36C24622Q0399_1.docx

SUBJECT*

Nuisance Wildlife Removal and Pond Management Services

GENERAL INFORMATION

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

POINT OF CONTACT*

Contracting Officer Rodney Wilson rodney.wilson2@va.gov 757-728-7188

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

DESCRIPTION

The Department of Veterans Affairs, Network Contracting Office (NCO) 6, intends to negotiate a sole source contract with Stevens, Timothy for Nuisance Wildlife Removal and Pond Management Services at Salem VA Medical Center, located at 1970 Roanoke Blvd, Salem, VA 24153. This notice of intent is not a request for competitive quotes. Stevens, Timothy is the only vendor with authorization to provide service for the above-mentioned services, and there are no authorized service companies outside of Stevens, Timothy.

This acquisition is conducted under the authority of 41 U.S.C. 1901 Simplified acquisition procedures as implemented in FAR 13.106-3(b)(3)(i), only one responsible source and no other supplies or services will satisfy agency requirements. This will be a firm fixed price contract for a One-Base Year & Four Option Years. The North American Industry Classification System Code (NAICS) is 114210 with a business size standard of $6.0 millions of dollars.

No solicitation documents are available and telephone requests will not be accepted. However, any firm that believes it can meet these requirements may give written notification to the Contracting Officer by 10:00 AM (EST) March 23, 2022. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to comply with the above requirements. Information must be sent to Rodney Wilson, Rodney.wilson2@va.gov. Responses received will be reviewed however, a determination by the Government not to compete the proposed procurement based upon responses to this notice is solely within the discretion of the Government.

Special Notice Special Notice

Special Notice

Project Number: TBD Nuisance Wildlife Removal and Pond Management Services

Performance Work Statement

Salem Veterans Affairs Medical Center

1.0 INTRODUCTION

1.1 SCOPE OF WORK:

a) The Contractor shall furnish all labor, equipment and supplies, transportation, and qualified supervision necessary to perform Nuisance Wildlife Removal and Pond Management Services at the Department of Veterans Affairs Medical Center, 1970 Roanoke Boulevard, Salem, Virginia 24153 in accordance with all terms, conditions, provisions, and the Schedule of Supplies/Services as described in this solicitation.

1.2 PERIOD OF PERFORMANCE

a) The period of performance (POP) shall be for one (1) base year and four (4) option years that the government can exercise as follows:

2.0 PERFORMANCE REQUIREMENTS

2.1 GENERAL REQUIREMENTS

a) Contractor shall provide services under the requirements of the Virginia Department of Game and Inland Fisheries Commercial Nuisance Annual Permit.

b) Contractor shall conduct visual inspection of the Salem VAMC grounds, including the pond area, at least once per week. Contractor shall provide written documentation of findings each day to building 13, Grounds Supervisor or Work Leader. Documentation, at a minimum, shall include: Date, Findings, Recommendations, Work Performed and Inspector/Employer Name.

c) In accordance with Virginia Law § 3.2-3930. Application and certification of commercial applicators, the contractor shall provide a copy of its commercial applicator or registered technician license, if herbicides or pesticides are used, whether it will be on-going or as needed.

d) The contractor shall provide proof the following minimum supplemental insurance coverage:

· Employer Liability: $100,000

· General Liability: $500,000 per occurrences.

· Automobile Liability: $200,000 per person; 500,000 per occurrence and $20,000 property damage

e) The contractor shall provide a 5-year plan which details how both the wildlife and pond management will be maintained during the period of performance. This plan shall include, but is not limited to:

a. How wildlife will be controlled at a manageable level.

b. How algae and other aquatic weeds will be reduced and maintained at an acceptable level.

c. How different species of fish will be stocked and maintained.

2.2 WILDLIFE MANAGEMENT

(a) Contractor shall set traps on an estimated 213 acres of VAMC Salem grounds.

(b) Contractor shall provide live traps in and around building perimeters and lethal traps throughout the remainder of the campus.

(c) Contractor shall trap and/or dispose of nuisance animals, including but not limited to, woodchucks, deer, coyote, groundhogs, skunks, raccoons, cats, snakes, foxes, and other nuisance animals from VAMC Salem.

(d) Contractor shall fill in animal burrows with dirt and/or concrete (hole fill blend) once the borrow is deemed unoccupied by any animal.

(e) Contractor shall humanly remove honeybees’ colonies as needed. Removal of colonies from or within structures may be required. Identify and remove yellow jacket and hornet nest in and around grounds, trees and structures.

(f) Contractor shall perform services under this contract in the most humane way possible and in accordance with all Animal Society for the Cruelty of Animals (ASPCA) regulations. Disposal of nuisance animals shall take place at an off station location, and be performed in accordance with applicable Federal laws and the laws of the Commonwealth of Virginia.

(g) Contractor shall remove the nuisance animals immediately upon trapping so they shall not become obvious to patients.

(h) Contractor shall transport and dispose of trapped nuisance animals in an unmarked vehicle.

(i) Contractor shall check traps on a daily basis and when contacted by the VAMC Contracting Officer’s Representative (COR). Traps shall be emptied within four (4) hours of initial contact from COR.

(j) Contractor shall provide pest bird control to the following extent: Geese flocks and other nuisance birds shall be maintained and/or removed in accordance with the requirements of the Virginia Department of Game and Inland Fisheries Rules and Regulations.

(k) If deemed necessary, the Salem VAMC will provide the Contractor with a holding/staging area to be determined by COR to store trapped nuisance animals until transportation arrangements can be made.

(l) Contractor shall be required to provide on-call services 24 hours a day/7days a week.

2.3 POND MANAGEMENT

a) Contractor shall provide a pond management plan for the two ponds located on VAMC property. The total sizes of the ponds are a total of about 6.6 acres, the larger pond is about 3.7 acres and the smaller is about 2.9 acres. Scope of pond management shall include the following elements:

i. Restocking of managed fish species shall be performed by the contractor. Restocked fish shall be procured by the VA under a separate purchase order at the time of restocking and is not included in this contract. Refer to the Virginia Department of Game and Inland Fisheries for managed fish species. The contractor shall choose which fish species would be most optimal for stocking/re-stocking. Fish species shall be stated in contractor pond management plan.

ii. Contractor shall provide a plan to control, reduce, or maintain algae growth, Cattail, and nuisance wildlife habitat overabundance at an acceptable level. Additional or upgraded pond aeration equipment for algae control shall be provided by the contractor as needed. When upgraded equipment has a need for electrical power the contractor shall coordinate with the COR to verify that there is adequate amperage available to ensure that any equipment upgrades will not trip any circuit breakers.

iii. Pond water levers shall be maintained by the Medical Center as needed during times of drought.

3.0 SPECIAL REQUIREMENTS

3.1 KEY PERSONNEL

a) Key personnel will be identified in the proposal and shall be considered key personnel essential for the successful completion of the work performed under the contract. The contractor agrees that such personnel shall not be removed, diverted, or replaced from the work without prior written approval of the Contracting Officer. The contractor shall submit written notice of proposed personnel changes to the Contracting Officer for approval at least thirty (30) business days in advance. Key personnel shall have at least five years of experience doing this type of work.

3.2 HOLIDAYS/NORMAL WORK HOURS

a) Normal Work hours: Monday through Friday, 7:45 a.m.- 4:30 p.m., excluding federal holidays.

b) Federal Holidays:

Or any other day specifically declared by the President of the United States of America to be a Federal Holiday.

When one of the holidays falls on Sunday, the following Monday shall be observed as a Federal Holiday. When a holiday falls on a Saturday, the preceding Friday shall be observed as a Federal Holiday.

3.3 QASP

a) The Government intends to utilize a Quality Assurance Surveillance Plan (QASP) to monitor the quality of the contractor’s performance. The oversight provided for in the order and in the QASP will help to ensure that service levels reach and maintain the required levels throughout the contract term. Further, the QASP provides the COR with a proactive way to avoid unacceptable or deficient performance and provides verifiable input for the required Past Performance Information Assessments. The QASP will be finalized immediately following award and a copy provided to the Contractor after award. The QASP is a living document and may be updated by the Government as necessary.

3.4 BACKGROUND INVESTIGATION

a) A full background check is not required for this position; however, all contract employees must bring photo identification and advance notice from the requiring service to obtain a VA Badge in order to work on a VA Facility. Upon award, the CO shall provide the contractor with detailed instructions on fulfilling security requirements.

4.0 CONTRACT ADMINISTRATION

4.1 INVOICING

a) The contractor shall submit payment requests in electronic form via VA’s Tungsten Electronic Invoice Presentment and Payment System.

http://www.tungsten-network.com/customer-campaigns/veterans-affairs/

• Tungsten e-Invoice Setup Information: 1-877-489-6135

• Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com

• FSC e-Invoice Contact Information: 1-877-353-9791

• FSC e-invoice email: vafsccshd@va.gov

Invoices shall be submitted monthly, in arrears. The following information must be included on all submitted invoices. Invoices submitted without the following information may be rejected for payment.

Date of Invoice Contract Number Purchase Order Number for Correction Period of Performance Contractor Name Invoice Number CLIN i.e. Contract Line Item and Amount being billed per line item Date of Service

All contractors shall be registered as a vendor with the Tungsten e-Invoicing System at time of award.

4.2 ADMINISTRATION

a) Notwithstanding the Contractor's responsibility for total management during the performance of this contract, the administration of the contract will require maximum coordination between the Government and the Contractor.

b) The Contracting Officer (CO) is the only person authorized to approve changes or modify any of the requirements of this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitments or issue changes that shall affect price, quantity, or quality of performance of this contract.

c) The COR shall be responsible for the overall technical administration of this contract as outlined in the COR Delegation of Authority.

d) In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer without authority, no adjustment shall be made in the contract price to cover an increase in costs incurred as a result thereof.

POINTS OF CONTACT(S)

Contracting Officer: TBD

Assigned COR: TBD image1.jpeg