36C24526Q0498 Home Sleep Apnea Tests.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C24526Q0498 06-16-2026

Theresa Thomas 06-23-2026

5PM EDT

36C245 Department of Veterans Affairs VA Maryland Health Care System Contracting Officer (90C) P.O. Box 1000, Bldg. 101, Room 26 Perry Point MD 21902 Theresa Thomas theresa.thomas7@va.gov

X 100

X

334510

1250 Employees

N/A

X

36C245

Department of Veterans Affairs Washington DC VA Medical Center 50 Irving Street NW Washington DC. 20422

19ACQ

Department of Veterans Affairs VA Maryland Health Care System Contracting Officer (19ACQ) P.O. Box 1000, Bldg. 101C Room 3 Perry Point MD 21902

PAYMENT WILL BE MADE BY

FSC e-Invoice Payment Invoice must be submitted electronically http://www.fsc.va.gov/einvoice.asp Invoice Setup Information 1-877-489-6135

See CONTINUATION Page

This solicitation is issued in accordance with FAR 12 for Base & up to 4 (12-month) option periods supporting the Washington DC VAMC.

Please refer SOW for technical, implementation, evaluation factors, POP, and qty.

Question submission period none.

Missing documents/incomplete vendor RFQ responses will be considered nonresponsive.

The only POC for this solicitation is Theresa Thomas theresa.thomas7@va.gov

See CONTINUATION Page

X X

X 1 mailto:theresa.thomas7@va.gov http://www.fsc.va.gov/einvoice.asp

36C24526Q0498

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 STATEMENT OF WORK

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

B.4 DELIVERY SCHEDULE

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

C.2 ADDENDUM to 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ...23

C.5 VAAR 852.222-71 COMPLIANCE WITH EXECUTIVE ORDER 13899. (DEVIATION)

(APR 2025)

C.6 FAR 52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL

CONTRACTORS

C.7 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025)

(DEVIATION)

C.8 VAAR 852.211-76 LIQUIDATED DAMAGES – REIMBURSEMENT FOR DATA

BREACH COSTS (FEB 2023) ALTERNATE I (FEB 2023)

C.9 52.204-14 SERVICE CONTRACT REPORTING REQUIREMENTS (DEVIATION)

(NOV 2025)

C.10 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

C.11 VAAR 852.212-71 GRAY MARKET AND COUNTERFEIT ITEMS (FEB 2023) ...37

C.12 52.247-34 F.O.B. DESTINATION (NOV 1991)

C.13 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

C.14 52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (MAY

2014)

C.15 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

(NOV 2018)

C.16 VAAR 852.237-75 KEY PERSONNEL (OCT 2019)

C.17 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.1 INFORMATION SECURITY REQUIREMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

E.2 52.214-21 DESCRIPTIVE LITERATURE (APR 2002)

E.3 52.225-1 BUY AMERICAN—SUPPLIES (NOV 2025) (DEVIATION)

E.4 52.225-2 BUY AMERICAN CERTIFICATE (OCT 2022)

E.5 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.6 52.216-1 TYPE OF CONTRACT (NOV 2025) (DEVIATION)

E.7 52.217-5 EVALUATION OF OPTIONS (JUL 1990)

E.8 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.9 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS

AND CERTIFICATIONS (NOV 2025) (DEVIATION)

E.10 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

E.11 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FEB 1998)

E.12 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.13 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (OCT 2025) (DEVIATION

FEB 2025)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: _____________________

b. GOVERNMENT: Department of Veterans Affairs VA Maryland Health Care System Contracting Officer (90C) P.O. Box 1000, Bldg. 101, Room 26 Perry Point MD 21902 Theresa.thomas7@va.gov

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Monthly upon proper invoice and acceptance of service

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

mailto:Theresa.thomas7@va.gov

B.2 STATEMENT OF WORK

At-Home Sleep Apnea Testing Device and Services

1. Scope of Work

The purpose of this requirement is to support the diagnosis of sleep apnea, including obstructive sleep apnea (OSA) and central sleep apnea (CSA), through convenient, patient-administered home testing. The Department of Veterans Affairs (VA) seeks to procure one time use FDA approved all-inclusive priced at-home sleep apnea testing (HSAT) VA TRM OIT compliant device devices, supplies, and associated services for a base and up to 4 (12month ) option periods.

2. Deliverables- vendor RFQ technical plan response to meet VA SOW requirement.

a. Vendor to destination delivery one time use sleep apnea diagnostic VA TRM OIT compliant device, patient kits, and al l required supplies and assistance during patient sleep test to complete sleep test as per SOW requirement.

b. Vendor to ensure solution includes real-time electronic delivery number and accessibility of all sleep study reports via a VA TRM complaint /VA SAAS approved platforms.

c. Vendor to contact patient and destination ship device to patient with all required supplies within 10 days of COR consult order received.

d. Vendor is qualified and is responsible to assist patient with device/supplies issues prior/during patient sleep test.

e. Vendor to provide monthly XLS report by 30th of each month to COR of patient name, device serial number, shipping tracking number, date devices shipped, sleep test number, and date sleep test results complete.

f. Vendor to provide annual completed HIPAA and privacy certificate to COR within 10 days of POP start date.

2.1 Estimated Quantities:

• Base Year: Quantity of up to 1141 Devices

• Option Year 1 – 4: Quantity of 2280 Devices

3. Device Requirements- vendor RFQ technical plan response to meet VA SOW requirement.

The Vendor shall provide a one-time use, pre-calibrated sleep apnea testing device with the following capabilities:

a. Smartphone-enabled data transmission to a secure cloud platform

b. No requirement for apnea device return, cleaning, charging, or downloading

c. Minimal patient setup with intuitive instructions

d. Elimination of infection control risks due to single-use design

The device must:

i.Accurately diagnose both obstructive and central sleep apnea ii.Include a sensor capable of detecting central sleep apnea and Cheyne-Stokes respiration iii.Provide validated sleep staging, including wake, light sleep, deep sleep, and REM iv.Detect REM-related sleep apnea with REM and non-REM Apnea-Hypopnea Index v.Study solution application should be available on iPhone and Android phones and can be downloaded. Once the patient completes the test in their home, the data is uploaded through the study application, previously downloaded to the patient’s phone, and vendor to ensure each device results in patient test results that are electronically sent back through to the VA TRM COMPLIANT/VA SAAS APPROVED software, for VA physician review/diagnosis.

4. Diagnostic Capabilities - vendor RFQ technical plan response to meet VA SOW requirement.

a. Detects both Obstructive Sleep Apnea and Central Sleep Apnea (CSA).

b. Validated sleep staging capability (wake, light, deep, REM).

c. Accurate automatic scoring (Auto-Scoring).

d. Provides total sleep time (TST), sleep architecture, REM and non-REM Apnea-Hypopnea Index, Cheyne-Stokes respiration percentage, apnea episodes, oxygen and heart rate measures, and body position.

e. Calculates Apnea-Hypopnea Index / Respiratory Disturbance Index using true total sleep time.

f. Upon device delivery vendor generates a comprehensive, automated report featuring VIA compliant VA TRM/VA SAAS compliance:

i. AHI Apnea/Hypopnea per hour

ii. Central Apnea-Hypopnea Index per hour

iii. Apnea episode counts

iv. Snoring measures

v. Oxygen/heart rate, including desaturation events

vi. Sleep stage statistics/graphics

vii. Body position statistics/graphics

viii. Respiratory indices chart

ix. Apnea-Hypopnea Index severity scale

4.1 Performance Monitoring/Delivery Requirements/invoicing vendor RFQ technical plan response to meet VA SOW requirement.

a. To validate the test results sent by the contractor, a VA physician will review results to ensure concurrence prior to payment.

b. Program monitoring will include ensuring that all referrals for sleep testing are completed by the vendor.

c. The vendor will be required to submit the following when invoicing VA monthly combined that includes each:

i. The list of patients (name and patient SSN)

ii. EA Signed POD of ea unit serial number received by patient

iii. EA patient shipping label number

iv. EA patient Sleep test result tracking number

v. Vendor Monthly report of units/night delivered

vi. Vendor Invoices will submitted by vendor monthly via tungsten

e. The vendor will invoice VA only for the tests shipped to patients once the orders have been submitted to the vendor by the VA providers.

f. Vendor is responsible to resolve defective supplies, no-completed tests or any other situation, assisting patient with questions of equipment during testing resolving unit malfunction, insufficient supplies in patient packages to complete study, or any lost/missing items.

f. Any additional charges will be discussed with the CO and the COR for approvals.

g. All invoiced items will need to be part of the CLINs as stated in the contract.

4.2 Interoperability and Security: vendor RFQ technical plan response to meet VA

SOW requirement.

i. Must integrate with VA CPRS through VA-TRM Compliant /VA SAAS approved VA TRM COMPLIANT/VA SAAS APPROVED cloud software.

ii. All transmissions must comply with FedRAMP security protocols and VA data privacy requirements.

iii. PHI and PII must be handled in accordance with VA security and privacy rules.

5. Ordering, Delivery, and Tracking vendor RFQ technical plan response to meet VA SOW requirement.

5.1 Order Management:

a. Vendor responsible to receive electronic patient orders via COR and to ship device kits, accessories, within 10 days of order directly to patients’ provided addresses.

b. Vendor responsible to prepare Sleep Study Kits per patient-specific instructions.

c. Vendor responsible to track patient shipments with secure, verifiable systems.

d. Vendor responsible to assist patient prior to test with device issues.

6. Home Sleep Apnea Test Staff Data Handling and Reporting- vendor RFQ Implementation plan response to meet VA SOW requirement.

a. Export daily pending consult list from Patient Flow Suite and reviews “Pending” SLEEP TESTING HSAT TECH consults for completeness and pertinent instructions

b. Upon receipt of consult order sleep tech will make preliminary contact to the patient (0-2days) - Informing the patient that their provider has ordered an in-home sleep study test and that the device will be mailed to their home for completion.

i. Explaining the purpose of the test and verify patient willingness to complete testing.

ii. Determining appropriate device to have issued, based on patient’s phone and technology capabilities.

iii. Providing an overview of the testing process, including the basic instructions, answering any questions pertaining to the study process.

iv. Providing the 24/7 vendor contact, available for any questions.

v. Confirm the patient’s valid mailing address for device delivery.

vi. Reinforcing the importance of completing testing in a timely manner.

c. Documents HSAT equipment order in CPRS under the Sleep HSAT Vendor clinic and place the consult in “Scheduled Status”

d. Make notification to the vendor, requesting HSAT equipment in VA TRM COMPLIANT/VA SAAS APPROVED, providing all necessary information so that the device can be issued to the patient.

e. Enters and updates pt information as necessary in Patient Profile/General Information.

f. Order device via Send to Dropship, add pertinent instructions and signify device-type (Current equipment At-Home FDA approved Sleep Apnea Testing Device and Services as necessary.

g. If unable to contact patient, “receive” the consult and use Consult Toolbox to document call, consult then changes to “active” status

h. Enable clinicians to access automated results immediately upon completion of the home study.

I. Ensure data is accessible anytime and anywhere via VA-approved, cloud-based solution.

j. Minimize manual back-office support required for result delivery and record integration.

7. Administrative and Program Management Solution- vendor RFQ Implementation plan response to meet VA SOW requirement.

a. Centralized administration and documentation (including shipment, usage, and study completion records).

b. Quality assurance protocols to ensure device reliability and service consistency.

c. Routine progress/status reporting and program reviews, monthly and as requested.

d. HSAP Procedure Steps for Outpatients:

1. Qualified Sleep Provider must enter the consult order for the HSAT study using Procedure Menu SLEEP TESTING HSAT TECH.

a) The order must include the total number of nights the study is required, supplemental oxygen administration and PAP therapy settings, if required.

b) When not specified, study will be issued as a one-night study to be performed on room air without supplemental PAP therapy.

8. Roles and Responsibilities- vendor RFQ Implementation plan response to meet VA SOW requirement.

8.1 Vendor The Vendor shall provide a one time use FDA approved at-home sleep apnea diagnostic device and comprehensive service upon receipt of consult from COR. The Vendor shall:

a. Vendor is responsible to provide devices, batteries, accessories, and ensure compatibility with specified software VA OIT TRM compliance and meet VA security requirements.

b. Manage logistics for order receipt, kit preparation, delivery, and follow-up.

c. Ensure continuous support, recordkeeping, reporting, and quality controls.

d. Vendor is responsible to provide monthly XLS report by 30th of month to COR of patient name, device serial number, shipping tracking number, date devices shipped, date test results complete.

e. Vendor is responsible to resolve defective supplies, no-completed tests or any other situation, assisting patient with questions of equipment during testing resolving unit malfunction, insufficient supplies in patient packages to complete study, or any lost/missing items.

f. Vendor responsible Ensure devices are validated for accurate, automated measurement and reporting of sleep parameters.

g. Ensure full compatibility with VA’s Computerized Patient Record System (CPRS) via VA TRM COMPLIANT/VA SAAS APPROVED (VA-approved, FedRAMP authorized cloud software).

h. Support automated and clinician-accessible data transfer, reporting, and remote result review.

i. Include centralized administrative, support, documentation, and reporting functions.

j. Vendor shall provide the patient 24/7 with access to live customer support for the day of the sleep study to download the Manufacture study application and review test instructions.

k. After receiving the COR’s consult order request for HSAT vendor to contact patient within 10 days and mail device out within 0-2 days of contact, vendor shall comply with all components of contracted agreement.

8.2 VA Service

a. Initiate electronic orders via VA TRM COMPLIANT/VA SAAS APPROVED software.

b. Designate points-of-contact for clinical and operational communication.

c. Review study results and incorporate findings into veteran care as appropriate.

8.3 Training- vendor RFQ Implementation plan response to meet VA SOW requirement.

a. All Vendor employees and subcontractors employees requiring access to VA information and VA information systems shall complete the following before being granted access to VA information and its systems:

(1) Sign and acknowledge (either manually or electronically) understanding of and responsibilities for compliance with the Vendor Rules of Behavior, Appendix E relating to access to VA information and information systems.

(2) Successfully complete the VA Cyber Security Awareness and Rules of Behavior training and annually complete required security training.

(3) Successfully complete the appropriate VA privacy training and annually complete required privacy training; and

(4) Successfully complete any additional cyber security or privacy training, as required for VA personnel with equivalent information system access [to be defined by the VA program official and provided to the contracting officer for inclusion in the solicitation document – e.g., any role-based information security training required in accordance with NIST Special Publication 800-16, Information Technology Security Training Requirements.]

b. The Vendor shall provide to the contracting officer and/or the COTR a copy of the training certificates and certification of signing the Vendor Rules of Behavior for each applicable employee within 1 week of the initiation of the contract and annually thereafter, as required.

c. Failure to complete the mandatory annual training and sign the Rules of Behavior annually, within the timeframe required, is grounds for suspension or termination of all physical or electronic access privileges and removal from work on the contract until such time as the training and documents are complete.

9. Performance Standards and Acceptance Criteria- vendor RFQ Implementation plan response to meet VA SOW requirement.

a. Devices and reports must have documented validation studies for accuracy in sleep apnea diagnostics.

b. Vendor must contract patient 0-2 days and ship within 10 days of consult order.

c. Device delivery must meet a 95% on-time shipment rate within 72 hours of order receipt.

d. Automated report availability must meet a 99% success rate within one (1) hour of study completion.

e. Patient follow-up attempts must be logged and reach at least 95% of assigned cases.

f. PHI/PII handling and transmission must meet full compliance with VA and FedRAMP requirements.

g. Delivery Schedule: Referrals for sleep testing will begin upon receipt of signed contract.

10. Security, Privacy and Compliance Testing- vendor RFQ Implementation plan response to meet VA SOW requirement.

a. All data (PHI, PII) must be securely transmitted and stored in accordance with VA Directive 6500, HIPAA, and FedRAMP.

b. No device or data storage or transmission outside CONUS-approved (VA- and FedRAMP-approved) infrastructure.

c. On a periodic basis, VA, including the Office of Inspector General, reserves the right to evaluate any or all of the security controls and privacy practices implemented by the Vendor under the clauses contained within the contract. With a 10 working-day notice at the request of the government, the Vendor must fully cooperate and assist in a government-sponsored security controls assessment at each location wherein VA information is processed or stored, or information systems are developed, operated, maintained, or used on behalf of VA, including those initiated by the Office of Inspector General. The government may conduct a security control assessment on shorter notice (to include unannounced assessments) as determined by VA in the event of a security incident or at any other time.

d. Contractors, Vendor personnel, subcontractors, and subcontractor shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.

11. Access to VA Information and VA Information Systems

a. A contractor shall request logical (technical) or physical access to VA information and VA information systems for their employees, subcontractors, and affiliates only to the extent necessary to perform the services specified in the contract, agreement, or task order.

b. All contractors, subcontractors, and third-party servicers and associates working with VA information are subject to the same investigative requirements as those of VA appointees or employees who have access to the same types of information. The level and process of background security investigations for contractors must be in accordance with VA Directive and Handbook 0710, Personnel Suitability and Security Program. The Office for Operations, Security, and Preparedness is responsible for these policies and procedures.

c. Vendor personnel who require access to national security programs must have a valid security clearance. National Industrial Security Program (NISP) was established by Executive Order 12829 to ensure that cleared U.S. defense industry contract personnel safeguard the classified information in their possession while performing work on contracts, programs, bids, or research and development efforts. The Department of Veterans Affairs does not have a Memorandum of Agreement with Defense Security Service (DSS).

Verification of a Security Clearance must be processed through the Special Security Officer located in the Planning and National Security Service within the Office of Operations, Security, and Preparedness.

d. Custom software development and outsourced operations must be located in the U.S. to the maximum extent practical. If such services are proposed to be performed abroad and are not disallowed by other VA policy or mandates, the contractor/ subcontractors must state where all non-U.S. services are provided and detail a security plan, deemed to be acceptable by VA, specifically to address mitigation of the resulting problems of communication, control, data protection, and so forth. Location within the U.S. may be an evaluation factor.

e. The Vendor must notify the Contracting Officer immediately when an employee working on a VA system or with access to VA information is reassigned or leaves the Vendor or subcontractor’s employ. The Contracting Officer must also be notified immediately by the Vendor to an unfriendly termination.

12. Confidentiality and Nondisclosure

a. The preliminary and final deliverables, and all associated working papers, application source code, and other material deemed relevant by VA which have been generated by the Vendor in the performance of this contract, are the exclusive property of the U.S. Government and shall be submitted to the CO at the conclusion of the contract.

b. The CO will be the sole authorized official to release, verbally or in writing, any data, draft deliverables, final deliverables, or any other written or printed materials pertaining to this contract. No information shall be released by the contractor. Any request for information relating to this contract, presented to the contractor, shall be submitted to the CO for response.

c. Press releases, marketing material, or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the CO.

13. Place of Performance

• Refer to consult order for patient address. Individual veteran patients’ residences as identified in consult each consult order from COR within the United States.

14. Period of Performance:

• Contract will be for a term of a base year with up to four (12 month) option periods.

The terms and conditions in the award document will include the solicitation without exception, deletion, or addition.

15. Evaluation Factors:

a. Vendor Shall respond to RFQ by solicitation RFQ close date and time in required document formats (Pdf/xls as applicable in section M) submitted via email with attachments. The only POC for this requirement is theresa.thomas7@va.gov.

b. For part 12 only: Vendor must list RFQ #36C24526Q0498 in subject line of email. The Contracting Officer is not responsible for locating or obtaining any information not identified in vendor's RFQ. The Contracting Officer is not responsible for locating or obtaining any information not identified in vendor's RFQ.

c. Quotes that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration.

d. Missing one or more technical/implementation documents, required responses to SOW, incomplete certificates, 2025 manufacturer signed LOA, line item template, VA TRM compliance, qualification, to include incomplete vendor RFQ technical/past performance, implementation, and pricing responses will be considered non-compliant/non-conforming. Government determines acceptability.

e. Statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation.

f. Award will be based upon quote comparative analysis. Technical/implementation and past performance when combined are considered best value, in accordance with FAR 12.201 Simplified procedures. All base and options pricing to be evaluated to include price reasonableness. Responses should contain your best terms, conditions, and price good for 60 days.

g. Quoters shall list exception(s) and rationale for the exception(s), if any.

Technical Factor (1)- Technical Factor (1) PDF format- Vendor to provide acknowledge/certify/shows product offered VA SOW technical requirement, product specification sheets, technical plan, provide warranty literature, validated software compatible with VA IT TRM/VA SAAS compliance requirements, product brochure and spec sheet, equipment life expectancy, equipment maintenance requirement, at least 1 year warranty documentation, provide manufacturer name, provide manufacturer part number, provide model number, if not manufacturer, provide dated year 2025 manufacturer authorization to distribute letter, if applicable completed BAA/TAA certificate. Statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Quotes that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration.

Missing one or more technical documents, incomplete RFQ technical responses will be considered non-compliant/non-conforming. Government determines acceptability.

Acceptable/conforming technical plan product/service offered meets the VA SOW technical requirement as determined by government:

• Technical Plan.

• Provide product specification sheets, drawings, user manual, product brochure, pictures.

• Provide warranty documentation.

• Provide manufacturer name.

• Provide Model number.

• Provide Manufacturer part number.

• Provide software name and version.

• If wifi/ software required vendor to provide certification software validated and compliant on VA

TRM approved.

• Provide Place of origin- Completed BAA/TAA Certificate.

• Provide self-certify completion date delivery.

• Provide Life expectancy of equipment.

• Provide signed/dated 2025 manufacturer authorization to distribute letter.

Unacceptable/nonconforming/nonresponsive quote:

Vendor quoted product/service solution that does not meet minimum technical requirement as determined by the government. Missing one or more documents or incomplete quote technical package/responses will be considered non-compliant/nonconforming. Insufficient RFQ technical package/ response missing one or more RFQ documents and/or does not meet SOW technical requirement.

• Technical Plan

• Provide product specification sheets, drawings, user manual, product brochure, pictures.

• Provide warranty documentation.

• Provide manufacturer name.

• Provide Model number.

• Provide Manufacturer part number.

• If applicable Provide software name and version.

• If wifi/ software required vendor to provide certification software validated and compliant on VA

TRM approved.

• Provide Place of origin- Completed BAA/TAA Certificate.

• Provide self-certify completion date delivery.

• Provide Life expectancy of equipment.

• Service plan

• Provide signed/dated 2025 manufacturer authorization to distribute letter.

Past performance (2) PDF:

Vendor to provide 2 relevant references within the last 2 years, contract number POC name, phone, and email for awards in the last 2 years. FAPISS/ CPAR/ Survey. Missing documents or incomplete RFQ past performance responses will be considered non-compliant/nonconforming. Government determines acceptability.

• Acceptable quote: Vendor acknowledge past performance references and/or provided required minimum references, FAPISS/ CPAR/ Survey and references are determined acceptable/conforming by government determination.

• Unacceptable/non-responsive quote: Vendor failed to acknowledge performance, did not provide required minimum references, termination for cause, termination for default, FAPISS/ CPAR/ Survey, and/or references are not acceptable/nonconforming. Missing one or more documents or incomplete quote package/responses will be considered non-compliant/nonconforming. Insufficient RFQ past performance response missing one or more RFQ documents and/or does not meet SOW past performance requirement. Government determines acceptability.

IMPLEMENTATION: Vendor to provide prime key point of contact, OEM subcontractors name and SAM UEI for implementation, detailed OEM implementation plan, qualified service tech, ability to meet SOW POP requirements. Missing one or more implementation documents or incomplete quote implementation package/responses will be considered non-compliant/nonconforming. Insufficient, inadequate implementation RFQ package/ response missing one or more implementation RFQ documents and/or does not meet SOW technical requirement. Government determines acceptability.

• Acceptable Quote: Vendor provided adequate implementation documentation RFQ response plan to meet VA SOW/ prime key point of contact, OEM subcontractors name and SAM UEI for implementation, detailed OEM implementation plan.

• Unacceptable/ noncompliant/ nonconforming quote: Vendor did not provide one or more documentation/implementation RFQ response plan to meet VA SOW/PWS requirement prime key point of contact, subcontractors name and SAM UEI for implementation, implementation plan.

Price (4) PDF & xls: vendor to provide all-inclusive pricing for base and option period pricing for all line items in XLS and PDF.

• Acceptable Quote: Vendor quote/RFQ response meets VA requirement and is best value.

• Unacceptable/ non-compliant quote: Vendor quote/RFQ responses do not meet one or more of VA requirement and is not best value.

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1,141.00 EA __________________ __________________

BASE At Home Disposable/one time use Sleep Apnea Tests & test results service up to Contract Period: Base POP Begin: 07-01-2026 POP End: 06-30-2027 PRINCIPAL NAICS CODE: 334510 - Electromedical and Electrotherapeutic Apparatus Manufacturing PRODUCT/SERVICE CODE: Q201 - Medical - Managed Healthcare

2,280.00 EA __________________ __________________

OP1 At Home Disposable/ one time use Sleep Apnea Tests & test results service up to Contract Period: Option 1 POP Begin: 07-01-2027 POP End: 06-30-2028 PRINCIPAL NAICS CODE: 334510 - Electromedical and

OP2 At Home Disposable one time use Sleep Apnea Tests & test results service up to Contract Period: Option 2 POP Begin: 07-01-2028 POP End: 06-30-2029

PRINCIPAL NAICS CODE: 334510 - Electromedical and

OP3 At Home Disposable/one time use Sleep Apnea Tests & test results service up to Contract Period: Option 3 POP Begin: 07-01-2029 POP End: 06-30-2030 PRINCIPAL NAICS CODE: 334510 - Electromedical and

OP4 At Home Disposable/one time use Sleep Apnea Tests & test results service up to Contract Period: Option 4 POP Begin: 07-01-2030 POP End: 06-30-2031 PRINCIPAL NAICS CODE: 334510 - Electromedical and

GRAND TOTAL __________________

B.4 DELIVERY SCHEDULE

ITEM

NUMBER SHIPPING INFORMATION QUANTITY DELIVERY DATE

0001 SHIP TO: Washington DC VA Medical Center 50 Irving St. NW Washington, DC 20422

1,141.00 Destination delivery within 10 days ARO

MARK FOR: TBD

FOB: DESTINATION

0002 SHIP TO: Same as 0001 2,280.00 TBD

0003 SHIP TO: Same as 0001 2,280.00 TBD

0004 SHIP TO: Same as 0001 2,280.00 TBD

0005 SHIP TO: Same as 0001 2,280.00 TBD

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by

EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records.

The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts;

18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti- Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable…