36C24527Q0020_1.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

VAMC (613)

VISN 5 Contract Satellite Office 510 Butler Avenue, Building 306A Martinsburg WV 25405

POINT OF CONTACT*

Contracting Officer Cassie White cassie.white@va.gov email only

PLACE OF PERFORMANCE

DC VA Medical Center

50 Irving Street, Northwest

Washington DC

ADDITIONAL INFORMATION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Recurring Kitchen Deep Cleaning Services Washington DC VA Medical Center (DCVAMC) NAICS: 561720 — Janitorial Services

THIS IS NOT A SOLICITATION

1. Purpose The Department of Veterans Affairs (VA), Strategic Acquisition Office (SAO East), is issuing this Request for Information (RFI) to identify qualified and capable sources for recurring kitchen deep cleaning services, performed twice per month (24 service visits per year) for the Nutrition and Food Service (NFS) kitchen(s) at the Washington DC VA Medical Center (DCVAMC), 50 Irving Street NW, Washington, DC 20422. This RFI is strictly for market research and does not obligate the Government to award a contract.

2. Background DCVAMC requires comprehensive, recurring deep cleaning to maintain a clean, sanitary, and inspection‑ready kitchen environment that reduces grease buildup, protects food preparation areas, and supports compliance with health and sanitation standards (including readiness for routine health department and Joint Commission inspections). Services will be scheduled approximately every two weeks and performed during off‑hours to minimize disruption.

3. Anticipated Requirements & Required Capabilities Respondents should demonstrate the ability to perform turn‑key twice‑monthly deep cleaning services covering, at a minimum, the tasks and standards below:

3.1 Task Coverage

· Tile Floor Degreasing & Deep Cleaning: Use food‑safe, non‑corrosive, EPA‑registered solutions; commercial‑grade scrubbers/rotary machines; special attention to grout lines, corners/edges, and accessible areas beneath equipment.

· Stainless Steel Cleaning & Polishing: Thorough detailing and polishing of accessible stainless surfaces (countertops, workstations, shelving exteriors, sinks), including equipment legs/frames/casters and under/around prep areas.

· Sanitization & High‑Touch Points: Sanitize food‑prep surfaces with appropriate EPA‑registered solutions; clean baseboards/corners, doors, kick plates, handles, switches; perform trash removal and detail accessible hard‑to‑reach areas.

3.2 Explicit Exclusions

· Interiors of stainless cabinets, dishwashers, ovens, and freezers are excluded from this recurring scope; they may be requested separately under additional authorization/pricing.

3.3 Equipment & Materials

· Contractor furnishes all equipment, cleaning solutions/degreasers (food‑safe, EPA‑registered), mops/brushes/towels/polishing consumables; provide SDS to COR prior to first visit and upon changes. No Government‑furnished equipment.

3.4 Scheduling & Service Windows

· Frequency: Twice per month (24 visits/year); scheduled at ~two‑week intervals.

· Coordination: Schedule each visit with COR at least 5 business days in advance; adjust dates that conflict with Federal holidays or kitchen operations within the same cycle.

· Service Hours: Off‑hours or as designated by COR to avoid meal service.

3.5 Quality Control & Inspection

· Maintain a Quality Control Program; COR inspects after each visit. Contractor corrects deficiencies within 24 hours at no additional cost; repeated failures may result in contract action. Provide a service completion checklist after each visit.

3.6 Safety & Compliance

· Comply with applicable OSHA (29 CFR Parts 1910 and 1926), DCVAMC infection control, fire safety, and security requirements; use EPA‑registered chemicals suitable for food contact surfaces; place wet floor signs during/after floor cleaning.

· Complete an ICRA (Infection Control Risk Assessment) approved by Infection Control before starting the initial service; ensure all personnel meet VA facility access/badging requirements.

3.7 Personnel & Labor Standards

· Provide sufficient trained personnel in commercial kitchen cleaning, food‑safe chemical handling, and healthcare protocols; designate an on‑site supervisor/team lead each visit.

· Personnel are subject to applicable SCA Wage Determination requirements for the Washington, DC area.

3.8 Period of Performance (Anticipated)

· One Year. Final POP date will be set at award; this RFI is to assess market capabilities and pricing insights only.

4. Requested Information from Vendors Please submit a capability package that includes:

1. Company Information: Name; UEI; socio‑economic status under NAICS 561720; primary POC (name, title, phone, email).

2. Capabilities & Approach: Narrative describing how you will meet sections 3.1–3.7, including equipment/chemicals (EPA‑registered products), staffing/training, quality control, safety/infection control procedures (ICRA), and scheduling.

3. Past Performance: Up to three (3) relevant projects for recurring commercial kitchen deep cleaning in healthcare or similar high‑compliance environments, including scope, frequency, locations, contract values, and COR/POC contact details.

4. Contract Vehicles: Any VA‑relevant vehicles (e.g., IDIQs) or other vehicles through which services could be ordered.

5. Rough Order of Magnitude (ROM) Pricing (Non‑Binding):

· Monthly price for twice‑per‑month visits (Base Year assumption).

· Any assumptions (hours, crew size, equipment).

· Optional prompt‑payment or volume discounts.

(ROM is for budgeting/market research only and will not be evaluated as a proposal.)

6. Site Access & Badging: Confirmation of ability to meet VA access/badging and background investigation requirements for all personnel.

5. Submission Instructions

· Due Date/Time: Wednesday, October 16, 2026, 10:00 AM ET

· Submission Method: Email responses (PDF or Word) to: cassie.white@va.gov Cassie A. White — Contract Specialist, SAO East Email: cassie.white@va.gov

· Subject Line: “RFI Response — DCVAMC Kitchen Deep Cleaning — [Your Company Name]”.

6. Additional Notes

· Site Visits: Not anticipated for this RFI. If a future solicitation is issued, site visits may be coordinated at that time.

· Set‑Aside: Undetermined at this time; results may inform acquisition strategy.

7. Disclaimer This RFI is issued solely for information and planning purposes—it does not constitute a solicitation and does not commit the Government to any contract or acquisition. The Government will not reimburse costs incurred for responding to this notice. Do not submit proposals at this time.

Sources Sought Notice