36C24526Q0499.docx

SUBJECT*

Combi Ovens

GENERAL INFORMATION

SET-ASIDE

VAMC (613)

VISN 5 Contract Satellite Office 510 Butler Avenue, Building 306A Martinsburg WV 25405

POINT OF CONTACT*

Contracting Officer James Ferro james.ferro@va.gov 202-745-8000

PLACE OF PERFORMANCE

Huntington VA Medical Center

1540 Spring Valley Drive

Huntington WV

ADDITIONAL INFORMATION

This is not a solicitation but rather a Request for Information (RFI/Sources Sought) for market research purposes only. Department of Veterans Affairs, Veterans Health Administration, Network Contracting Office 5, is issuing this Sources Sought in order to identify capable firms and obtain information for planning purposes only.

Responses must be submitted by 12:00 PM EST, May 15th, 2026. Submit responses to this Sources Sought via email to james.ferro@va.gov All SDVOSB and VOSB firms that respond shall include proof of SBA certification via https://veterans.certify.sba.gov/All small business firms that respond shall include proof of small business status via their Representations and Certifications in accordance with (FAR 4.1102 Policy). While SDVOSB/VOSB firms are preferred, all capable firms are welcome to respond to this Sources Sought. All respondents to this Sources Sought shall include as part of their response answers to the below questions and provide any additional pertinent information that supports the answers. If there are any ambiguities in this Sources Sought, please identify them in your response.

The results of this market research will assist in the development of (1) the requirement, and (2) the acquisition strategy (e.g., socioeconomic set-aside, full and open competition, etc.). VA assumes no responsibility for any costs incurred associated with the preparation of responses.

Open to suggestions from the market as to a more proper NAICS and/or PSC, as well as any potential GSA/FSS Schedule SIN categories.

1ph 208V (240V) 60Hz UL Gas unit Natural Gas (Gas A)

autonomous cleaning and storage system for iCombi Pro tabletop units

units with AutoDose option /6 cartridges per box

AutoDose option /6 cartridges per box

CAP Chef Assistance Program, a RATIONAL certified Chef conducts 4 hours/location specialized application training with personnel, no charge

installation consultation to ensure the site has proper space and connections for gas, electric, drain & water, one (1) Consultation is needed for every four (4) cooking systems, add ‘in one (1) kitchen’, includes 100 miles (200 miles round trip)

installation for each individual gas table‐top iCombi on a stand or counter, 100 miles (200 round‐trip) included.

240/60Hz/1ph); gas iCombi/SCC/CMP 201G (120/60Hz/1ph); gas iCombi/SCC/CMP 202G (208‐240/60Hz/1ph)

single combi model, or XS & half‐size Combi‐Duos, or iVario includes: (1) single head with pressure gauge, R95‐CLX filter & (1) filter installation kit

installation cost for a RATIONAL Water Filter System is available when purchased with Certified Installation of RATIONAL unit

consistent high‐quality water to your RATIONAL cooking systems.

The patented carbon block technology reduces the effects of sediment, chloramines, and chlorine while delivering the required flow rates.

rails, side panels and top closed, rear panel open, stainless steel construction, for 6‐ and 10‐full size Classic/Pro

stainless steel

(CE1ERRA.0023076) RATIONAL iCombi Pro 10‐full size 3ph 208V (240V) 60Hz UL Electrical unit

installation for each individual electric table‐top iCombi on a stand or counter, 100 miles (200 round‐trip) included.

(208/60Hz/3 & 240/60Hz/3); electric iCombi/SCC/CMP 202 (440/60Hz/3)

Statement of Work (SOW) Nutrition and Food Service Combi Ovens A. Background

The mission of the Hershel “Woody” Williams VAMC is to provide patient care. The mission of the department is the safe delivery of nearly 50,000 meals per annum. Food safety and temperature control are extremely important as related to patient safety. The existing Convectional Ovens in place is in need of replacement due to wear and tear, therefore replacement is warranted. In accordance with VHA 1109.3 Nutrition and Food Service Safety and VHA 1109.4 Food Service Management Program, requires the use of effective and safe equipment for the production and service of patient meals.

B. Objective

Following the completion of the proposed tasks, the client will be able effectively heat food to proper levels required to assure patient safety and customer satisfaction, in Accordance With (IAW) established guidelines.

C. Scope of Work

The proposed turn-key operation will include meeting the gas/electrical specifications in full scope. The contractor will coordinate with in-house services to ensure the safety of delivery and work area during all phases of the proposed work.

D. Requirements:

· Pre-Installation Site Consultation provides an installation consultation to ensure the site has proper space and connections for gas, electricity, drain & water, one (1) Consultation is needed for two (2) cooking systems, includes 100 miles (200 miles round trip).

· RCI RATIONAL Certified Installation, new certified installation for each individual gas and/or electric table-top iCombi on a stand or counter, 100 miles (200 round-trip) included.

· RCI RATIONAL Certified Installation for a RATIONAL Water Filter System

· The contractor shall meet the gas/electrical requirements and measure specifications of the facility.

· The contractor shall ensure that the equipment is installed IAW, plumbing, electrical, gas, and building codes through the measurement of BTU, voltage, watts, and amperage.

· Contractor shall uninstall, remove, and dispose of existing oven equipment.

· The contractor shall do a functional test of the equipment and trouble shoot as necessary. The contractor shall provide client training on operation and maintenance. CAP Chef Assistance Program, a RATIONAL certified Chef conducts 4 hours/location specialized application training with personnel, no charge

· Without Wi-Fi

E. Schedule: Post 40 days of contract award, the contractor shall complete the noted deliverables.

F. Government Furnished Property: None

G. Property provided by Contractor: Contractor shall provide all tools required to manage the task. Contractor shall ensure personnel protective equipment for personnel.

H. Security Requirements: The contractor shall ensure that all contractor personnel working on the jobsite obtain successful background investigations.

I. General Responsibilities: Timely and safe installation of proposed equipment.

J. Qualifications: Contractors will be licensed/certified IAW that specified work.

If you are interested, please e-mail the following information:

1. Company Name:

0. UEI Number:

0. Cage Code:

0. Dun & Bradstreet Number:

1. Person of Contact (including telephone number and email address).

1. Socio-economic status (SDVOSB, VOSB, Woman-Owned, Other… etc.).

1. Are you a distributor or a manufacturer?

3. If you are an authorized distributor, please provide confirmation on Company Letter Head.

3. If you are a distributor, who is the manufacturer?

3. Where is the manufacturer located in the world?

1. Do you currently hold a government contract?

4. Contract Number?

4. Type of contract?

4. Are these particular quoted items under contract?

4. With whom (GSA, SEWP, etc…)?

3. If GSA what Schedule and SIN?

1. Can your company provide the service for the listed Department of Veterans Affairs locations?

1.

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1. Does your firm utilize the suggested NAICS and PSC per this Sources Sought Notice? If not, please suggest a more appropriate NAICS and/or PSC and explain why it’s more appropriate?”

1. How do you invoice for this service, including rates?

1. What Certifications, State and/or Federal, if any must you have to perform this service?

1. Please list all of your concerns, questions and ambiguities below. Questions will not be addressed directly but will be used by the Government in the event that this Sources Sought would move forward to solicitation.

1. Please provide estimated rates if possible.

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