36C24526Q0854.docx
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- Solicitation number
- 36C24526Q0854
About this file
This is a Special Notice announcing the Department of Veterans Affairs' intent to sole source a firm-fixed price contract for Philips radiology and imaging system maintenance services. The Louis A. Johnson VA Medical Center in Clarksburg, West Virginia seeks a full-service annual preventative and corrective maintenance service agreement covering specified Philips equipment, including DigitalDiagnost 4.1 systems, ProxiDiagnost N90 systems, X8-2t ultrasound probes, and wireless/Skyplate detector batteries. The contract period runs from October 1, 2026 through September 30, 2027.
The intended awardee is Philips Healthcare, the sole original equipment manufacturer authorized to provide service and maintenance for the specified equipment. Service coverage includes unlimited technical and clinical phone support, remote system diagnostics and monitoring, preventive and corrective maintenance per manufacturer specifications, coverage of all labor and travel costs, replacement parts (excluding consumables), priority response with expedited parts delivery, repair or replacement for accidental damage to wireless detectors, and documentation compliant with VA and OEM requirements. The rationale for sole sourcing cites Philips as the exclusive provider capable of supplying proprietary parts and software necessary to maintain warranty compliance and regulatory adherence. Responsible sources may submit capability statements or quotations to Contracting Specialist Trever Turcotte at Trever.Turcotte@va.gov by the response deadline of September 24, 2026 at 9:00 a.m. Eastern Time for consideration in determining whether to conduct a competitive procurement. The Department is located at the VA VISN 5 Contract Satellite office in Martinsburg, West Virginia (ZIP 25405).
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Text version
Special Notice Special Notice
| SUBJECT* |
| Philips Radiology and Imaging System Service Agreement Clarksburg Veterans Administration Medical Center Intent to Sole Source |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 25405 |
| SOLICITATION NUMBER* |
| 36C24526Q0854 |
| RESPONSE DATE/TIME/ZONE |
| 09-24-2026 9:00 am EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 60 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| PRODUCT SERVICE CODE* |
| J065 |
| NAICS CODE* |
| 334517 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
VISN 5 Contract Satellite office
510 Butler Avenue, Building 306 A Martinsburg, WV 25405
POINT OF CONTACT*
Contract Specialist Trever Turcotte Trever.Turcotte@va.gov
ADDITIONAL INFORMATION
| AGENCY’S URL |
| https://www.va.gov |
| URL DESCRIPTION |
| Department of Veterans Affairs |
| AGENCY CONTACT’S EMAIL ADDRESS |
| Trever.Turcotte@va.gov |
| EMAIL DESCRIPTION |
| Trever Turcotte |
DESCRIPTION
Notice of Intent to Sole Source
The Louis A. Johnson VA Medical Center (LAJVAMC), located at 1 Medical Center Dr., Clarksburg, WV 26301, intends to award a sole source, firm-fixed price contract under the authority of FAR 13.106-1(b)(1)(i), as implemented by 41 U.S.C. 1901, to Philips Healthcare for a Full-Service Annual Preventative and Corrective Maintenance Service Agreement for specified Philips radiology equipment as described below. A Class Justification for Exception to Fair Opportunity (JEFO) and a sole source letter from Philips Healthcare have been provided to support this sole source action.
Notice of Intent Number: 36C24526Q0854 Period of Performance: October 1, 2026, through September 30, 2027
Description of Requirement:
The contractor shall provide annual preventative and corrective maintenance, in accordance with the attached Statement of Work (SOW), for Philips equipment including but not limited to:
· DigitalDiagnost 4.1 systems (multiple locations)
· ProxiDiagnost N90 systems (multiple locations)
· X8-2t ultrasound probes (multiple units)
· Wireless/Skyplate & Detector Batteries Service Coverage Includes:
· Unlimited technical and clinical phone support
· Remote system diagnostics and monitoring (where available)
· Preventive and corrective maintenance per manufacturer specifications
· Coverage of all labor, travel, and replacement parts (excluding consumables)
· Priority response and expedited parts delivery
· Repair/replacement for accidental damage to wireless detectors
· Documentation meeting VA and OEM requirements
· Compliance with all applicable VA, OEM, TJC, HIPAA, and related regulations (see attached SOW for full requirements)
Rationale for Sole Source:
Philips Healthcare is the sole Original Equipment Manufacturer (OEM) authorized provider of service and maintenance for the specific Philips equipment listed. Only Philips can provide the proprietary parts, software, and expertise required to comply with manufacturer requirements and maintain warranty and regulatory compliance essential to VA patient care. Maintenance or repair by unauthorized vendors may compromise equipment function, void warranties, or violate VA, FDA, and OEM mandates.
THIS IS NOT A REQUEST FOR COMPETITIVE PROPOSALS.
Responsible sources may submit a capability statement or quotation for review. All responses must be sent to the Contracting Officer at [Insert Email Address] by [Insert Response Deadline]. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement. A determination by the Government not to compete this contract will be made at the sole discretion of the VA.
Point of Contact:
Trever Turcotte Contract Specialist Department of Veterans Affairs Email: Trever.Turcotte@va.gov
| *= Required Field |
| Special Notice |
Special Notice
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