36C24526Q0591.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

VAMC (613)

VISN 5 Contract Satellite Office 510 Butler Avenue Martinsburg WV 25405

POINT OF CONTACT*

Contract Specialist Tara Davis tara.davis4@va.gov

PLACE OF PERFORMANCE

1 Medical Center Drive

Clarksburg WV

COUNTRY

ADDITIONAL INFORMATION

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This RFI is solely for information and planning purposes and does not constitute a solicitation or obligation on the part of the Government. Per FAR 15.201(e), responses to this notice are not considered offers, shall not be used as a proposal, and cannot be accepted by the Government to form a binding contract. Neither unsolicited proposals nor any other kinds of offers will be considered in response to this notice. No evaluation letters and/or results will be issued to the respondents; however, the Government does reserve the right to contact any respondent and/or respondent reference to obtain additional information. At this time, no solicitation exists; therefore, please do not request a copy of the solicitation. Any resulting procurement action will be the subject of a separate, future announcement. The information is provided for discussion purposes and any potential strategy for this acquisition may change prior to any solicitation release. The acquisition strategy, evaluation methodology, contract type, and any other acquisition decisions are to be determined.

Statement of Work (SOW): Replacement Regional Oximetry Systems

A. GENERAL:

Scope of Services:

The purpose of this requirement is to replace the two (2) existing INVOS Regional Oximetry Systems at the Louis A. Johnson VA Medical Center, which have exceeded their HTM life expectancy. These systems are critical for providing continuous, noninvasive indications of changes in regional oxygen saturation of blood (rSO2) in cerebral and somatic tissues. Upgrading to new regional oximetry systems is essential to maintain the highest standards of care for Veterans.

Location: Louis A. Johnson VA Medical Center, 1 Medical Center Drive, Clarksburg, WV 26301 Performance Period: Delivery within 90 days from contract award

B. WORK HOURS:

a. Hours of Operation: Normal business hours are Monday through Friday, 7:00 a.m. to 4:00 p.m., excluding holidays. Should the Contractor require work afterhours, the Contractor shall arrange in advance with the Contracting Officer’s Representative (COR).

b. Delivery Hours: The Warehouse is open to receive deliveries Monday through Friday, 7:00 a.m. to 4:00 p.m., excluding holidays.

c. National Holidays: The holidays observed by the Federal Government are: New Year’s Day, Martin Luther King Day, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, and Christmas Day and any other day specifically declared by the President of the United States to be a national holiday. Contractor may work on holidays with prior communication and coordination.

C. SPECIFICATIONS:

a. Minimum Technical Requirements:

i. The procurement is for two (2) INVOS 7100 Regional Oximetry Systems comprised of the components below:

1. INVOS 7100 Patient Monitor – Quantity 2:

· Dimensions: 20 x 30.75 x 5.1cm (7.87 x 12.1 x 2in)

· Weight: 1270g (2.8lb)

· Power: AC power adapter — Li-ion battery (one hour)

· Screen size: 25.7 cm (10.1 in.) — measured diagonally

· Screen type: TFT LCD, projected capacitive multi-touch

· Resolution: 1280 x 800 pixels

· Ports: USB 3.0, USB 2.0, DC In, docking port

· Indicators: Power/battery, hard disk activity, wireless

2. INVOS 7100 Preamplifier – Quantity 2:

· Dimensions: 12.8 x 8.7 x 2.8cm (5.04 x 3.43 x 1.1 in) with hook folded down

· Weight: 294 g (0.65 lb)

· Indicator: Reusable sensor cable (RSC) connection prompt

· Cable length: 428.4 cm (14 ft) (approximate)

· Cable connector: Amphenol 8-pin

· Defibrillation: Defibrillator proof, type BF applied part

3. Reusable Sensor Cable for Patient Monitor – Quantity 2:

· Length: 162 cm (5.3 ft) (approximate)

· Indicator: Sensor connection prompt

4. Docking Station – Quantity 2:

· Dimensions: 22.47 x 20 x 5.64 cm (8.85 x 7.87 x 2.22 in)

· Ports: DC In, USB 2.0 (x2), serial (RS-232), and VGA ports

· Indicator: Power

5. Patient Monitor Stand – Quantity 2:

· Dimensions: 24.3 x 31.1 x 26.8 cm (9.58 x 12.25 x 10.57 in)

6. Power Cable – Quantity 2:

· Length: 10 ft (2.5 m)

ii. The monitoring system must provide continuous, noninvasive indications of changes in regional oxygen saturation of blood in cerebral and somatic tissues.

iii. Contractor shall provide two copies of the operating and service manuals

b. Delivery Requirements

i. Delivery is required 90 days from award of the contract.

ii. Contractor is to provide the COR with shipment tracking information.

c. Training Requirements

i. Contract shall include training for the end-users in the operation of the system.

1. Training shall be on the function and use of the device, in addition to any software/applications.

2. Training shall be on-site.

d. Warranty Information

i. The equipment shall have a warranty of 3 years from the full installation/acceptance of the equipment.

ii. Warranty support shall include repair of the system

iii. Warranty support shall include all parts, materials, labor, and travel to complete the repair or maintenance.

iv. Requests for warranty support shall be made to the telephone support number provided by the Contractor.

v. Warranty support requests shall be responded to within 1 day.

vi. Contractor shall provide a copy of the service report to the contract COR within five working days after completion of any services.

vii. Service reports shall include identifying information about the equipment, all services provided during the service, any issues found during the service, the technician/engineer names of the personnel performing work, and the date service was provided.

viii. On-Site Procedures

1. Contractor personnel arriving on-site to perform work shall report to the Biomedical Engineering Department.

2. Contractor personnel shall sign in using the department’s vendor sign in sheet, filling out all required information.

3. Contractor personnel’s tool bags are subject to inspection by the Biomedical Engineering department upon arrival and upon departure.

4. Contractor personnel shall sign out upon completion of visit.

5. Prior to departure, Contractor personnel are required to, at a minimum, verbally report any issues with the equipment to the Biomedical Engineering department, especially noting if the system is still down or not fully repaired.

6. The VA campus is non-smoking. Contractor personnel are required to comply with this policy.

7. It is the responsibility of the Contractor to park in the appropriate designated parking areas.

e. Safety and Security

i. Contractor shall follow all Occupational Safety and Health Administration (OSHA) laws and regulations. The Contractor is responsible for reporting any hazards they come across to their point of contact.

ii. Contractor shall follow all local procedures concerning infection control. Should the Contractor be unsure of the requirements, the COR can provide the specific information and procedures.

iii. Property Damage

1. The contractor shall take all necessary precautions to prevent damage to any Government property.

2. The contractor shall report any damages immediately and shall be responsible for the current replacement costs for property damaged by the contractor unless corrective action is taken.

3. Any damaged material (i.e., trees, shrubs, lawn/turf, curbs, gutters, sidewalks, etc.) will be replaced in a timely manner or corrected by the contractor with like materials, at no extra cost to the Government, upon approval of the Contracting Officer.

f. Contract Type Firm-Fixed Priced Contract

g. Evaluation Factors

i. Required Features

ii. Price

iii. Authorization Letter to Distribute

iv. Delivery Lead Times

D. RESPONSES:

1. Please include descriptive literature demonstrating the product meets or exceeds the brand name product specified above.

2. Please provide any product solution or configuration so long as they are equivalent to the brand name product.

3. Responses can include any additional product that may be beneficial. These items must be clearly identified by brand name and part number.

PLEASE PROVIDE THE FOLLOWING ADDITIONAL INFORMATION:

1. Full name and address of company

2. DUNS number/ CAGE Code/ SAM UEI

3. Business Size

4. Manufacturer or Distributor

5. If distributor, provide full name, business size, and address of manufacturer.

6. Country of Origin designation for all products.

7. Technical Literature that clearly shows product(s) are equivalent.

8. Any additional product solution or configuration that would be beneficial to the functionality of the product line identified.

9. Authorized Distributor Letter Certified by OEM with a current date.

Although not required, vendors responding to this Sources Sought may also submit a Capabilities Statement.

Sources Sought Notice