S05 Questions-Answers for Upgrade Elevaotrs Phase II.pdf

Questions/Answers for Upgrade Elevators Phase II Project # 658-22-103

Solicitation # 36C24622B0020

1. What is the desired phasing plan for taking elevators out of service for the modernization? Is it acceptable to take one car in each bank of elevators out of service at a time or is it desired for only 1 car to be modernized at a time while 3 cars are in service? VA: See Phasing Notes – one car in each building/bank at a time. There would be one car out of service in building 2 and one car out of service in building 2A at the same time.

2. Please confirm the existing Aethon patient wondering system is to be retained? VA: See drawing sheet PH101. Patient Wandering System is by Stanley and the pharmacy TUGS System is by Aethon.

3. Can you confirm that the existing generator is capable of running one car in each bank simultaneously? VA: There are 2 generators. One for building 2 and another for building 2A.

4. There is an existing roof hatch adjacent to the elevator machine room of elevators in building 2A. Can you confirm that there is clear unobstructed access from the edge of the building to this roof hatch? From Google Earth – it does not appear to be a clear unobstructed access from the edge of the building to the roof hatch.

5. Fire Alarm Devices – Is the intent to reuse the existing smoke detectors, heat detectors and sprinkler heads or replace all with new? The intent is to have a fully addressable fire alarm system. See specification section 28 31 00 subsection 1.2.

6. 142100 1.5 C 1 c -- This section specifies seismic zone 2 or greater. Can you confirm which seismic zone for the project? Can you confirm the projects Seismic Design Category (A,B,C,D,E or F) and the project’s Seismic Importance Factor (1.0 or 1.5)? It is not the intent of this project to upgrade seismic requirements of the building envelope. The elevator equipment shall be installed in accordance with the manufacture’s specification (to include their seismic requirements).

7. 142100 2.17 A – This section calls out “geared/gearless” machine replacement. What is the desired application? New geared machines or new gearless machines? The desired result are machines that meet the performance requirements.

8. 142400 2.16 A – During the pre-bid walk through it was indicated that the existing elevator jacks would not require replacement. Can you please confirm that the jacks will not need to be replaced? See attached Vertical Transportation Survey.

9. 283100 1.7 F – This section references International Building Code (IBC) 2018 edition. Can you confirm if the project is governed by the IBC 2015 or 2018 edition? IF the 2018 edition applies, the elevator specification sections do not indicate the requirement for an audio/visual phone system. Can you confirm that the A/V phone system is not required? A/V phone system is not required.

10. During the pre-bid walk a reference was made to the “contractor’s storage yard”. Approximately how far from Building 2 is this location and is this location large enough to receive 1 or more connex boxes for storage? The contractor laydown yard is behind parking lot T. It is approximately 1400 feet from the center of the laydown yard to the center of building 2.

11. Please confirm that any SDVOSB prime must be registered as SDVOSB in the VetBiz VA system.

This is a total Service-Disabled Veteran Owned Small Business (SDVOSB) set aside IAW 38 U.S.C. 8127 (d). See page 1 of the SF 1442

12. What year is the elevator code for the 4 elevators? Elevator installation shall meet the requirements of the latest editions published and adopted by the United States Department of Veterans Affairs on the date contract is signed. 2019.

13. Where is the laydown area for this job? VA: See question 10.

14. During the site visit, it was discussed that only one car per elevator back can be taken out of service at any one time. Can the modernizations for separate cars in separate banks be done simultaneously? i.e. – Can car 1 in Bldg 2 and 2A be done at the same time? VA: See question #1.

15. One passageway to the upstairs mechanical is only 22 inches wide to bring equipment to the room. Can we put install a structural doorway to widen this passageway? If so, what is the narrowest point to get the equipment to the upstairs room? VA: TBD during site investigation.

16. Please confirm code year for modernization of equipment See question 12.

17. Please confirm if any elevators are on generator power and if so which units. VA: All units can be run on generator power.

18. Please confirm speed & capacities of all units. See attached Vertical Transportation Survey pdf pages 3 & 4.

19. Please confirm which units require the patient monitoring (wander guard). All four elevators.

20. Specification section 14 24 00, subsection 3.6.A. Change specification prepared for Upgrade Elevators Buildings 2 &2A, Section 14 24 00 Hydraulic Elevators, subsection 3.6 Pre-Tests and Tests A.

a. From:

Pre-test the elevators and related equipment in the presence of the Resident Engineer or his authorized representative for proper operation before requesting final inspection. Conduct final inspection at other than normal working hours, if required by Resident Engineer.

1. Procedure outlined in the Inspectors Manual for Hydraulic Elevators, ASME A17.2 shall apply.

a. Final test shall be conducted in the presence of and witnessed by a third party ASME QEI-1 Certified Elevator Inspector, contracted by the VA.

b. Government shall furnish electric power including necessary current for starting, testing, and operating machinery of each elevator.

2. Contractor shall furnish the following test instruments and materials on-site and at the designated time of inspection: properly marked test weights, oil pressure gauge, voltmeter, amp probe, thermometers, direct reading tachometer, megohm meter, vibration meter, sound meter, light meter, stop watch, and a means of two-way communication.

a. To:

Pre-test the elevators and related equipment in the presence of the COR or his authorized representative for proper operation before requesting final inspection. Conduct final inspection at other than normal working hours, if required by COR.

1. Contractor shall obtain the services of a third party QEI Certified Elevator Inspector. The QEI must utilize an Elevator Acceptance Inspection Form to record the results of inspection and all testing and to identify safety code and contract deficiencies. Specific values must be provided for all tests required by ASME A17.1, ASME A17.2, and contract documents. Upon completion of inspection and testing, the QEI must sign a copy of the completed form and provide to the Contracting Officer. Within 2 weeks of the inspection, the QEI must also prepare a formal inspection report, including all test results and deficiencies. Upon successful completion of inspection and testing, the QEI will complete, sign, and provide a certificate of compliance with ASME A17.1.

2. Government shall furnish electric power including necessary current for starting, testing, and operating machinery of each elevator.

3. Contractor shall furnish the following test instruments and materials on-site and at the designated time of inspection: properly marked certified test weights, voltmeter, amp probe, thermometers, direct reading tachometer, megohm meter, vibration meter, sound meter, light meter, stop watch, and a means of two-way communication.

Vertical Transportation Survey

312.519.9949 www.theelevatorconsultants.com http://www.theelevatorconsultants.com/

VAMC 1970 Roanoke Blvd | Vertical Transportation Onsite Survey October 1, 2018

©2018 The Elevator Consultants | Confidential and Proprietary. This document is exclusive property of The Elevator Consultants and no part of this may be reproduced or shared in any format without prior written permission. | www.theelevatorconsultants.com

The Elevator Consultants conducted a vertical transportation onsite survey at the VA Medical

Center located at 1970 Roanoke Blvd in Salem, VA on October 1, 2018. The onsite survey was performed at nine (9) buildings which consisted of twenty (20) units; ten (10) traction elevators, eight (8) hydraulic elevators and two (2) service cart lifts. The vertical transportation onsite survey includes a review of the equipment type and condition, an estimated cost to replace the systems and a potential schedule to replace the systems.

Building 1

There is one (1) hydraulic elevator located in Building 1 that has a capacity of 4,000 pounds, travels at a speed of 125 feet per minute and serves 3 landings. The elevator uses a Dover controller, Dover dry hydraulic pump unit assembly, Dover in-ground jack unit assembly, Dover door operation system, slide guide assemblies, spring buffers and cab fixtures that are all original from 1976. Overall, the equipment is in poor condition and is operating beyond its useful life expectancy. The condition of the hydraulic jack unit assembly is unknown because the jack unit is in the ground. The major components; controllers, machine, pump units, door operating equipment, guide assemblies, safety equipment, hall and car fixtures and a safety buffer will be replaced except for the hydraulic jack unit assembly which will be reused during the modernization. An estimated budget of $150K should be planned to modernize the elevator.

This budget does not include non-elevator work such as electrical, fire life safety, hoistway patching, etc. to meet current code. The modernization will take an estimated 4 – 6 weeks from the time material is onsite.

Original Dover controller

VAMC 1970 Roanoke Blvd | Vertical Transportation Onsite Survey October 1, 2018

©2018 The Elevator Consultants | Confidential and Proprietary. This document is exclusive property of The Elevator Consultants and no part of this may be reproduced or shared in any format without prior written permission. | www.theelevatorconsultants.com

Building 2

There are two (2) hydraulic elevators located in Building 2. The elevators have a capacity of 4,000 pounds, travel at a speed of 100 feet per minute and serves 4 landings. The elevators use Virginia control systems, dry hydraulic pump unit assemblies, GAL door operators and cab fixtures that were installed during the 1995 modernization. The elevators use original slide guide assemblies, spring buffers and in-ground jack unit assemblies. All equipment is in poor condition. The condition of the hydraulic jack unit assembly is unknown because the jack unit is in the ground.

The major components; controllers, machine, pump units, door operating equipment, guide assemblies, safety equipment, hall and car fixtures and a safety buffer will be replaced except for the hydraulic jack unit assembly which will be reused during the modernization. An estimated budget of $150K per elevator for a total of $300K should be planned to modernize both elevators.

This budget does not include non-elevator work such as electrical, fire life safety, hoistway patching, etc. to meet current code. The modernization of both elevators will take an estimated

4 – 6 weeks to modernize after material is on site.

Pump Unit Assembly

VAMC 1970 Roanoke Blvd | Vertical Transportation Onsite Survey October 1, 2018

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Building 2A

There is a total of two (2) traction elevators located at Building 2A. The elevators have a capacity of 4,000 pounds, travel at a speed of 300 feet per minute and serve 4 landings. The elevators use

Dover Composite controllers, Dover geared traction machines and Dover door operators. All equipment, including the governors, roller guide assemblies, oil buffers and cab fixtures are all original from 1977. The equipment is in poor condition and operating beyond its useful life. The major components such as the controllers, machines, governors, slide guides, safety equipment, door operating equipment, cables, hall fixtures and cab fixtures will be replaced during the modernization. An estimated budget of $250K per elevator for a total of $500K should be planned to modernize both elevators. This budget does not include non-elevator work such as electrical, fire life safety, hoistway patching, etc. to meet current code. The modernization will take an estimated 10 - 12 weeks each to complete after material is on site.

VAMC 1970 Roanoke Blvd | Vertical Transportation Onsite Survey October 1, 2018

©2018 The Elevator Consultants | Confidential and Proprietary. This document is exclusive property of The Elevator Consultants and no part of this may be reproduced or shared in any format without prior written permission. | www.theelevatorconsultants.com

Building 4

There is a total of two (2) elevators located at Building 4; Traction Elevator F1 and hydraulic

Elevator #1. The traction Elevator F1 has a capacity of 2,500 pounds, travels at a at an estimated speed of 200 feet per minute and serves 2 landings. The Elevator 1 uses a Westbrook control system, a Westbrook geared machine, and a PEELE door operation system. All equipment, including the governor, slide guide assemblies, spring buffers and cab fixtures are original from

1966. The equipment is in poor condition and operating beyond its useful life. The major components like the controller, machine, governor, slide guides, safety equipment, door operating equipment, cables, hall fixtures and cab fixtures will be replaced during the modernization. An estimated budget of $250K should be planned to modernize the elevator.

This budget does not include non-elevator work such as electrical, fire life safety, hoistway patching, etc. to meet current code. The modernization will take an estimated 12 – 16 weeks from the time material is onsite.

The hydraulic Elevator #1 was recently modernized in 2010 and is in good condition. The elevator uses a ThyssenKrupp TAC22 controller, a ThyssenKrupp dry hydraulic pump unit, new fixtures and a ThyssenKrupp door operator. All the equipment is newly modernized from 2010. The major components have estimated useful life of 12 – 17 years left with the proper level of maintenance and parts support from the manufacturer.

Original Westbrook geared machine

VAMC 1970 Roanoke Blvd | Vertical Transportation Onsite Survey October 1, 2018

©2018 The Elevator Consultants | Confidential and Proprietary. This document is exclusive property of The Elevator Consultants and no part of this may be reproduced or shared in any format without prior written permission. | www.theelevatorconsultants.com

Building 5

There is one (1) hydraulic elevator located in Building 5 that has a capacity of 4,000 pounds, travels at a speed of 125 feet per minute and serves 3 landings. The elevator uses a Dover controller, Dover dry hydraulic pump unit assembly, Dover in-ground jack unit assembly, Dover door operation system, slide guide assemblies, spring buffers and cab fixtures that are all original from 1973. Overall, the equipment is in poor condition and is operating beyond its useful life expectancy. The condition of the hydraulic jack unit assembly is unknown because the jack unit is in the ground. The major components; controllers, machine, pump units, door operating equipment, guide assemblies, safety equipment, hall and car fixtures and a safety buffer will be replaced except for the hydraulic jack unit assembly which will be reused during the modernization. An estimated budget of $150K should be planned to modernize the elevator.

This budget does not include non-elevator work such as electrical, fire life safety, hoistway patching, etc. to meet current code. The modernization will take an estimated 4 – 6 weeks from the time material is onsite.

VAMC 1970 Roanoke Blvd | Vertical Transportation Onsite Survey October 1, 2018

©2018 The Elevator Consultants | Confidential and Proprietary. This document is exclusive property of The Elevator Consultants and no part of this may be reproduced or shared in any format without prior written permission. | www.theelevatorconsultants.com

Buildings 10 & 11

There is one (1) hydraulic elevator located in Building 10 and one (1) hydraulic elevator located in Building 11. The elevators have a capacity of 4,000 pounds, travel at a speed of 125 feet per minute and serves 3 landings. The elevators use Dover controllers, Dover dry hydraulic pump unit assemblies, Dover in-ground jack unit assemblies, Dover door operation systems, slide guide assemblies, spring buffers and cab fixtures that are all original from 1985. Overall, the equipment at both buildings is in poor condition and are operating beyond the useful life expectancy. The condition of the hydraulic jack unit assembly is unknown because the jack unit is in the ground.

The major components; controllers, machines, pump units, door operating equipment, guide assemblies, safety equipment, hall and car fixtures and safety buffers will be replaced except for the hydraulic jack unit assembly which will be reused during the modernization. An estimated budget of $150K should be planned to modernize each elevator for a total of $300K. This budget does not include non-elevator work such as electrical, fire life safety, hoistway patching, etc. to meet current code. The modernization will take an estimated 4 –6 weeks per elevator from the time material is onsite.

Original Dover controller at both buildings

VAMC 1970 Roanoke Blvd | Vertical Transportation Onsite Survey October 1, 2018

©2018 The Elevator Consultants | Confidential and Proprietary. This document is exclusive property of The Elevator Consultants and no part of this may be reproduced or shared in any format without prior written permission. | www.theelevatorconsultants.com

Building 76

There is a total of one (1) traction elevator located at Building 76 that has a capacity of 4,000 pounds, travels at a speed of 200 feet per minute and serves 3 landings. The elevator uses a

Dover control system from the 1960’s and a Salem Foundry geared machine from 1936. The slide guide assemblies and spring buffers are from 1936. The fixtures and the door operating equipment are from 1983. The equipment is in poor condition and operating beyond its useful life. The major components like the controller, machine, governor, slide guides, safety equipment, door operating equipment, cables, hall fixtures and cab fixtures will be replaced during the modernization. An estimated budget of $250K should be planned to modernize the elevator. This budget does not include non-elevator work such as electrical, fire life safety, hoistway patching, etc. to meet current code. The modernization will take an estimated 10 – 12 weeks from the time material is onsite.

Original 1936 Salem Foundry geared machine

VAMC 1970 Roanoke Blvd | Vertical Transportation Onsite Survey October 1, 2018

©2018 The Elevator Consultants | Confidential and Proprietary. This document is exclusive property of The Elevator Consultants and no part of this may be reproduced or shared in any format without prior written permission. | www.theelevatorconsultants.com

Building 143

There are a total of six (6) traction elevators, one (1) hydraulic elevator and two (2) cart lifts located at Building 143. The traction elevators are Elevators P1, P2, P3, S1, S2 and S3. The traction Elevators P1 – P3 have a capacity of 4,000 pounds, travel at a speed of 350 feet per minute and serve 5 landings. The traction elevators S1 – S3 have a capacity of 5,000 pounds, travel at a speed of 350 feet per minute and serve 5 landings. The hydraulic elevator is Elevator

S4 that has a capacity of 5,000 pounds, travels at a speed of 125 feet per minute and serves 3 landings. The cart lifts are SCL 1 and SCL 2. The two (2) cart lifts have a capacity of 1,000 pounds, travel at an estimated speed of 50 feet per minute and serve 2 landings.

All six (6) traction elevators use Dover control systems, Dover geared traction machines and

Dover door operators. All equipment, including the governors, roller guide assemblies, oil buffers and cab fixtures are original from 1970. The equipment is in poor condition and operating beyond its useful life. The major components such as the controllers, machines, governors, slide guides, safety equipment, door operating equipment, cables, hall fixtures and cab fixtures will be replaced during the modernization. An estimated budget of $250K should be planned to modernize each elevator for a total of $1.5M. This budget does not include non-elevator work such as electrical, fire life safety, hoistway patching, etc. to meet current code. The modernization will take an estimated 12 – 16 weeks per elevator from the time material is onsite, completing one elevator per bank at a time.

Original Salem Foundry geared machine

The hydraulic elevator uses a Dover control system, a Dover dry hydraulic pump unit assembly, a

Dover in-ground jack unit assembly, a Dover door operation system, slide guide assemblies, VAMC 1970 Roanoke Blvd | Vertical Transportation Onsite Survey October 1, 2018

©2018 The Elevator Consultants | Confidential and Proprietary. This document is exclusive property of The Elevator Consultants and no part of this may be reproduced or shared in any format without prior written permission. | www.theelevatorconsultants.com spring buffers and cab fixtures that are all original from 1989. Overall, the equipment is in poor condition and is operating beyond its useful life expectancy. The condition of the hydraulic jack unit assembly is unknown because the jack unit is in the ground. The major components;

controller, machines, pump unit, door operating equipment, guide assemblies, safety equipment, hall and car fixtures and safety buffers will be replaced except for the hydraulic jack unit assembly which will be reused during the modernization. An estimated budget of $150K should be planned to modernize the elevator. This budget does not include non-elevator work such as electrical, fire life safety, hoistway patching, etc. to meet current code. The modernization will take an estimated 4 – 6 weeks for the elevator from the time material is onsite.

The two (2) cart lifts use Dover control systems, dover machines and PEELE door operators that are original from 1990. The cart lifts are in poor condition and are past their projected life cycle.

The modernization of each lift will take one month for each unit and a projected cost of $175K to $200K each for a total of $350K to $400K for both. This budget does not include non-elevator work such as electrical, fire life safety, hoistway patching, etc. to meet current code

VAMC 1970 Roanoke Blvd | Vertical Transportation Onsite Survey October 1, 2018

©2018 The Elevator Consultants | Confidential and Proprietary. This document is exclusive property of The Elevator Consultants and no part of this may be reproduced or shared in any format without prior written permission. | www.theelevatorconsultants.com

Original PEELE door controller

Overall

Overall, the twenty (20) units surveyed, the overall condition of seventeen (19) of the units were rated as poor and due for modernization based on the use, age of the equipment, parts availability and engineering. An estimated cost of $3.9M to $3.95M should be budgeted to modernize the seventeen (17) elevators and two (2) cart lifts and does not include non-elevator work. It is recommended that quotes be received for all of the non-elevator work (electrical, fire life safety and hoistway patching) so a full budget can be planned attained. The schedule for modernization with 2 crews will take an estimated two and a half (2 1/2) years from the time material arrives on site until the last elevator is completed.