[] 852.216–72, Proportional Economic Price Adjustment of Contract Price(s) Based on a Price Index.

[] 852.216–73, Economic Price Adjustment—State Nursing Home Care for Veterans.

[] 852.216–74, Economic Price Adjustment—Medicaid Labor Rates.

[] 852.216–75, Economic Price Adjustment—Fuel Surcharge.

[] 852.219–9, VA Small Business Subcontracting Plan Minimum Requirements.

[X] 852.219–10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside.

[] 852.219–11, VA Notice of Total Veteran-Owned Small Business Set-Aside.

[] 852.222–70, Contract Work Hours and Safety Standards—Nursing Home Care for Veterans.

[] 852.228–70, Bond Premium Adjustment.

[] 852.228–71, Indemnification and Insurance.

[] 852.228–72, Assisting Service-Disabled Veteran-Owned and Veteran-Owned Small Businesses in Obtaining Bonds.

[X] 852.232–72, Electronic Submission of Payment Requests.

[] 852.233–70, Protest Content/Alternative Dispute Resolution.

[] 852.233–71, Alternate Protest Procedure.

[] 852.237–70, Indemnification and Medical Liability Insurance.

[] 852.246–71, Rejected Goods.

[] 852.246–72, Frozen Processed Foods.

[] 852.246–73, Noncompliance with Packaging, Packing, and/or Marking Requirements.

[X] 852.270–1, Representatives of Contracting Officers.

[] 852.271–72, Time Spent by Counselee in Counseling Process.

[] 852.271–73, Use and Publication of Counseling Results.

[] 852.271–74, Inspection.

[] 852.271–75, Extension of Contract Period.

[] 852.273–70, Late Offers.

[] 852.273–71, Alternative Negotiation Techniques.

[] 852.273–72, Alternative Evaluation.

[] 852.273–73, Evaluation—Health-Care Resources.

[] 852.273–74, Award without Exchanges.

(b) All requests for quotations, solicitations, and contracts for commercial item services to be provided to beneficiaries must include the following clause:

[] 852.237–74, Nondiscrimination in Service Delivery.

(End of Clause) C.6 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND COMPLIANCE (JUL 2018)

(a) This solicitation includes VAAR 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside.

(b) Accordingly, any contract resulting from this solicitation is subject to the limitation on subcontracting requirements in 13 CFR 125.6, or the limitations on subcontracting requirements in the FAR clause, as applicable. The Contractor is advised that in performing contract administration functions, the Contracting Officer may use the services of a support contractor(s) retained by VA to assist in assessing the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to Contractor's offices where the Contractor's business records or other proprietary data are retained and to review such business records regarding the Contractor's compliance with this requirement.

(c) All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the Contractor's business records or other proprietary data reviewed or obtained in the course of assisting the Contracting Officer in assessing the Contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs.

(d) Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the Contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The Contractor is required to cooperate fully and make available any records as may be required to enable the Contracting Officer to assess the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.

(End of Clause) C.7 VAAR 852.219-77 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (SEP 2021) (DEVIATION)

(a) Pursuant to 38 U.S.C. 8127(k)(2), the offeror certifies that—

(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows:

(i) [X] Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-10 or VOSBs as set forth in 852.219-11. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6.

(ii) [] General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-10 or VOSBs as set forth in 852.219-11. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(iii) [] Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-10 or VOSBs as set forth in 852.219-11. Any work that a similarly situated subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.

(3) If VA determines that an SDVOSB/VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following:

(i) Referral to the VA Suspension and Debarment Committee;

(ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and

(iii) Prosecution for violating section 1001 of title 18.

(b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract. The Contracting Officer may, at their discretion, require the Contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the Contracting Officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed.

(c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance with the limitations on subcontracting requirement. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate.

(d) Offeror completed certification/fill-in required. The formal certification must be completed, signed, and returned with the offeror’s bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

Certification:

I hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror].

Printed Name of Signee:________________________________________ Printed Title of Signee:_________________________________________ Signature:___________________________________________________ Date:_____________________ Company Name and Address:________________________________________ (End of Clause) (End of Addendum to 52.212-4)

C.8 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (JAN 2021) (JUL 2020) (DEVIATION)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204–23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115–91).

(3) 52.204–25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (AUG 2020) (Section 889(a)(1)(A) of Pub. L. 115–232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[] (1) 52.203–6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (OCT 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

[] (2) 52.203–13, Contractor Code of Business Ethics and Conduct (JUN 2020) (41 U.S.C. 3509).

[] (3) 52.203–15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

[X] (4) 52.204–10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109–282) (31 U.S.C. 6101 note).

[] (5) [Reserved] [] (6) 52.204–14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111–117, section 743 of Div. C).

[] (7) 52.204–15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub. L. 111–117, section 743 of Div. C).

[X] (8) 52.209–6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (JUN 2020) (31 U.S.C. 6101 note).

[] (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) (41 U.S.C. 2313).

[] (10) [Reserved] [] (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (MAR 2020) (15 U.S.C. 657a).

[] (ii) Alternate I (MAR 2020) of 52.219-3.

[] (12)(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (MAR 2020) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

[] (ii) Alternate I (MAR 2020) of 52.219-4.

[] (13) [Reserved] [] (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

[] (ii) Alternate I (MAR 2020) of 52.219-6.

[] (15)(i) 52.219-7, Notice of Partial…