36C24526Q0632.docx

SUBJECT*

Pharmacy Shelving Replacement - Clarksburg VA Medical Center Pharmacy.

GENERAL INFORMATION

VA Maryland Health Care System Contracting Officer (90C) 7485 New Horizon Way Frederick, MD 21703

POINT OF CONTACT*

Zachary Altner

PLACE OF PERFORMANCE

1 Medical Center Drive

Clarksburg WV

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

DESCRIPTION

See RFQ 36C24526Q0632.

Responses are due by 08/06/2026 at 11:00 A.M. EST.

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice Send email responses to Zachary.Altner@va.gov

Combined Synopsis/Solicitation Notice

Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC 2026-01).

Note to CO: Obtain the most recent Federal Acquisition Circular (FAC) from ACQUISITION.GOV Federal Acquisition Regulation

This solicitation is set-aside for Service-Disabled Veteran Owned Small Business Set-Aside.

The associated North American Industrial Classification System (NAICS) code for this procurement is 337215, with a small business size standard of 1000.

The FSC/PSC is 7125.

The Clarksburg VA Medical Center is seeking to purchase replacement shelving and installation for the Clarksburg Pharmacy storage room. New shelving for the Pharmacy is needed due to the existing shelving being damaged during a flood in the basement.

All interested companies shall provide quotations for the following:

Clarksburg Pharmacy Replacement Shelving Statement of Work

STATEMENT OF WORK AND GENERAL SPECIFICATIONS FOR PHARMACY SHELVING

Program Manager/Service Line Representative (Requestor): justin.hite@va.gov Biomed Representative:

Logistics Representative: AcquisitionUtilizationSpecialistTeamClarksburg@va.gov FMS Representative:

Contracting Officer’s Representative (COR):

1. Background VA Clarksburg Pharmacy requires replacement shelving due to existing shelving being damaged during a flood of our basement.

2. Specifications Please see below for items requested.

3. Delivery Location Attn: (Jason Boswell) Louis A. Johnson Medical Center 1 Medical Center Drive Clarksburg, WV 26301

Prior to delivery, Contracting Officer Representative and/or Service Line Representative shall receive shipping information from Contractor and forward to Logistics using the email(s) listed above.

The Contractor must comply and provide all necessary information to VA Clarksburg. Otherwise, the delivery may be refused and require redelivery at no additional cost to the government.

4. Requested Delivery Date

Delivery of equipment is requested to occur on or before August 31, 2026.

5. Safety Data Sheet (SDS)

If applicable, contractor shall provide three (3) copies of each Safety Data Sheet for every product, chemical, etc. SDS sheets shall be provided for any material on the same day those materials arrive on VA property.

6. Delivery Coordination

Normal business hours for acceptance of deliveries are 7:00am-3:30pm, Monday thru Friday excluding Federal Holidays. Deliveries must be coordinated in advance with COR or Service Line Representative once a ship date is established. A Logistics Representative shall be the only VA entity signing for freight received on this requirement. The VA-issued purchase order number must be included in the packing slip. All items included in the requirement shall be shipped and delivered to site at same time. If deliveries must be broken into several shipments due to size, this must be coordinated in advance with the COR or Service Line Representative. Failure to coordinate shipment with COR or Service Line Representative may result in failure to deliver and cause re-scheduling of delivery/freight at no charge to the government.

7. Evaluation Team

Justin Hite Logistics Management Specialist Justin.hite@va.gov

Jason Boswell Administrative Officer Jason.Boswell@va.gov

Angela Dawkins Associate Chief of Pharmacy Angela.Dawkins@va.gov

8. Invoicing.

Contractor shall submit a consolidated invoice once all services are completed. One all-inclusive invoice shall be provided, which shall contain an invoice number, contract number, obligations order number, and an itemized list of services provided. An acceptable master (all-inclusive) itemized list of services shall be agreed to between the Contractor and the COR prior to submission of the first invoice.

All invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

VA’s Electronic Invoice Presentment and Payment System (IPPS) – The VA Financial Services Center (FSC) uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission. Please go to this website to begin submitting electronic invoices, free of charge:

http://www.tungsten-network.com/US/en/veterans-affairs/.

More information on the VA FSC is available at: http://www.fsc.va.gov/einvoice.asp.

Vendor e-Invoice Set-Up Information:

To begin submitting your electronic invoices to the VA FSC for payment processing, free of charge, please contact Tungsten at the below phone number or email address:

Tungsten e-Invoice Setup Information: 1-877-489-6135 Tungsten e-Invoice Email: VA.Registration@Tungsten-Network.com

If you have a question about the e-invoicing program or Tungsten, please contact the FSC at the below phone number email address.

FSC e-Invoice Contact Information: 1-877-353-9791 FSC e-Invoice Email: vafsccshd@va.gov

9. Contract Type.

Firm-Fixed Priced Contract Place of Performance/Place of Delivery

1 Medical Center Drive Clarksburg, WV

The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far.

The following solicitation provisions and clause apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services”

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items” All quoters shall submit the following: Please see below information in accordance to FAR 52.212-1(b).

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of RFO FAR 12. [CO will include basis of evaluation in the quote/offer, e.g., Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.]

3. FAR 52.212-2 Evaluation-Commercial Products and Commercial Services: In accordance with RFO FAR 12.201-1 and FAR 12.201-2 when appropriate, the contracting officer may (1) Insert the provision at 52.212-2, Evaluation-Commercial Products and Commercial Services, in solicitations for commercial products or commercial services.

The following are the decision factors:

· Best value evaluation.

· The offered equipment must meet the requested characteristics listed in this Request for Quotation.

4. Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/.

5. FAR 52.212-4, “Contract Terms and Conditions–Commercial Products and Commercial Services” (Nov 2023).

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 08/06/2026 at 11:00 A.M. EST. to Zachary.Altner@va.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact Zachary Altner, Contract Specialist, 240-006-2187, Zachary.Altner@va.gov Effective Date: 01/15/2026 Revision: 03