36C24619Q0160_0004.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION

OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADM

INISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and d ate specified.

C. THIS SUPPLEMENTAL AGREEMENT IS

ENTERED INTO

PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 3

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO

MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 01-02-2018 None Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667 Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667 To all Offerors/Bidders

36C24619Q0160 12-18-2018

X X

** HOUR &

DATE for Receipt of Offers is EXTENDED to: 11 Jan 2019 @ 4:00 PM X Restatement of Amendment #3

Nancy Bailey

36C24619Q0160 HOSPITAL TELEVISIONS – Amendment 3

This represents Amendment No. 3 to RFQ #36C24619Q0160. This Solicitation is hereby amended to incorporate the following changes:

1. To change the due dates for quotes;

2. To amend the number of required items;

3. To amend the statement of work;

4. To provide a certification required for performance; and

5. Respond to questions that have been submitted.

1. The revised RFQ due date is changed from xx DEC to a new date / time of 11 JAN 19 at 4pm EST. Quotes to be submitted through email to Kim Pauley at kim.pauley@va.gov

2. The PRICE/COST SCHEDULE is hereby changed to read:

PRICE/COST SCHEDULE

ITEM INFORMATION

LG ELECRONICS USA 43 Hospital TV, Pro:Idiom, Pro:Centric, Slim Direct LED *5 TV’s will remain boxed and stored by the VA as replacement equipment.

break rooms.

3. The Statement of work is changed to read:

STATEMENT OF WORK

1. General. Special Requirement--The Contractor will provide all transportation, materials, hardware and parts, tools, specialized equipment, labor, supervision and technical expertise to remove 240 old PDI Televisions (TVs) and the installation of new LG Televisions (TVs) throughout the campus of the Hampton VA Medical Center (VAMC). This is a turn-key request with the Contractor performing all the work. The contractor is to Carry Away old PDI TVs which are removed.

2. Coordination. The Facilities Management Service’s (FMS) Electronics Shop will serve as the focal point.

3. Specific Requirements. The Contractor will provide all materials and labor, tools and needed equipment in order to remove and install designated TV’s in multiple buildings throughout the Hampton VA Medical Center Campus. The Contractor will be responsible for all programming and making all connections to the existing satellite TV system. The Contractor will provide all wiring, connectors, tie straps and any other associated materials to accomplish the following work:

NOTE 1: The Contractor is to verify at the conclusion of the requested install that all televisions are properly secured to mounting hardware at all existing location.

NOTE 2: The Contractor must pre-coordinate work and if needed, associated satellite signal outages. This system cannot be degraded for extended periods due to patients / veteran’s morals & welfare. This work will be accomplished during normal duty hours, Monday-Friday 08:00AM-4:30PM. Contact must be made with the Focal Point prior to accomplishing any work as well as for any afterhours work that may need to be completed.

Contract will begin work within 4 weeks post award. Contractor will communicate with Contact Point post award and coordinate start date, which must be no later than Day 1 of the fifth week post award. The work will be accomplished during normal working hours, Monday-Friday 8:00AM to 4:40pm. To be considered responsive to this requirement, Vendor MUST certify in offer that this time frame will be met.

NOTE 3: These components and hardware are being installed in a hospital environment. The Contractor must take all precautions to ensure all tools and materials are under continuous observation and accountability. At no time will tools and materials be left unattended or unsecured (Especially in the 2N location Bldg. 137, the DORM located at Bldg. 148 & CLC / Geriatric located at Bldg. 146.)

3.1. The following will be accomplished throughout the campus of the Hampton VA Medical Center (VAMC):

3.2. Brief and train all effected staff on equipment operation.

3.3. Provide all documentation and warranty information concerning installed components/equipment and work accomplished.

3.4. Remove and dispose of all resulting debris and waste off station.

4. Other Station Rules and Guidelines. The Contractor will adhere to the following station rules.

4.1. All work will be accomplished to industry standards and compliant with all current CODE requirements (Life Safety, NFPA, Electrical and Building). All Dept. of Veteran Affairs, Federal, Commonwealth of Virginia laws, regulations and codes will be complied with.

4.2. This is a hospital environment. The Contractor and his personnel are expected to be appropriately dressed (preferably uniformed) and to conduct themselves professionally.

4.3. This is a federal facility as well as a medical center. As such, there is NO tobacco usage allowed inside any federal building or on the grounds except in designated areas.

4.4. Parking will be in designated lots. Consult with the Focal Point as to allowable parking and material drop-off.

4.5. Any work requiring a shutdown or utility outage will be requested in advance and scheduled by the Facilities Department prior to the work being accomplished.

4.6. Since the incidents of September 11, 2001, the Federal Government has begun to implement new security measures to help protect federal facilities. The Contractor will provide a list of employees expected to work on this contract. This list will be on company letterhead and contain the employees’ name, driver’s license number, address and nationality. This list will be verified and signed by a corporate officer. These personnel are subject to a background check and fingerprinting to be eligible to receive a security badge.

4.7. Security badges will be picked up from the Police Office in Building 36 and will be returned daily by 3:30PM unless other arrangements are made with the Police Office. Loss Badges can result in administrative fees and fines not to exceed $50.00 USD to replace the loss badge.

NOTE 5: Television sets will not be delivered to VA Medical Center, Hampton prior to installation. Contractor will bring television sets to site on agreed upon installation date. Staging are storage will be provided in the warehouse during installation.

END OF CHANGES TO STATEMENT OF WORK

4. The following certification is added to the requirement and must be provided with the final quote at the due date / time. This certification is also to be provided through email to Kim Pauley, Contracting Officer. The certification is as follows:

“I Certify by signing and dating below that installation will be scheduled no later than the 1st day of the fifth week post award”:

Signature Date

5. The following Questions and Answers regarding this solicitation are provided:

(1) Question: Will the current mounts (that support PDI’s) be able to be used for the new TV’s? I am most concerned about the VESA patterns from the existing mounts. If there is a need for new mounts then the cost will increase by the cost of the mount and the removal of the existing mount and installation of the new mount, and then there is the time frame of waiting for new mounts to get to your facility. There is a time factor and a cost to keep the installer longer at the facility to wait for the mounts.

Answer: Yes

(2) Question: Will the TV’s be installed with the patients in the rooms or do they have to wait until the patient leaves? I ask because that might be an issue with getting installers to wait and do nothing? Once again the cost of keeping the installer goes up.

Answer: In the event a patient cannot exit the room the TV will be removed from the bracket taken out of the room for the bracket to be removed and installed on the new TV. The new TV will then be taken into the room and placed on the arm.

(3) Question: Will you require new jumper cables?

Answer: No, in the event one is needed it will be provided by the VA.

(4) Question: Will you require new coax cables?

Answer: No, in the event one is needed it will be provided by the VA.

(5) Question: What size PDI Televisions are installed at the hospital currently?

Answer: Various sizes

(6) Question: What type of mounting bracket is currently installed? What is the mounting hole pattern of the mount? The LG 43” set has a 200 X 200 vesa mounting pattern.

Answer: Mounting brackets are universal and accept any vesa pattern as long as the TV is at least 43”.

(7) Question: Will we be able to go in and replace all televisions in one trip or will we be required to make multiple trips?

Answer: Post Award installation schedule will be established.

(8) Question: Can we work inside occupied rooms?

Answer: In the event a patient cannot exit the room the TV will be removed from the bracket taken out of the room for the bracket to be removed and installed on the new TV. The new TV will then be taken into the room and placed on the arm.

(9) Question: What is the remote outlet on the wall behind the TV? Example: It could be ¼”, 5-pin, 6-pin etc.

Answer: Coax, ¼ inch likely to the ceiling, 6-pin or 7-pin.

(10) Question: Is there space available to store the new televisions?

Answer: The VA will provide a staging area during installation only, the VA will not accept delivery or responsibility prior to installation on site.

(11) Question: Can we drop a trailer to load the old PDI Sets to be taken to the landfill or recycling center?

Answer: Yes

(12) Question: On page 4 of 36 under Note 1, it states that all televisions are properly secured to mounting hardware at all existing locations, but on page 18 of 36 under the Key Features 5th bullet it states that commercial grade stands are to be used, can you please verify if stands will be used. The SOW does not call out for TV's to be mounted to walls (or hung from ceilings-depending on the new locations for the additional 10 TV's) but to existing mounting systems, please clarify.

Answer: No stands

(13) Question: On page 4 of 36 of the solicitation in Note 2, it states that the work will be accomplished during normal duty hours from Mon thru Fri 8am to 4:30pm, however on page 5 of 36 in para 4.7 it states that the security badges will be returned daily by 3:30pm, can this be extended to meet the duty hours?

Answer: Yes

(14) Question: For the TVs, there are three types of hospital type remotes that are available for the LGs, please provide clarification of which type is required, i.e. Regular remotes like at home, Healthcare patient remote or a Direct Access Pillow Speaker remote?

Answer: Pillow speaker remotes are in place, regular remotes should be included with each TV and five master programmer remotes should be included in the procurement.

(15) Question: What company or companies are your current satellite provider(s) for your campus facility, can you provide contact information?

Answer: N/A

(16) Question: Will a site visit be available?

Answer: Yes, if you require a site visit please request via email no later than Dec 3, 2019 at 11:00 AM. All requests will be scheduled at one time prior to close of the quote.

(17) Question: After installation of all TVs are completed and are accepted by Hampton VAMC, will there be a maintenance service/support required, 30, 60 days etc.?

Answer: No

(18) Question: It seems there are "new" locations that ten TVs are going into, we are removing 240 and installing 250? Will there be drawings of where the additional ten TVs will be installed or will someone with authorization be directing those installation points and will they new mounting systems?

Answer: Please refer to changed item schedule in Paragraph 2, above.

(19) Question: The SOW is to remove the TV's from the facility; it is not stated but from past experiences the existing (old) wall mounted TV's will have brackets, are they also to be removed (the new TVs will not be able to use existing brackets)? If so, will the contractor be required to provide new mounting systems and patch/repair the old mounting holes if they cannot be re-utilized?

Answer: Existing brackets will be used.

(20) Question: What nurse call system do you use so we can know what kind of connection you need for the pillow speakers?

Answer: ASCOM Telligence

(21) Question: Do you need these pillow speakers to have special function? Lights/no lights.

Answer: Light control is needed

(22) Question: Do the pillow speakers need microphones?

Answer: N/A

(23) Question: Are the current PDIs arm TVs, or footwall TVs.

Answer: N/A

(24) Question: Do you know the current model being removed from the facility?

Answer. Approximately 5-6 different models.

(25) Question: Can you tell me what PDI mounts are currently installed?

Answer: We have some ceiling mounts & wall mounts

(26) Question: What type of cable will be hooked to the TV’s? Cat V? Coax?

Answer: Coax for satellite signal & CAT V used by Getwell

(27) Question: For the wall mounts you want, do you want tilt or articulating?

Answer: N/A

(28) Question: Are the current 240 displays wall mounted or on a table stand?

Answer: We have wall mounts and ceiling mounts.

(29) Question: Will the 10 new displays be mounted the same as the current 240 displays?

Answer: Please refer to changed item schedule in Paragraph 2, above.

(30) Question: Are you able to provide location listings for installation?

Answer: The installation schedule will be established after award.