36C24620Q0477-001.pdf

Charles George VA Medical Center

AE SCOPE OF WORK

Replace Main Water Loop

Project # 637-20-101

-- Summary of Services --

PROVIDE: professional Architect/Engineer (AE) and healthcare planning services necessary to replace the main domestic water loop exterior to the Charles George VAMC, Asheville, NC. Project will replace approximately 8,500 linear feet of existing water pipe.

Existing galvanized 8” pipe will be removed and replaced with new pipe as sized and described by the mechanical engineer. A/E will design a replacement plan to keep water supply to the medical center. Project will include replacing associated valves as needed.

Services shall include, but are not limited to:

• Part Ia – Preparation of Existing Conditions and Conceptual Design –

Investigative Services: Preparation of existing conditions plan and conceptual design which includes site investigation for civil, surveying, geotechnical, mechanical, plumbing, and environmental hazards, such as suspect lead-containing materials, suspect ACM, other hazardous materials.

Perform project site investigation in accordance with the ‘Site Investigations’ section of this scope of work.

Part Ib – Preparation of Contract Drawings and Specifications – Design Development: Preparation and submission of construction bid documents, interim design document submittals, and the final construction bid documents at the completion of the design development process in accordance with the ‘Design Package Submission Schedule’ section. Design document packages shall contain a complete set of documents as specified in the ‘Design Requirements/ Submissions’ section of this scope of work. The AE shall develop a design necessary to meet the requirements in the ‘Project Scope’ section of this scope of work. Design shall include engineering services rendered necessary by the VA at the end of Part Ia Investigative Services within the construction cost parameters.

• Part II - Construction Period Services: Review and provide concise recommendations on all submittals, shop drawings, product data, samples, RFI’s, change order proposals, etc. in accordance with ‘Construction Period Services’ section of this statement of work. Services shall include third party asbestos monitoring, if needed, that will be performed during construction by a NC DHEC Certified Asbestos Air Sampler. Services shall include providing record drawings based on finalized contractor red-line as-builts.

• Part III - Site Visits: Visit the site at the request of the VA in accordance with section ‘Site Visits’ in this scope of work. The AE shall respond on site within an 8-hour period when requested. A total number of site visits will be proposed and negotiated for developing the A/E contract. Each site visit shall be documented through a field report denoting the purpose and results of the site visit.

Acronym Definitions:

AE – Architect/Engineer or Designer of Record.

ACM – Asbestos Containing Material.

CIH – Certified Industrial Hygienist.

CO – Contracting Officer.

COR – Contracting Officer’s Representative.

FPE – Fire Protection Engineer.

IPT – Integrated Project Team.

PCRA – Pre-Construction Risk Assessment.

NCRP – National Council on Radiation Protection & Measurements.

NFPA – National Fire Protection Association.

NHPP – National Health Physics Program.

NRC – Nuclear Regulatory Commission.

NTP – Notice to Proceed (official start date of the contractual period of performance).

RFI – Request for Information.

NC DHEC – North Carolina Department of Health and Environmental Control.

SEPS – Space and Equipment Planning System.

TIL – Technical Information Library, http://www.cfm.va.gov/til/index.asp.

VA – Veterans Affairs; typically refers to the Charles George VAMC main facility or the Contracting Officer’s Representative.

VAMC – Veterans Affairs Medical Center; typically refers to the Charles George VAMC main facility.

VPIH/CIH – VA Professional Industrial Hygienist/Certified Industrial Hygienist, per VA TIL Master Specifications.

http://www.cfm.va.gov/til/index.asp

-- Project Scope --

GENERAL REQUIREMENTS:

AE is responsible for providing all services necessary for design of this project – i.e. civil, surveying, geotechnical, mechanical, plumbing, and environmental hazards, such as suspect lead-containing materials, suspect ACM, other hazardous materials.

AE shall review needs identified by the IPT for the area under consideration for design and provide recommendations. In addition, the project shall be phased to minimize the impact to the Medical Center operations and patient care. Prior to submission of Schematic design material, the AE shall meet with the VAMC’s COR to discuss proposed phasing requirements for the project. These phasing requirements shall describe the general sequence of the project work, estimated project duration, and what VA constraints will exist that will influence the Contractor's approach to the construction project. The AE shall be responsible for documenting the phasing requirements.

The AE shall provide an evaluation, cost estimate, and conceptual plans to determine the feasibility of completing the project within project budget. Disadvantages and advantages shall be provided including impacts to patient care/medical center operations and order of magnitude cost estimates (with cost of patient care factored into the economy/feasibility).

The AE shall function as the commissioning agent for all necessary commissioning actions.

The AE shall provide testing, inspection, and reporting services during construction. The AE must conduct a site visit, at least once a month, during each phase of the project, and must be present for every test or inspection, and to document the outcome.

At the 65% design submission, the AE shall finalize a construction plan showing temporary conditions for construction, per phase, to ensure general conditions and PCRA requirements are designed, identified and specified including:

• Infection Control Risk Assessment (ICRA) classification sheet on construction plan, denoting:

• Identify contractor laydown area, trash, delivery and pedestrian/construction routes.

• Identify temporary utilities for contractors use as necessary

• Identify utilities/systems passing through construction space or that require bypass during construction to be maintained/bypassed to ensure continuity of services in adjacent areas

• Denote legionella water concerns through construction (temporary water temperature ranges maintained, no stagnant water, no dead legs, flushing/heating of the system prior to tie-ins and before turnover to VA, etc.)

• Identify environmental hazards, such as suspect lead-containing materials, suspect ACM, other hazardous materials, stormwater, air pollution, etc. that may impact construction, budget, permitting, etc.

The following items shall be addressed with the design:

• Providing NC DHEC certified Asbestos Management Planner to perform asbestos survey investigations, bulk sampling, and development of abatement specifications and drawings. Asbestos surveys shall include sampling of all suspect ACM within this statement of work. Survey investigations, sampling and reporting shall meet the requirements of NC DHEC regulations.

• Minimize impacts to continuity of care at all times. Phase construction as required to minimize impacts to continuity of care as the work is being completed.

AE shall retain the services of a registered FPE to design and review the entire project for code compliance. Guidance on FPE Consultant Services can be found at the following links:

• http://www.cfm.va.gov/til/ae/fp_engr.doc

• http://www.cfm.va.gov/til/aeDesSubReq.asp At the 95% design submission phase, the VA will retain the services of a 3rd party registered Fire Protection Engineer to review the design for fire and life safety code compliance in accordance with the latest edition of VHA Directive 7712 Fire Protection Code Reviews of Delegated Construction Projects. The AE shall incorporate all comments into the design prior to finalizing the design.

https://www.va.gov/vhapublications/ViewPublication.asp?pub_ID=5331

SPECIFICS:

The construction budget is $2,000,000. The A/E shall notify the VA of any discrepancies in this budget amount at least at the 35% design (after schematics) and give the VA the estimate for construction so that alternatives can be designed to meet the budget or get the budget increased.

http://www.cfm.va.gov/til/ae/fp_engr.doc http://www.cfm.va.gov/til/aeDesSubReq.asp https://www.va.gov/vhapublications/ViewPublication.asp?pub_ID=5331

-- Site Investigations --

EXPECTATION: AE will make site visits as necessary to survey and document existing conditions.

The AE shall make site visits as required to determine existing as-built conditions affecting this project. Note: Information, including drawings and other documentation, provided to the AE shall be used as reference only. The AE is responsible for verifying existing site conditions. All additional references and specifications are available in this document or the TIL. Coordinate visits with the COR as assigned at the NTP. The AE shall arrange for and oversee the performance of such investigations necessary for the proper design of the project. AutoCAD background drawings shall be provided by the VA upon request and shall be used as reference only. The AE shall field verify every aspect that relates to the project.

Perform Photographic Documentation during Investigative Services; files are to be maintained for future reference of existing conditions for construction documents and unforeseen unit costing basis.

It is the expectation of the VA that the AE shall complete all necessary site investigations and tests prior to the 35% Design Development submission.

-- Design Package Submission Schedule --

EXPECTATION: Submit review package so they are received on the noted day.

Calendar Days after NTP

Initial Integrated Project Team (IPT) meeting (on-site) 14 days after notice to proceed.

Schematic Design/15% design 30 days after IPT meeting.

IPT Review (on-site) 7 days Design Development/35% design 30 days after IPT approval of Schematic Design IPT Review (on-site) 7 days

Design Development/65% design 30 days after IPT approval of 35% design

IPT Review (on-site) 7 days Construction Documents/95% design 14 days after approval of 65% design IPT Review (on-site) 7 days

Construction Documents/100% design 14 days after IPT approval of 95%

FINAL Construction Bid Documents 14 days

Note: The issuance of the NTP will be done in writing. The introduction of the AE team to the IPT will take place on-site within 14 days of the NTP. The IPT shall consist of members of the impacted clinical and administrative services, engineering (safety, biomed and M&O), IT and any other members of the VA or outside entities who have vested interests in the design, compliance, and accreditation for the VAMC. The period between the NTP and the initial IPT meeting shall be used for the AE to gather data/information to be well prepared to discuss their design intent and to ensure project requirements/restraints are understood to make a highly productive meeting at the initial IPT meeting. This time shall also be used to gather as-builts and begin investigative services. The AE shall attend and take minutes at each IPT meeting. Minutes shall be submitted electronically to the COR and CO within five

(5) business days of each meeting. The AE is responsible for documenting through written meeting minutes all comments, actionable items, responsible parties and due dates discussed at the IPT on-site reviews, including hand-written, typed, drawing mark-ups and comments given by members of the IPT to the design team during discussion. The meeting minutes will be submitted to all attendees for review prior to being published as final. There will be a five (5) day review period for the IPT team to submit corrections to the meeting minutes prior to the meeting minutes being published. Publishing and approval of meeting minutes by the VA COR and the CO constitutes official acceptance to proceed to the next submittal phase.

The VA shall determine minimum acceptability of each submission within five (5) business days of submission by the AE. If the VA finds the design submission to be unacceptable, the AE shall resubmit the submission. VA review time shall not be impacted and shall remain the same number of allotted days, including five (5) business days for the VA to determine acceptability of the design submission. The AE shall be responsible for maintaining the overall design completion date and is responsible for making up lost time due to unacceptable design submissions. An incomplete/not minimally acceptable/ unacceptable submission is defined as: a submission lacking any piece of information outlined in Attachments A – F of this SOW, incompleteness of any piece of information in Attachments A – F of this SOW, or failure of the submission to include a required item as outlined by PG-18-15.

All documents submitted shall comply with the VA Building Information Model Standards.

https://www.cfm.va.gov/til/ae/aesubmin.doc https://www.cfm.va.gov/til/projReq.asp

-- Design Requirements/Submissions --

EXPECTATIONS: Submit the complete design review package in accordance with the following requirements and guidelines outlined in PG-18-15. Pay specific attention to the schematic, design and construction submission requirements. As appropriate, depending upon the complexity of the design, the AE may elect to delete individual submissions where not required (i.e. Do not address A. Site Development, Landscaping for interior renovation projects). The AE shall document these deletions as a part of the appropriate submission package.

Deliver all design packages (addressed as follows (ATTN: 138-Engineering Service-‘Name of COR)) directly to the COR on the established dates to allow the VA IPT to meet as scheduled. A transmittal letter is required to go to the Contracting Officer on the same day as delivery.

Include all information required for each submittal as outlined in PG-18-15, and as outlined in Attachments A thru F. The AE shall provide a checklist of all submittals, certifications, tests, and inspections required per drawing and specification section.

All designs shall be accomplished in accordance with VA guidelines and specifications, which are available at http://www.cfm.va.gov/til/. As a minimum, the design shall comply with the applicable sections from the following VA standards and guidelines found at the web site above:

• PG-18-1 Master Construction Specifications

• PG-18-3 Design & Construction Procedures

• PG-18-4 Standard Details and CAD Standards

• PG-18-5 Equipment Guide List

• H-18-8 Seismic Design Handbook

• PG-18-9 Space Planning Criteria, and VA-Space & Equipment Planning System (VA-

SEPS)

• PG-18-10 Design Manuals

• PG 18-12 Design Guides

• PG-18-13 Barrier Free Design Guide

• PG-18-15 Minimum Requirements for AE Submissions

• PG-18-17 Environmental Planning Guide

• SC DHEC – South Carolina DHEC environmental regulations

• Special Design Requirements (includes asbestos, commissioning, fire/life safety and physical security)

• Sustainable Design Requirements

• Cost Estimating Requirements

• AE Quality Alerts

• AE Design Alerts

• Design shall comply with 2013 ASHRAE 90.1 Standards, as well as:

⋅ VA Directive 0055 VA Energy and Water Management Program ⋅ VA Directive 0056 VA Sustainable Buildings Program ⋅ VA Handbook 0056 VA Sustainable Buildings Program ⋅ VA Directive 0065 Climate Change Adaptation Planning ⋅ VA Directive 0066 VA Sustainable Locations Program https://www.cfm.va.gov/til/ae/aesubmin.doc https://www.cfm.va.gov/til/ae/aesubmin.doc http://www.cfm.va.gov/til/ http://www.cfm.va.gov/TIL/spec.asp http://www.cfm.va.gov/TIL/cPro.asp http://www.cfm.va.gov/TIL/sDetail.asp http://www.cfm.va.gov/TIL/equip.asp http://www.cfm.va.gov/til/etc/seismic.pdf http://www.cfm.va.gov/TIL/planning.asp http://www.cfm.va.gov/til/dManual.asp http://www.cfm.va.gov/til/dGuide.asp http://www.cfm.va.gov/til/accessibility.asp http://www.cfm.va.gov/til/aeDesSubReq.asp http://www.cfm.va.gov/til/etc/NEPAGuidance.pdf https://www.scdhec.gov/ http://www.cfm.va.gov/til/spclRqmts.asp http://www.cfm.va.gov/til/sustain.asp http://www.cfm.va.gov/cost/index.asp http://www.cfm.va.gov/til/alert.asp http://www.cfm.va.gov/til/alertDesign.asp http://www1.va.gov/vapubs/viewPublication.asp?Pub_ID=774&FType=2 http://www1.va.gov/vapubs/viewPublication.asp?Pub_ID=639&FType=2 http://www1.va.gov/vapubs/viewPublication.asp?Pub_ID=640&FType=2 http://www.va.gov/vapubs/viewPublication.asp?Pub_ID=619&FType=2 http://www.va.gov/vapubs/viewPublication.asp?Pub_ID=620&FType=2

⋅ VA Directive 1061 Prevention of Healthcare-Associated Legionella Disease and Scald Injury from Potable Water Distribution Systems

⋅ VA Directive 1116 Sterile Processing Services ⋅ VHA Directive 1129 Radiation Protection for Machine Sources of Ionizing Radiation ⋅ VHA Handbook 1330.01 Health Care Services for Woman Veterans ⋅ VA Directive 7545 Cultural Resource Management ⋅ VA Handbook 7545 Cultural Resource Management Procedures.

COST ESTIMATING:

Philosophy - Cost management is the task – the cost estimate is the tool. The AE shall manage the execution of the project within the VA programmed construction budget. The VA programmed construction budget shall not be made known until after design award.

The entire AE design team shall take ownership of the project construction budget and be an advocate for successful execution of the project within the available funding. The cost estimator’s role must be viewed as a critical element of project cost management. Rather than limiting responsibilities to simply reporting costs, the estimator must be an integral part of the design team, continually interacting and providing input to design decisions at every stage of development.

Objective - Cost estimates for the base bid shall be within ±5% of the VA programmed construction budget. If the cost estimate is outside of ±5% of the construction budget, the AE is responsible for notifying the VA of potential budget issues, providing non-scope impacting recommendations to get the estimate within ±5% of budgeted construction cost, and providing design documents that correspond accordingly. Design submissions with cost estimates outside of the ±5% window are grounds for rejecting a design submission.

The final construction document submission estimate shall not be greater than the VA programmed construction budget and not less than -5% of the VA programed construction budget.

Recapitulation - Provide a recapitulation sheet of the total project (phase by phase as appropriate) listing site work, each new building, each new building addition and each renovated building separately. This document shall precede the summary sheets. A recapitulation sheet is required for each bid package (deductive alternates).

Detail - The level of detail an estimate shall be consistent with the degree of completeness of the drawings being submitted. If a construction element is shown, it must be priced; if it is shown in detail, it must be priced in detail. For detailed elements, "lump sum" or "allowance" figures shall not be acceptable. Project estimates shall include all elements within the contractor’s bid such as insurance, bonds, hazardous abatement, current market atmosphere, and any other such items.

Timing of Submission - Responsible decisions cannot be made without knowing the associated cost. Cost documentation must be delivered at the same time as other design submissions. The AE is responsible for managing workflow and communications to ensure that this shall be accomplished. It is understood that some details may change in the final days preceding a submission. Cost data shall be submitted on the most up to date design information possible, with a narrative of any late developments that could affect cost.

http://www.va.gov/vhapublications/ViewPublication.asp?pub_ID=3033 http://www.va.gov/vhapublications/ViewPublication.asp?pub_ID=3033 https://www.google.com/url?sa=t&rct=j&q=&esrc=s&source=web&cd=1&cad=rja&uact=8&ved=0ahUKEwivhOPVsfrLAhVKFx4KHT8CDFIQFggdMAA&url=https%3A%2F%2Fwww.va.gov%2Fvhapublications%2FViewPublication.asp%3Fpub_ID%3D3186&usg=AFQjCNGkstzmzR2S7-vbn9PhCUCY_DGhaQ&sig2=94uZ72Zfn-ELj3VyaEUgPg http://www.va.gov/vhapublications/ViewPublication.asp?pub_ID=3081 https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=598347&FileName=VA259-13-R-0264-016.pdf http://www.va.gov/vapubs/viewPublication.asp?Pub_ID=583&FType2 http://www.va.gov/vapubs/viewPublication.asp?Pub_ID=584&FType2

DEDUCTIVE ALTERNATES AND EQUIPMENT/SYSTEM DECISION TREE:

The AE shall provide a design identifying a minimum of 10% of the construction budget as deductive alternates. Each alternate shall be progressively deductive in nature and shall be non-scope impacting. The VA and AE shall work collaboratively to ensure project remains viable for medical center operations within the allotted budget. The VA has the final determination on the AE recommended deductive alternates. Items removed as deductive alternates shall be evaluated to determine impacts to the remainder of the design. Certain deductive alternates could require a separate design to keep the design intent viable. Items identified as ‘yes’ in question 1 of the below decision tree shall not be removed as deductive alternates. Items identified as ‘yes’ in question 2, 3, or 4 of the below decision tree shall not be removed as deductive alternates without explicit consent from the CO. Items identified as ‘no’ in question 4 shall not be included as part of the construction project, however, utilities and site prep for such equipment (or future equipment) is permissible if within budget.

Decision Tree, per Capital Asset Management Guidebook

1. Is the item necessary to meet requirements for an occupied building? This includes all governing code required items, such as fire alarm. If yes, the item is to be funded within the construction project. If no, proceed to question 2.

2. Is the item covered by OCFM's Master Construction Specifications PG-18-1, Divisions 1 through 10, 13 through 26, or 28 through 48? If yes, the item is to be funded within the construction project. If no, proceed to question 3.

3. Is the item covered in OCFM's Master Construction Specifications PG-18-1, Division 27 and not IT equipment*? If yes, the item is to be funded within the construction project. If no, proceed to question 4.

4. Is the item covered in OCFM's Master Construction Specifications PG-18-1, Number 12 31 00, 12 32 00, 12 34 00, or 12 36 00? If yes, the item is to be funded within the construction project. If no, then the equipment must be funded by the facility’s respective equipment fund from medical care appropriations.

*IT equipment includes: computers, monitors, keyboards, docking stations, phones, printers, scanners, etc. Cabling and raceways for IT equipment is not included as part of IT equipment.

Other Non-IT equipment includes: physical access control systems, data closet racks, Wi-Fi (both patient and medical, excepting access points), testing/monitoring equipment, testing and punch down of cabling, etc.

-- Construction Period Services --

Expectations: Respond to submittals and other requests in a timely manner.

The AE shall provide the following services:

• Assist in answering bid questions during solicitation and issuing any addendums, drawings, etc. necessary to address questions.

• Assist the VA to determine whether the contractor or subcontractor meets technical qualification requirements, assist in the review of contractor proposals for technical acceptability, support by written recommendations of any problems or litigation encountered in past performance based on first-hand knowledge.

• Review all submissions and provide concise direction to the VA. Provide direction within 5 business days upon request for shop drawings, product data, installation instructions, samples, etc. Provide direction within 10 business days for RFI’s and change order proposals. Changes to contract documents based on errors and omissions in design will be at no cost to the VA to include cost estimates for the change. The CO shall make the final determination on what is or is not an error or omission.

• Provide a CIH to function as the VPIH/CIH to monitor during construction period services in accordance with VA Master Specification 02 82 13. Services shall include third party asbestos monitoring that will be performed during construction by a SC DHEC Certified Asbestos Air Sampler. (if determined the need from the design)

• Provide Commissioning for all affected systems.

• Prepare record drawings based on contractor red-line as-built drawings with correspondence performed during construction. The AE shall provide a set of updated drawings and specifications on CD within 20 business days of construction contract completion to the COR.

• The AE fee shall include all costs for printing and miscellaneous reimbursable costs.

• Invoice payments for construction period services shall be directly correlated to the construction project progress percent complete. This amount will be coordinated with the COR throughout construction (i.e. if the construction is 20% complete, construction period services shall be billed at 20% complete).

-- Site Visits --

The AE shall:

• Make site visits on requests of the VA and prepare documented field reports denoting the purpose and results of the site visit, to include agreed upon changes in design as determined necessary during the construction. Visits made based on errors and omissions in design will be at no cost to the VA.

• Participate in partial/final acceptance inspections (in-wall, above ceiling, and final) as scheduled and generate punch list items for completion. Inspections shall cover quality of installations and locations/placement of items in accordance with the contract documents. The punch list shall reference the contract documents for specific deficiencies (i.e. specification section, drawing detail, etc.).

• Attend the pre-bid and pre-construction conference to review and confirm project scope.

• During construction, allow for a minimum of site visits as negotiated for the contract, as directed and scheduled by the COR.

Attachment A

Schematic Design Submission Requirements (SD–15%)

Deliver the following (labeled with Schematic Design) and include this attachment as a checklist with your submission:

2 copies evaluation narrative addressing items listed in the design requirements and any additional AE recommendations for each of the three proposed layouts.

2 half size sets of architectural floor layouts for each of the three proposed layouts being considered based on space required and VA space criteria. Make a recommendation on the most efficient and effective floor layout and the reasons for the preference. Show the layout, including possible furniture/equipment to be used in each room/area.

2 copies of documentation from investigative services/reports, including photographic evidence, sortable by discipline, specific location, results, methodology, deficiencies, and recommended actions for the design Investigative services/reports include civil, surveying, geotechnical, mechanical, plumbing, and environmental hazards, such as suspect lead-containing materials, suspect ACM, other hazardous materials.

1 copy of the preliminary cost estimate for each option being considered.

1 CD containing All drawings in AutoCAD 2016 and pdf format Narrative report in pdf format Electronic copy of preliminary cost estimate PG-18-15, Volume C checklists, completed and signed Design review checklists, completed and signed.

Documentation from investigative services/reports, including photographic evidence, sortable by discipline, specific location, results, methodology, deficiencies, and recommended actions for the design

***Achieve a consensus on design approach before proceeding to 35% design***

Attachment B

Design Development Submission Requirements (DD1-35%)

Deliver the following (labeled with 35% submission) and include this attachment as a checklist with your submission:

2 copies of a narrative report forwarding the design developed 15% submission addressing items listed in the design requirements and any additional AE recommendations. The report shall identify potential deductive alternatives, recommended construction phasing based upon discussions with the IPT, and any design calculations or analysis.

2 half size and 1 full size set of all drawings (blueline copies) required by project, produced on Auto CAD 2016 software.

2 copies of updated cost estimate prepared in accordance with Cost Estimating Requirements.

2 copies of custom edited VA Master Specification to be used for this project and a master submittal list identifying all the submittals required to be submitted by the contractor for review. The list shall be organized by division and specification and include submittals, certifications, shop drawings, tests, samples and inspections required per drawing and specification section.

2 Copies of completed Pre-TAB of existing impacted HVAC systems.

2 Copies of completed load-testing and coordination tests/studies.

1 CD containing

All drawings in AutoCAD 2016 and pdf format All specifications in Microsoft Word and pdf format Narrative report in pdf format Cost estimate in pdf format PG-18-15, Volume C checklists, completed and signed Design review checklists, completed and signed.

Checklist of all contractor-required construction submittals, certifications, tests, and inspections in an Excel spreadsheet format.

All design related calculations.

Completed Pre-TAB of existing impacted HVAC systems.

Completed load-testing and coordination tests/studies.

http://www.cfm.va.gov/cost/index.asp

Attachment C

Design Development Submission Requirements (DD2–65%)

Deliver the following (labeled with 65% submission) and include this attachment as a checklist with your submission:

2 copies of a narrative report forwarding the design developed 65% submission addressing items listed in the design requirements and any additional AE recommendations. The report shall identify potential deductive alternatives, recommended construction phasing based upon discussions with the IPT, and any design calculations or analysis.

2 half size and 1 full size set of all drawings (blueline copies) required by project, produced on Auto CAD 2016 software.

2 copies of updated cost estimate prepared in accordance with Cost Estimating Requirements.

2 copies of custom edited VA Master Specification to be used for this project and a master submittal list identifying all submittals required to be submitted by the contractor for review.

The list shall be organized by division and specification and include submittals, certifications, shop drawings, tests, samples, and inspections required per drawing and specification section.

1 CD containing All drawings in AutoCAD 2016 and pdf format All specifications in Microsoft Word and pdf format Narrative report in pdf format Cost estimate in pdf format PG-18-15, Volume C checklists, completed and signed Design review checklists, completed and signed.

Checklist of all contractor-required construction submittals, certifications, tests, and inspections in an Excel spreadsheet format.

All design related calculations.

Attachment D

Construction Document Submission Requirements (CD1–95%)

Deliver the following (labeled with 95% submission) and include this attachment as a checklist with your submission:

2 copies of a narrative report forwarding the design developed 65% submission addressing items listed in the design requirements and any additional AE recommendations. The report shall identify potential deductive alternatives, recommended construction phasing based upon discussions with the IPT, and any design calculations or analysis.

2 half size and 1 full size set of all drawings (blueline copies) required by project, produced on Auto CAD 2016 software.

2 copies of updated cost estimate prepared in accordance with Cost Estimating Requirements.

2 copies of custom edited VA Master Specification to be used for this project and a master submittal list identifying all the submittals required to be submitted by the contractor for review. The list shall be organized by division and specification and include submittals, certifications, shop drawings, tests, samples, and inspections required per drawing and specification section.

1 copy of construction plan showing temporary conditions for construction, per phase, to ensure general conditions, construction safety requirements are designed, identified, and specified

1 CD containing All drawings in AutoCAD 2016 and pdf format All specifications in Microsoft Word and pdf format Narrative report in pdf format Cost estimate in pdf format PG-18-15, Volume C checklists, completed and signed Design review checklists, completed and signed.

Checklist of all contractor-required construction submittals, certifications, tests, Attachment E

Construction Document Submission Requirement (CD2–100%)

Expectation: Submit complete bid documents for final review prior to solicitation

Deliver the following (labeled with 100% submission) and include this attachment as a checklist with your submission:

2 copies of a narrative report forwarding the design developed 95% submission addressing items listed in the design requirements and any additional AE recommendations. The report should include identifying potential deductive alternatives, recommended construction phasing based upon discussions with the IPT, and any design calculations or analysis.

2 half size and 1 full size set of all drawings (blueline copies) required by project, produced on Auto CAD 2016 software.

2 copies of updated cost estimate prepared in accordance with Cost Estimating Requirements.

2 copies of custom edited VA Master Specification to be used for this project and a master submittal list identifying all the submittals required to be submitted by the contractor for review. The list shall be organized by division and specification and include submittals, certifications, shop drawings, tests, samples and inspections required per drawing and specification section.

1 CD containing All drawings in AutoCAD 2016 and pdf format All specifications in Microsoft Word and pdf format Narrative report in pdf format Cost estimate in pdf format PG-18-15, Volume C checklists, completed and signed Design review checklists, completed and signed.

Checklist of all contractor-required construction submittals, certifications, tests, NOTE: All other disciplines (Architectural, Electrical, Plumbing and Sanitary) should be complete 100% at this time.

Attachment F

Construction Bid Document Submission Requirements

Expectation: Continue to submit until all changes are incorporated by the AE for final signature prior to solicitation. Upon approval, duplicate copies as required.

Continue to update and submit until approved. Final design documents shall be sealed and signed by the design professional responsible/liable for the design represented in the respective document. The seal and signature shall conform to laws and requirements for the application of seals and signatures for professionals in the state or region in which the person taking liability for the work is registered.

1 full size set of all drawings required by project, produced on AutoCAD software for final markup of any changes prior to signature.

1 copy (bound) of project specifications produced on Microsoft Word software.

1 CD containing

All drawings in AutoCAD 2016 and pdf format All specifications in Microsoft Word and pdf format Narrative report in pdf format Cost estimate in pdf format PG-18-15, Volume C checklists, completed and signed Design review checklists, completed and signed.

Checklist of all contractor-required construction submittals, certifications, tests, and inspections in an Excel spreadsheet format.

All design related calculations.

Upon final signature approval, provide 1 full size set of final Contract Drawings (complete with VA signed Cover

Sheet).

ATTACHEMENT G

QUALIFICATIONS AND SCOPE OF SERVICES

PROJECT FIRE PROTECTION ENGINEER

DEPARTMENT OF VETERANS AFFAIRS

1. REQUIREMENTS: The Architect/Engineer (A/E) shall retain the services of a fire protection engineer (FPE) for all VA major and minor construction projects, and all NRM projects where the cost of fire protection work exceeds 50% of the total project cost.

2. QUALIFICATIONS: The FPE shall have each of the following qualifications:

2.1 A licensed professional engineer who:

A Has a degree in fire protection engineering or

B Has passed the principles and practices examination in fire protection engineering or

C Maintains a current license in fire protection engineering.

2.2 Two years of experience in application and interpretation of National Fire

Protection Association (NFPA) Codes and Standards and the model building codes.

2.3 Two years of experience in the design/review of automatic sprinkler and fire alarm systems, including:

A Automatic sprinkler and fire alarm system shop drawings.

B. Automatic sprinkler system hydraulic calculations.

C. Application and interpretation of NFPA 1, 10, 13, 14, 20, 24, 30, 45, 72, 75, 82, 90A, 99, 101, 220 and 241.

2.4 Two years experience in the design of health care facilities.

2.5 Two years experience in acceptance tests of fire protection systems.

3. SCOPE: The FPE shall remain on the A/E's project staff throughout project design and construction. The FPE must be directly involved in the design of fire protection systems or in responsible charge of: the design of fire protection features; review of fire protection equipment submittals and shop drawings; and participation of preliminary inspection and final testing of fire protection systems. The FPE shall provide to the A/E:

3.1. Consultation and review of fire protection and life safety requirements as addressed in the VA Fire Protection Design Manual.

3.2 Preparation of fire protection and life safety design (narrative) analysis report as required by VA Handbook PG-18-15 which addresses project compliance with all applicable requirements.

3.3. Preparation of fire protection drawings when required by VA Handbook PG-18- 15.

3.4 Design of fire alarm and sprinkler systems.

3.5 Review of architectural, electrical, HVAC, plumbing drawings and related documentation during schematics, design development, and construction documents to ensure all fire protection requirements are coordination between disciplines.

3.6. Attending meetings with the A/E, VA facility and VA Headquarters to discuss the project during schematic, design development and construction document preparation phases.

3.7. Performance of field tests and site visits during the design process to verify the current capacity (flow and pressure) of water supply system based on flow testing of hydrants proximate to the building(s) where automatic sprinkler protection is to be installed, which include allowances for seasonal or daily fluctuations, industrial use demands, and future changes. Documentation shall include a flow curve on hydraulic graph paper.

Note: Consult with public water supply authorities. Flow tests are not necessary if credible tests have been performed and documented within the past 12 months, and it is verified that neither VA facility or municipal demands will change in the near future.

3.8. Review of fire protection system shop drawings, technical data submitted by contractors and automatic sprinkler system hydraulic calculations for compliance with contract documents.

3.9. Interim inspections of job site to verify adequacy of fire protection system installation.

4.0. Witnessing final acceptance tests for newly installed fire protection systems.

4.1 Review the Fire protection system As-Built drawings prepared by the contractor.

Review and approve fire protection maintenance manuals.