36C24619R0020-000.docx

FedBizOpps Presolicitation Notice

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* = Required Field FedBizOpps Presolicitation Notice Rev. March 2010 C Renovate Halls and Interior Finishes Various Buildings 23667 36C24619R0020 N 541310 Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Salisbury NC 28144 Sallieann wilson Hampton VAMC 100 Emancipation Drive Hampton, VA 23667

USA

www.fbo.gov Department of Veterans Affairs Sallieann Wilson Contracting Officer The Department of Veterans Affairs Medical Center (VAMC), 100 Emancipation DR, Hampton, VA 23667 is seeking a qualified Service-Disabled Veteran-Owned Small business (SDVOSB) A/E firm to provide Schematics, Design Development, Construction Documents, Technical Specifications, Construction Period Services, Site Visits, Cost Estimates, As-Built Documentation, and all other related information for project no. 590-18-120, Renovate Interior finishes of Halls & Walls at VAMC Hampton, Virginia. This procurement is restricted to Service-Disabled Veteran-Owned Small Business (SDVOSB) firms.

This requirement is being procured in accordance with the Brooks Act as implemented in FAR Subpart 36.6. Applicable NAICS code is 541310 (Architectural Services) and small business size standard of $7.5 Million. This is a 100% Service-Disabled Veteran-Owned Small Business Set Aside. Potential contractors must be registered in SAM (www.sam.gov) and visible/certified in Vet Biz (www.vetbiz.gov) at time of submission of their qualifications to be considered for an award.

The objective of this project is to Provide professional engineering services for the design and construction administration for a database that can be searched by year to determine the required replacement and upgrade schedules for each individual finish. The database shall also include a cost estimate for upgrade of each individual finish in each identified space. Design standards will be developed in conjunction with the Interior Design staff at the VAMC for use in this project as well as future improvement initiatives. Building included in this effort are: 110, 100A, 100B, 135, 146, 137, 148, 148T, 114. Design shall comply with VA guidelines and specifications

Hampton VA Medical Center Architect Engineer (A/E)

SCOPE OF WORK

Renovate Halls and Interior Finishes Various Buildings Project # 590-18-120 -- Services --

Provide professional Architect/Engineer services to include:

1. Site investigation

2. Architectural, Interior Design

3. Condition Assessment and database development

4. Construction drawings and specifications

5. Third party construction estimates

6. Construction period services

7. Construction Final Inspection

8. Conduct Infection Control Risk Assessment (ICRA) in conjunction with VA Safety/Infection Control staff

-- Project Scope --

SCOPE:

The A/E shall provide a complete condition assessment of all interior design finishes including but not limited to: Floor covering, walls, protective finishes, corner guards, handrails ceiling times, blinds, window treatments furniture window trim, sills and Patient wall units. A Microsoft word database will be developed capturing each room, hallway and other space by established room number. For each space all conditions will be recorded A-F. Where possible the date of installation of the current finish shall be recorded. For each item a recommended life cycle will be determined and input. The goal will be a database that can be searched by year to determine the required replacement and upgrade schedules for each individual finish. The database shall also include a cost estimate for upgrade of each individual finish in each identified space. After the database has been developed the A/E will work with the interior design staff to prioritize $3,000,000.00 of upgrades and provide drawings, specifications and a third party cost estimate. Design standards will be developed in conjunction with the Interior Design staff at the VAMC for use in this project as well as future improvement initiatives. Building included in this effort are: 110, 100A, 100B, 135, 146, 137, 148, 148T, 114. Design shall comply with VA guidelines and specifications. Design manuals and specifications can be found at http://www.cfm.va.gov/TIL/. Proposed work is located at Hampton VA Medical Center.

Design for a construction budget of $3,000,000. Completed design shall result in a cost that is within the budget limitations. To ensure this, the A/E shall set up one or more bid deduct alternatives totaling 10% of the construction cost. If the base bid cost exceeds budget, and deduct alternates do not bring the project within the construction budget, the A/E shall re-design or take necessary steps to reduce the cost so that budget limitations are not exceeded.

The Architect/Engineer shall make a thorough investigation of the existing site. Existing conditions shall be determined by verifying information from field investigations and any documentation that may be available. A survey shall be conducted to obtain sufficient information to permit designers to develop a detailed cost estimate and schematics. The entire Veterans Affairs drawing files will be made available and accessible along with reproduction materials, but the A/E shall provide the manpower to reproduce prints. AutoCAD drawings are also available for use. This information is the best available but the Government does not guarantee its accuracy or completeness. The A/E investigation of field conditions shall be performed in a competent, professional manner in accordance with Architectural Design Manual PG 18-10.

Incorporate in the preliminary drawings the pre-construction risk assessment/evaluation as the sample shown below.

PRE- CONSTRUCTION RISK ASSESSMENT/EVALUATION

UTILITY/ESSENTIAL SERVICES OUTAGES

VIBRATIONS

DUST (INFECTION CONTROL)/AIR QUALITY

NOISE

EQUIPMENT

CREATION OR SPREAD OF CONTAMINANTS

TRAFFIC FLOW--PATIENTS, VISITORS, STAFF, CONTRACT PERSONNEL

LIMITS OF CONSTRUCTION, BARRIER LOCATION

Provide bound specifications and 100% construction drawings with all xref’s bound. Construction documents will be required to be furnished in hard copy, electronic .dwg files (AutoCAD 2016 or most current at the time of final design submission) and electronic .pdf files. All AutoCAD drawings (including subcontractors) shall be in an organized drawing file system using its “Project Browser/Navigator”.

Cost estimates detailing quantities of materials, labor, profit, overhead, insurance, taxes, etc. in the format found at http://www.cfm.va.gov/contract/aedessubreq.asp Life safety and infection control will be taken into account during all phases of design. Final construction documents will detail measures to be taken by the contractor to assure life safety and infection control. A preconstruction risk assessment will be completed and included in project submissions.

Plans for phasing construction to minimize impact on the medical center will be incorporated into the construction documents. Plan construction to include impacts on the medical center such as relocating patient and staff equipment, providing temporary barriers, providing temporary utilities, minimizing impact on patient flow, etc.

All design submissions will be submitted in accordance with the Program Guide PG-18-15, Volume C, for Minor projects. These submission requirements may be found at the following web site http://www.cfm.va.gov/contract/aeDesSubReq.asp. Other applicable program guides can be found at http://www.cfm.va.gov/contract/ae.asp.

Provide construction administration to include shop drawings review, site inspections, and RFI response.

-- Site Investigations --

EXPECTATION: A/E shall make site visits as necessary to survey existing conditions.

Make site visits as required to determine existing as-built conditions affecting this project. Note: Information including drawings and other documentation provided to the A/E is used as reference only. All additional references and specifications are available in VHA’s Technical Information Library at address http://www.cfm.va.gov/TIL/. A/E shall field verify every aspect that relates to the project. Coordinate visits with the Project Manager/Contracting Officer Representative (COR) as assigned after award. The A/E shall arrange for and oversee the performance of such investigations. Auto CAD architectural background drawings will be provided by the VA upon request. The A/E shall field verify all dimensions, wall layouts, etc. A/E shall field verify every aspect that relates to the project.

-- Design Review Schedule --

EXPECTATION: Submit review package so they are received on the noted day.

Note: NTP will be issued at PDT meeting. A/E will be required to attend and take minutes of each Project Design Team (PDT) Meetings. Minutes will be submitted electronically to the Project Manager/COR and Contracting Officer within three calendar days of each meeting.

-- Design Requirements/Submissions –

EXPECTATIONS:

Submit complete review package in accordance with the following requirements and guidelines outlined in http://www.cfm.va.gov/contract/aeDesSubReq.asp. Please pay specific attention to the schematic, design and construction submission requirements. As appropriate depending upon the complexity of the design, the A/E may elect to delete individual submissions where not required (i.e. Do not address A. Site Development, Landscaping for interior renovation projects)

DELIVER:

50% Database Review:

· Provide proposed standards for new finishes.

· Provide sample of database with 35% of buildings data imported to same database.

100% Database Review:

· Address all comments from the 50% Database Review.

· Finalize standards for new finishes.

· Provide final database with 100% of buildings input.

· Meet with VAMC Interior Design staff to prioritize upgrades based upon database information and VAMC priorities.

Design Development (DD2) 50%:

· Address all comments from the Database Review.

· As built of selected areas shall be complete and standard finishes completed in 35% of buildings for review by VAMC Interior Design.

· Complete DD1 Checklist

· Cost estimate at 50% design

Design Development (CD1) 95%:

· Address all comments from the DD2 Submission review.

· Design all finishes

· 100% cost estimate

· Finalize required submittals.

· Complete CD1 Checklist

Contract Documents (Bid documents):

· Submit a complete document of all contract requirements. The Cover Page shall be submitted for approval signatures. If necessary, update and submit until approved by the VA.

· Consolidate all necessary submittals by specification section on an Excel spreadsheet. Checklist to be utilized to track/monitor submittal process

-- Construction Period Services –

PROVIDE:

· Assist the VA to determine whether the contractor or subcontractor meets qualification requirements, support by written recommendations of any problems or litigation encountered in past based on firsthand knowledge.

· Review all submittals and provide recommendations to the VA within fourteen (14) calendar days upon request.

· Review and provide replies to contractor generated RFIs when required by the project manager within seven (7) calendar days.

· Review contractor's cost estimates and provide recommendations to the VA.

· Make site visits on requests of the VA and prepare written reports to include agreed upon changes in design as determined necessary during the construction. Visits made based on errors and omissions in design will be at no cost to the VA.

· Participate in partial/final acceptance inspections as scheduled and generate punch list items for completion. The punch list shall reference the contract documents for specific deficiencies (i.e. specification section, drawing detail, etc.)

1. Upon construction completion, red line drawings will be furnished to the A/E to prepare as built drawings. Final as built drawings will be furnished as master building drawings in a project manager format prescribed by the VA.

2. Upon construction completion the new database will be updated to incorporate all upgrades with the installation date and the projected lifespan input into the database.

· During construction, the A/E shall allow for a minimum of 4 site visits as directed and scheduled by the COR.