36C24619R0086-001.docx

3B. TELEPHONE NO.

2. DATE OF CONTRACT

1. CONTRACT NO.

3C. ADDRESS OF ARCHITECT-ENGINEER

9. ADMINISTRATIVE, APPROPRIATION, AND ACCOUNTING DATA

8. NEGOTIATION AUTHORITY

7. CONTRACT AMOUNT (Express in words and figures)

5. PROJECT TITLE AND LOCATION

3A. NAME OF ARCHITECT-ENGINEER

4. DEPARTMENT OR AGENCY AND ADDRESS

6. CONTRACT FOR (General description of services to be provided)

NSN 7540-00-181-8326

STANDARD FORM 252 (REV. 10-83)

PREVIOUS EDITION NOT USABLE

Prescribed by GSA-FAR(48CFR)53.236-2(a) (Include ZIP Code) (Include Area Code) (Include ZIP Code)

ARCHITECT-ENGINEER CONTRACT

TBD

Department of Veterans Affairs Network Contracting Office 6 1970 Roanoke Blvd Salem

VA

24153 Salem VA Medical Center 1970 Roanoke Boulevard, Salem, VA 24153-6404

Project Number 658-19-105 Project Title: Upgrade Fire Alarm System

PROJECT TITLE: Upgrade Fire Alarm System

PROJECT NUMBER: 658-19-105

PROJECT DESCRIPTION: PLEASE REFER TO ATTACHED SCOPE OF WORK.

The NAICS code for this project is 541330 - Engineering Services

The project is to be designed within an estimated base construction cost Three Million and Four Hundred Fifty Thousand Dollars and Zero Cents ($3,450,000).

You are requested to submit answers to the following evaluation criteria within 14 calendar days from the date you receive this Request for Architect-Engineer Services for the attached Scope of Work titled: Scope of Work for Upgrade Fire Alarm System at Salem VA Medical Center.

• AE’s ability to provide relevant, specialized experience.

• Current capacity to accomplish the order in the required time

Contractors are reminded that a detailed cost proposal is not required at this time.

Answers to above evaluation critera are required to be submitted to Bryant Guerrant at bryant.guerrant@va.gov and Patrick Stultz at patrick.stultz@va.gov no later than June 11, 2019 2PM EST to be considered.

Please sign and date BLOCKS 11A, 11B, 11C and 11D of the attached SF 252 and submit with your firm’s answers.

Any questions concerning this RFP or specific requirements should be addressed to Bryant Guerrant at bryant.guerrant@va.gov. Request you also include Patrick Stultz on all email correspondence patrick.stultz@va.gov.

THIS IS A 100% SERVICE DISABLED VETERAN OWNED SMALL BUSINESS (SDVOSB) SET-ASIDE IAW 38 U.S.C. 8127 (d)

All offerors shall submit a statement of capabilities based upon the attached statement of work and SF330. The most qualified firms will be determined by source selection board.

SIGNATURES

NAMES AND TITLES (Typed)

STANDARD FORM 252 BACK

(REV. 10-83)

10.

The United States of America (called the Government) represented by the Contracting Officer executing this contract, and the Architect-Engineer agree to perform this contract in strict accordance with the clauses and the documents identified as follows, all of which are made a part of this contract:

If the parties to this contract are comprised of more than one legal entity, each entity shall be jointly and severally liable under this contract.

The parties hereto have excuted this contract as of the date recorded in item 2.

11. ARCHITECT-ENGINEER OR OTHER PROFESSIONAL SERVICES CONTRACTOR

A B C D

12. THE UNITED STATES OF AMERICA

Contracting Officer

TBD

INSTRUCTIONS TO OFFERORS FOR PROPOSAL PREPARATION

THIS SECTION IS FOR SOLICITATION PURPOSES ONLY. THIS SECTION WILL BE PHYSICALLY REMOVED FROM ANY RESULTANT AWARD, BUT WILL BE DEEMED INCORPORATED BY REFERENCE.

(a) GENERAL INSTRUCTIONS:

1. All proposal preparation cost will be the sole responsibility of the Offeror. The Government will not reimburse any firm for their proposal preparation cost.

2. Technical proposals of each offeror will be evaluated independently. Offerors shall separately bind each. All copies shall therefore be labeled with the offerors name, business address, and VA Solicitation Number.

3. To assure timely and equitable evaluation of proposals, Offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

The offer shall consist of two separate parts:

· Part I - TECHNICAL CAPABILITY

· Part II – PAST PERFORMANCE

(b) SPECIFIC INSTRUCTIONS

1. PART I - TECHNICAL PROPOSAL - Submit original and two (2) copies and 1 CD.

Professional Qualifications, Design Schedule & Experience shall be limited to no more than 15 pages total. The Design Quality Control plan shall be limited to no more than 10 pages total.

Format as follows:

TAB A: General Information

a. Cover page with Solicitation Number and Project Title

b. Table of Contents

c. Company information to include: DUNS Number, Cage Code, Tax ID Number, Principle points of contact with addresses, phone numbers and email addresses.

TAB B: TECHNICAL CAPABILITY (Evaluation Factor 1)

a. Availability and Geographic Location of Firm – Sub factor 1

b. Specialized Experience – Sub factor 2

c. Specific Experience and Qualifications– Sub factor 3

d. Design Quality Control Plan – Sub factor 4

2. PART II – PAST PERFORMANCE - Submit questionnaires to references. (Exhibit A)

a. Past Performance Questionnaires: The contractor shall send out the enclosed past performance questionnaires to each of their references listed under the Experience technical factor or any other references that the offeror deems necessary. The Government will evaluate the quality and extent of offeror’s performance deemed relevant and recent to the requirements of this solicitation.

b. The references must return the survey directly to the Government Contract Specialist listed on the survey via email.

(c) GENERAL INFORMATION

1. Pages exceeding the page limitations set forth will not be read or evaluated, and will be removed from the proposal.

Format for proposal Part I & II shall be as follows:

· A page is defined as one face of an 8 ½” x 11” sheet of paper containing information.

· Typing shall not be less than 12 point font.

2. The Offeror, separately (but included in the same sealed envelope) shall submit an original, TWO IDENTICAL COPIES (including any colored images, tabs, etc.) of a detailed technical proposal in a format that clearly addresses the technical evaluation factors below. You shall also submit your technical proposal on a CD.

3. Each response shall address each factor in the sequence listed and clearly identify which factor is being addressed.

4. There shall be no mention of costs in the Technical Proposal.

5. Proposals shall be submitted in a sealed envelope and delivered to the address below by or on the set forth due date:

Salem VA Medical Center Attn: Bryant Guerrant 1970 Roanoke Boulevard Building 74, Room 212 Contract Specialist Salem, Virginia 24153

6. FEDERAL HOLIDAYS: The following Federal Legal Holidays are observed by this Medical Facility:

· New Year’s Day – 1 January

· Martin Luther King’s Birthday – Third Monday in January

· Presidents Day – Third Monday in February

· Memorial Day – Last Monday in May

· Independence Day – 4 July

· Labor Day – First Monday in September

· Columbus Day – Second Monday in October

· Veterans Day – 11 November

· Thanksgiving Day – Fourth Thursday in November

· Christmas Day – 25 December

· Any other Federal Holiday granted by the President of the United States

EVALUATION FACTORS FOR AWARD

THIS SECTION IS FOR SOLICITATION PURPOSES ONLY. THIS SECTION WILL BE PHYSICALLY REMOVED FROM ANY RESULTANT AWARD, BUT WILL BE DEEMED INCORPORATED BY REFERENCE.

(a) The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, and other factors considered. The following factors shall be used to evaluate offers:

· Part I - TECHNICAL CAPABILITY

· Part II – PAST PERFORMANCE

PART I – TECHNICAL CAPABILITY

First, the technical capability of all offers will be evaluated on an adjectival basis. Sub-factors will be weighted equally and all areas must have at least a satisfactory rating.

Evaluators shall assign a rating from the following table based on the minimum requirements stated in each sub-factor section.

A. Sub-Factor 1 – Availability and Geographic Location of Firm

1. CRITERIA: This factor will evaluate the Offeror’s ability to perform both the design and construction period services. The Offeror shall demonstrate that is has the capacity to accomplish the work in the required time. Additionally, the Offeror shall show that it can perform the required site investigations, design services, and construction period services without adversely affecting the project schedule.

2. MINIMUM STANDARD OF ACCEPTABILITY: The minimum standard of acceptability is met when the Offeror provides:

a. Offeror must provide a proposed design schedule not to exceed 180 calendar days. Prepare and submit a practicable design schedule laying out all necessary performance elements needed to complete this project identified in the solicitation in the proposed period of performance. The schedule must be in the form of a progress chart of suitable scale to indicate appropriately the percentage of work scheduled for completion by any given date during the performance period. In addition, the schedule must be submitted in the Microsoft Project format. Offerors should only include the work elements necessary to complete the required work. It is the Offeror’s responsibility to identify all necessary project/work elements and the proposal adequately identifies acceptable critical path elements.

B. Sub-Factor 2 – Specialized Experience

1. CRITERIA: This factor will evaluate the Offeror’s technical competence, based on successful completion of projects, in the design of fire protection systems in a hospital environment.

2. MINIMUM STANDARD OF ACCEPTABILITY: The minimum standard of acceptability is met when the Offeror provides a minimum of three (3) and a maximum of five (5) examples of their choice of completed projects or in progress of similar contracts in size and scope (commercial building remodel/renovation; minimum threshold value of $500,000). In describing the experience, provide the following information:

a. Project title, location and brief description including the building use (Medical Facility, etc) and contracting method (design build, design bid construct, CM at risk, Turnkey, etc).

b. Project owner and name and telephone number of owner’s contact person.

c. Indicate your firm’s role as a prime contractor or subcontractor, etc.

d. Project Statistics including start and completion dates (original vs. actual) for design; cost (with brief explanation of what is included in the cost); square footage; and any awards (prizes) received.

e. Please use the Corporate Experience Form (Exhibit B) included with the solicitation to provide the requested information for Experience.

C. Sub-Factor 3 – Specific Experience and Qualifications

1. CRITERIA: This factor evaluates the Offerors’ demonstrated qualifications of the key personnel.

2. MINIMUM STANDARD OF ACCEPTABILITY: The Offeror must provide a Resume for the following Key Personnel:

Project/Design Manager: Must have a minimum of five (5) years’ experience successfully managing design projects that meet the criteria for similar projects as defined in evaluation factor 2 above.

Fire Protection Engineers: Must have a minimum of three (3) years’ experience successfully designing projects that meet the criteria for similar projects as defined in evaluation factor 2 above.

Other Disciplines proposed by the Offeror: Must have a minimum of three (3) years’ design experience on successful projects that meet the criteria for similar projects as defined in evaluation factor 2 above.

All Resumes must include the following information and may not exceed two (2) pages per Resume, and must explain how the proposed key personnel’s experience meets the minimum qualification requirements for this contract, as described above:

a. Name and title

b. Project assignment

c. Name of firm with which associated

D. Sub-Factor 4 – Quality Control Plan

1. CRITERIA: The plan shall identify personnel, design review procedures, site investigation/confirmation of existing conditions plan, tests proposed, and forms to be used. A finalized, more detailed Design Quality Control Plan (QCP) will be required to be submitted and approved after contract award.

2. MINIMUM STANDARD OF ACCEPTABILITY: The minimum standards of acceptability are met when the Offeror provides:

a. A description of the quality control system, including a chart showing lines of authority and acknowledgement that the Design Manager shall implement control measures for verification of all design activities.

b. The names, qualifications (in resume format), duties, responsibilities, and authorities of each person assigned as Design Quality Control (QC) manager. Any replacements must have similar qualifications in dealing with projects of similar size and scope.

PART II – PAST PERFORMANCE

Next, the Government will evaluate the offeror’s demonstrated past performance of projects in order to determine the offeror’s ability to perform the contract successfully and help determine responsibility. As with technical capabilities, the firms will be evaluated with an adjectival rating system.

NOTE: Offerors with no relevant past performance history will not be evaluated favorably or unfavorably on past performance and will be given a neutral rating.

1. CRITERIA: Offerors must provide a minimum of three (3) and a maximum of five (5) references of their choice of projects of similar contracts in size and scope (hospital building remodel/renovation; minimum construction threshold value of $500,000). The Offeror must provide for each reference the reference's company name, POCs, address, contact information to include phone number and e-mail address, project description, dollar value and period of performance. The Government will consider and evaluate Offeror's past performance information, to include the references, which are deemed recent and relevant for the requirements of this RFP

a. Recency Assessment: An assessment of the past performance information will be made to determine if it is recent. To be recent, the effort must be ongoing or must have been performed during the past 6 years from the date of issuance of this solicitation. Past performance information that fails this condition will not be evaluated.

b. Relevancy Assessment: An evaluation of all recent performance information obtained to determine whether the provided design performed under those contracts relate to a similar size and scope as those required by this solicitation. In determining the relevancy of effort performed under individual past performance contracts, the Government will consider the specific effort or portion consistent with that proposed by the prime contractor and/or subcontractors. The past performance information obtained from sources will be used to establish the relevancy of past performance.

2. MINIMUM STANDARD OF ACCEPTABILITY: The minimum standard of acceptability is met when the Offeror provides minimum of three (3) and a maximum of five (5) references of their choice of projects of similar contracts in size and scope (hospital building remodel/renovation; minimum threshold value of $500,000) in which the Offeror adhered to period of performances. The Offeror must provide for each reference the reference's company name, POCs, address, contact information to include phone number and e-mail address, project description, dollar value and period of performance. The Government will consider and evaluate Offeror's past performance information, to include the references, which are deemed recent and relevant for the requirements of this RFP

A/E STATEMENT OF WORK

Upgrade Fire Alarm System

PART A – GENERAL

1. Project Description Project 658-19-105, Upgrade Fire Alarm System, will replace the outdated and unserviceable fire alarm systems, and all associated components, in a number of buildings at the Salem VA Medical Center (VAMC). Currently, the Salem VAMC has several disparate fire alarm systems that must be replaced to comply with code requirements. Many of these buildings have fire alarms components which are outdated and non-addressable, resulting in numerous false alarms and intense servicing requirements. A table of existing conditions is provided below; however, this table must be verified during the site investigation phase of the design process and is not intended to capture all conditions.

2. Scope of Services

Provide a complete construction bid package to replace or upgrade outdated or inadequate fire alarm systems, components, equipment, and appurtenances in the buildings listed above. The design shall account for all architectural, mechanical, electrical, plumbing, structural, civil, data/telecommunication, life safety, controls and all other impacts to the medical center resulting from the renovation and shall include but not limited to the following:

· Comprehensive review of the existing conditions to include extensive field investigation, code compliance review of existing conditions and review of other projects in-progress that will impact this scope.

· Interviews with VA engineers, medical staff, and support staff. These interviews shall be documented and presented in the design report with each submission.

· Summary of findings from the review of building records, reports, plans and interviews with station personnel. The A/E shall be responsible for doing site investigation and not relying on records; some available records may be outdated.

· Drawings, specifications, construction cost estimate, construction schedule and design narrative submitted with each phase submission as outlined in VA PG-18-15, Volume C and associated VA Design Manuals.

3. Project End state

The desired end state for this project is as follows:

· Zone fire alarm systems are removed and replaced; all buildings have addressable devices and are device locations are code compliant.

· All outdated panels are replaced with new control panels that can communicate with the existing system.

· All buildings can communicate via fiberoptic cable to the main supervisory panel at the Utility Plan.

· The new system can integrate with TrueSite workstation as part of the construction project.

4. Construction Amount:

The project is to be designed within an estimated base construction cost of $3,450,000.

5. Project Schedule:

All deliverables are required 160 days from NTP. This schedule is provided for planning purposes. The selected A/E must be able to deliver on this timeline; dates subject to change based on actual NTP. The A/E shall develop a design schedule and provide monthly progress updates throughout the design process.

6. References PG-18-15, Volume C, A/E Submission Instructions. November 2008.

PG 18-10: VA Design Manual

a. VA Electrical Design Manual. December 2015.

b. VA Asbestos Abatement Design Manual. July 2011.

c. Critical Path Method Schedule and Risk Management for Architect/Engineers. December 2012.

d. VA Estimating Design Manual. March 2011.

e. VA Structural Design Manual. February 2014.

PG-18-1VA Master Construction Specifications VA Sustainable Design and Energy Reduction Manual VA BIM Manual V2.2 Architectural Barrier Act Accessibility Standards (ABAAS) (Dept of Justice) Secretary of the Interior’s Standards for the Treatment of Historic Properties The following are laws, regulations, and executive orders affecting the design and operation of federal buildings:

Energy Independence and Security Act of 2007 Energy Policy Act of 2005 Executive Order 13693: Planning for Federal Sustainability in the Next Decade

PART B – Design Requirements

The design deliverables must adhere to the following requirements:

1. Design Phases

This design will be conducted in accordance with PG-18-15, Volume C. Submissions are required for the schematics, design development, and construction drawings (pre-final and final) phases. See PG-18-15, Volume C for submission requirements for each discipline. Note, these represent the minimum required documentation for submission, more information will likely be needed for a complete package.

2. NESHAP Survey

The A/E firm shall contract with a Consultant capable of providing a hazardous materials (asbestos, lead, polychlorinated biphenyls [PCB’s], and mercury containing components) survey and, if necessary, abatement specifications. Work shall be conducted in accordance with all applicable Federal, State, and local regulations and VHA directives. The asbestos portion of the survey shall be conducted in accordance with 40 CFR Part 61 Subpart M, National Emission Standards for Hazardous Air Pollutants – Asbestos (NESHAP). The Consultant’s personnel shall be appropriately licensed for the task being performed. Deliverables shall include a hazardous materials survey report, and if necessary, hazardous materials abatement specifications and associated documents (quantities, drawing markups, cost estimates, etc.).

3. Specifications

The project specifications shall be prepared in Microsoft Word by the A/E from the VA Master Specifications. The general format shall include; Part 1-General, Part 2-Products, and Part 3-Execution. Part 1 verbiage shall include the general requirements, identify applicable standards, and identify submittals required for a particular specification. This information should be directly related and correspond to a specific submittal number enumerated in the Submittal Register as identified below. Part 2 shall include description of the salient characteristics of the products. Part 3 shall include a description of the methods used to install items of construction. The A/E shall identify all VA Master Specification sections applicable to the project and edit them accordingly to fit the scope of work. If additional specification sections are needed that are not listed in the VA Master Specs, the A/E is responsible to write and edit an appropriate CSI format specification section. Specifications shall be printed on 8 ½” x 11” bond paper using 12pt Times-New-Roman fonts. The A/E shall incorporate into the specifications and its construction site inspection procedures the applicable Infection Control and Dust Control provisions.

Specifications (All Disciplines)

a. Submit for all technical disciplines the original VA Master Specification section drafts marked-up with pencil showing the editing for the project. Clearly identify modifications, deletions and insertions. Assure the specification drafts have been edited and tailored in their application to represent accurate coordination between drawings and specifications.

b. When no VA Master Construction Specification exists for a "unit of work", prepare the specification section consistent with VA Master Construction Specifications format.

c. Use generic or non-proprietary specifications describing the minimal acceptable product criteria level where no "Standard" exists to define quality and workmanship levels.

d. Use applicable "Standards" to define quality and workmanship when these publications exist. List complete designation and title of each publication used in Part 1; follow format in VA Master Construction Specifications for Applicable Publications.

e. Do not use proprietary specifications or systems that restrict competition unless authorization in writing has been received from the VA Project Manager for such proprietary specification. See the Federal Acquisition Regulation (FAR) Part 10, Part 14, and Part 36.

f. Do not use trade names or manufacturers brand names, except as previously noted.

g. When a deviation is requested, define and specify the minimum acceptable levels of essential criteria in descriptive, physical, functional, or performance requirements.

h. Type specifications in final format and content including any desk copy changes made by the VAMC staff at the previous review. Submit a complete set of the typed specifications for review. Include one set of full-size final drawings of all disciplines, fully coordinated.

i. Return all draft specifications reviewed at DD review to aid the final bid document review. These draft specifications will later be returned to the A/E.

4. Construction Cost Estimates

The A/E shall prepare a Construction Cost Estimate in accordance with VA Manual for Preparation of Estimates. The A/E will provide the cost estimates in both .pdf and native file formats. The table below summarizes minimum requirements at each phase.

Additionally, the A/E will develop at least two deducts (alternates) totaling 10% of the total construction cost. If the base bid cost exceeds budget and deduct alternates do not bring the project within the construction budget, the A/E shall redesign or take steps necessary to reduce cost so that budget limitations are not exceeded.

Cost estimate in compliance with Manual for Preparation of Estimates (separate estimates for new construction and alteration work)

Level "A" Summary Sheets for building

Level "A" Summary Sheets for sitework

Building gross area computation (new)

Building gross area computation (alteration work)

Project Data Sheet 1

Project Data Sheet 1 and 2

Asbestos abatement

Detailed estimate take-off sheets

Level "B" Summary Sheets for buildings

Level "B" Summary Sheets for sitework

Supplement A to SF 252

Detail Market Analysis

5. Construction Schedule

The A/E shall develop a construction phasing schedule to minimize interruptions to normal operations of the affected construction area(s) or the Medical Center. Phasing sequences shall be clearly delineated in the construction documents.

Phasing Narrative

Phasing Plans (on reduced site plans)

Phasing Diagram

Phases (marked on full size drawing)

Written list of systems

Phasing Diagram (drawn on Phasing Plan)

CPM Phasing Plans (full size contract drawings)

6. Submittal Register

The A/E shall develop a list of all uniquely identified submittals required by the specifications in Section 1 of each individual specification. This submittal register should be submitted to the COR for approval in Microsoft Excel using the CSI 34-division format. The register should include specification reference, and item to be reviewed/approved and correspond to the Submittal Requirements as identified in the Specification Section addressed in paragraph above.

7. Narratives

Written narratives shall be used as part of each design submission. The narrative should be used to elaborate on and provide an explanation of key design decisions by A/E and/or the VA, objectives, obstacles, alternatives and resolutions, design issues or decisions relating to constructability, and in general to communicate all information relevant to the design submission.

8. Deliverables

a. Reproduction: The A/E shall be responsible for all reproduction during design; however, only materials which are submitted to the VA for design reviews shall be reimbursable. All other reproduction for in-house reviews, consultants, etc. shall not be reimbursed. At the completion of design, the A/E shall be required to print up to fifty (50) construction document bid sets on a reimbursable basis (to be supported by invoice). Note that all bid administration activities will be performed by the VA Contracting office.

b. Design Report: Prior to the initiation of any detailed design, the A/E shall, in conjunction with representatives of the Engineering Department, review documentation, conduct department interviews and tour project areas. Next the A/E will develop various alternatives, which will be presented to the Engineering Department for selection.

c. Quantities: At each phase, provide 1 full size set of drawings, 3 half size set of drawings (22” x 34”) on bond paper, 2 copies of the marked-up specifications (at DD and CD stage), 1 copy of the submittal register, 1 copy of the preliminary construction cost estimate. Additionally, all documents must be submitted electronically; drawings in.pdf and AutoCAD, specifications in .docx and .pdf, all other documents .pdf and native file format.

Upon approval of the bid documents, provide 1 set of drawings (30”x42”) on bond paper, 6 sets of half size drawings on bond paper, 2 sets of specifications, and an electronic copy of the drawings (.pdf and AutoCAD) and specifications (.docx and .pdf).

9. Submittal Exchange

As part of the A/E design and construction period services is required to purchase and utilize Submittal Exchange.

a. All documents transmitted for purposes of administration of the contract are to be in electronic (PDF) format and transmitted via an Internet-based submittal service that receives, logs and stores documents, provides electronic stamping and signatures, and notifies addressees via email.

b. Internet-based submittal service shall be used for transmittal of all submittals, request for information (RFI), progress documentation, contract modification documents (e.g. change proposals, change orders), certified payrolls, daily reports, test reports, and any other document the COR wishes to make part of the project record.

c. Prime Contractors, subcontractors, suppliers, and Architect's consultants are to be permitted to use the service at no extra charge.

d. Paper document transmittals will not be reviewed; emailed PDF documents will not be reviewed.

e. All other specified submittal and document transmission procedures apply, except that electronic document requirements do not apply to samples or color selection charts.

f. The cost of the service is to be paid for by A/E.

g. Set up ownership of the electronic submittal service account such that the Government is the sole owner and has full rights to the account. Coordinate with the Contracting Officer Representative to fulfill this requirement.

h. Submittal Service: The selected service is: Submittal Exchange (tel: 1-800-714-0024): www.submittalexchange.com.

i. Training: Selected service shall include web-based training sessions for Government, Contractor, and AE personnel.

j. Project Closeout: The Government shall determine when to terminate the service for the project. Selected internet-based service shall provide archived copies of all files to the Government as part of closeout.

10. Design Software

Where computer assisted design (CAD) programs are used to generate contract drawings they must be compatible with or convertible to the latest version of the “AUTOCAD” computer software program. Approved final working drawings are to be copied onto CD-ROMs and forwarded to the VA CO/CS in .dwg and .pdf format.

A/E will use BIM software to model interior spaces and complete fire alarm design. See VA BIM Manual V2.2 for submission and formatting requirements.

Final record (“as-built”) drawings (developed by the Architect-Engineer through the editing of previously generated final working drawings to incorporate information provided on as-built plans furnished by the Construction Contractor) are to be copied onto CD-ROMs and forwarded to the VA CO/CS in .dwg and .pdf format.

PART C – Construction Period Services

1. Provide construction period services which shall include submittal review, RFI responses, site visits, progress meeting attendance (virtual accepted), change order review including preparation of ASI as necessary, and as-built preparation.

2. Provide the following construction period services:

· Pre-Construction Meeting: Participate and facilitate this meeting in conjunction with the Contracting Officer and COR, contractor, and representatives of the Building Committee as needed. At this meeting the staging area and work site rules shall be discussed again with the contractor (these should already be included in the specifications). Contract specifications should require a construction schedule submitted within 10 working days from the Notice to Proceed.

· Submittal Review and Logs: Designer shall prepare and maintain a log of key submittals and of RFIs and provide the same to the Contracting Officer and COR. Reviewed submittals are to be returned within 10 working days to the COR. Designer is fully responsible for review of all submittals, retaining a record copy of submittals for turn over to the owner upon project completion, and communication with the contractor regarding any deficiencies or changes required to the submittals.

· Response to RFI’s: The A/E shall be responsible for evaluating RFI’s to determine if a change will be required. The A/E shall then provide recommendations to the Contracting Officer. Within 48 hours, the A/E shall provide in writing the information, clarification or revision material needed to properly answer the RFI and to resolve the issue. The A/E shall include a cost/credit estimate for RFI’s which result in a change to contract cost.

· Construction Change Orders: A/E shall provide prompt response when contacted by the Contracting Officer Represented to review and provide analysis of change orders and costs within 5 work days (optional, based on size of project).

· Monthly Site Inspections: A/E shall provide construction site visits including the final inspection when requested by the Contracting Officer Representative (COR) to inspect the progress of the construction and report any deficiencies to the same.

The A/E will also make a written inspection report within two (2) work days after each site inspection including the final inspection punch list.

· Monthly Progress Meetings: In conjunction with the site inspection, the designer shall hold formal progress meetings with contractor, contracting officer, and COR. At these meetings, the agenda shall contain a narrative of work completed the previous month, work upcoming, submittals or RFIs outstanding, schedule update, any special coordination items requiring actions, and discussion of change orders or time extension requests. Minutes of this meeting shall be issued within 3 working days of the meeting.

· Project Close Out: Designer shall receive notice of intent for final inspection from the contractor, and contractor shall propose a time and place for this to occur in conjunction with the Contracting Officer and the COR. Following the final inspection, the designer shall issue a punch list. Contract documents shall specify that the contractor has 15 working days to complete the punch list and notify the designer for re-inspection. Following re-inspection and project acceptance the closeout phase will occur.

· Record Drawing Submission: Provide 2 updated set of drawings (30”x42”) on bond marked as “As-built Drawings” that include the contractor’s mark-ups and also an electronic copy of these updated drawings on CD-ROM.

END OF STATEMENT OF WORK

DEPARTMENT OF VETERANS AFFAIRS

Salem VA Medical Center 1970 Roanoke Boulevard Salem, VA 24153-6404

Table of Contents

REPRESENTATIONS AND CERTIFICATIONS

1.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (OCT 2018)

(a)(1) The North American Industry Classification System (NAICS) code for this acquisition is 541330.

(2) The small business size standard is $15 Million.

(3) The small business size standard for a concern which submits an offer in its own name, other than on a construction or service contract, but which proposes to furnish a product which it did not itself manufacture, is 500 employees.

(b)(1) If the provision at 52.204-7, System for Award Management, is included in this solicitation, paragraph (d) of this provision applies.

(2) If the provision at 52.204–7, System for Award Management, is not included in this solicitation, and the Offeror has an active registration in the System for Award Management (SAM), the Offeror may choose to use paragraph (d) of this provision instead of completing the corresponding individual representations and certifications in the solicitation. The Offeror shall indicate which option applies by checking one of the following boxes:

[ ] (i) Paragraph (d) applies.

[ ] (ii) Paragraph (d) does not apply and the offeror has completed the individual representations and certifications in the solicitation.

(c)(1) The following representations or certifications in SAM are applicable to this solicitation as indicated:

(i) 52.203-2, Certificate of Independent Price Determination. This provision applies to solicitations when a firm-fixed-price contract or fixed-price contract with economic price adjustment is contemplated, unless—

(A) The acquisition is to be made under the simplified acquisition procedures in Part 13;

(B) The solicitation is a request for technical proposals under two-step sealed bidding procedures; or

(C) The solicitation is for utility services for which rates are set by law or regulation.

(ii) 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions. This provision applies to solicitations expected to exceed $150,000.

(iii) 52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements—Representation. This provision applies to all solicitations.

(iv) 52.204-3, Taxpayer Identification. This provision applies to solicitations that do not include the provision at 52.204-7, System for Award Management.

(v) 52.204-5, Women-Owned Business (Other Than Small Business). This provision applies to solicitations that—

(A) Are not set aside for small business concerns;

(B) Exceed the simplified acquisition threshold; and

(C) Are for contracts that will be performed in the United States or its outlying areas.

(vi) 52.209-2, Prohibition on Contracting with Inverted Domestic Corporations—Representation.

(vii) 52.209-5, Certification Regarding Responsibility Matters. This provision applies to solicitations where the contract value is expected to exceed the simplified acquisition threshold.

(viii) 52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law. This provision applies to all solicitations.

(ix) 52.214-14, Place of Performance—Sealed Bidding. This provision applies to invitations for bids except those in which the place of performance is specified by the Government.

(x) 52.215-6, Place of Performance. This provision applies to solicitations unless the place of performance is specified by the Government.

(xi) 52.219-1, Small Business Program Representations (Basic & Alternate I). This provision applies to solicitations when the contract will be performed in the United States or its outlying areas.

(A) The basic provision applies when the solicitations are issued by other than DoD, NASA, and the Coast Guard.

(B) The provision with its Alternate I applies to solicitations issued by DoD, NASA, or the Coast Guard.

(xii) 52.219-2, Equal Low Bids. This provision applies to solicitations when contracting by sealed bidding and the contract will be performed in the United States or its outlying areas.

(xiii) 52.222-22, Previous Contracts and Compliance Reports. This provision applies to solicitations that include the clause at 52.222-26, Equal Opportunity.

(xiv) 52.222-25, Affirmative Action Compliance. This provision applies to solicitations, other than those for construction, when the solicitation includes the clause at 52.222-26, Equal Opportunity.

(xv) 52.222-38, Compliance with Veterans' Employment Reporting Requirements. This provision applies to solicitations when it is anticipated the contract award will exceed the simplified acquisition threshold and the contract is not for acquisition of commercial items.

(xvi) 52.223-1, Biobased Product Certification. This provision applies to solicitations that require the delivery or specify the use of USDA-designated items; or include the clause at 52.223-2, Affirmative Procurement of Biobased Products Under Service and Construction Contracts.

(xvii) 52.223-4, Recovered Material Certification. This provision applies to solicitations that are for, or specify the use of, EPA-designated items.

(xviii) 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals--Representation. This provision applies to solicitations that include the clause at 52.204-7.)

(xix) 52.225-2, Buy American Certificate. This provision applies to solicitations containing the clause at 52.225-1.

(xx) 52.225-4, Buy American—Free Trade Agreements—Israeli Trade Act Certificate. (Basic, Alternates I, II, and III.) This provision applies to solicitations containing the clause at 52.225-3.

(A) If the acquisition value is less than $25,000, the basic provision applies.

(B) If the acquisition value is $25,000 or more but is less than $50,000, the provision with its Alternate I applies.

(C) If the acquisition value is $50,000 or more but is less than $80,317, the provision with its Alternate II applies.

(D) If the acquisition value is $80,317 or more but is less than $100,000, the provision with its Alternate III applies.

(xxi) 52.225-6, Trade Agreements Certificate. This provision applies to solicitations containing the clause at 52.225-5.

(xxii) 52.225-20, Prohibition on Conducting Restricted Business Operations in Sudan—Certification. This provision applies to all solicitations.

(xxiii) 52.225-25, Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran—Representation and Certifications. This provision applies to all solicitations.

(xxiv) 52.226-2, Historically Black College or University and Minority Institution Representation. This provision applies to solicitations for research, studies, supplies, or services of the type normally acquired from higher educational institutions.

(A) Solicitations for research, studies, supplies, or services of the type normally acquired from higher educational institutions; and

(B) For DoD, NASA, and Coast Guard acquisitions, solicitations that contain the clause at 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged Business Concerns.

(2) The following representations or certifications are applicable as indicated by the Contracting Officer:

[X](i) 52.204-17, Ownership or Control of Offeror.

[X](ii) 52.204-20, Predecessor of Offeror.

[](iii) 52.222-18, Certification Regarding Knowledge of Child Labor for Listed End Products.

[](iv) 52.222-48, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment—Certification.

[](v) 52.222-52, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services—Certification.

[](vi) 52.223-9, with its Alternate I, Estimate of Percentage of Recovered Material Content for EPA-Designated Products (Alternate I only).

[](vii) 52.227-6, Royalty Information.

[](A) Basic.

[](B) Alternate I.

[](viii) 52.227-15, Representation of Limited Rights Data and Restricted Computer Software.

(d) The Offeror has completed the annual representations and certifications electronically in SAM accessed through https://www.sam.gov.