36C24527Q0046.docx
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- Solicitation number
- 36C24527Q0046
About this file
This is a Presolicitation Notice of Intent to Sole Source a service and maintenance contract to Eaton Corporation for uninterruptible power supply (UPS) equipment at the Hershel "Woody" Williams VA Medical Center in Huntington, West Virginia. The Department of Veterans Affairs proposes to award a one-year base year maintenance and service contract for eight Eaton UPS systems, including models 9390-160 and 93PM series equipment, with a Flex Plan providing two UPS and two battery preventive maintenance checks for all systems. The solicitation number is 36C24527Q0046, with a response deadline of November 12, 2026 at 10:00 AM Eastern Time.
The justification for sole source award to Eaton Corporation (UEI: NP3NSFVMNUM3) centers on Eaton's status as the original equipment manufacturer with ISO 9001 certification, exclusive access to proprietary service software for 3-phase Eaton UPS products, factory-trained and certified technicians, and support for legacy brands including Powerware, Exide Electronics, Best Power, IPM, Deltec, and Lortec. The Product Service Code is J061 (Maintenance/Repair/Rebuild of Equipment—Electric Wire and Power Distribution Equipment) with NAICS code 238210 (Electrical Contractors and Other Wiring Installation Contractors). The small business size standard is $19 million. Interested vendors may submit capability statements by email to Contracting Officer William Pratt at billie.pratt@va.gov on or before the November 12, 2026 deadline, and the Government will consider responses solely to determine whether to proceed on a competitive basis.
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| File | Type | Posted |
|---|---|---|
| UPS OEM Sourcing Letter - EATON CORP.pdf |
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Presolicitation Notice Presolicitation Notice
| SUBJECT* |
| INTENT TO SOLE SOURCE AWARD TO EATON CORP - BASE YEAR MAINTENANCE AND SERVICE CONTRACT FOR 8 UPS HERSHEL WOODY WILLIAMS VAMC |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 21902 |
| SOLICITATION NUMBER* |
| 36C24527Q0046 |
| RESPONSE DATE/TIME/ZONE |
| 11-12-2026 10:00 EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 60 DAYS AFTER THE RESPONSE DATE |
SET-ASIDE
| PRODUCT SERVICE CODE* |
| J061 |
| NAICS CODE* |
| 238210 |
| PLACE OF PERFORMANCE |
| Department of Veterans Affairs |
Hershel Woody Williams VA Medical Center
1540 Spring Valley Dr
Huntington WV
| POSTAL CODE |
| 25704 |
| COUNTRY |
| USA |
CONTACT INFORMATION
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
VAMC 512
361 Boiler House RD Perry Point MD 21902
POINT OF CONTACT*
Contracting Officer William Pratt Billie.Pratt@va.gov 410-642-2411
ADDITIONAL INFORMATION
| AGENCY’S URL |
| https://www.va.gov |
| URL DESCRIPTION |
| VA |
| AGENCY CONTACT’S EMAIL ADDRESS |
| Billie.Pratt@va.gov |
| EMAIL DESCRIPTION |
| NCO 5 |
DESCRIPTION
This is a Notice of Intent to Sole Source published in accordance with Federal Acquisition Regulation (FAR) RFO 5.101(a) Pre-solicitation notice requirements and (FAR) RFO 12.102 Restricting Competition. This Notice of Intent is for a proposed award of an open market sole source award to EATON CORPORATION for a Service and Preventative Maintenance contract for the following UPS equipment.
EATON UPS MODEL
9390-160 - EH456CBC09
9390-160 – EE423CAB13
93PM – EN493UXX02
93PM – EN373UXX02
93PM – ES265UXX06
93PM – ES262UXX03
93PM – ET074UXX02
93PM – ES255UXX04
The location of service will be at the Hershel "Woody" Williams VA Medical Center 1540 Spring Valley Drive Huntington, WV 25704-9300.
The proposed award is for EATON CORPORATION UEI: NP3NSFVMNUM3.
As the original equipment manufacturer (OEM), and an ISO9001 certified supplier, Eaton Corporation (formerly: “Eaton Electrical Inc.” and “Powerware”) is the provider of factory-supported, factory trained, factory authorized and factory certified service for your critical UPS (Uninterruptible Power Supply) equipment.
Eaton offers power quality services for its UPS products, as well as for related equipment such as power distribution units (PDUs), batteries, alternative energy devices and Cutler-Hammer switchgear. Eaton also services products from legacy brands, including Powerware, Exide Electronics, Best Power, IPM, Deltec and Lortec.
Eaton is the only authorized provider of service support with the Eaton developed proprietary service software for 3-phase Eaton UPS products. Eaton does not train, certify or support independent third party service providers to deliver or service Eaton UPS and power quality products.
Due to its lack of training on competitor’s platforms Eaton does not service non-Eaton branded power quality equipment. Eaton only works on its own branded equipment or devices it’s been certified to fully support and maintain (e.g., flywheels, static transfer switches).
No other service supplier is authorized to possess Eaton proprietary (copyrighted) software, repair documentation, processes or materials.
The Period of Performance is for 1 year / 12 months of service. Flex Plan with Two UPS and Two Battery Preventive Maintenance Checks for all 8 systems.
The North American Industry Classification System (NAICS) code for this service is 238210 (Electrical Contractors and Other Wiring Installation Contractors). The Product Service Code (PSC) is J061 (Maint/Repair/Rebuild of Equipment- Electric Wire and Power Distribution Equipment). Small business size standard is $19 Million.
While this synopsis does not constitute a solicitation, interested vendors may identify their interest and capability to satisfy the requirement. All responsible sources may submit a capability statement, which shall be considered by the agency, by emailing such statement and supporting documentation by NLT 10:00 AM Eastern Time (ET), 11/12/2026 to William Pratt at billie.pratt@va.gov . Please reference the announcement number (36C24527Q0046) in the subject line of the e-mail. Such documentation will be reviewed solely for the purpose of determining whether or not to conduct the procurement on a competitive basis. A determination not to compete this requirement, based upon responses to this notice, is solely within the discretion of the Government under authorities cited above.
See attached: UPS OEM Sourcing Letter – Eaton Corp.
See attached document: UPS OEM Sourcing Letter - EATON CORP.
| *=Required Field |
| Presolicitation Notice |
Presolicitation Notice
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