Attachment A.docx

Attachment A The Department of Veterans Affairs (VA), VISN 5 Network Contracting Office, is seeking vendors that can provide Reclining Rotational Vestibular Chair for the Washington DC VA Medical Center.

ITEM INFORMATION

Reclining Rotational Vestibular Chair

OtoAccess Database

LBR-Installation

"TV/Monitor Wall Mountflat screen tv and wall mount plus cable managementfor Orion Reclining Chair System"

Chair Printer Kit

Shipping and Delivery

Deinstallation of existing equipment

Clinical Training

Statement of Work:

1. Scope of Work. The procurement shall include equipment, deinstallation of the current system, materials, labor, software/licenses, resources, and training required to implement and utilize the equipment/system to their fullest capacity. All items must be covered by manufacturer’s warranty and procured through a manufacturer-approved distribution channel. Distributers and resellers must be able to document ability to provide items through manufacturer-approved distribution channels upon request.

1.1 Required Features

Chair Assembly system to serve as a vestibular diagnostic platform used to assess bilateral vestibular function through controlled stimuli and eye movement recording. This award must also include removal of existing VNG Chair system (NeuroKinetics barany chair system RCS-365) and ancillary components.

Equipment Requirements Motorized rotational chair capable of precise, controlled rotation for vestibular assessment

· Must perform VNG Testing

· Must not include an enclosure

· Must Include googles to perform testing

· Maximum velocity of 200 deg/sec

· Must accommodate patients up to 350 lbs

· Must perform Caloric Evaluation

· Must perform oculomotor testing

· Must support Sinusoidal Harmonic Acceleration (SHA)

· Must include PC-based software platform to support the above workflow

2. Specific Tasks.

2.1 Delivery.

i. All equipment shall be delivered to:

Washington DC VA Medical Center 50 Irving St NW Washington, DC 20422 ATTN: VHAWAS Equipment Committee

ii. Delivery Hours: The Warehouse is open to receive deliveries Monday through Friday, 8:00 a.m. to 4:00 p.m., excluding holidays.

iii. Contractor shall coordinate delivery with the on-site Point of Contact (POC) and provide shipment tracking information.

iv. Contractor shall verify delivery date and time with the on-site POC at least 3 business days prior to scheduled delivery.

v. Delivery is required within 90 days from award of the contract.

2.2 On Site Procedures.

i. COVID-19 Screening: All persons entering the facility shall be subject to screening for COVID-19 per the current CDC (Center for Disease Control) guidelines.

ii. Mask Requirement: All contractors shall wear masks while indoors.

iii. Contract personnel are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government Officials.

iv. Time spent on site shall be for a period sufficient to complete the work set forth in the statement of work.

v. On site visits shall be scheduled in advance with the designated on-site POC.

vi. Contractor shall check in and out with Biomedical Engineering prior to visiting the worksite for each day of work.

vii. The VA campus is non-smoking. Contractor personnel are required to comply with this policy.

viii. Parking: it is the responsibility of the Contractor to park in the appropriate designated parking areas.

ix. Contractor personnel’s tool bags are subject to inspection.

2.3 Installation/Implementation.

i. Installation/Implementation will be completed by personnel certified and knowledgeable with the designated equipment/system.

ii. Installation shall be completed within the period of performance.

iii. Contractor shall be responsible for any Personal Protection Equipment (PPE) required when performing work on site.

iv. Contractor shall submit all removable media to be used on a VA system to Biomedical Engineering for scanning with anti-virus software prior to use.

v. In the case turn-in, exchange, repair, or replacement of equipment containing hard drives used by the VA, the hard drives shall be removed from the equipment and remain in possession of the VA (this includes loaned or rented equipment).

vi. The contractor shall take all necessary precautions to prevent damage to any government property. The contractor shall report any damages immediately and shall be assessed current replacement costs for property damaged by the contractor, unless corrective action is taken. Any damaged material (i.e., trees, shrubs, lawn/turf, curbs, gutters, sidewalks, etc.) will be replaced in a timely manner or corrected by the contractor with like materials, at no extra cost to the government, upon approval of the Contracting Officer.

vii. Contractor should complete removal and disposal of all parts of the existing system.

2.4 Training.

i. Contractor shall be responsible for providing training to clinical staff/users.

ii. Training is to be scheduled in advance with the designated on-site POC.

iii. Education shall be provided prior to and/or at time of installation.

iv. Education professional shall be certified to provide instruction on the designated equipment/system.

v. Education curriculum must include: operations and set-up, user maintenance, safety, and user troubleshooting tips.

2.5 Inspection and Acceptance.

i. Contractor shall conduct a joint inspection with the on-site POC upon completion of installation.

ii. In the event deficiencies are identified, the contractor shall provide the date when the identified deficiencies will be addressed if not addressed on the date of installation. The Contractor shall conduct a joint inspection with the on-site POC after addressing all deficiencies. All deficiencies identified in the joint inspections shall be corrected by the Contractor prior to Government acceptance of the item. Any disputes shall be resolved by the Contracting Officer.

2.6 Deliverables.

The Contractor shall provide the below documentation for the proposed equipment to VHAWASEquipmentRequests@va.gov within 10 business days of work completion:

i. Service report.

ii. Warranty information.

iii. Electronic copy of the Operators Manual.

iv. Electronic copies of the complete technical service manuals, including troubleshooting guides, necessary diagnostic software and equipment information, schematic diagrams, and parts lists.

3. Hours of Operation.

DC VAMC’s normal business hours are Monday-Friday, 8:00 am to 4:30 pm, excluding observed Federal holidays:

4. Period of Performance. Delivery within 90 days from contract award.