36C24526Q0659.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

VAMC

10 N Greene St Baltimore MD 21201

POINT OF CONTACT*

Contract Officer Alison Klein Alison.Klein@va.gov

(304) 623-3461 x4143

PLACE OF PERFORMANCE

Clarksburg VAMC

1 Medical Center Drive

Clarksburg WV

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This RFI is solely for information and planning purposes and does not constitute a solicitation or obligation on the part of the Government. Per FAR 15.201(e), responses to this notice are not considered offers, shall not be used as a proposal, and cannot be accepted by the Government to form a binding contract. Neither unsolicited proposals nor any other kinds of offers will be considered in response to this notice. No evaluation letters and/or results will be issued to the respondents; however, the Government does reserve the right to contact any respondent and/or respondent reference to obtain additional information. At this time, no solicitation exists; therefore, please do not request a copy of the solicitation. Any resulting procurement action will be the subject of a separate, future announcement. The information is provided for discussion purposes and any potential strategy for this acquisition may change prior to any solicitation release. The acquisition strategy, evaluation methodology, contract type, and any other acquisition decisions are to be determined.

A. GENERAL:

Scope of Services:

The purpose of this requirement is to procure a Brand Name Stryker System 9 Sternum Saw, sternum saw and battery charging station for the Surgical Department at the Louis A. Johnson VA Medical Center. The Stryker System 9 Sternum Saw maintains consistency with the facility’s existing Stryker System 8 Sternum Saw, ensuring continuity and compatibility with interchangeable components, including disposable blades.

Location: Louis A. Johnson VA Medical Center, 1 Medical Center Drive, Clarksburg, WV 26301

Performance Period: Delivery within 90 days from contract award

B. WORK HOURS:

a. Hours of Operation: Normal business hours are Monday through Friday, 7:00 a.m. to 4:00 p.m., excluding holidays. Should the Contractor require work afterhours, the Contractor shall arrange in advance with the Contracting Officer’s Representative (COR).

b. Delivery Hours: The Warehouse is open to receive deliveries Monday through Friday, 7:00 a.m. to 4:00 p.m., excluding holidays.

c. National Holidays: The holidays observed by the Federal Government are: New Year’s Day, Martin Luther King Day, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, and Christmas Day and any other day specifically declared by the President of the United States to be a national holiday. Contractor may work on holidays with prior communication and coordination.

C. SPECIFICATIONS:

a. Minimum Technical Requirements:

i. The procurement is for one (1) Sternum Saw and battery charging station for full operational use.

ii. The procurement must include the following accessory:

1. One (1) sterile battery charger with a (B) NEMA power cord

iii. The device must be fully battery operated

iv. The battery charger must be wireless and include foreign object detection technology

v. The device must not exceed dimensions of 6.3 inches (height), 1.6 inches (width), and 7.3 inches (length).

vi. The device must operate at 14,000 cpm in fast mode and 11,000 cpm in standard mode.

vii. The device must be lightweight for ease of use, with a maximum weight of 2.1lbs

viii. The device must operate at 14,000 cpm in fast mode and 11,000 cpm in standard mode

ix. The device must provide an excursion (blade movement) of approximately 0.154 inches

x. The device must operate in a non‑continuous mode

xi. The battery system must allow battery status verification prior to use

xii. The device must feature high‑visibility battery indicators designed for improved visibility

xiii. The device must meet or exceed an IPX9 rating to ensure resistance to high‑pressure and high‑temperature water exposure.

xiv. The device must feature an enhanced anodized coating for greater durability and chemical resistance

xv. The device must support a minimum duty cycle of 1 minute of operation

xvi. Contractor shall provide two copies of the operating and service manuals

b. Delivery Requirements

i. Delivery is required 90 days from award of the contract.

ii. Large deliveries are to be coordinated in advance with the COR to ensure necessary planning takes place.

iii. Contractor is to provide the COR with shipment tracking information.

c. Training Requirements

i. Contract shall include training for the end-users in the operation of the system.

1. Training shall be on the function and use of the device.

d. Warranty Information

i. The equipment shall have a warranty of 1 year from the full installation/acceptance of the equipment.

ii. Warranty support shall include repair of the system

iii. Warranty support shall include all parts, materials, labor, and travel to complete the repair or maintenance.

iv. Requests for warranty support shall be made to the telephone support number provided by the Contractor.

v. Warranty support requests shall be responded to within 1 day.

vi. Contractor shall provide a copy of the service report, complete with test data, to the contract COR within five working days after completion of any services.

vii. Service reports shall include identifying information about the equipment, all services provided during the service visit, any issues found during the visit, the technician/engineer names of the personnel performing work, and the date service was provided.

viii. On-Site Procedures

1. Contractor personnel arriving on-site to perform work shall report to the Biomedical Engineering Department.

2. Contractor personnel shall sign in using the department’s vendor sign in sheet, filling out all required information.

3. Contractor personnel’s tool bags are subject to inspection by the Biomedical Engineering department upon arrival and upon departure.

4. Contractor personnel shall sign out upon completion of visit.

5. Prior to departure, Contractor personnel are required to, at a minimum, verbally report any issues with the equipment to the Biomedical Engineering department, especially noting if the system is still down or not fully repaired.

6. The VA campus is non-smoking. Contractor personnel are required to comply with this policy.

7. Parking. It is the responsibility of the Contractor to park in the appropriate designated parking areas.

RESPONSES:

1. Please include descriptive literature demonstrating the product meets or exceeds the brand name product specified above.

2. Please provide any product solution or configuration so long as they are equivalent to the brand name product.

3. Responses can include any additional product that may be beneficial. These items must be clearly identified by brand name and part number.

PLEASE PROVIDE THE FOLLOWING ADDITIONAL INFORMATION:

1. Full name and address of company

2. DUNS number/ CAGE Code/ SAM UEI

3. Business Size

4. Manufacturer or Distributor

5. If distributor, provide full name, business size and address of manufacturer.

6. Country of Origin designation for all products.

7. Technical Literature that clearly shows product(s) are equivalent.

8. Any additional product solution or configuration that would be beneficial to the functionality of the product line identified.

9. Authorized Distributor Letter Certified by OEM with a current date.

Although not required, vendors responding to this Sources Sought may also submit a Capabilities Statement.

Sources Sought Notice