36C24621Q0027_1.docx

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EM 558-21-1-301-0037 FY21 VISN DSS DATA BRIDGE SERVICE

23667 36C24621Q0027 N 541519 Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667 https://www.va.gov VA Website Dennis.Ross2@va.gov ontracting officer Email The Department of Veteran Affairs, Veterans Health Administration, Network Contracting Office 6, Hampton VA 23667, intends to negotiate a Sole Source Firm-Fixed Price contract for the implementation of a DSS Data Bridge Service/software contract. The Durham VAMC requires a Databridge software network infrastructure system for the Durham, VA and VISN. In accordance with 10 U.S.C. 2304(c)(1)(B) as implemented by FAR 6.302-1 Only One Responsible Source.

This is not a request for competitive offers and no solicitation is available. Market research has determined that these services are highly specialized are only available from a single source without an unacceptable delay or duplication of cost and no other type of services will satisfy agency requirements. The Government intends to award the contract with an effective estimated date of November 2, 2020 to Document Storage Systems, Inc.—12575 US HWY 1, Suite 200 Juno Beach, FL 33408.

This is a Sole Source requirement to satisfy the minimum requirements of the VISN VAMC Contract.

The following work shall be completed on each station.

· Software license fees (Data Bridge interface with the Electronic Medical record (EMR)

· Interface development & service fees

· DSS CIS Databridge software

This synopsis announcement is being issued for information purposes only and does not constitute a solicitation or request for competitive proposals. If a firm believes it is capable of meeting the Government's requirement, it may identify their interest and capability to the Contracting Officer within three (3) calendar days of this publication by contacting Dennis A. Ross via e-mail at Dennis.Ross2@va.gov. Telephone inquiries will not be accepted. Those interested firms must indicate whether they are large, small, small-disadvantaged, 8(a) or woman owned business and whether they are U.S. or foreign owned. Respondents who submit proprietary data shall clearly mark the data with appropriate markings. The Government will not pay for any information submitted as a result of this synopsis. This synopsis shall not be construed as an obligation on the part of the Government to acquire any products or services.

VHAPM Part 808.405‐6 Limiting Sources Attachment 1: Justification for Limiting Sources for Micro‐Purchase Threshold up to the SAT VHAPM Part 808.405‐6 Limiting Sources Page 1 of 3 Original Date: 08/30/2017 Revision 02 Eff Date: 02/21/2020

DEPARTMENT OF VETERANS AFFAIRS

FAR 8 – Justification for Limiting Sources (LSJ) For Limiting Sources (<SAT)

Acquisition Plan Action ID: 36C246‐21‐AP‐0024

1. Contracting Activity: Department of Veterans Affairs (VA), Veterans Integrated Service Network (VISN) 06, VISN Contract for VA Medical Centers, “Justification for Other Than Full and Open Competition”, 558-21-1-301-0037

2. Description of Action: The Proposed Sole source task order against General Service Administration (GSA) GS-35F-0485N is for a VISN service contract to maintain the data bridge interface with the Electronic Medical Record (EMR) with Document Storage Systems, Inc.

Order against: FSS Contract Number: GS‐35F‐0485N Name of Proposed Contractor: Document Storage Systems, Inc.

Street Address: 12575 US HWY 1, Suite 200 City, State, Zip: Juno Beach, FL 33408 Phone: 561‐284‐7000

3. Description of Supplies or Services:

The estimated value of the proposed action is $ 258,099.00

· DSS Data Bridge service contract that covers maintenance and support of the data bridge that is currently in place in VISN 6 for the clinical information system in the ICU and the Anesthesthesia Record-Keeping System at all VA facilities in VISN 6.

· DSS (OEM) informed us that the DSS data bridge is a proprietary system and DSS is the only vendor that is able to provide the needed support and maintenance services on this data bridge.

4. Authority:

Order Against FSS: Authority of the Multiple Award Schedule Program, Title III of the Federal Property and Administrative Services Act of 1949 (41 USC 251, et seq.); Title 40 USC 501, Services for Executive Agencies; and Section 803 of the National Defense Authorization Act of 2002 (PL 107‐107) and implemented by FAR 8.405‐6. Mark the applicable exception:

VHAPM Part 808.405‐6 Limiting Sources Attachment 1: Justification for Limiting Sources for Micro‐Purchase Threshold up to the SAT VHAPM Part 808.405‐6 Limiting Sources Page 2 of 3 Original Date: 08/30/2017 Revision 02 Eff Date: 02/21/2020

· An urgent and compelling need exists, and following the procedures would result in unacceptable delays(FAR 8.405‐6(a)(1)(i)(A);

· Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized;

(FAR 8.405‐6(a)(1)(i)(B));

· In the interest of economy and efficiency, the new work is a logical follow‐on to an original Federal Supply Schedule order and the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order was not previously issued under sole‐source or limited‐sources procedures (FAR 8.405‐6(a)(1)(i)(C)); or

· Items peculiar to one manufacturer. An item peculiar to one manufacturer can be a particular brand name, product, or a feature of a product, peculiar to one manufacturer). A brand name item, whether available on one or more schedule contracts, is an item peculiar to one manufacturer (FAR 8.405‐6(b)).

5. Rationale/explanation to support cited authority: DSS Support Services are designed to provide the VHA IRMS / VA OI&T staff with the recourse they need to fulfill the needs of their customers and ensure that the clinical and/or mission-critical application remain operational with the highest possible availability and reliability. Since its inception, DSS VHA support services have been staffed with resources that are comprehensively trained in DSS products, ITIL methodology, Client/server technology, VHA Processes, and procedures. These resources work as advocates advising the VHA IRMS staff on issues ranging from configuration to diagnostics. DSS CIS Data bridge software to allow communication between Vista and Draeger Innovation ARK. DSS, Inc is the only manufacturer that creates the components compatible with the existing VA‐owned software/maintenance agreement currently used throughout the VISN and surrounding VISNs. VA does not possess the proprietary technical knowledge on hardware components required to maintain and upgrade the Data bridge software network infrastructure in use.

Failure to acquire the software components would leave the VA without the necessary tools to solve the problem of electronic documentation in a critical care or anesthesiology environment for daily operations. The procurement of alternate systems rather than continuing to use the existing brand would result in substantial duplication of costs that would not be recovered through a new competitive acquisition.

6. BRAND NAME ONLY: This buy is estimated to exceed $25,000 and this documentation will be posted along with the RFQ on e‐Buy, as required by FAR 8.405‐1(e).

The DSS Databridge is a proprietary system and the manufacturer (DSS) is the only vendor that has the ability to provide the needed support and maintenance services.

VHAPM Part 808.405‐6 Limiting Sources

Attachment 1: Justification for Limiting Sources for Micro‐Purchase Threshold up to the SAT

VHAPM Part 808.405‐6 Limiting Sources Page 3 of 3 Original Date: 08/30/2017 Revision 02 Eff Date: 02/21/2020

7. Note that this determination satisfies the requirements of FAR 8.405‐6. The requirement to prepare a written justification IAW FAR 6.303 does not apply to Federal Supply Schedules.