36C24526Q0422-.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* VISN 5 Nutanix refresh/upgrade

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 25405

SOLICITATION NUMBER* 36C24526Q0422

RESPONSE DATE/TIME/ZONE 04-17-2026 12:00pm EASTERN TIME, NEW

YORK, USA

ARCHIVE 15 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* 7B22

NAICS CODE* 334111

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

VAMC (613)

VISN 5 Contract Satellite Office

510 Butler Avenue, Building 306A

Martinsburg WV 25405

POINT OF CONTACT* Contracting Officer

Joseph J. Krupa

Joseph.krupa@va.gov

PLACE OF PERFORMANCE

ADDRESS VISN 5 Sites

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov

URL DESCRIPTION VA Home Page

AGENCY CONTACT’S EMAIL ADDRESS https://www.va.gov

EMAIL DESCRIPTION VA Home Page

DESCRIPTION

RFI INFO SHEET

THIS REQUEST FOR INFORMATION (RFI)/SOURCES SOUGHT/RFI IS ISSUED

SOLELY FOR INFORMATION AND PLANNING PURPOSES ONLY. THIS IS NOT A

SOLICITATION.

THE SUBMISSION OF PRICING, CAPABILITIES FOR PLANNING PURPOSES, AND

OTHER MARKET INFORMATION IS HIGHLY ENCOURAGED AND ALLOWED

UNDER THIS RFI IN ACCORDANCE WITH (IAW) FAR 15.201(e).

DISCLAIMER

This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. IAW FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

SOURCES SOUGHT/RFI DESCRIPTION

This is NOT a solicitation announcement. This is a Sources Sought/RFI/RFI only. The purpose of this Sources Sought/RFI/RFI is to gain knowledge of potential qualified sources and their size classification relative to NAICS 334111 (size standard of 1,250 Employees). Responses to this Sources Sought/RFI/RFI will be used by the Government to make appropriate acquisition decisions. After review of the responses to this Sources Sought/RFI, a solicitation announcement may be published. Responses to this Sources Sought/RFI synopsis are not considered adequate responses for a solicitation announcement.

The Department of Veterans Affairs (VA), VISN 5 Martinsburg Network Contracting Office, is seeking sources who can possibly provide Nutanix: Hyper Converged Infrastructure that at a minimum meets the brand name and/or can possibly provide an equal product for VISN 5 hospitals.

Brand name Information:

Manufacturer & Part Number: Nutanix Hyper Converged Infrastructure Hosting System Equal to Product: Hyper Converged Infrastructure Hosting System

Please see Statement of Work and Excel sheet.

The information identified above is intended to be descriptive, not restrictive and to indicate the quality of the supplies/services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the required specifications.

If you are interested and are capable of providing the sought out supplies/services, please provide the requested information as well as the information indicated below. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions:

(1) Please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), HUBZone, Woman Owned Small Business (WOSB), Large Business, etc.)?

(2) Is your company considered small under the NAICS code identified in this RFI?

(3) Are you the manufacturer, authorized distributor, and/or can you provide equivalent solution to the items being referenced above?

(4) If you are a large business, do you have any designated/authorized distributors? If so, please provide their company name, telephone, point of Contact and size status (if available).

(5) If you’re a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified?

(6) Limitations on Subcontracting: How does your business ensure compliance with the limitations on subcontracting as outlined in FAR 19.505? Specifically, what percentage of the work will be performed by your company versus subcontractors?

(7) Are the items you are identifying/providing considered Commercial of the Shelf (COTS) items as defined in FAR Part 2.101 under commercial items

(8) Non-Manufacturer Rule: If applicable, can you confirm your business complies with the non-manufacturer rule? Specifically, does your company: Provide a product from a small business manufacturer or processor? Take ownership or possession of the item(s) with its personnel, equipment, or facilities in a manner consistent with industry practice?

(9) Please indicate whether your product conforms to the requirements of the Buy American Act?

(10) Please complete FAR 52.225-6 below.

(11) Does your company have a Federal Supply Schedule (FSS) GSA/NAC/SAC/BPA/NASA SEWP or any other Federal Government contract? If so, please provide the contract number(s).

(12) If you are an FSS GSA/NAC/SAC/BPA/NASA SEWP or any other Federal Government contract holder, are all the items/solution you are providing information for available on your schedule/contract? Please state if all or some items are available on the contract.

(13) General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award.

(14) Please submit your capabilities statement illustrating your organization’s ability to meet the described salient characteristics or “equal to items” for planning purposes; show clear, compelling and convincing evidence that all “equal to items" meet all the salient characteristics. Failure to provide your capabilities and show clear, compelling and convincing evidence that your company can meet the requirements will result in your information not being considered.

(15) Please review salient characteristics/statement of work (if applicable) and provide feedback or suggestions. If none, please reply as N/A.

(16) Please provide your SAM.gov Unique Entity ID/Cage Code number.

(17) Please fill out the attached Excel sheet with the products you are offering.

Responses to this notice shall be submitted via email to joseph.krupa@va.gov. Telephone responses will not be accepted. Responses must be received no later than Friday, April 17, 2026, by 12:00 PM EDT.

All responses to this Sources Sought/RFI will be used for planning purposes only. If a solicitation is issued as a result of the information provided from this RFI, all interested parties must respond to that solicitation separately IAW the specifications of that solicitation announcement.

Responses to this Sources Sought/RFI notice is not considered a request to be added to a prospective bidders list or to receive a copy of the solicitation.

52.225-6 Trade Agreements Certificate.

As prescribed in 25.1101(c)(2), insert the following provision:

TRADE AGREEMENTS CERTIFICATE (FEB 2021)

(a) The offeror certifies that each end product, except those listed in paragraph (b) of this provision, is a U.S.-made or designated country end product, as defined in the clause of this solicitation entitled "Trade Agreements."

(b) The offeror shall list as other end products those supplies that are not U.S.-made or designated country end products.

Other End Products:

Line Item No. Country of Origin

[List as necessary]

(c) The Government will evaluate offers in accordance with the policies and procedures of part 25 of the Federal Acquisition Regulation. For line items covered by the WTO GPA, the Government will evaluate offers of U.S.-made or designated country end products without regard to the restrictions of the Buy American statute. The Government will consider for award only offers of U.S.-made or designated country end products unless the Contracting Officer determines that there are no offers for such products or that the offers for those products are insufficient to fulfill the requirements of this solicitation.

(End of provision)

Statement of Work

VISN 5 Nutanix: Hyper Converged Infrastructure Hosting System Licensing BPA

A. GENERAL

Scope:

The purpose for this request is to procure and implement replacement hardware for the VISN 5 Nutanix: Hyper Converged Infrastructure Hosting Platform. Existing nodes are approaching end of life, some as early as March 2027. Replacement of this hardware is essential to maintain system functionality and ensure a continued standardized hosting for medical applications/information systems for all medical specialties including anesthesia, cardiology, pharmacy, emergency care, lab, oncology, radiology, PACS, and telemedicine solutions across the medical centers throughout VISN 05. Replacing all nodes during this procurement will standardize the replacement cycle moving forward and ensure interoperability between all nodes and hosts in the VISN. These replacement nodes must be brand name or equal to function with existing infrastructure and system operation. Award will be made to the bid considered technically feasible with the lowest cost. Solicitation will be posted through the contracting vehicle NASA SEWP.

Locations:

Baltimore VAMC, 10 North Greene Street, Baltimore, MD 21201

Beckley VAMC, 200 Veterans Ave, Beckley, WV 25801

Louis A. Johnson VAMC, 1 Medical Center Dr., Clarksburg, WV 26301

Martinsburg VAMC, 510 Butler Ave, Martinsburg WV 25405

Hershel "Woody" Williams VAMC, 1540 Spring Valley Drive, Huntington WV 25704

Washington DC VAMC, 50 Irving Street, NW, Washington DC 20422

B. WORK HOURS

a. Hours of Operation: Normal business hours are Monday through Friday, 8:00 a.m. to 4:00 p.m., excluding holidays. Should the Contractor require work afterhours, the Contractor shall arrange in advance with the Contracting Officer’s Representative (COR).

b. National Holidays: The holidays observed by the Federal Government are: New Year’s Day, Martin Luther King Day, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, and Christmas Day and any other day specifically declared by the President of the United States to be a national holiday. Contractor may work on holidays with prior communication and coordination.

C. Technical Requirements

a. Node Specifications

i. Nodes included in bids must be brand-name or equal in performance to

Nutanix NX-8155 G10 for backup infrastructure and Nutanix NX-3060 G10 for server infrastructure.

ii. Hardware must be approved for use with Nutanix Acropolis Hypervisor v7.x. Documentation of approval for use of OEM partners with Nutanix Acropolis Hypervisor must be included with the bid.

iii. Backup Infrastructure included in bid must support hyperconverged architecture and be sufficient to host the core count, memory and storage loads for each of the clusters designated in Table 1. The solution must fit within the vertical rack space designated in the table.

Table 1: Backup Infrastructure Node Requirements Cluster NX-8155 G10

Equivalent Nodes

Maximum Vertical

Rack Space

(RU)

Core Count

Memory (GiB)

Storage (TiB)

Baltimore 3 24 96 3072 921

Martinsburg 3 24 96 3072 921

Washington DC 3 24 96 3072 921

iv. Server Infrastructure included in bid must support hyperconverged architecture and be sufficient to host the core count, memory and storage loads for each of the clusters designated in Table 2. The solution must fit within the vertical rack space designated in the table.

Table 2: Server Infrastructure Node Requirements

Cluster NX-3060 G10 Equivalent

Nodes

Maximum Vertical

Rack Space

(RU)

Core Count

Memory (GiB)

Storage (TiB)

Baltimore 10 18 240 10240 921.6

Beckley 4 8 96 4096 368.64

Clarksburg 4 8 96 4096 368.64

Huntington 4 8 96 4096 368.64

Martinsburg 4 8 96 4096 368.64

Washington DC 5 16 120 5120 460.8 v.

vi. Solution must include a sufficient processing core count to ensure a minimum processing capacity meeting the specifications above with a 3 GHz processor. Other processor speeds are allowed to be proposed but the minimum processor speed must be 3 GHz.

vii. Solution must include hardware support including hard drive and component failure replacement for at least 7 years post-installation.

b. Components

i. All necessary data and connecting cables to integrate the node into the

Nutanix platform must be provided.

ii. All necessary cabling to power the node must be provided. Networking cables should connect to Juniper QFX5120-48Y Switches with redundant connections per node to 2 different switches. The network cable length shall be minimum 10 meters.

iii. Any additional network interface cards (minimum of 25 GB/s ), hard drives, or other components required to operate the nodes at the advertised specifications must be included.

c. Implementation

i. Contractor must provide training on node installation to VISN 5

Biomedical Engineering staff.

ii. Contractor must ensure full node functionality upon install and provide written documentation indicating system is functioning as expected.

iii. Contractor must perform full platform integration of each node including all networking, interfacing, and backup restoration.

d. Licensing

i. Per node Nutanix hypervisor licensing will be purchased on an annual basis outside of this contract. This contract should be for hardware and hardware support only.

e. Training

i. Contractor shall provide additional professional training opportunities in accordance with their SEWP/GSA/FSS contract and the part numbers above for designated staff technicians for the maintenance and troubleshooting to qualify them to completely maintain the automated supply distribution system. The technicians will be trained to diagnose failures, perform repairs, verify proper operation, and perform quality assurance checks required for PM standards.

ii. All training shall be coordinated with the designated Contracting Officer’s Representative for each delivery order.

iii. Training materials provided (instructional texts, audio-visual materials) must be available to the VISN 5 Biomedical Engineering team as needed throughout the life of the system.

f. Access Authority

i. Contractor provided hardware and software shall limit the system access to those individuals requiring access to perform their job responsibilities.

The contractor hardware and software shall permit only authorized users to have access to the system and its resources. For each object requiring control, the contractor will provide an access list, which specifies the minimum user/groups that need access and their specific rights (e.g., read, write, create, delete). Contractor shall restrict the creating/modifying/deleting of access controls to authorized administrators only and owners of specific objects. Contractor shall check the user access rights to an object, at a minimum, when access to that resource is initiated.

g. Audit and Variance Detection

i. Contractor provided hardware and software shall provide the capability for systems audit variance detection. Contractor shall maintain, and protect a security audit trail of user and administrator actions so that security relevant events can be traced to a specific user for accountability. Logs should be maintained at a minimum of six (6) months. These audit trails shall provide both MAC (add, moves and changes) and maintenance activities. The systems shall provide a historical audit of all users system configuration activities.

h. Documentation

i. Contractor provided documentation will include user instructions for the system. Software will include copyright information and licenses.

Contractor provided hardware will include all necessary user instructions and manuals.

i. ID & Authentication

i. Contractor provided hardware and software will include the capability to assign a unique user identification code for accountability and audit ability.

j. Personnel Screening

i. The contractor staff and subcontractors must complete background screening before access is permitted to VA systems.

k. Production

i. Contractor provided hardware and software shall provide the capability to handle input/output storage and disposal of sensitive materials (e.g., paper, diskettes, etc.) which are generated by that system.

l. Remote Access

i. Remote access will only be permitted on a per-demand VA supervised dial- in/out basis.

m. Security

i. The contractor provided software and hardware shall provide restricted management access capabilities for displaying, modifying, or deleting user account information. It shall provide a means to uniquely identify: 1) security attributes for a user, 2) all the users associated with an attribute, and 3) definition and maintenance of groups. It shall be capable of defining and maintaining security controls for subjects (e.g., users, groups) and objects (e.g., directories, files, resources) using defined access rights (e.g., read, write, execute).

n. Systems Entry

i. Contractor provided software shall limit the number of login sessions the single user can use to log into the system from different workstations. The system shall only grant entry to a user if the systems administrator has created a user access profile. Shall upon entry into the system, the system shall display date, and time of users last successful entry, number of unsuccessful entry attempts. Contractor shall terminate an interactive session after an administrator specified interval of user inactivity. The default shall be fifteen minutes (depends upon system’s rules and current VHA policy).

See attached document: RFI Line item worksheet-1b w COO.