36C24618Q9335-002.docx

36C24618Q9335

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

652-19-1-113-0002 36C24618Q9335 09-24-2018 Cleveland Wynne (757)728-3182 09-27-2018 1:00pm EST Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667 X X Y 339116 500 Employees X

NET 30

N/A X Department of Veterans Affairs Richmond VAMC 1201 Broad Rock Blvd Richmond VA 23249 Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

Department of Veterans Affairs Financial Services Center P.O. Box 149971 Austin TX 78714-9971 X

THE SOLICITATION IS FOR REMOVABLE DENTAL PROSTHETICS

SERVICES AT THE HUNTER HOLMES MCGUIRE VETERANS AFFAIRS

MEDICAL CENTER (RICHMOND VAMC)

THIS SOLICITATION IS A 100% SMALL-BUSINESS SET ASIDE

FIRM FIXED PRICE FOR A BASE PLUS 3 OPTION YEARS

OFFEROR SUBMISSION MUST BE SUBMITTED BY 10 AM EST 09/27/18

TAXPAYER ID# ____________________________________

DUN AND BRADSTREET NUMBER___________________________________

X X X

LEAH TROSSEN

CONTRACTING OFFICER

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C246 Leah Trossen

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs Financial Services Center P.O. Box 149971 Austin TX 78714-9971 ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 SCHEDULE OF SERVICES

The Contractor shall furnish all personnel, equipment, tools materials, supplies and labor necessary to perform Removable Denture Laboratory Services for the Richmond Veterans Affairs Medical Center in accordance with the terms and conditions herein. Contract period will be established as date of award through base year + 3 one-year renewable option periods. This is a Firm Fixed-Price Requirement Type contract. The maximum contract for complete dentures shall not exceed 5,000, partial dentures shall not exceed 3,000, repair dentures shall not exceed 3,000. The Quantities specified in the Schedule are estimates only and are not purchased by this contract.

REMOVABLE DENTURE ITEMS

BASE PERIOD: October 1, 2018 through September 30, 2019

Complete Dentures would include CLINS 0001AA through 0001AE. Each component is to be priced below. The total cost of a complete denture is:

Each

NSP (Not Separately Priced)

Cast Partial Denture w/Metal Frame include CLINS 0002AA through 0002AF. Each component is to be priced below. The total cost of a partial Denture/ Metal Frame is:

CLIN 0003

Repair Denture for CLIN 0003 include CLINS 0003A through 0003AI. Each component is to be priced below. The total cost of a repair denture is:

0003A

0003AA

0003AB

0003AC

0003AF

0003AG

0003AH

0003AI

BASE PERIOD TOTAL: $_____________________

OPTION YEAR 1: October 1, 2019 through September 30, 2020

Complete Dentures would include CLINS 1001AA through 1001AE. Each component is to be priced below. The total cost of a complete denture is:

Cast Partial Denture w/Metal Frame include CLINS 1002AA through 1002AF. Each component is to be priced below. The total cost of a partial Denture/ Metal Frame is:

CLIN 1003

Repair Denture for CLIN 1003 include CLINS 1003A through 1003AI. Each component is to be priced below. The total cost of a repair denture is:

(Not Separately Priced)

NSP

(Not Separately Priced)

1003A

1003AA

1003AB

1003AC

1003AF

1003AG

1003AH

1003AI

OPTION YEAR ONE TOTAL: $_____________________

OPTION YEAR 2: October 1, 2020 through September 30, 2021

Complete Dentures would include CLINS 2001AA through 2001AE. Each component is to be priced below. The total cost of a complete denture is:

Cast Partial Denture w/Metal Frame include CLINS 2002AA through 2002AF. Each component is to be priced below. The total cost of a partial Denture/ Metal Frame is:

CLIN 2003

Repair Denture for CLIN 2003 include CLINS 2003A through 2003AI. Each component is to be priced below. The total cost of a repair denture is:

2003AA

2003AB

2003AC

2003AD

2003AE

2003AF

2003AG

2003AH

2003AI

Option Year 2 Total: $_____________________

REMOVABLE DENTURE ITEMS

OPTION YEAR 3: October 1, 2021 through September 30, 2022

Complete Dentures would include CLINS 3001AA through 3001AE. Each component is to be priced below. The total cost of a complete denture is:

NSP (Not Separately Priced)

Cast Partial Denture w/Metal Frame include CLINS 3002AA through 3002AF. Each component is to be priced below. The total cost is partial Denture/ Metal Frame is:

CLIN 3003

Repair Denture for CLIN 3003 include CLINS 3003A through 3003AI. Each component is to be priced below. The total cost of a repair denture is:

3003AA

3003AB

3003AC

3003AD

3003AE

3003AF

Option Year 3 Total: $_____________________

TOTAL BASE PLUS OPTIONS: $_____________________

B.3 PERFORMANCE WORK STATEMENT

Removable Dental Prosthetics Services

A. General Requirements The contractor will provide laboratory support for removable prosthodontic laboratory work for Hunter Holmes McGuire VA Medical Center in Richmond, VA. The contractor shall provide all materials and supplies necessary to complete each item. Acceptable supplies for removable prosthodontics include: type III gold, noble metals, Ivocap Injectable Acrylic Resin or equivalent and Trubyte Portrait IPN denture teeth.

B. Specific Requirements

1. The contractor shall use procedures, techniques and current technology that are considered to be the standards in the industry. The contractor shall provide items that meet the esthetic and functional requirements of the patient. The contractor shall be familiar with mould guides by Trubyte Bioblend and with shade guides by Trubyte, Bioform, and the VITA 3D Toothguide. High quality materials shall be utilized from ISO 9001/CE registered companies. Use high quality raw materials purchase from ISO 9001/CE registered companies. Laboratory shall perform internal technical audits to ensure consistent, high quality, and timely restorations. This includes the use of Dental Wave 7000 Microwave burnout technology, CAD CAM technology & advanced laser welding.

2. The contractor shall provide the following dental laboratory services to the Hunter Holmes McGuire VA Medical Center, Richmond, VA:

1. Complete Dentures (including bite rims, set-up, process, and finish)

2. Cast Partial Dentures (including frameworks, bite rims, set-up, process, and finish)

3. Acrylic Partial Dentures (including articulation)

4. Hybrid Cast/Flexible Partial Dentures

5. Complete and Partial Denture Repair

6. Complete and Partial Denture Relines and Rebases

7. Diagnostic Wax-up and Design Services for Removable Prosthodontics

8. Thermoplastic Occlusal Guards

9. Flexible (Flexite/Valplast Type) Partial Dentures

10. Swing-Lock Type Partial Dentures

11. Removable Overdentures

12. Surgical Stents

13. ID Dentures and Partial Dentures

14. Implant Bar Overdenture

15. Precision Cast Retentive Bars

16. Precision and Semi-Precision Attachments

17. Fluoride Application Trays

3. The following materials shall be used in the fabrication of dental prostheses:

a. Ivocap Injectable Acrylic Resin

b. Coelor Coloration or Equivalent

c. Occlusal Scheme:

i. Monoplane, linear

ii. Anatomic, full balanced

iii. Lingualized, linear

(a) 33*/monoplane

(b) 30* rational

(c) Functional/rational

iv. Tooth Material: Trubyte Protrait IPN

4. The contractor shall identify the specific type of metal used in each prosthesis at the time of delivery.

5. The contractor shall provide a thorough infection control process for all incoming and outgoing cases. All completed services must be disinfected before the product is returned to Hunter Holmes McGuire VA Medical Center.

6. The contractor shall provide local repair and reline service with same day service turnaround of all denture repairs and relines (excluding framework repairs)

7. The contractor shall provide, at no additional cost to the VA, professional case consultation with responsive and knowledgeable customer service.

8. The contractor shall provide personalized pick-up and delivery services to ensure that casework arrives on time and safely at no additional cost to the Hunter Holmes McGuire VA Medical Center.

9. The attached Quality Assessment Surveillance Plan of Dental Laboratory Procedures will be used to measure/assess the quality of the product produced (See Section D).

10. The laboratory must provide same day pickup and delivery service between the VA and the dental laboratory with a laboratory provided courier. No case work will be mailed as dental wax distorts and flows to an unacceptable level in hot weather and contracts and cracks in cold weather. Impressions, teeth, prescriptions, finished product, etc. will be picked up by laboratory provided courier from the Hunter Holmes McGuire VA Medical Center Dental Service in Richmond, Virginia transported to laboratory and then delivered back to Hunter Holmes McGuire VA Medical Center Dental Service in Richmond, Virginia on a daily basis, Monday through Friday, excluding Federal Holidays. Pick-up and delivery shall be between the hours of 8:00 a.m. to 4:30 p.m.

11. The laboratory must perform all services in-house except for removable partial denture metal frameworks; otherwise, no trans-shipping is allowed. All work, to include metal frameworks, must be performed within the borders of the continental United States of America C. Service Turn-around Time Completed casework shall be returned to Hunter Holmes McGuire VA Medical Center Dental Service in Richmond, Virginia. The VA Medical Center in Richmond desires that work be returned when completed via daily deliveries, Monday through Friday, excluding Federal Holidays. Pick-ups and deliveries must be accomplished between the hours of 8:00 a.m. - 4:30 p.m. The contractor shall adhere to the following turn-around requirements: All complete and partial denture steps shall be completed no later than five (5) working days of pickup with the exception of removable partial denture frameworks, which may take up to fifteen (15) working days. All work must meet the required turn-around times.

Fifteen (15) Working Days:

Removable Partial Denture, framework Five (5) Working Days:

Complete and Removable Partial Denture, process acrylic resin Obturator, process acrylic resin Tooth Arrangements, Complete and Removable Partial Dentures Occlusal Night-guard, processed acrylic resin Diagnostic wax-up, five teeth or more

Three (3) Working Days:

Diagnostic wax-up, four teeth or less Tooth Rearrangements, Complete and Removable Partial Dentures

Two (2) Working Days:

Complete and Removable Partial Denture, record bases and occlusion rims Complete and Removable Partial Denture, record bases and occlusion rims, stabilized/processed Transitional Removable Partial Denture, processed Custom impression trays Custom impression trays, altered cast impressions Poured impressions Articulation of casts Cast duplications Fluoride application trays Occlusal night-guard, vac-u-form Complete denture and removable partial denture relines Complete denture and removable partial denture rebases

Same Day Service:

Complete and Removable Partial Denture acrylic resin repairs Complete and Removable Partial Denture, tooth additions/repairs Removable Partial Denture, clasp repair/replacement and wrought wire clasp retained by acrylic resin

D. McGuire VAMC, Richmond, VA Requirements

1. Dentists will provide legible dental service prescriptions. VAMC Richmond dentists will provide accurate impressions and bite registrations. If a prescription is neither legible nor clearly understood, the contractor shall contact VA’s Contracting Officer’s Representative (COR) to obtain a clear and legible prescription.

2. Impressions, teeth, prescriptions, finished product, etc. will be picked up by laboratory provided courier from the Hunter Holmes McGuire VA Medical Center Dental Service, Richmond VA and securely transported to the contractor's laboratory in a temperature controlled environment. The contractor is to use secure transport methods to ensure security, safety, temperature restrictions and fragility of laboratory items, as well as on time delivery. Completed work shall be immediately returned to the Hunter Holmes McGuire VA Medical Center Dental Service. The Hunter Holmes McGuire VA Medical Center Dental Service desires that work be returned when completed with daily deliveries, Monday through Friday, excluding Federal Holidays. Pick-ups and deliveries must be accomplished between the hours of 8:00 a.m.-4:30 p.m.

E. Corrective Actions

1. Contractor:

2. Hunter Holmes McGuire VA Medical Center, Richmond: For removable cases, if the occlusion is accurate on the articulator, but not accurate in the mouth, it will be considered a flawed action of the government and the remake will be at VA’s expense.

B.4 SPECIAL CONTRACT REQUIREMENTS

· PERFORMANCE PERIOD

The performance period for this contract shall be from October 1, 2018 through September 30, 2019 plus three (3) one-year option periods, if exercised by the Government. Each Option Period shall be evaluated individually and will only be exercised based on the availability of funds and government needs.

· PLACE OF PERFORMANCE

Removable Dental prosthetics services will be performed by the vendor at their respective inspected and approved facility.

· QUALITY CONTROL

The Contractor shall develop a Quality Assurance Plan (QAP) which will provide the Contractor’s strategy for monitoring performance internally, providing performance information to the Government, and reporting in compliance with the PWS. Within the QAP, the Contractor shall propose and maintain an established reporting system to promptly notify VA of any problems, issues, risks, or concerns with workflow performance, programmatic improvement, security, and schedule adherence. Quality control is the exclusive responsibility of the Contractor.

The final plan shall be submitted to the CO and COR within 30 days of contract award.

QUALITY ASSURANCE SURVEILLANCE PLAN

The Government intends to utilize a Quality Assurance Surveillance Plan (QASP) to monitor the quality of the contractor’s performance. The oversight provided for in the order and in the QASP will help to ensure that service levels reach and maintain the required levels throughout the contract term. Further, the QASP provides the COR with a proactive way to avoid unacceptable or deficient performance, and provides verifiable input for the required Past Performance Information Assessments. The QASP will be finalized immediately following award and a copy provided to the Contractor after award. The QASP is a living document and may be updated by the Government as necessary.

· KEY PERSONNEL

Key personnel will be identified in the proposal and shall be considered key personnel essential for the successful completion of the work performed under the contract. The contractor agrees that such personnel shall not be removed, diverted or replaced from the work without prior written approval of the Contracting Officer. The contractor shall submit written notice of proposed personnel changes to the Contracting Officer for approval at least thirty (30) business days in advance.

WORK HOURS:

1. The services covered by this contract shall be furnished by the contractor as defined herein. The contractor shall not be required, except in case of emergency, to furnish such services on a Federal Holiday or during off duty hours as described below.

b. The following terms have the following meanings:

(1) Normal working hours: Monday through Friday, 8:00 a.m. – 4:30 p.m., excluding federal holidays.

(2) Federal Holidays: The 10 holidays observed by the Federal Government are:

New Years Day Martin Luther King’s Birthday President’s Day Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Christmas Any other day specifically declared by the President of the United States to be a federal holiday.

When one of the holidays falls on Sunday, the following Monday shall be observed as a Federal Holiday. When a holiday falls on a Saturday, the preceding Friday shall be observed as a Federal Holiday.

· TERMS OF THE CONTRACT:

The contract is effective from Date of Award with four (3) one (1) year option renewal periods. The contract is subject to availability of VAMC appropriations. The Contractor shall perform no services after September 30th each year until the contracting officer authorizes such services in writing.

· VA INFORMATION AND INFORMATION SYSTEM SECURITY/PRIVACY language

1. GENERAL

Contractors and contractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.

2. ACCESS to VA INFORMATION AND VA INFORMATION SYSTEMS

3. SECURITY CONTROLS COMPLIANCE TESTING

On a periodic basis, VA, including the Office of Inspector General, reserves the right to evaluate any or all of the security controls and privacy practices implemented by the contractor under the clauses contained within the contract. With 10 working-days’ notice, at the request of the government, the contractor must fully cooperate and assist in a government-sponsored security controls assessment at each location wherein VA information is processed or stored, or information systems are developed, operated, maintained, or used on behalf of VA, including those initiated by the Office of Inspector General. The government may conduct a security control assessment on shorter notice (to include unannounced assessments) as determined by VA in the event of a security incident or at any other time.

BACKGROUND INVESTIGATIONS

A full background check is not required for this position, however all contract employees must bring photo identification and advance notice from the requiring service to obtain a VA Badge in order to work on a VA Facility.

Upon award, the CO shall provide the contractor with detailed instructions on fulfilling security requirements.

BILLING AND PAYMENT

Invoices shall be submitted monthly, in arrears, and shall include at a minimum:

· Date of invoice

· Contract Number

· Purchase Order Number

· Vendor Name

· Invoice Number

· CLIN

· Date of service

CONTRACT ADMINISTRATION

Notwithstanding the Contractor's responsibility for total management during the performance of this contract, the administration of the contract will require maximum coordination between the Government and the Contractor.

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements of this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitments or issue changes that shall affect price, quantity or quality of performance of this contract.

The COR shall be responsible for the overall technical administration of this contract as outlined in the COR Delegation of Authority.

IN THE EVENT THE CONTRACTOR EFFECTS ANY SUCH CHANGE AT THE DIRECTION OF ANY PERSON OTHER THAN THE CONTRACTING OFFICER WITHOUT AUTHORITY, NO ADJUSTMENT SHALL BE MADE IN THE CONTRACT PRICE TO COVER AN INCREASE IN COSTS INCURRED AS A RESULT THEREOF.

Points of Contact

Contracting Officer (ACO) Cleveland Wynne Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Richmond, VA 23667 757-728-7182 Fax: 757-728-3132 Cleveland.Wynne@va.gov

Contracting Officer (PCO) Leah Trossen Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Richmond, VA 23667 757-728-7152 Fax: 757-728-3132 Leah.Trossen@va.gov

Contracting Officer’s Representative (COR) To be determined upon award

· DELIVERABLES

Formal Acceptance or Rejection of Deliverables Unless otherwise specified in the PWS, the VA shall provide comments on acceptability within ten (10) business days of chair side evaluation with patient present. The Contractor shall submit a revised deliverable within ten (10) business days after receipt of any recommended changes. Acceptance by the VA of Contractor services is contingent upon the Contractor performing in accordance with the terms and conditions of the contract. Deliverables and support services shall be completed in accordance with the specifications, schedules, and any additional criteria specified. The determination of acceptability and completion will be made by the COR, based on the accuracy, completeness, and conformation with the requirements.

Final approval and acceptance of documentation required herein will be by written notification from the Contracting Officer.

Quality measures, as set forth below, will be applied to each work product received from the Contractor under this PWS.

1. Consistency to Requirements All work products must satisfy the requirements of this PWS.

1. Timeliness Work Products/Deliverables shall be submitted on or before the due date specified in this PWS or submitted in accordance with a later scheduled date determined by the CO.

If for any reason, any deliverable cannot be delivered in compliance with the time schedule, the Contractor shall provide a written explanation to the CO and COR. This written transmittal shall include a firm commitment of when the work shall be completed. This notice shall cite the reasons for the delay, and the impact on the overall project. The CO will then review the facts and issue a response in accordance with applicable regulations.

SECTION C - CONTRACT CLAUSES

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(End of Clause)

C.2 52.216-18 ORDERING (OCT 1995)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from the effective date of the contract 1 October 2018 through 30 September 2022.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) If mailed, a delivery order or task order is considered "issued" when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule.

(End of Clause)

C.3 52.216-19 ORDER LIMITATIONS (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $100, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor--

(1) Any order for a single item in excess of $80,000;

(2) Any order for a combination of items in excess of $350,000; or

(3) A series of orders from the same ordering office within 30 days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 60 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of Clause)

C.4 52.216-21 REQUIREMENTS (OCT 1995)

(a) This is a requirements contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies or services specified in the Schedule are estimates only and are not purchased by this contract. Except as this contract may otherwise provide, if the Government's requirements do not result in orders in the quantities described as "estimated" or "maximum" in the Schedule, that fact shall not constitute the basis for an equitable price adjustment.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. Subject to any limitations in the Order Limitations clause or elsewhere in this contract, the Contractor shall furnish to the Government all supplies or services specified in the Schedule and called for by orders issued in accordance with the Ordering clause. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(c) Except as this contract otherwise provides, the Government shall order from the Contractor all the supplies or services specified in the Schedule that are required to be purchased by the Government activity or activities specified in the Schedule.

(d) The Government is not required to purchase from the Contractor requirements in excess of any limit on total orders under this contract.

(e) If the Government urgently requires delivery of any quantity of an item before the earliest date that delivery may be specified under this contract, and if the Contractor will not accept an order providing for the accelerated delivery, the Government may acquire the urgently required goods or services from another source.

(f) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after September 30, 2023.

(End of Clause)

C.5 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days of the period of performance end date.

(End of Clause)

C.6 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days of the period of performance end date.; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

C.7 52.219-6 NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE (NOV 2011)

(a) Definition. "Small business concern," as used in this clause, means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the size standards in this solicitation.

(b) Applicability. This clause applies only to—

(1) Contracts that have been totally set aside or reserved for small business concerns; and

(2) Orders set aside for small business concerns under multiple-award contracts as described in 8.405-5 and 16.505(b)(2)(i)(F).

(c) General.

(1) Offers are solicited only from small business concerns. Offers received from concerns that are not small business concerns shall be considered nonresponsive and will be rejected.

(2) Any award resulting from this solicitation will be made to a small business concern.

(d) Agreement. A small business concern submitting an offer in its own name shall furnish, in performing the contract, only end items manufactured or produced by small business concerns in the United States or its outlying areas. If this procurement is processed under simplified acquisition procedures and the total amount of this contract does not exceed $25,000, a small business concern may furnish the product of any domestic firm. This paragraph does not apply to construction or service contracts.

(End of Clause)

C.8 52.232-19 AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR (APR 1984)

Funds are not presently available for performance under this contract beyond September 30, 2014 . The Government's obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond September 30, 2019, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer.

(End of Clause)

C.9 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

The Contractor shall not make reference in its commercial advertising to Department of Veterans Affairs contracts in a manner that states or implies the Department of Veterans Affairs approves or endorses the Contractor’s products or services or considers the Contractor’s products or services superior to other products or services.

(End of Clause)

C.10 VAAR 852.215-71 EVALUATION FACTOR COMMITMENTS (DEC 2009)

The offeror agrees, if awarded a contract, to use the service-disabled veteran-owned small businesses or veteran-owned small businesses proposed as subcontractors in accordance with 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors, or to substitute one or more service-disabled veteran-owned small businesses or veteran-owned small businesses for subcontract work of the same or similar value.

(End of Clause)

(End of clause)

C.12 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2012)

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001.

(2) Designated agency office has the meaning given in 5 CFR 1315.2(m).

(3) Electronic form means an automated system transmitting information electronically according to the Accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests.

(4) Invoice payment has the meaning given in FAR 32.001.

(5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following:

(1) VA’s Electronic Invoice Presentment and Payment System. (See Web site at http://www.fsc.va.gov/einvoice.asp.)

(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI). The X12 EDI Web site (http://www.x12.org) includes additional information on EDI 810 and 811 formats.

(d) Invoice requirements. Invoices shall comply with FAR 32.905.

(e) Exceptions. If, based on one of the circumstances below, the contracting officer directs that payment requests be made by mail, the contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. Submission of payment requests by mail may be required for:

(1) Awards made to foreign vendors for work performed outside the United States;

(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information;

(3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies;

(4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or

(5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above.

(End of Clause)

C.13 VAAR 852.237-7 INDEMNIFICATION AND MEDICAL LIABILITY INSURANCE (JAN 2008)

(a) It is expressly agreed and understood that this is a non- personal services contract, as defined in Federal Acquisition Regulation (FAR) 37.101, under which the professional services rendered by the Contractor or its health-care providers are rendered in its capacity as an independent contractor. The Government may evaluate the quality of professional and administrative services provided but retains no control over professional aspects of the services rendered, including by example, the Contractor's or its health-care providers' professional medical judgment, diagnosis, or specific medical treatments. The Contractor and its health-care providers shall be liable for their liability-producing acts or omissions. The Contractor shall maintain or require all health-care providers performing under this contract to maintain, during the term of this contract, professional liability insurance issued by a responsible insurance carrier of not less than the following amount(s) per specialty per occurrence: *$500,000. However, if the Contractor is an entity or a subdivision of a State that either provides for self-insurance or limits the liability or the amount of insurance purchased by State entities, then the insurance requirement of this contract shall be fulfilled by incorporating the provisions of the applicable State law.

* Amounts are listed below:

(b) An apparently successful offeror, upon request of the Contracting Officer, shall, prior to contract award, furnish evidence of the insurability of the offeror and/or of all health- care providers who will perform under this contract. The submission shall provide evidence of insurability concerning the medical liability insurance required by paragraph (a) of this clause or the provisions of State law as to self-insurance, or limitations on liability or insurance.

(c) The Contractor shall, prior to commencement of services under the contract, provide to the Contracting Officer Certificates of Insurance or insurance policies evidencing the required insurance coverage and an endorsement stating that any cancellation or material change adversely affecting the Government's interest shall not be effective until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer. Certificates or policies shall be provided for the Contractor and/or each health- care provider who will perform under this contract.

(d) The Contractor shall notify the Contracting Officer if it, or any of the health-care providers performing under this contract, change insurance providers during the performance period of this contract. The notification shall provide evidence that the Contractor and/or health-care providers will meet all the requirements of this clause, including those concerning liability insurance and endorsements. These requirements may be met either under the new policy, or a combination of old and new policies, if applicable.

(e) The Contractor shall insert the substance of this clause, including this paragraph (e), in all subcontracts for health-care services under this contract. The Contractor shall be responsible for compliance by any subcontractor or lower-tier subcontractor with the provisions set forth in paragraph (a) of this clause.

* Amounts from paragraph (a) above:

(End of Clause)

C.14 VAAR 852.237-70 CONTRACTOR RESPONSIBILITIES (APR 1984)

The contractor shall obtain all necessary licenses and/or permits required to perform this work. He/she shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract. He/she shall be responsible for any injury to himself/herself, his/her employees, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by his/her employees fault or negligence, and shall maintain personal liability and property damage insurance having coverage for a limit as required by the laws of the State of . Further, it is agreed that any negligence of the Government, its officers, agents, servants and employees, shall not be the responsibility of the contractor hereunder with the regard to any claims, loss, damage, injury, and liability resulting there from.

(End of Clause)

C.15 VAAR 852.246-71 INSPECTION (JAN 2008)

Rejected goods will be held subject to contractors order for not more than 15 days, after which the rejected merchandise will be returned to the contractor's address at his/her risk and expense. Expenses incident to the examination and testing of materials or supplies that have been rejected will be charged to the contractor's account.

(End of Clause) (End of Addendum to 52.212-4) C.16 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL ITEMS (JAN 2013)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this…