36C24622Q0286 0001.docx

VAMC Richmond Laundry Ventilation Blowdown Cleaning Services

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) None Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton

VA

23667 Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton

VA

23667 To all Offerors/Bidders

36C24622Q0286 02-24-2022

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to:

03/01/2022 10:00am EST X ****Quotes are due 3/1/2022 10:00am EST*** The purpose of this amendment is to answer the proposed questions starting on page 2.

Cleveland Wynne Contracting Officer

CONTINUATION PAGE

1. Statement of Work (page 7 of 48): Item 2 (Scope), Item D states that “Performance and Repair of laundry systems shall be complete and correct upon initial service.” Please clarify the definition of “repair” as we understand this solicitation to be for a blowdown and not maintenance.

This is only in the event that something was broken during the performance of the blowdown. For example: button got broke, or a sensor is blocked by linen, or a door safety switch is broken during the service. All scheduled and unscheduled maintenance is a non-related issue.

1. Statement of Work (page 8 of 48): Item 4 (Requirements) “Lint filter screens shall be inspected and replaced as necessary. Who is responsible for the cost of the lint filter screens – the VA or the vendor?

These are supplied by the VA.

1. Special Contract Requirements (page 8 of 48): Under Hours of Service, please explain paragraph 2 “Although services are normally required during normal working hours, the Contractor shall also provide transportation services during the weekends or holidays. It is anticipated holiday and weekend travel be infrequent and will occur only to alleviate a backlog of appoint.

The laundry shuts down at 2:00 pm. It is opened 7 days a week. Please set you schedule around these hours. The transportation mentioned only relates to the performance of this contract and the personnel performing the service.

4. Page 7 Statement of Work

2. Scope “The twice monthly (every 2 weeks) exterior blowdowns and monthly (every 4 weeks) interior blowdowns will be required to maintain the laundry facility at RVAMC to meet our obligations. This service will ensure the equipment will operate at an optimum level and prevent a fire hazard.”

The blow downs would not be able to be performed during laundry operations. This would slow down production. That is correct. Can you please confirm that this would have to be completed after hours when the laundry is done for the day? Yes the internal blow down will need to take place after the Textile Care Plant/Laundry operating hours.

5. Page 7 Statement of Work

2. Scope: Section C “Equipment operation shall conform to the generally accepted industry and local standards allowing for quality, cleanliness, finish, appearance, and packaging of laundry.”

The blow down is a detailed process. Please confirm that you are requiring your contractor to do the following: Yes Worked to be performed: Yes -Blow down all ductwork and pipes in area of dryers Yes -Blow down tops of dryers ( to include motors, pulleys, door cavities) Yes -Blow down intake screen Yes

- Open inverter control panels: Clean and inspect Yes

- Open al doors on dryers: Clean and inspect Yes

- Blow off gearbox, motor and chain areas Yes -Tunnel Area: Blow down all ductwork and pipes in area Yes

- Tunnel Area: Blow down glass wall Yes

- Tunnel Area: Blow down TEA Shaker Control Panel, TEA Motors (to include motors under stainless steel guard) Yes

- Tunnel Area: Blow down Milnor Pres: Motors, belts and bearings Yes -CLM Dryer, Huebsch Dryers and Milnor Washers: Blow down all ductwork and pipes above area (to include rails and lights) Yes

- CLM Dryer, Huebsch Dryers and Milnor Washers: Open all ductwork access doors: Clean and brush as needed Yes

- CLM Dryer, Huebsch Dryers and Milnor Washers: Clean tops of all equipment: Include inside burner boxes Yes

- CLM Dryer, Huebsch Dryers and Milnor Washers: Open all doors: clean and inspect Yes

- CLM Dryer: Open access door to fan blade, clean and inspect Yes

- CLM Dryer: Clean and inspect drive motors Yes

- CLM Dryer: Remove and empty lint bag Yes

- Ironer Area: Lights and mirrors, clean and inspect Yes -Ironer Area: Pickers- Open all doors, clean and inspect Yes

- Ironer Area: Feeders- Open all doors, clean and inspect Yes

- Ironer Area: Remove tops of chest (Bi Weekly), clean and inspect Yes

- Ironer Area: Open access to door to chest, clean and inspect Yes

- Ironer Area: Burner boxes, clean under and inspect Yes

- Ironer Area: Inspect Ironer Yes

- Ironer Area: Folders- Open all doors, clean and inspect Yes

- Ironer Area: Conveyor Systems- Clean and inspect Yes

- Ironer Area: Test systems to ensure all safety’s work Yes

- Ironer Area: Advance lint screens Yes

- Small Piece Folders and Blanket Blaster Area: Blow down all ductwork and pipes above area to include rails and lights Yes

- Small Piece Folders and Blanket Blaster Area: Open all doors, clean bearings, chains, belts, etc. Yes

- Small Piece Folders and Blanket Blaster Area: Manual cleaning of flow rack area (no air used) Yes

- Small Piece Folders and Blanket Blaster Area: Advance lint screens Yes

- Soil Side: Blow down all ductwork and pipes above area to include rails and lights Yes

- Soil Side: Conveyors- Clean and inspect motors, bearings and chain Yes

- Soil Side: Washers- Clean and inspect tops of washers Yes -Pit: Clean ductwork Yes -Pit: Clean walls and concrete floors Yes

- Pit: Clean lint collector to include ducts inside: Clean out the lint collector and outside of the duck.

- Pit: Clean fresh air intake to include remove screen as needed Yes -Start up of all equipment to ensure functionality and good working order Yes

6. Page 7 Statement of Work

2. Scope: Section D “D) Performance and Repair of laundry systems shall be completed and correct upon initial service. “ This contract is stating that this is solely for the Ventilation Blowdown Cleaning Service. If you were to repair the laundry systems, additional monies and time would be necessary. A detailed report can be issued regarding the issues found while completing the ventilation blowdown cleaning services. This report could serve as a checklist for the engineering team to resolve the current issues within the laundry while keeping all management up to date on the laundry optimized performance level.

That is correct. This only involves the blowdown and ensure that equipment was in the same condition as it was when the blowdown started. For example: If lint is blocking sensors clear eyes, if personnel step on or breaks a button report it. Scheduled and unscheduled machine maintenance is an unrelated issue

7. Page 8 Statement of Work

3. Objective “RVAMC’s goal is to eliminate all fire hazards due to lint particles and provide for continued safe operations.”

Explain what the expectations and requirements to ensure the safety for the safe operations of the laundry. Please refer to my answer for the Scope Section C.

1. Equipment operation shall conform to the generally accepted industry and local standards allowing for quality, cleanliness, finish, appearance, and packaging of the laundry.

1. Cover all clean linen

1. Clean up all lint and debris created from the blowdown

1. Vacuum inside of control panels and ensure safety switches are not damaged.

8. Page 8 Requirements “RVAMC will require the company selected to blowdown the following items: Pit area (exhaust), Internals of the dryers (8), Dry duct system, Power house Ironers (2), King Edge Spreader feeders (1), Chicago Folders Towel Machines (3), Overhead Blowdown Cleaning of top to bottom of the laundry area/facility, Chicago Sky Line Folders (2), vacuum all internal control elements of the above listed laundry equipment. Lint filter screens shall be inspected and replaced as necessary. All equipment shall return to optimal performance prior to completion of services. The requirement should include period of performance of one Fiscal Year, Base plus 4 option years.”

Laundry equipment within your facility is missing from this list. Please confirm that the all equipment is required to be blow down to include: All equipment located in the laundry is included in the contract

· Chicago Dryer Spreader Feeder Machine

· Chicago Dryer Thermal Fluid Flatwork Ironer

· Chicago Dryer Skyline Folder Cross Folder

· Chicago Dryer Large Piece Folder

· E-Tech Clean Take Away System

· E-Tech Clean Take Away Conveyors

· E-Tech Clean Linen Feed Conveyor (Refurbished)

· Chicago Dryer Small Piece Accumulator

· Milnor 6-Pocket Loading/Weighing Conveyor

· Milnor 6-Module 150 Lb. Continuous Batch Washer

· Milnor Single Stage Continuous Batch Washer Press

· Milnor Shuttle Loading Conveyor

· Milnor Dryer Loading Shuttle

· Milnor 300 Lb. Dryers

· Milnor Dryer Take Away Conveyor

· Milnor Dryer Take Away Incline Conveyor

· Energenics Lint Collectors

· Energenics Lint Vacuum

· Huebsch 170 lb. Dryers

· Chicago Dryer Spreader Feeder

· Ergocon Auto Bag System

· Milnor 100 lb. Washer Extractor

· E-Tech Clean Monorail Hoist Equipment

9. Page 8 General Information:

‘’ a. Hours of Operations: The contractor shall maintain operating hours 24/7. Normal working hours are 5am until completion. Concessions are made for religious holidays, at the discretion of the VAMC Richmond Laundry Supervisor/COR, when it does not interfere with operations.”

This contract requirements are to maintain and optimize production, therefore cannot be done during laundry operating hours. Confirm when the service would be scheduled.

The laundry is opened seven days a week. We do shut down around 2pm daily. Please schedule around these times.

10. Due to the regulations regarding the VA Medical Centers and the difference of standard operating procedures of a civilian hospital laundry. This was an incomplete question which followed with the contractor past performance. Is there any difference in regulations regarding the VA Medical Center and standard operating procedures of a civilian hospital laundry? If so, please explain.

a) The Contractor shall conform to the standards established by: _OSHA_ as to _Standard Number 1926.57 - Ventilation .

(b) The Contractor shall submit proof of conformance to the standard. This proof may be a label or seal affixed to the equipment or supplies, warranting that the item(s) have been tested in accordance with the standards and meet the contract requirement. Proof may also be furnished by the organization listed above certifying that the item(s) furnished have been tested in accordance with and conform to the specified standards.

(c) Offerors may obtain the standards cited in this provision by submitting a request, including the solicitation number, title and number of the publication to: _United States Department Of Labor OSHA Standard Number 1926.57 .

(d) the regulation are very similar however VA does require weekly reports on the projects progression.

11. Is the contract requiring the interior duct (inside the laundry) work located in the Textile Care Plant/Laundry to be cleaned? No.

12. Exterior? What is to be done – All Machine surfaces, under ironers, duct work, and ceilings

13. Clarify the cleaning frequencies and time frame on when the cleaning can be performed - The laundry is opened seven days a week but, shuts down at 2:00 pm. Please arrange your schedule to perform the service after operational hours.

14. What are the designed areas to be cleaned? Clean-side, soil-side, floors, ceilings, pits, machinery, and rail systems

15. Will the contractor be responsible for opening or disassembling the equipment? – Contractor will be responsible for opening control cabinets, panels, filter doors, and any parts of the machinery that could get lint.

16. Special Contract Requirements (page 9 of 48): We believe there is a typo under Billing and Payment as we don’t understand the role of Organ Transplant Administrators with regards to this solicitation. This is a typo.

End of Document