36C24621Q1117.docx

DOCX document 149 KB Posted Aug 26, 2021

Attached to: 6530--Philips Physiological Monitoring System Upgrade
Solicitation number: 36C24621Q1117
Issued by: Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 6

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Written by GovTribe AI · Dec 27, 2023

This is a solicitation for physiological monitoring system upgrades for the Durham VAMC. The solicitation will be issued on August 26, 2021 as an open market, firm-fixed price procurement set aside for Service Disabled Veteran Owned Small Businesses. The scope includes upgrades to Philips brand monitoring equipment, software, cabling and installation services. Products required are patient monitors, software, servers and associated components. Response date will be September 2, 2021. The resulting award will be a contract with a base year and four option years. The federal agency is the Department of Veterans Affairs Veterans Health Administration VISN 6.

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36C24621Q1117

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

558-21-3-102-0079 36C24621Q1117 08-26-2021 Isaac.Hernandez@va.gov

(910) 488-2120 x:5862 09-02-2021

8AM

EDT

Department of Veterans Affairs Network Contracting Office 6 201 Hay Street, Suite 304 Fayetteville NC 28301 X X 334510 1250 Employees

NET 30

N/A X Durham VAMC 508 Fulton St.

Durham NC 27705 Department of Veterans Affairs Network Contracting Office 6 201 Hay Street, Suite 304 Fayetteville NC 28301

Department of Veterans Affairs Financial Services Center P.O. Box 149971 Austin TX 78714-9971 See CONTINUATION Page This is a brand name solicitation for Philips Physiological Monitoring System Upgrades. Philips products may not be sold by other distributors without written authorization directly from Philips.

New Equipment Only, No remanufactured or "gray market" items. All items must be coverd by the manufacturer's warranty.

All VA campuses are smoke free.

The resulting award will be a contract with a base and 4 option years.

See CONTINUATION Page 558-3610160-102-820100-3131 010044158 X X X Keeshia Newman Contracting Officer Table of Contents

SECTION A	1
A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS	1
SECTION B - CONTINUATION OF SF 1449 BLOCKS	3
B.1 CONTRACT ADMINISTRATION DATA	3
B.2 STATEMENT OF WORK	4
B.3 PRICE/COST SCHEDULE	7
ITEM INFORMATION	7
B.4 SPECIAL CONTRACT REQUIREMENTS	48
SECTION C - CONTRACT CLAUSES	61
C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)	61
C.2 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA ACQUISITION OF COMMERCIAL ITEMS (APR 2020)	61
C.3 52.217-6 OPTION FOR INCREASED QUANTITY (MAR 1989)	63
C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)	63
C.5 VAAR 852.212-71 GRAY MARKET ITEMS (APR 2020)	64
C.6 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND COMPLIANCE (JUL 2018)	64
C.7 VAAR 852.247-73 PACKING FOR DOMESTIC SHIPMENT (OCT 2018)	65
C.8 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (JAN 2021) (JUL 2020) (DEVIATION)	65
SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS	73
SECTION E - SOLICITATION PROVISIONS	74
E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (JUL 2021)	74
E.2 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)	76
E.3 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (OCT 2020)	77
E.4 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)	79
E.5 52.216-1 TYPE OF CONTRACT (APR 1984)	81
E.6 52.233-2 SERVICE OF PROTEST (SEP 2006)	81
E.7 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL ITEMS (FEB 2021) (JUL 2020) (DEVIATION)	81

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C246 Keeshia Newman

Department of Veterans Affairs Network Contracting Office 6 201 Hay Street, Suite 304 Fayetteville NC 28301

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X]

52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[]

52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly	[]
b. Semi-Annually	[]
c. Other	[X] Upon Install and Government Acceptance

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs Financial Services Center P.O. Box 149971 Austin TX 78714-9971 ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO

DATE

B.2 STATEMENT OF WORK

· Durham VAMC procurement of the Philips physiological monitoring system.

· Scope – Philips Connected Care solutions which includes Patient Monitoring, IntelliSpace Portfolio, Software Evolution Services, IntelliBridge Enterprise Integration systems and software, Professional Services Alarm Management, CareEvent Alarm Notification, all Philips brand name and associated third party hardware, software, services, and maintenance. This includes, but is not limited to patient monitors (low and high acuity), software (patient monitor & other necessary server software programs such as SQL etc.), servers, cabling, networking, installation services, training, maintenance & services agreements.

· Scope will include:

· * Patient Monitoring ,Vital Sign Monitoring

· * Vital Sign Data EMR Integration

· * Professional Services

· * Digital Pathology Products and Services

· * ISP Products and Services

· * Cath Lab Monitors and Associated Equipment

· * Software Evolution and Upgrade Products

· * Invivo Patient Monitoring

· * Lung and Uronav MR/US Screening Systems

· * Dynacad Products and Services

Scope Summary:

This Statement of Work (SOW) describes Durham VAMC requirement to upgrade their existing Philips Patient Monitoring devices and systems to the most current release of Philips software and/or hardware, including upgrade and/or replace any vital sign monitors, patient monitoring bedside monitors, central monitoring stations, Invivo products, ISP, Software Evolution and upgrades services (SES’s), and monitoring system infrastructure components that have reached or are nearing end of life support.

The scope of work will be performed on Philips systems and devices located in VISN 6 as follows:

· Durham VA Health Care System Scope Contd: The Offeror shall provide all equipment, labor, material and supplies necessary. Offeror will ensure that all monitoring system and network components meet VAMC requirements. Offeror will ensure the system is compatible and functional prior to the completion of the order. Offeror will include all necessary service and support to maintain the Durham VAMC functional patient monitoring and applicable system connections and interfaces at the time of installation. The VA is entitled to all software commercially available within the life of this delivery order. If a newer version of the software becomes available, the Offeror shall install/upgrade the latest release of applicable software at the corresponding VA Medical Center or facility.

Offers should be based on volume of products and services estimated in the parts table. Offeror assumes the responsibility for upgrading all Patient Monitoring, Invivo and Network components that are part of the Philips IntelliVue Monitoring Network, including those that may not be listed on the parts table.

Parts List See Parts List.

Cabling/Network Offeror shall provide the following:

· Cables shall be bundled neatly and in a professional manner especially when cables converge at network hardware.

· Cables shall be marked at each end indicating the termination point of the other end.

· Cabling color shall match or closely match the currently installed monitoring network color.

· Network cabling, terminations, and patch panels used shall be certified CAT5E or greater.

· All cables shall be terminated TIA568A.

· Any cable run through plenum space shall be plenum rated according to NEC and applicable fire codes.

· All cable runs shall be tested and certified in accordance with TSB-67 and TIA/EIA 568-A or latest TIA/EIA Revisions.

· Wireless Medical Telemetry System network shall be an Offeror network.

· The Offeror shall provide a copy of all cabling test results to the COR in electronic format that can be displayed and/or viewed. Offeror installed Cable length shall be included in this report. Non-Offeror cable pulls and testing validation is to be provided by VA to Offeror.

· Documentation of the network shall also be provided and include a marked up drawing (as built) indicating room locations and wireless network area coverage in Visio and PDF formats.

· Drawings that indicate the location of the installed monitoring devices will be provided for the Medical Center.

· Any connections to the VA OI&T network shall be compliant with VA Directive 6500 and 6550.

· Any offsite server or network maintenance or support provided by the Offeror can only be done via VPN access after the Offeror has obtained the VPN access from the VA. A Business Associates Agreement (BAA) and Memorandum of Understanding/Interconnection Security Agreement (MOU/ISA) will be required.

· All networking hardware shall be rack mounted in rooms designated by Facility Project Manager or COR

Clinical Support - Staff Education and Go Live Support The Offeror shall provide clinical education and go live support for all shifts in care environments where Philips systems are installed. Clinical Support would include onsite end user education and go-live support, and follow-up clinical support post go live. Online training and CD training materials shall be provided at no additional charge.

Maintenance Support and Requirements

A. Warranty

The Offeror shall provide a minimum warranty of 12 months after completion of installation or availability for first patient use, whichever occurs first. The Patient Monitoring Systems will perform in compliance with its performance specifications, in the documentation accompanying the System.

B. User and Service Manuals The Offeror shall provide, two (2) complete and unabridged printed copies and one

(1) electronic version (CD) of applicable operator manuals and service manuals. All applicable document needs shall be accessible via the Philips InCenter.

C. Delivery Timeframe Delivery and installation is estimated 12 months after receipt of order.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM NUMBER

DESCRIPTION OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

1.00

__________________

Software Evolution Services, Advanced Technology Services with MS Onsite Patching and Clinical Implementation Services Contract Period: Base POP Begin: 09-30-2021 POP End: 09-29-2022 PRINCIPAL NAICS CODE: 334510 - Electromedical and Electrotherapeutic Apparatus Manufacturing PRODUCT/SERVICE CODE: 6530 - Hospital Furniture, Equipment, Utensils, and Supplies MANUFACTURER PART NUMBER (MPN): None

1.00

__________________

IntelliBridge Enterprise: Includes: A01 ADT System License 1 PCE A04 EMR System License 1 PCE P02 PIIC iX 128 Beds License P03 PIIC Patient ID Matching P07 PIIC Document Export