36C24526Q0608 512 Water Treatment.pdf

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2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

49 1. REQUISITION NO.

512-26-2-641-0165

36C24526Q0608 7/9/26

William Chris Galletta william.galletta@va.gov 08-03-2026

11am

19ACQ

Department of Veterans Affairs

Perry Pt VAMC

NCO 5

361 Boiler House Rd

Perry Pt MD 21902

X 100

X

221310

$41 Million

N/A

X

Department of Veterans Affairs

Loch Raven-Baltimore-Perry Pt VAMCs

10 N Greene St

Baltimore MD 21201

19ACQ

Department of Veterans Affairs

Perry Pt VAMC

Services Team One

361 Boiler House Rd

Perry Pt MD 21902

Must review complete E.2 Addendum

PAYMENT WILL BE MADE BY

FSC e-Invoice Payment

Invoice must be submitted electronically http://www.fsc.va.gov/einvoice.asp

Invoice Setup Information 1-877-489-6135

See CONTINUATION Page

New Contract effort to serve all three major VAMHCS Sites

Perry Point VAMC, Baltimore VAMC, and Loch Raven VAMC

The purpose of such is to provide Chemicals necessary for the functioning of HVAC Equipment, Legionella prevention and exclusive to Perry Point Water Treatment Chemicals

See Statement of Work for each sites requirements

Base and Two Option years: 8/10/26-8/09/29

Questions/Requests due: 7/20/26 Formal Quotes due:8/03/26

Contracting POC: William.Galletta@va.gov

See CONTINUATION Page

X X

X 1

William Chris Galletta

VA-VHA-RPOE-2026-0048

mailto:william.galletta@va.gov mailto:William.Galletta@va.gov

36C24526Q0608

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 STATEMENT OF WORK

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (OCT 2025) (DEVIATION)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ...28

C.4 52.219-14 LIMITATIONS ON SUBCONTRACTING (NOV 2025) (DEVIATION)

C.5 52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (NOV

2025) (DEVIATION)

C.6 52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL

LABOR RELATIONS ACT (NOV 2025) (DEVIATION)

C.7 52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (MAY

2014)

C.8 52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL CONTRACTORS

(DEVIATION APR 2026)

C.9 52.223-23 SUSTAINABLE PRODUCTS (NOV 2025) (DEVIATION)

C.10 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.11 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.1 WAGE DETERMINATION-ATTACHED

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (OCT 2025) (DEVIATION)

E.2 52.212-1 ADDENDUM INSTRUCTIONS TO OFFERORS

E.3 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.4 52.216-1 TYPE OF CONTRACT (NOV 2025) (DEVIATION)

E.5 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.6 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS

AND CERTIFICATIONS (NOV 2025) (DEVIATION)

E.7 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

E.8 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C245 William.Galletta@va.gov

Department of Veterans Affairs

Perry Pt VAMC

NCO 5

361 Boiler House Rd

Perry Pt MD 21902

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Monthly

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment

Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

mailto:William.Galletta@va.gov

B.2 STATEMENT OF WORK

VAMC WIDE CHEMICAL SUPPLY & SUPPORT CONTRACT

PPVAMC, BAVAMC, LRVAMC

Background Information:

This is a New Contract effort to serve all three major VAMHCS Sites which includes Perry Point

VAMC, Baltimore VAMC, and Loch Raven VAMC. The purpose of such is to provide Chemicals necessary for the functioning of HVAC Equipment, Legionella prevention, and exclusive to Perry

Point Water Plant Treatment Chemicals. The Statement of Work below identifies each sites needs by different CLINs known as Contractor Line-Item Numbers with descriptive information regarding that CLINs purpose for the specific site. Although billed through different 2237 allocations, the contract is wholistic in nature such that the winning bidder serves the different needs of all 3 campuses.

Section One: Needs Specific to Perry Point VAMC

CLIN 0001

PERRY POINT BOILER WATER CHEMICAL & COOLING TOWER TREATMENT SERVICES

A. Chemical Water Treatment

Vendor will provide services and products which are approved for this specific application. This is a need-based service, varied price maintenance, repair, and technical support agreement.

For the boiler plant, Vendor will provide a 25-40% alkaline catalyzed sodium bisulfite oxygen scavenger to remove dissolved oxygen from the feed water and boiler water which leads to pitting of system metallurgy. Vendor will also provide advanced polymer treatment, 25% active sodium hydroxide alkalinity treatment to help prevent deposition of minerals on the boiler heat transfer surfaces. Vendor will provide a triple blend of neutralizing amines (DEAE, Cyclohexylamine and morpholine) to neutralize the carbonic acid that naturally forms when steam condenses to a liquid. This is required to protect return line metallurgy from corrosion and premature failure.

The vendor will also provide FlexPro advanced polymer treatment with halogen stable technology or approved equal for the condenser water systems to protect the condenser water systems from corrosion and scaling. Vendor will provide an oxidizing biocide stabilized liquid bromine and a non-oxidizing biocide consisting of 4% isothiazoline to control and protect the systems from microbiological organisms in accordance with ASHRAE, OSHA, CDC, and

COOLING TECHNOLOGY INSTITUTE standards for Legionella Risk Minimization. They will provide legionella testing on all four cooling tower systems every 90 days. The testing will include three samples per system and shall be taken from the cooling tower sump, inlet to the condenser and outlet from the condenser. A total of (45) legionella tests shall be included in the proposal. Legionella tests must be sent to a third-party independent laboratory that follows CDC

Environmental Techniques Evaluation (ELITE) protocol.

B. General

The Contractor shall provide the chemicals, consulting services and the handling of all chemicals (except testing reagents) as required to control corrosion, microbiological growth, scale, algae, and slime in all heat transfer equipment and the associated systems. These systems include potable water, boiler water, and the open loop condenser water systems.

All chemicals supplied by the contractor shall be specifically formulated for the system in which they are being used according to the recommendations of a qualified chemist or laboratory.

All chemicals, except for solid products, shall be delivered using BULK delivery system for boiler chemistry and NEAT delivery for the cooling tower chemistry using bulk and neat delivery double-walled storage tanks. The specified chemicals shall conform to all existing local, state, and federal regulations regarding water pollution, and have appropriate EPA registration and

FDA approval where applicable.

The contractor shall also warrant that the chemicals used in the water treatment program shall have no detrimental effect on any surfaces of the systems being treated and will bear the costs of any repairs made necessary by their use. To ensure quality control, the contract company shall be ISO-9000 certified.

Invoices submitted to the VA need to include a copy of the delivery ticket showing the necessary proof the product was delivered to the Perry Point VA Medical Center. Submit sperate invoice for each delivery ticket.

C. Contractor Qualifications

The contractor shall provide evidence of experience in providing cooling water, boiler water, closed system, and condensate system treatment services of the types and to the extent as outlined in these specifications. Due to the extensive capital costs involved with our equipment, an experienced water treatment company is required. The Contractor shall provide evidence of successfully conducting such operations for a period of not less than twenty (20) years.

The contractor shall own and operate laboratory facilities capable of performing a complete range of analytical work to assist with the monitoring, control, and troubleshooting of the facilities water systems. The successful vendor shall have a completely staffed laboratory that has at least two Ph.D.’s in chemistry or related sciences. The vendor shall provide the name of the Ph.D.-level laboratory personnel, including educational background.

All field personnel for the contractor servicing our facility must have a college or university degree in a technical discipline and have at least 20 years of water treatment experience.

Contractors have at least two backup personnel who also have at least 10 years of water treatment experience.

Since the facility will rely on the contractor for his/her troubleshooting expertise and problem-solving capabilities, the Service Engineer from the contract company must be a degreed engineering professional. The primary representative must currently provide the same size and scope of service required by our facility to at least one other federal government campus customer in Maryland. Customer name, phone number and reference information must be included in bid package. Failure to include will render the bid unresponsive.

The Contractor laboratory facility shall be equipped to run the following: water analyses, deposit analyses, corrosion coupon analyses, microbiological analyses, ion exchange resin analyses, and metallurgical analyses.

Contractors’ primary service representative for this account shall have the following certification.

Within the past year-OSHA 30 Hour Safety Training. The primary representative shall also have

OSHA approved HAZWOPER 40 Hour Training Certifications with annual refresher. Proof of certifications shall be submitted with bid package. At least one backup representative must have

OSHA 30 Hour Safety Training. Proof of certification for backup representative must be submitted with bid package. The facility uses Walchem microprocessors to properly feed and control the blowdown and chemical feed to the condenser water systems and boiler water systems. Since these microprocessors are critical to our operations, the primary service representative and backup representative must be factory certified by Walchem in their use and operation. Training certificates must be submitted with bid package or bid will be rendered unresponsive.

D. Technical Support

The vendor shall have a fully staffed technical support group, including a licensed professional engineer. These personnel shall be available for consultation during normal business hours of the facility. The vendor shall submit a list of at least three (3) members of this support group, including their qualifications, phone numbers and normal working hours.

E. Microbiological Testing

The facility is concerned with bacterial control in water systems and the potential growth of

Legionnaire’s Disease Bacteria (LDB). The vendor shall provide laboratory data concerning biocidal efficacy in controlling LDB growth. The vendor shall provide chemicals to comply with the COOLING TECHNOLOGY INSTITUTE (CTI) “Legionellosis Guideline: Best Practices for

Control of Legionella”. Contractor shall assist facility in development of a HACCP plan in

Accordance with ASHRAE Standard 188P.

F. Insurance Requirements

The vendor shall supply a certificate of insurance indicating the types and amounts of insurance provided. The contractor shall assume the entire responsibility for and shall indemnify and save harmless the V.A. of and from all liability for injury to person, death or property damage resulting from or in any way related to the performance of the work under contract.

The contractor shall also carry Comprehensive General Liability Insurance as respects bodily injuries or death in the amount of $2,000,000, property damage in the amount of $100,000 and

Comprehensive Automobile Liability Insurance including all owned, and hired vehicles, with a

$1,000,000 combined single limit, unless otherwise required, and shall furnish to the V.A. a certificate thereof containing such indemnification.

G. Field Service Capabilities

The vendor will have the capability of conducting the following on-site field tests:

*Microbiological studies

*Corrosion studies using corrosion coupons

*Fiber-optic equipment inspections

*Steam purity studies

*Elution studies

*Test heat exchanger studies

*Dissolved oxygen studies

*Spectrophotometric testing

Furthermore and specifically as part of this Contract, 1 annual test shall be conducted on the

Boiler Plant as follows:

Oil Supply Test

Micro-Organism Test

Water Test

Sulfur Content Test

H. In-House Regulatory Affairs

To ensure that all water treatment programs comply with local, state, and federal laws on environmental protection, the vendor shall have an in-house regulatory affairs group. The vendor shall provide the name and phone number of the supervisor of this group as well as documentation as to this group’s capabilities.

I. Equipment Repair and Replacement

All pumps, controllers, water meters, piping, controls, solenoid valves, timers, and interlocks required to meet these specifications and not presently installed, shall be furnished, and installed by the veteran’s administration.

If the COR and the contractor agree that a conductivity controller, component, or pump is irreparable, the COR shall have a purchase order issued to the contractor for a replacement.

The treatment contractor shall recommend new controllers and pumps. The water treatment contractor shall coordinate replacement of special application equipment.

Replacement of defective auxiliary equipment such as water meters, solenoid valves, motorized valves, timers, and interlocks, shall be directed by the COR. The Veteran’s Administration shall bear the cost of the equipment and installation if not installed in house.

J. Chemical Identification, Handling and Storage

The contractor shall post complete and updated Safety Data Sheets (SDS) that meet OSHA hazardous communications standards adjacent to each chemical feed station. A second set shall be provided to the COR.

The vendor must supply a 24-hour, 7 day per week emergency response group who can be called for emergency information regarding chemical spills and/or accidents involving his products. The vendor shall submit the emergency phone number and a sample of documentation outlining instructions for reporting accidents and chemical spills.

K. Training

The vendor shall provide operator training that includes chemical testing, reporting, and understanding the chemical program’s test results. Training Program to include reference manuals and audiovisual training of at least 4 hours of cooling operator training.

L. Testing Requirements

The contractor shall draw samples from each system as necessary, up to 24 but not less than once monthly, and shall test for:

Systems Control Range

Condenser Water Systems pH 9.0 maximum

Cycles 4-6

Conductivity 1500 maximum (mmhos)

Cu less than 0.20 ppm

Fe less than 0.50 ppm

Halogen (chlorine./bromine) 0.5-1.0 ppm Free residual or per label guidelines.

TTA >1.0 ppm

ORP 300-500 mV

Total Hardness Record

Microbiological <10,000 colony forming units per ml (bulk water)

Boiler Water Systems

Softener

Total Hardness 0-1 ppm

Conductivity Record

Dealkalizer

Total Hardness 0-1 ppm

Conductivity Record

M-Alkalinity 0-30 ppm

Feedwater

Total Hardness 0-1 ppm Conductivity Record Boilers Conductivity 3500 mmhos max.

p-alkalinity 200-600 ppm QuadraSperse 200-400 ppm Sulfite 40-60 ppm Condensate Total Hardness 0-1 ppm Conductivity Record pH 8.0-9.0

While on site, the contractor shall review the building’s daily water treatment logs with the engineers. The contractor shall furnish a monthly report, to be completed on site that shall contain the following information:

M. Contractor Tests Results

Results of inspection of water treatment equipment to insure proper operation.

Results of inspection of cooling tower for leakage and overflow.

Results of cooling tower bleed solenoid for proper operation, record makeup and blow down water meter readings.

Notation that the engineer is or is not keeping an in-house test log and biocide test strip record and recommended corrective action for any deficiencies determined from the engineer’s test log and discussions with the engineer.

Note and recommend any corrective action for any deficiencies determined by the contractor’s test. Notation of any changes made to the controllers or pumps. Previous and present closed system and boiler make-up water meter readings. Water balance information to show systems are not scaling. One copy of the report is to be emailed, and duplicate copies are to be submitted to VA Shop Supervisor.

N. Equipment Settings and Adjustments

The contractor shall perform or supervise all adjustments to conductivity controllers, timers, and pumps. Independent Testing: on a random basis, at VA’s discretion, the V.A. may require the contractor to draw a duplicate sample from each system and leave it at the property to be sent for analysis by an independent laboratory. The VA shall bear the cost of the independent test.

The following information must be supplied with each sample requested by the V.A.:

Complete address and building system identification.

Name of person to contact for information about the sample.

Identification of the chemical treatment used to include company name and chemical treatment identifications.

O. Contractor Response

The contractor shall arrive on site for all emergency calls within four (4) hours of notification.

P. Corrosion Coupons

The contractor shall run corrosion coupon tests on the open recirculating systems for mild steel and copper, continuously on 60–90-day intervals. The contractor shall furnish a written report documenting corrosion rates in mils/year on 60–90-day intervals. Corrosion rates shall be maintained below 1.0 mils/year for mild steel (average corrosion) and below 0.1 mils per year for copper coupons (average corrosion). Failure to maintain specified corrosion levels can result in the termination of contract for cause.

Complete Water Analyses The contractor shall perform a complete water analysis on all systems quarterly. These samples should be sent to the contractor’s laboratory for analysis.

Q. Project list

To provide this location with optimum efficiency and effectiveness from the water treatment program, the contractor will establish a project list for each system treated. The project list contains special items that are to be accomplished by plant personnel, the contractor, or both.

Items on the list are mutually agreed upon as being important / necessary. Each project on the list is given a priority, estimated starting and completion dates. The project list is reviewed and updated during regular review meetings.

R. Treatment Chemicals, Cooling Tower Treatment

The cooling tower shall be treated with a liquid scale and corrosion inhibitor, containing FlexPro technology or technically approved equal, Halogen stable yellow metal corrosion inhibitors, mild steel corrosion inhibitors, and scale inhibitors. The products must effectively control corrosion and scale of ferrous metals, copper, bronze, brass and galvanized. For water conservation purposes, tower cycles must be maintained at 4-6 cycles of concentration at a pH of 9.0 max.

The VA doesn’t want pH control using acid or related compounds.

Program must keep corrosion rates below 1 mil per year for mild steel (average corrosion) and below 0.1 mils per year for copper (average corrosion). Program must keep heat transfer surfaces free of mineral scale or other deposits. If mineral scale or other deposits are found, the contractor shall chemically and mechanically clean the equipment using his own manpower at his own cost. There are (4) cooling towers at the Perry Point VA Medical Center. The cooling towers are operational April, May, June, July, August, September, October, November.

Sampling of each cooling tower for Legionella by culture methodology must be performed within

7 days of startup and every 90 days during periods when the cooling tower is operational or operational-ready (i.e., cleaned, disinfected, full of water and ready for operation). At a minimum, samples must be collected from each basin/sump, and the supply to and return from the chillers. The facility is concerned with bacterial control in water systems and the potential growth of Legionnaire’s Disease Bacteria (LDB). The vendor shall provide laboratory data concerning biocidal efficacy in controlling LDB growth. Total of 36 Legionella tests per year.

The vendor shall provide chemicals to comply with the Cooling Technology Institute (CTI), “Legionellosis Guideline: Best Practices for Control of Legionella” and VA Directive 1061 (2021)

Appendix D, “Prevention of Legionella Disease from cooling towers at Department of Veterans

Affairs Medical Facilities”. Contractor shall assist facility in development of a Hazard Analysis and Critical Control Point (HACCP) plan in Accordance with ASHRAE Standard 188P.

S. Biocides

All biocides must be registered with the US Environmental Protection Agency. The contractor shall provide a stabilized solid oxidizing biocide as the primary biocide. The contractor shall add the oxidizing biocide or alternative product in accordance with label instructions or manufacturer’s guidelines, and sufficient to maintain the desired free halogen residual.

The contractor shall also provide a non-oxidizing biocide that has proven effective in the control of aerobic slime forming bacteria, algae, fungi, yeasts and molds and other organisms. The nonoxidizing biocide shall be either 4% Isothiazolin or 50% Gluteraldehyde.

The contractor shall provide necessary potable water treatment that must be NSF approved and recognized and approved by MDE for use in potable water treatment facilities. The potable water treatment plant coagulant shall be USALCO DELPAC 2020 or approved equal. Jar testing shall be conducted on any approved equal at the contractor’s expense. Coagulant deliveries shall also be delivered via bulk tanker trucks in 1,000--1,500-gallon loads using a 2” camlock type hose.

T. Operating Data

Steam production-=156,510,000 pounds per year 2021

Condensate Return-0% for calculation purposes

Gallons per year makeup 14-18 million gallons per year

Domestic Water Production =approximately 140 million gallons per year

Assume Feedwater dissolved oxygen content is 2 ppm

Natural gas use for boilers is 169,798,000 CCF per year in 2021

Boiler Pressure is 100psi

Monthly service required and as needed at no extra cost

Monthly legionella tests per year on all tower systems

Section Two: Needs Specific to Baltimore VAMC

CLIN 0002

THREE AIR-COOLED TOWERS (OPEN LOOP) AND TWO (CLOSED LOOP) SYSTEMS

(HEATING AND CHILLED WATER)

The Contractor shall provide all personnel, management, material, parts, equipment, supplies, labor and transportation in performing routine water treatment and testing services for three (3)

Baltimore Air-Cooled Towers (open loop) and two (2) closed loop system (heating and chilled water). This will include the recommended once a year for systems operated seasonally and twice a year for system operated twice a year for system operated year-round located at the

Baltimore VA Medical Center.

Preventive Maintenance (PM): Services which are periodic in nature and are required to maintain the equipment in such condition that it may be operated in accordance with its intended design and functional capacity with minimal incidence of malfunction or inoperative conditions. To clean, lubricate, calibrate, test and replace faulty or worn parts and/or parts which are likely to become faulty, fail or become worn, repair or adjust components, or assemblies of components as necessitated by wear, tear, damage, or failure of parts, returning the equipment and/or instrument to the operating condition defined in the manufacturer’s specifications.

ESR. Vendor Engineering Service Report. A documentation of services rendered for each incidence of work performance under the terms and conditions of the contract.

PREVENTIVE MAINTENNANCE REQUIREMENTS

A. Unless otherwise scheduled, monthly, provide routine water treatment and testing services to include at a minimum, complete water treatment services rendered by trained personnel under professional engineering supervision. Such services are designed to control and inhibit corrosion, pitting, scale formation and biological growth. This will include the following:

1. Open systems shall be serviced twice per month from May through October and monthly from

November through April.

2. Closed systems will be serviced monthly year-round.

3. Vendor will furnish and apply all chemicals.

4. Inspect and adjust the water treatment equipment. Water treatment equipment is defined as, but not limited to, chemical feed tanks, bypass feeders, chemical and biocide injection pumps, solenoid valves, control panels, time clocks, agitators, and water meters as applicable.

5. The vendor shall maintain proper chemical concentrations based on normal system operation while optimizing water consumption.

6. The vendor will collect and analyze water samples and submit water analysis reports as required.

7. The vendor will perform a water sample test on each cooling tower for the presence of

Legionella. This test will be performed within 90 days of the first sample, once at the beginning of the cooling season and once at the end of the cooling season.

Additional Requirements regarding Testing for Buildup at Cooling Towers:

Regarding Laboratory testing requirements:

Bi-Weekly testing at each Basin.

Quarterly Legionella sampling to include after 7 days of startup (at each basin, chiller supply & return).

Remediation procedure is current and implemented.

Water Chemistry testing requirements:

Continuous monitoring of water chemistry (pH, corrosion control, conductivity, biocide), and alarms.

Biocide and Corrosion Control additions must be automated and based on monitoring input (dosing based on flow is prohibited)

Water chemistry must be manually tested each month to validate the monitoring systems.

A written report will be provided outlining the results and any recommended corrective actions.

This report must be provided within 21 calendar days of performing the test.

8. The vendor will perform unscheduled service calls at no additional charge during normal business hours as required to fulfill the requirements of this contract provided the calls are not a result of tampering or abuse by unauthorized personnel or damage caused by others.

9. Should deposits or significant biological growth occur as a result of negligence or error on the part of the water treatment service provider, the vendor will conduct chemical cleaning of all condenser tubes at no additional cost.

10. Include in the scope of work are the following:

• Provide for each cooling tower:

o Necessary controller, timers and sensors including spill containment, and tubing to operate the various devices o Inhibitor dispenser o 2 biocide feeders+ o Every 90 Days from first day, testing for Legionella shall be conducted

• Provide access real time to the data of the water chemistry of each cooling tower from a data base. The data must be in a format compatible with a Microsoft Office product

• Provide necessary chemicals to maintain the water chemistry of the cooling towers, chiller water and heating water systems in a manner to minimize biological growth as well as corrosion and the buildup of minerals on the surfaces of the cooling towers as well as the surfaces of the chillers and heat exchangers.

Reporting

B. In order to assure the successful implementation of a water chemistry program there needs to be goals and treatment level metrics. These measurements shall be taken and calculated using both “real time” system measurements and periodic lab testing. The metrics shall include but not limited to.

• Total chlorine

• Inhibitor level

• Nitrite level (closed loop)

• Periodic Legionella testing based on VA Directive 1061, ES-2019-001

• Weekly dip slides – interpretations

• Mild steel Corrosion rate – quarterly

• Copper corrosion rate – quarterly

• Aerobic and anaerobic microbial level

• System Turbidity

Monthly Calibration of all Instrumentation shall be conducted to maintain integrity of automatic sampling.

The contractor shall provide a monthly report on water chemistry, chemical usage, and water usage as well as an analysis of the cycles of concentration.

C. The Contractor will contact the COR to schedule a PM at least seven (7) calendar days prior to the proposed date. Schedule changes required by the Government after approval shall be made at no additional cost if notice is provided to the Contractor five (5) calendar days or more prior to the scheduled date of accomplishment.

Training

D. The contractor shall provide training of the VA staff on:

• The basics of cooling tower operation o Their function o How they operate o Water related issued that the water treatments are designed to prevent

• Safety – how to handle and dispose of chemicals in a safe manner

• Testing and troubleshooting including:

o Basic testing of water parameters o Interpretation of periodic testing results and reports o Necessary information to make adjustments necessary to maintain an efficient program

D. The goals of the program are the following:

o Suspended solids < 25 for film fill o Total Dissolved Solids (TDS) <5,000ppm o pH balance 6.5 - 9 o Chlorides <1,500 ppm o CaCO3 < 800 ppm o Sulfates if calcium over 800 < 800 ppm if calcium is under 800 < 5,000ppm o Silica SiO2< 150 ppm o Iron <3 ppm o Manganese < 0.1 ppm o Ammonia if copper is present < 50 ppm o Cycles of Concentration 10

Section Three: Needs Specific to all sites: Perry Point, Baltimore, & Loch Raven VAMC

CLIN 0003

Legionella Prevention

Contractor shall provide all Labor, Tools, Equipment, and Chemical needs to Flush any piping system for the Prevention of Legionella and other Bacterial Agent buildup. This CLIN, (Contractor Line-Item Number), shall be as needed for all three facilities. Contractor shall provide detailed reports of which shall include type and number of gallons of chemical agent used as well as results of Bacterial testing.

Contractor shall be responsible for the actual work on site to perform the Legionella prevention and eradication control with their employees and chemicals, tools, and equipment. The FTE of the VAMC shall provide for access to sites only or facility knowledge. The contractor shall provide all required engineering services as needed to accomplish this task.

Additional Requirements regarding Testing for Buildup at all sites Cooling Towers:

Regarding Laboratory testing requirements:

Bi-Weekly testing at each Basin.

Quarterly Legionella sampling to include after 7 days of startup (at each basin, chiller supply & return).

Remediation procedure is current and implemented.

Water Chemistry testing requirements:

Continuous monitoring of water chemistry (pH, corrosion control, conductivity, biocide), and alarms.

Biocide and Corrosion Control additions must be automated and based on monitoring input (dosing based on flow is prohibited)

Water chemistry must be manually tested each month to validate the monitoring systems.

Additional Information:

Contractor, in addition to the above shall be responsible for updating the Site-Specific

Cooling Tower Management Plan per site for each site. Contractor shall be provided with the existing plan.

Exclusions to this contract document not permitted.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

12.00 MO __________________ __________________

PERRY PT VAMC

PERRY POINT BOILER WATER CHEMICAL & COOLING TOWER

TREATMENT SERVICES

SEE STATEMENT OF WORK FOR SPECIFIC REQUIREMENTS

Contract Period: Base POP Begin: 08-10-2026 POP End: 08-09-2027 PRINCIPAL NAICS CODE: 221310 - Water Supply and Irrigation Systems PRODUCT/SERVICE CODE: F103 - Environmental Systems Protection - Water Quality Support

1.00 YR __________________ __________________

Chemicals for total water treated used for steam and cooling, per 10,000 gallons. Gallons per year makeup 14-18 Million gallons per year. (use 18 Million for calculation purposes.)

Contract Period: Base POP Begin: 08-10-2026 POP End: 08-09-2027 PRINCIPAL NAICS CODE: 221310 - Water Supply and Irrigation Systems

Technical Support, Microbiological Testing, and Consulting services.

Contract Period: Base POP Begin: 08-10-2026 POP End: 08-09-2027 PRINCIPAL NAICS CODE: 221310 - Water Supply and Irrigation Systems

BALTIMORE VAMC

THREE AIR-COOLED TOWERS (OPEN LOOP) AND TWO

(CLOSED LOOP) SYSTEMS (HEATING AND CHILLED WATER)

SEE STATEMENT OF WORK FOR SPECIFIC REQUIREMENTS

Contract Period: Base POP Begin: 08-10-2026 POP End: 08-09-2027 PRINCIPAL NAICS CODE: 221310 - Water Supply and Irrigation Systems

LOCH RAVEN - BALTIMORE-PERRY PT VAMCS

Legionella Prevention Contractor shall provide all Labor, Tools, Equipment, and Chemical needs to Flush any piping system for the Prevention of Legionella and other Bacterial Agent buildup. This CLIN, (Contractor Line-Item Number), shall be as needed for all three facilities. Contractor shall provide detailed reports of which shall include type and number of gallons of chemical agent used as well as results of Bacterial testing.

SEE STATEMENT OF WORK FOR SPECIFIC REQUIREMENTS

Contract Period: Base POP Begin: 08-10-2026 POP End: 08-09-2027 PRINCIPAL NAICS CODE: 221310 - Water Supply and Irrigation Systems

PERRY POINT BOILER WATER CHEMICAL & COOLING TOWER

TREATMENT SERVICES

SEE STATEMENT OF WORK FOR SPECIFIC REQUIREMENTS

Contract Period: Option 1 POP Begin: 08-10-2027 POP End: 08-09-2028 PRINCIPAL NAICS CODE: 221310 - Water Supply and Irrigation Systems

Chemicals for total water treated used for steam and cooling, per 10,000 gallons. Gallons per year makeup 14-18 Million gallons per year. (use 18 Million for calculation purposes.)

Contract Period: Option 1 POP Begin: 08-10-2027 POP End: 08-09-2028 PRINCIPAL NAICS CODE: 221310 - Water Supply and Irrigation Systems

Technical Support, Microbiological Testing, and Consulting services.

Contract Period: Option 1 POP Begin: 08-10-2027 POP End: 08-09-2028

PRINCIPAL NAICS CODE: 221310 - Water Supply and Irrigation Systems

THREE AIR-COOLED TOWERS (OPEN LOOP) AND TWO

(CLOSED LOOP) SYSTEMS (HEATING AND CHILLED WATER)

SEE STATEMENT OF WORK FOR SPECIFIC REQUIREMENTS

Contract Period: Option 1 POP Begin: 08-10-2027 POP End: 08-09-2028 PRINCIPAL NAICS CODE: 221310 - Water Supply and Irrigation Systems

Legionella Prevention Contractor shall provide all Labor, Tools, Equipment, and Chemical needs to Flush any piping system for the Prevention of Legionella and other Bacterial Agent buildup. This CLIN, (Contractor Line-Item Number), shall be as needed for all three facilities. Contractor shall provide detailed reports of which shall include type and number of gallons of chemical agent used as well as results of Bacterial testing.

SEE STATEMENT OF WORK FOR SPECIFIC REQUIREMENTS

Contract Period: Option 1 POP Begin: 08-10-2027 POP End: 08-09-2028 PRINCIPAL NAICS CODE: 221310 - Water Supply and Irrigation Systems

PERRY POINT BOILER WATER CHEMICAL & COOLING TOWER

TREATMENT SERVICES

SEE STATEMENT OF WORK FOR SPECIFIC REQUIREMENTS

Contract Period: Option 2 POP Begin: 08-10-2028 POP End: 08-09-2029 PRINCIPAL NAICS CODE: 221310 - Water Supply and Irrigation Systems

Chemicals for total water treated used for steam and cooling, per

10,000 gallons. Gallons per year makeup 14-18 Million gallons per year. (use 18 Million for calculation purposes.)

Contract Period: Option 2 POP Begin: 08-10-2028 POP End: 08-09-2029 PRINCIPAL NAICS CODE: 221310 - Water Supply and Irrigation Systems

Technical Support, Microbiological Testing, and Consulting services.

Contract Period: Option 2 POP Begin: 08-10-2028 POP End: 08-09-2029 PRINCIPAL NAICS CODE: 221310 - Water Supply and Irrigation Systems

THREE AIR-COOLED TOWERS (OPEN LOOP) AND TWO

(CLOSED LOOP) SYSTEMS (HEATING AND CHILLED WATER)

SEE STATEMENT OF WORK FOR SPECIFIC REQUIREMENTS

Contract Period: Option 2 POP Begin: 08-10-2028 POP End: 08-09-2029 PRINCIPAL NAICS CODE: 221310 - Water Supply and Irrigation Systems

Legionella Prevention Contractor shall provide all Labor, Tools, Equipment, and Chemical needs to Flush any piping system for the Prevention of Legionella and other Bacterial Agent buildup. This CLIN, (Contractor Line-Item Number), shall be as needed for all three facilities. Contractor shall provide detailed reports of which shall include type and number of gallons of chemical agent used as well as results of Bacterial testing.

SEE STATEMENT OF WORK FOR SPECIFIC REQUIREMENTS

Contract Period: Option 2 POP Begin: 08-10-2028 POP End: 08-09-2029 PRINCIPAL NAICS CODE: 221310 - Water Supply and Irrigation Systems

GRAND TOTAL __________________

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (OCT 2025) (DEVIATION)

(a) Definitions. The clause at Federal Acquisition Regulation (FAR) 52.202-1, Definitions, is incorporated by reference.

(b) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The

Government must exercise its post acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(c) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31

U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(d) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(e) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause FAR 52.233-1, Disputes, which is incorporated in this contract by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence. Examples of occurrences include acts of God or the public enemy, acts of the

Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. When an excusable delay occurs, the Contractor shall—

(1) Notify the Contracting Officer in writing as soon as possible;

(2) Remedy the delay as quickly as possible; and

(3) Notify the Contracting Officer when the occurrence is over.

(g) Invoice. The Government will handle invoices according to the Prompt Payment Act (31

U.S.C. 3903) and 5 CFR part 1315. The Contractor shall submit invoices to the address designated in the contract to receive invoices. An invoice must include the information required by 5 CFR part 1315.9(b).

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees, and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark, or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt

Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date that appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(4) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable;

(D) Contractor point of contact; and

(ii) Provide a copy of the remittance and supporting documentation to the Contracting

Officer.

(5) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the

Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by FAR part 33 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see FAR part 32).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a termination for cause.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on-

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures for interest credits prescribed in FAR part 32 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon—

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the

Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. The Government will send a cure notice to the Contractor, unless the reason for the termination is late delivery. In the event of termination for cause, the

Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or…